Information Webinar

9:00 a.m. - 11:30 a.m. April 20, 2011Welcome! A few WebEx tips before we begin !

Only ONE WebEx guest link available per Local Education Agency (LEA)

You should be participating with colleagues at one central location in your LEA.

Your LEA technology coordinator should be helpful in troubleshooting technology issues during this session.

Follow the WebEx flyer directions to ensure a successful WebEx experience.

Use “CHAT” to send text messages and questions during the session.

This WebEx will be recorded and posted by April 21, 2011 at http://www.alex.state.al.us/leadership , under Educator Evaluations.

Enter questions via Chat during session Enter questions via Chat during session

Unanswered questions will be posted Unanswered questions will be posted under FAQS by May 2under FAQS by May 2ndnd at at

http://www.alex.state.al.us/leadership http://www.alex.state.al.us/leadership

Dr. Thomas R. BiceDr. Thomas R. Bice

Deputy State SuperintendentDeputy State Superintendent

Alabama Alabama Department of EducationDepartment of Education

SDE Leadership & Evaluation

334-353-8924334-353-8924

djones@alsde.edudjones@alsde.edu

SDE Information Systems SDE Helpdesk334-353-1250

helpdesk@alsde.edu

Alabama Supercomputer Authority educatealabama@asc.edu

Current Success Current Success

Responding to LEA FeedbackResponding to LEA Feedback

Plans for EA in 2011-2012 Plans for EA in 2011-2012 - - Based on LEA FeedbackBased on LEA Feedback

Addressing Questions and Issues Addressing Questions and Issues

August August EA Work Group developed processEA Work Group developed process

September - NovemberSeptember - November IS Created method to access IS Created method to access

EA through ED DIR EA through ED DIR ASA Developed online processASA Developed online process LE Provided 14 face-to-faceLE Provided 14 face-to-face

trainings on ED DIR and trainings on ED DIR and EA process EA process

DecemberDecember Instructional Leaders and EducatorsInstructional Leaders and Educators

Registered through ED DIRRegistered through ED DIR Begin EA online process Begin EA online process

2010

2011

Personnel from 1405 Schools in 133 LEAs have logged in /accessed EA to date.

Arab CityArab City Blount CountyBlount County Brewton CityBrewton City

Chilton CountyChilton County Choctaw CountyChoctaw County Cullman CountyCullman County

Dept. Youth ServicesDept. Youth Services Dothan CityDothan City

Elmore CountyElmore County Huntsville CityHuntsville City

Lauderdale CountyLauderdale County Limestone CountyLimestone County Madison CountyMadison County Mobile CountyMobile County Monroe CountyMonroe County

Montgomery Montgomery CountyCounty

Selma CitySelma City Tallassee CityTallassee City

Tuscaloosa CountyTuscaloosa County Vestavia Hills CityVestavia Hills City

Walker CountyWalker County

https://schools.alsde.edu/EdDirhttps://schools.alsde.edu/EdDir

Provides:Provides:

LEA information for printable LEA information for printable SDE Education DirectorySDE Education Directory

Foundational data for Foundational data for multiple SDE applicationsmultiple SDE applications

Authentication (Login) for Authentication (Login) for multiple SDE applicationsmultiple SDE applications

SDE’s Current Method For All EA Users:Method For All EA Users:

Authentication (Login) of all EA UsersAuthentication (Login) of all EA Users

Staff Assignment for all EA Users :Staff Assignment for all EA Users :• LocationLocation

• Central officeCentral office• SchoolSchool• OtherOther

• Role Role • Superintendent/Central Office StaffSuperintendent/Central Office Staff• Career Technical Education DirectorCareer Technical Education Director• Principal/Assistant PrincipalPrincipal/Assistant Principal• Educator Educator (includes regular/special educators, ARI reading (includes regular/special educators, ARI reading coaches, school counselors, school librarians) coaches, school counselors, school librarians)

Ability of the LEA contact person for EA to access Ability of the LEA contact person for EA to access ED DIR under the LEA contact ED DIR account ED DIR under the LEA contact ED DIR account

This SDE system is designed to collect pertinent This SDE system is designed to collect pertinent information information andand provide a control of authorized provide a control of authorized

input/editing of data. input/editing of data.

The superintendent is responsible for the accuracy The superintendent is responsible for the accuracy of his/her LEA’s data. of his/her LEA’s data.

Process of registering an account through the ED DIRProcess of registering an account through the ED DIR website, then going to EA website to begin EA process website, then going to EA website to begin EA process is confusing is confusing Provide method for users to create ED DIR account, withProvide method for users to create ED DIR account, with automatic transfer to the EA site automatic transfer to the EA site

The ED DIR user account is not limited to the SDE The ED DIR user account is not limited to the SDE Education Directory or the EDUCATEAlabama process. Education Directory or the EDUCATEAlabama process.

While the ED DIR account (login credentials) is usedWhile the ED DIR account (login credentials) is used by multiple applications, the SDE is diligently workingby multiple applications, the SDE is diligently working toward a more seamless process.toward a more seamless process.

DevelopmentDevelopment

Many thanks for Many thanks for respondingresponding

Continue to listen and Continue to listen and gather your feedbackgather your feedback

Translating feedback Translating feedback into viable application into viable application design solutions design solutions for 2011 -2012for 2011 -2012

ASAASA

EditingEditing

Professional Learning Plan (PLP) Professional Learning Plan (PLP) Supporting Evidence Supporting Evidence

User Request User Request Edit option with “Microsoft Word” like interface Edit option with “Microsoft Word” like interface

to text boxesto text boxes

ConsideringConsidering for August 2011 for August 2011 Implementing WYSIWYG (Implementing WYSIWYG (WWhat hat YYou ou SSee ee IIs s WWhat hat YYou ou GGet)et)

Editing box for all text entryEditing box for all text entry

Incorporating “Edit” button in Supporting EvidenceIncorporating “Edit” button in Supporting Evidence

ASAASA

Editing Editing Dates/Entries in Supporting EvidenceDates/Entries in Supporting Evidence

User RequestsUser Requests Ability to:Ability to:

Change a dateChange a date Delete an entryDelete an entry Changing entry order based on date(s)Changing entry order based on date(s)

Resolution - Spring 2011Resolution - Spring 2011

Plans are to provide these functions in the next rollout .Plans are to provide these functions in the next rollout .

ASAASA

Editing Editing Supporting Evidence FunctionsSupporting Evidence Functions

User RequestsUser Requests Ability to add:Ability to add:

Indicators, not originally assigned to completed PLPIndicators, not originally assigned to completed PLP General comments not associated with indicator(s)General comments not associated with indicator(s)

Considering for August 2011Considering for August 2011

Providing ability to add indicators not assigned Providing ability to add indicators not assigned to completed PLPto completed PLP

Providing ability to add general commentsProviding ability to add general comments

ASAASA

Printing Printing

Educator Self Assessment/PLP/All Supporting EvidenceEducator Self Assessment/PLP/All Supporting Evidence**Evidence Summary Report (*Optional)Evidence Summary Report (*Optional)

User RequestsUser Requests Evaluator and evaluatee ability to print all forms listed aboveEvaluator and evaluatee ability to print all forms listed above Ability to print all supporting evidence in “roll-up” Ability to print all supporting evidence in “roll-up”

(all at once) (all at once)

Considering for August 2011Considering for August 2011 Opening printing options for ALL users next yearOpening printing options for ALL users next year Providing printable documents in multiple formatsProviding printable documents in multiple formats

PDF, Word, otherPDF, Word, other

Increased “views” of data Increased “views” of data

ASAASA

Saving Saving

User IssuesUser Issues Selected schools are only able to save on certain computers and/or Selected schools are only able to save on certain computers and/or

users.users.

SuspectSuspect Javascript seems to be the likely culpritJavascript seems to be the likely culprit

Javascript necessary for a “form” to function without refreshing.Javascript necessary for a “form” to function without refreshing.

Current ResolutionCurrent Resolution Updating your browser will “usually” resolve this issueUpdating your browser will “usually” resolve this issue

Plan for August 2011Plan for August 2011

Working on certain checks that will help with this issueWorking on certain checks that will help with this issue

ASAASA

Timing Out Timing Out

User IssuesUser Issues When server/service “times out,” the user’s information typed into the When server/service “times out,” the user’s information typed into the

“text” boxes is lost.“text” boxes is lost.

Users receive no warning when a timeout may occur. Users receive no warning when a timeout may occur.

Considering for August 2011Considering for August 2011

Timeouts are necessary.Timeouts are necessary.

Options being explored that will notify users when their session is about Options being explored that will notify users when their session is about to “time out” or has “timed out.”to “time out” or has “timed out.”

ASAASA

Error Pages and Site Availability Error Pages and Site Availability

User IssuesUser Issues Multiple users experiencing error pages and lack of site availabilityMultiple users experiencing error pages and lack of site availability

Less problematic now, but still a potential issueLess problematic now, but still a potential issue

Current Resolution StatusCurrent Resolution Status

Availability issues are resolvedAvailability issues are resolved Roll-outs for software “fixes” are now pre-scheduled, in coordination with the Roll-outs for software “fixes” are now pre-scheduled, in coordination with the

SDESDE Users should:Users should:

Before leaving screen “cut actual error” seen, then “paste” into an e-mail to the SDE Before leaving screen “cut actual error” seen, then “paste” into an e-mail to the SDE Leadership and Evaluation staff.Leadership and Evaluation staff.

Leadership and Evaluation will forward to the appropriate group to provide technical Leadership and Evaluation will forward to the appropriate group to provide technical assistance. assistance.

ASAASA

Process Process

User RequestsUser Requests Educator Self Assessment - Throughout YearEducator Self Assessment - Throughout Year

Educators - Ability to access, edit , and print Educators - Ability to access, edit , and print

Professional Learning Plan (PLP) - Throughout YearProfessional Learning Plan (PLP) - Throughout Year Educators (evaluatee) - Ability to access, edit, and print Educators (evaluatee) - Ability to access, edit, and print Instructional Leaders (evaluators) - Ability to access, edit, Instructional Leaders (evaluators) - Ability to access, edit,

and printand print

Supporting Evidence Supporting Evidence All users - Improved process for adding supporting evidenceAll users - Improved process for adding supporting evidence Educators - Ability to add “Level of Practice” detail and comments in Supporting Evidence Educators - Ability to add “Level of Practice” detail and comments in Supporting Evidence

LELE

Process Process Considering for August 2011Considering for August 2011

Educator Self Assessment Educator Self Assessment Increased Increased

• Flexibility for accessing for instructional leaders and educatorsFlexibility for accessing for instructional leaders and educators• Editing and printing options for educatorsEditing and printing options for educators

Professional Learning Plan (PLP)Professional Learning Plan (PLP) IncreasedIncreased

• Flexibility in accessing for instructional leaders and educatorsFlexibility in accessing for instructional leaders and educators• Editing and printing options for instructional leaders and educatorsEditing and printing options for instructional leaders and educators

Supporting EvidenceSupporting Evidence ImprovedImproved

• ““User friendly” format for all supporting evidence documents User friendly” format for all supporting evidence documents • Educator ability to add “Level of Practice” detail and commentsEducator ability to add “Level of Practice” detail and comments

Above launched collaboratively with ASAAbove launched collaboratively with ASA

LELE

Security Security

User ConcernsUser Concerns

Early ED DIR and EDUCATEAlabama issuesEarly ED DIR and EDUCATEAlabama issues

Resolution ProvidedResolution Provided

Security has been the priority for all EA “fixes” to dateSecurity has been the priority for all EA “fixes” to date

Early issues have been resolved Early issues have been resolved

LELE

LELE

By By July 2012July 2012

Evidence Summary

EA Closeout

August August 20112011

Educator Self

Assessment

August August 2011 2011

Dialogue

PLP

PROFESSIONPROFESSIONALAL

DEVELOPMEDEVELOPMENTNT

Supporting Evidence

OngoingOngoing2011-20122011-2012

Many available through:Many available through: Local Education AgenciesLocal Education Agencies Alabama Department of EducationAlabama Department of Education Colleges and UniversitiesColleges and Universities Professional Associations and OrganizationsProfessional Associations and Organizations Private and Commercial VendorsPrivate and Commercial Vendors OtherOther

Plans for increased accessibility in 2011-2012 Plans for increased accessibility in 2011-2012

LELE

LELE

The completed Educator Self Assessment The completed Educator Self Assessment provides the basis for a meaningful conversation provides the basis for a meaningful conversation between the educator and instructional leader. between the educator and instructional leader.

From this conversation, the educator and From this conversation, the educator and instructional leader will determine plans for instructional leader will determine plans for professional growth and implementation. professional growth and implementation.

Meaningful dialogue should result in finalizingMeaningful dialogue should result in finalizing indicators, selected from the completed Educator indicators, selected from the completed Educator Self Assessment, assigned to the PLP. Self Assessment, assigned to the PLP.

LELE

““Levels of Practice” selected by the educatorLevels of Practice” selected by the educator will not necessarily determine the indicator(s) will not necessarily determine the indicator(s) assigned to the PLP for professional growth.assigned to the PLP for professional growth.

Indicators assigned to PLP should reflect the most Indicators assigned to PLP should reflect the most pressing professional growth needs for the educator, pressing professional growth needs for the educator,

regardless of selected “Level of Practice.”regardless of selected “Level of Practice.”

LELE

Educators and instructional leaders will finalize the PLP Educators and instructional leaders will finalize the PLP at the beginning of the school year, after the Educator at the beginning of the school year, after the Educator Self Assessment is complete and the Dialogue is held. Self Assessment is complete and the Dialogue is held.

Educators are responsible for entering the PLP content.Educators are responsible for entering the PLP content.

Instructional leaders and educators are responsible forInstructional leaders and educators are responsible for reviewing/editing/completing PLP content. reviewing/editing/completing PLP content.

LELE

Evidence of educator’s professional growth Evidence of educator’s professional growth supporting the PLP supporting the PLP After the PLP is complete, the following will be enteredAfter the PLP is complete, the following will be entered during the entire EA process, as follows: during the entire EA process, as follows:

Instructional Leaders OnlyInstructional Leaders Only• Unnannounced ObservationsUnnannounced Observations

• ((Two required for Full Evaluation CycleTwo required for Full Evaluation Cycle)) Instructional Leaders and EducatorsInstructional Leaders and Educators

• Observation CommentsObservation Comments• Instructional PracticesInstructional Practices• Student DataStudent Data• Roles-ResponsibilitiesRoles-Responsibilities• OtherOther

Continue entering throughout summer, as needed, Continue entering throughout summer, as needed, prior to next school year prior to next school year

LELE

Evidence SummaryEvidence SummaryOptional report Optional report completed by instructional leaders completed by instructional leaders at the end of the EA process, prior to the next year at the end of the EA process, prior to the next year

Instructional leaders will close each educator’s EA processInstructional leaders will close each educator’s EA process for 2010 -2011 by July 29, 2011.for 2010 -2011 by July 29, 2011.

EA process should remain open to enter supportingEA process should remain open to enter supporting evidence related to the educator’s professional evidence related to the educator’s professional development experiences during summer 2011. development experiences during summer 2011.

If EA process is closed prematurely, the instructional If EA process is closed prematurely, the instructional leaderleader has the capacity to re-open until July 29, 2011. has the capacity to re-open until July 29, 2011.

EA processes not closed by instructional leaders will EA processes not closed by instructional leaders will be closed by the ASA on August 1, 2011. be closed by the ASA on August 1, 2011.

School CounselorsSchool Counselors

School LibrariansSchool Librarians

Alabama Reading Initiative Reading CoachesAlabama Reading Initiative Reading Coaches

Pre-K Special EducatorsPre-K Special Educators

Psychometrist/School PsychologistsPsychometrist/School Psychologists

Speech-Language PathologistsSpeech-Language Pathologists

Special Educators of Students generally taking the Special Educators of Students generally taking the Alabama Alternate Assessment Alabama Alternate Assessment (AAA)(AAA)

EA Content Review - OngoingEA Content Review - Ongoing

EA Training - Summer 2011EA Training - Summer 2011

Registering New Users through ED DIRRegistering New Users through ED DIR

Updating Existing Users through ED DIRUpdating Existing Users through ED DIR

EA Online “Fixes” - August 2011EA Online “Fixes” - August 2011

New EA Process Accessible on August 2, 2011New EA Process Accessible on August 2, 2011

EA Report Availability - Late Summer 2011EA Report Availability - Late Summer 2011

NOTNOT For Evaluating For Evaluating

INSTRUCTIONAL INSTRUCTIONAL LEADERSLEADERS

Under DevelopmentUnder Development