Information Technology IT Briefing January 2007. Information Technology 1 IT Briefing January 18,...

Information Technology

IT Briefing

January 2007

2


IT Briefing January 18, 2007

Network Core Update Firewall Migration Exchange Projects SciQuest Update Remedy Update Web Hosting Update

Paul Petersen Jay Flanagan John Ellis Dave Maddlone Karen Jenkins Karen Jenkins


Emory Backbone Upgrade Status and Timeline

Paul Petersen

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Agenda

Backbone Upgrade Status Present State Project Timeline

Two Recent Success Stories 57 Executive Park Relocating Fiber Duct Bank

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Backbone Upgrade Status

Present Status We’re Done! … Almost ResNet, Academic, and Secure Admin Cores have been

migrated Eleven Exceptions: AMUC/DUC, Math/CS, EUH

Telementoring, Marcus Center, Yerkes, Oxford Academic, SPH Public, B. Jones, Briarcliff (SA), AAIT (SA), and the Materiels Center (SA).

Healthcare will be migrated by the end of January

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Backbone Upgrade Status

Project Timeline Nov 2005: Virtual Core Design Finalized Mar 2006: Original Core Built Jul 2006: Replacement Routers Arrived Sep 2006: LAN Migration Started Jan 2007: Migration Complete

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Success Stories

57 Executive Park Traditionally Healthcare only facility Academic Dept. relocating to 57 Exec Pk How do we get the Academic network to 57 Exec Pk?

HCRTR

ACRTR

Ex PkSW

HCRTR

ACRTR

Ex PkSW

Before the New Core With the New Core

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Success Stories

Relocating Fiber Duct Bank Redundant Routers provide uninterrupted service

Step 1 Step 2

RTR2

SW

RTR1RTR

1

SW

Step 3

RTR2

SW

RTR1

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?QuestionsBackbone


Firewall Migration

Jay Flanagan

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Firewall Migration

Migrating from our current firewalls (Checkpoint) to new firewalls (Netscreen)

Part of the overall new network core project Migration tightly coordinated and dependent upon

the completion of the core New core routers in place – firewall project is moving

forward quickly Start date January 22, 2007 Freeze on Firewall changes will begin on the 22nd

Direct questions to: [email protected].

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Firewall Migration Time-Frame

Week of January 22 - Convert Academic Core FW rules from Checkpoint to Netscreen

Monday, Jan 29, 6:30 a.m. - Migrate Academic Core Netscreen FWs to production

Week of February 12 - Convert Admin Core and DMZ FW rules from Checkpoint to Netscreen

Monday, Feb 19, 6:30 a.m. - Migrate Admin Core & DMZ Netscreen FWs to production

Week of February 26 - Convert Healthcare Core FW rules to Netscreen

Monday, Mar 5, 6:30 a.m. - Migrate Healthcare Core Netscreen FWs to production

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?QuestionsFirewall


Exchange Projects

John Ellis


SciQuest

Dave Maddlone

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Procurement Solution Assessment Project

Define business goals and objectives Current Emory procurement state Determine technical viability of SciQuest Other major university implementations Document implementation alternative AAIT’s analysis summary and recommended

direction Bottom line costs

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LIMITED P+ BACK OFFICE FUNCTIONS DEPICTEDLOGIN

Web Browser

ID exists?

Contact help desk for new P+ ID set up

REQUESTOR PROCUREMENT PROCESSING / SETTLEMENT ASSIGNMENT (ONLY POs)Procure +

procurement application

Fill shopping cart with

various items

Enter item(s) information on

"quick REQ"

Check out/ assign

settlement

Val FAS acct?

EPIC Approvals workflow

Sende–mail to approver

Correct FAS account

Yes

No

A

Yes

No

P+ profiles

Attend required EPIC

training

NOTE: Single supplier requisitions

only.

EMU Buyer Ast creates

PO

Verify access to EPIC (P+)

NOTE: Limited FAS account validation.

Print REQ (yellow copy)

EMU Buyer Ast logs REQ

Launch CITRIX ICA client

Login to CITRIX(Act Dir/WINS)

Login to P+ Back Office

Launch P+ MAGIC

application P+ DBs

Select Back Office function

Process INVs?

Yes

No

Enter invoice

data

Process REQs?

Process POs?

Yes Yes

NoNo

Enter REQ data

Enter invoice

data

Logout of P+ Back Office application

Symbols: Start End Process Decision Man Proc Data I/O Data Stor on/off page Form E–form

Procure +

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SETTLEMENT PROCESSING AND FAS SYSTEM FEED

SUPPLIER ORDER DELIVERY / INVOICINGA

Supplier fills / ships order to

requestor

Invoice

EMU matching process

Shippingdoc

Match OK?

No

Yes EMU FAS system

P+ "Print" PO Send PO to

supplier

NOTE: May be FAXor NuBridges

EMU AP processes payments

P+ Back Office interface to

EMU AP

Check writer prints checks ACH, V–Pmts

Enter invoice data to P+ BO

Customer receives goods

Supplier settlement

fulfilled

Procure + (continued)


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CSO USE BY EMORY COMMUNITY AND SETTLEMENT ASSIGNMENT

CONTRACT STANDING ORDER ENTRY / RENEWAL

G–card order?

P card order?

EMU AP/FAS system

CSO entered into FAS as blanket PO

Order shipped and invoiced to

FAS acct


P–card


G–card

No

Yes


Match OK?

Emory AP processes payments

No

CSOestablished

with supplier

CSO entered into FAS

NOTE: Only validation of SO number on invoice is done.

Match process

P+ Back Office interface to

EMU AP

Enter invoice data to P+ BO

Yes


Supplier settlement

fulfilled




Renew?

Renewal note printed 60

days b4 CSO exp.

Renewal notice

reviewed by Buyer

Renewal entered

intoAP/ FAS

Cancel CSO in AP/FAS

No

YesNo

Yes

Customer places order with supplier

Contract Standing Order Processing


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STANDING ORDER ENTRY / RENEWAL SO USE BY EMORY COMMUNITY AND SETTLEMENT ASSIGNMENT

Renew?

EMU AP/FAS system


Web Browser

EPIC approvals work flow

SO entered into FAS scns 04,05 (current) 34,35

(future)

SO formprinted 1 day

after entry

Renewal note printed 60

days prior to SO exp.

No

Renewal notice

mailed to dept

SO entered

in AP/FAS

Renewal entered into FAS

Supplier ships order and

invoices to SO

Yes

Buyer cancels EPIC Req.

Buyer fills out

SO form

Form Faxed to supplier

Cancel SO in

AP/FAS

Customer creates EPIC Requisition

Match OK?

EMU AP/FAS Processes payments

NOTE: Only validation of SO number on invoice is done.

Match process

P+ Back Office interface to EMU AP/FAS

Enter invoice data in P+ BO

Yes

No


Supplier settlement

fulfilled


Customer places order with supplier

Supplier ships order and

invoices to SO


SO form is filed in cabinet

988888 acct?

Enter invoice in

EMU AP/FAS

Yes

No

Standing Order Processing


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EPIC System Today

Old technology that served us well … but needs replacement

Solution locally hosted at Emory Available to any “authorized signer”

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SciQuestADMINISTRATIONLOGIN

Web Browser

SQ ID exists?

Assign default profile (TBD)?

Cntrct Mgmt?

SQ catalog management

tool

Final catalogs approved and placed online

Yes

REQUESTOR PROCUREMENT PROCESSING / SETTLEMENT ASSIGNMENT

SQ procurement application

Locate item(s) in various SQ

catalogs

Catlg Item?

No

Fill shopping cart by

searching for items

Enter item(s) information on

SQ e–form

Check out/ assign

settlement

Enter and validate P card

P card trans?

V Pmnt trans?

FAS acct?

P card > limit?

V Payment validation

Validate FAS account /sub–code

No

No

Yes

Yes

Yes

SQ approvals workflow

No

A

Update SQ DBs

SQ user profiles

EMU FAS accounts

EMU AP vendors

Punch out?

Locate item(s) on supplier's

site, return cart

No

Yes

Yes

EMU LDAP security

Cntrct apply?

Verify access to SQ

Select contract which applies, assign price

Yes

NOTE: Items may be ordered from multiple suppliersYes

SQ admin?

Yes

Profile. Mgmt?

No

Yes

No

No

No

No

Catlg. Mgmt?

Yes

No

Yes

Shop 4 items?

Yes

New spplr?

Non–PO inv?

Update SQ DBs

No

No

Enter invoice

data

Exit SQ system (logout)

Yes

No

Yes

Enter new

supplier info

No

SQ createsPO

SQ contract management

tool

SQ profile management

tool

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SUPPLIER ORDER DELIVERY / INVOICING

V Pmnt P card?

A

SQ sends order to supplier

SQ sendse–mail to requestor

Update SQ Order Status from supplier

Supplier fills / ships order to

requestor

SQ sends payment data

to GE

GE pays supplier & bills

Emory

E–invoice

SQ sends PO to supplier

SQ matching process

E–shipping doc

Match OK?

EMU AP processes payments

Webmethods interface

No

Yes

No

EMU FAS system

Yes

NOTE: Order Status, and "E" functions require supplier(s) to have the necessary interfaces available

Supplier settlement

fulfilledCustomer receives goods


Supplier settlement

fulfilled

Enter receiving

data

E–xmit/FAX PO to

supplier(s)

NOTE: Orders with multiple items can generate multiple POs to separate suppliers as needed


SciQuest (continued)

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Emory Express (SciQuest)

Hosted off-site at SciQuest Eventual replacement of EPIC Currently rolling out Pilot departments Full roll out over the next 12 months

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?QuestionsSciQuest


Remedy Upgrade

Karen Jenkins

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Categorization / Classification

Category

Type

Item

Product Categorization

Operational Categorization

Implemented using best practices:C=Noun T=NounI=Verb/Action

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Operational Categorization

Generic – no longer specific actions based on the “Category and Type”

Vast majority of our “Items” were a generic list of actions

Up to 3 TiersTier 1 Tier 2 Tier 3

Access Grant - None -

Access Remove

Password Reset

Password Sync

Code Promote To Prod

Code Promote To Q/A

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Production Categorization

Up to 3 Tiers plus Product Name, Model/Version, and Manufacturer

Product Name is a searchable field – will return the full categorization or a list of possible selections

Tier 1 Tier 2 Tier 3 Product Name+

Model/Version

Manu.

University Applications

Email & Calendaring

Eagle Emory


Email & Calendaring

LearnLink FirstClass


PeopleSoft HR PeopleSoft 8.x Emory


PeopleSoft HR eBenefits 8.X Emory


PeopleSoft SA OPUS 8.x Emory

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Company based Categorization

Create classifications as either global or local

Local classifications are linked to a specific Company (IT Unit)

Provides greater flexibility for local support to create unit specific classifications

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Status & Schedule

Application Install New Oracle RAC Foundation Data User Guide Testing & Input Review Input Training Go-live

Complete Complete 2/2 2/2 2/5 – 2/9 2/12 – 2/16 2/12 - TBD 2/19 – 3/2*

*dependent upon testing and input received by customer base


Web Hosting Upgrade

Karen Jenkins

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Status

Approved by Governance in November Funding approved/identified in December Equipment ordered, scheduled to arrive

next week Working on planning, prep, and clean up Target delivery mid March (spring break)

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Suggested Topics?

Please forward any suggested topics for the IT briefing to: [email protected]

Information Technology IT Briefing January 2007. Information Technology 1 IT Briefing January 18,...

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