INFORMATION SHARING TOOLKIT

Presentation by Sarah Maynard

Planning & Service Development Officer

Commissioning & Service Development Team

Trafford CYPS

 

Tier 1 – Framework DocumentTier 2 – Information Community AgreementTier 3 – Operational ArrangementTier 4 – Matrix Tier 5 – Policy & GuidanceTier 6 – Confidentiality Agreements Tier 7 – Information Sharing Guides- Staff Guide- Guide for Service Users, Parents & Carers- Guide for Young PeopleTier 8 – Training Materials courses and modular unitsTier 9 – Appendices 

(DRAFT) Information Sharing ToolkitContents

Tiers 1-3Protocols

Tier 4:Matrix

Tier 8

Access levels, privacy, confidentiality & Consent

Tiers 5-7

TheApp

endi

ces

The IS Toolkit Model (DRAFT)

Training

 Tier 1 – Framework DocumentThis document sets out the rules, values and principles for information sharing between organisations irrespective of the purpose, it is aimed at organisations at strategic level

Tier 2 – Information Community AgreementThis is a means of defining a specific community of 2 or more organisations who have come together for a common purpose with a shared objective in respect of information sharing/processing. It is aimed at orgainsations at middle management level

Tier 3 – Operational ArrangementThis is a means of capturing the relevant business processes that will support effective information sharing/processing for a particular purpose and then communicating those to the appropriate operational staff within and across organisations. It is aimed at an organisations ‘operational manager/practitioner level’

 

Tier 4 – Matrix This document when completed will support data exchange between partners and the IT access permission levels for different staff. It can also be used by staff to see what information they should expect to have shared with them and which they should also share with partners

Tier 5 – Policy & GuidanceBased on the DFES Information Sharing: Practitioners Guide

Tier 6 – Confidentiality Agreements Currently in operation across Trafford Social Services, staff sign when taking part in multi agency meetings and discussing cases

Tier 7 – Information Sharing Guides

Staff GuideThis will be distributed via training sessions

Guide for Service Users, Parents & CarersThis is being distributed in Feb/March 07 with Trafford Council Tax Bill, and constitutes our Fair Processing Notice

Guide for Young PeopleThis will also have a ‘lesson plan’ for group leaders/teachers to use when distributing it. It is being linked into the 14-19 Transition & Support activities

Tier 8 – Training Materials These will be developed to ensure the competencies specified in the DFES Common Core of Skills & Knowledge are covered. The training will be developed alongside the Workforce Development Strategy as complete courses and modular units which can be included in other training programmes.

Tier 9 – AppendicesThis is a reference guide which includes a glossary of terms, and information on relevant legislation, regulations, guidance and standards.

Multi Agency Information Governance Group (MAIGG)

Established in line with guidance from the Framework Document (Tier 1)Representation from :

• Trafford CYPS Commissioning & Service Development• Trafford CYPS Service Improvement & Safeguarding Service • GMP, Public Protection Unit• Trafford PCT • Trafford Adult Social Care Mental Health Services• Trafford Healthcare Trust • LSCB • NSPCC • Trafford CYPS Education/SIS• Trafford Corporate Information Office • Trafford CYPS YOT• Trafford CYPS Connexions & Youth Service• Trafford CYPS Index Implementation & IT Systems Implementation • Trafford CYPS Substance Misuse Services • Trafford Adult Learning Disability Services• Learning & Skills Council• VCAT