11 FRENCH DRIVE BOYLSTON MA 01505

508.869.6111 TOWERHILLBG.ORGTOW E R H I L LB O T A N I C G A R D E N

INFORMATION PACKET

G U I D E L I N E S F O R F L O R A L D E S I G N E R S

This year’s theme is The Gardens of Tower Hill, celebrating the 175th anniversary of the Worcester County Horticultural Society. Your arrangement should seek to represent one of Tower Hill’s gardens: the Apple Orchard, Cottage Garden, Entry Garden, Field of Daffodils, Inner Park, Lawn Garden, Limonaia, Pliny’s Allee, Moss Steps, Systematic Garden, Orangerie, Vegetable Garden, Secret Garden, Winter Garden, Wildlife Refuge Pond, Wildlife Garden, the Youth Garden, and the Court: the Garden Within Reach. For more information on our gardens, please visit www.towerhillbg.org/about-the-gardens/. Your arrangement should fit within the basic confines of the pedestal. The goal is to create an arrangement which is stable, easy to maintain, leak-proof, and composed of fresh flowers, plant material, and a container.• Please use freshly cut plant material. All artificial materials are prohibited, as are draping, props, etc.

This includes materials in the vase and around it. The use of dried materials is acceptable, but they cannot be painted, sprayed, glittered, etc. If an arrangement contains these items, it will be removed from the exhibit.

• The following materials are prohibited: plants listed on the Massachusetts Prohibited Plant List (mass.gov/agr), artificial plant material and other non-natural decorations. This includes natural materials such as bark that has been spray painted or glitter applied, or is otherwise altered.

• Please note that a specific location for your arrangement is not guaranteed, and may be moved by Tower Hill staff as needed.

• Flowers and plant material must be properly conditioned to last through the 3 days of the event.• Please be sure that your container does not leak and is stable. Please test your container with water

and a plant material similar to what will be used to be sure it works.• All staging, including pedestals, will be provided by Tower Hill.• Tower Hill will do all it can to keep all entries secure, but cannot be responsible for loss or damage to

exhibitor’s property.• Tower Hill will provide signage for each display.• Watering instructions should be left with Tower Hill staff if your design will need to be maintained.

DATES TO REMEMBER: Response forms due: December 5, 2016 Release forms due: December 30, 2016 Pedestal Label forms due: January 30, 2017 Set-up: Thursday, February 2, 2017; 7:30am–5pm

Material Pick-up: Sunday, February 5, 2017; 4pm–5pm or Monday, February 6, 2017; 9am–4pm

A R R I VA L A N D S E T - U P

You may set up between the hours of 7:30am and 5pm on the Thursday before the show. Arrangements must be in place by 5pm on Thursday. Upon arrival, you may drive to the rear of the building to unload. Please move your vehicle back to the main parking area immediately after unloading. Tower Hill staff members or volunteers will be present to direct you to your assigned display space. Vehicles are not permitted on the gravel pathways located on the east side of the building, and are not allowed to park on any grass or mulched areas. If the off-loading area is congested when you arrive, please be patient; we will try to get people unloaded and vehicles moved as quickly as possible. Thank you in advance for your cooperation. Questions may be directed to: Kirsten Swartz, Special Events Coordinator at 508.869.6111 x101, or by email at kswartz@towerhillbg.org.

I N D I V I D U A L D E S I G N E R R E S P O N S E F O R M Form is due December 5, 2016

An electronic form is also available. If you have not received one via email and would prefer to submit this information electronically, please email your request to Kirsten Swartz at kswartz@towerhillbg.org.

____ Yes, I would like to design for Winter in Bloom; February 11–12, 2017.

____ No, I cannot participate in 2017, but please keep me on your list.

Name: ____________________________________________________________________________________

Address: ___________________________________________________________________________________

City/State/Zip: ______________________________________________________________________________

Phone Home: ____________________________________ Cell: ____________________________________

Email: _____________________________________________________________________________________

Business Name: ____________________________________________________________________________

Assistant(s): ________________________________________________________________________________

About You:

In the space below, please tell us more about yourself, i.e. where your arrangements have been on

display; your floral design background.

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Please complete and return to Kirsten Swartz at Tower Hill Botanic Garden, 11 French Drive, Boylston, MA 01505, by fax to 508-869-0314, or by email to kswartz@towerhillbg.org.

I N D I V I D U A L D E S I G N E R R E L E A S E F O R MForm is due December 30, 2016

As a participant in Tower Hill’s Winter in Bloom, I will be providing floral containers and materials for display. I will bring these to Tower Hill Botanic Garden by 5pm on the Thursday before the show, arrange them for display in the assigned space in the Stoddard Education and Visitors Center and retrieve them Sunday between 4pm and 5pm or Monday between 9am and 4pm.

I understand there is a risk of loss or damage in using my containers and materials for Winter in Bloom, and I hereby release Tower Hill Botanic Garden from all claims and liability relating to the containers and materials used for my arrangement. I hereby grant to Tower Hill Botanic Garden the right to produce, reproduce and distribute photographs or images of my design created for Winter in Bloom, (i) for postcards, note cards and similar items, for the purpose of sale in the gift shop and (ii) for publicity of and publications about Winter in Bloom. I also give Tower Hill Botanic Garden permission to produce, reproduce, and distribute candid photographs of me for the purposes mentioned in (ii) above.

In consideration for the foregoing, Tower Hill Botanic Garden shall include my name and the name of my business whenever possible.

Signature: _________________________________________________________________________________

Printed Name: _____________________________________________________________________________

Date: ______________________________________________________________________________________

Please sign and return to Kirsten Swartz at Tower Hill Botanic Garden, 11 French Drive, Boylston, MA 01505, by fax to 508-869-0314, or by email to kswartz@towerhillbg.org.

P E D E S TA L L A B E L – P L A N T M AT E R I A L F O R MForm is due January 30, 2017

The following information will appear on your pedestal label:

Designer: __________________________________________________________________________________

Assistant(s): ________________________________________________________________________________

Business Name: _____________________________________________________________________________

Title of Design: ______________________________________________________________________________

Statement of intent:Please include below a written interpretation, no longer than four sentences, which answers the following question: What artistic and design elements attracted you to select this subject? Tower Hill reserves the right to edit statements for brevity and/or clarity.

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Plant materials:

Please list below ALL the plant materials that you may bring with you, including the Latin name for each. Bring a copy with you; once your arrangement is complete, cross out those materials you did not use. Feel free to use the back of this form or an additional sheet if needed.

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A R R A N G E M E N T C A R E A N D D I S P O S A L I N S T R U C T I O N SForm is due on February 2, 2017

Designer Name: ___________________________________________________________________________

Phone: Home: ____________________________________ Cell: ______________________________________

Design Title: ________________________________________________________________________________

Location: __________________________________________________________________________________

Watering required: _____ Friday

_____ Saturday

_____ Sunday

Additional instructions or precautions:

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Disposal Instructions: In the event you are not able to pick up your arrangement on the Monday following the show, please indicate below those materials you would like saved:

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Questions may be directed to: Kirsten Swartz, Special Events Coordinator at 508.869.6111 x101, or by email to kswartz@towerhillbg.org.