Information Needs @R&D Setup: NAL Case study

Dr. (Mrs.) Poornima NarayanaHead, Information Center @

National Aerospace Laboratories (NAL)Bangalore 560017 INDIA

“Library Day” Central Machine Tools Institute Bangalore INDIA

9th August 2010

WELCOME TO ICAST

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E-Resources

• E-Journals – Totally access to 29 Publishers & 5000 + journals.

• E-Books (>2800 titles)– CUP [Pure Maths (100), Applied Maths (100), Physics (109)]

– Springer – 2000+ Eng, Mat Sc & Chemistry

– Ref Books-Credo – 486 titles

E-resources…

• Databases– OPAC (NAL), Web of Science, CSA Aerospace Database, AIAA, JCCC, J-Gate/JCCC…….

• Patents – Derwent, Delphion, WIPS……..

• Standards– BIS, ASTM/DL…….

• News Clipping– AeroNews Bulletin, NAL/CSIR News, Archive….

• Union Catalogues– CSIR Holdings, Elsevier Titles @ CSIR, Aerospace Libraries…..

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DATABASES

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DIGITAL REPOSITORY

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E-JOURNALS

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Ebooks

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PATENTS

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STANDARDS

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UNION CATALOGUES

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e-Resources>DATABASES>

AIAA Meeting Papers

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Off-Campus access to E-resources

ICAST has initiated an unique service in providing off-campus access to all its e-resources (broadly mentioned below) using EZProxy tool:

• E journals: Springer, Wiley, IEEE, AIAA, SAGE, Emerald...• E Books: Springer• Databases: WoS, JCCC....• E Standards: ASTM DL• E Patents: Delphion, WIPS...

Digital Library

• Institutional Repository » http://nal-ir.nal.res.in/

• CSIR Harvester » http://csirpubls.nal.res.in/

• Conferences at NAL » http://192.168.9.29:8080/dspace/

• News Clippings » http://www.icast.org.in/news/newsclips.php

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Digital Repositories

NAL Institutional Repository http://nal-ir.nal.res.in

• Ranked at 348th position among the top 400 institutional repositories of the world.

– Journal Article (1033) – Book Chapter (1) – Conference or Workshop Item (667) – Image (5) – Proj.Doc/Technical Report (1612) – Patent (12) – Lectures/Presentation (5)

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NAL-IR : Methodology Adopted

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NAL-IR : Collection and Organisation

• Data Collection work-flow @ the Information Centre-

• Collection of documents from Annual Report – Recent publications

• Interaction with scientists personally – Archival Collection

• Searching through Aerospace, IEL, EV2, WOS Databases• E-Journals

• Document Processing - Digitization process…

• Deposition process – issues involved - NAL policy decision and publishers copyright policy.

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Policy decisions (Access Control)

• Unclassified – Full Text• Restricted- Abstract/Bibliographical level• NAL Project Reports – Controlled Access• Confidential – Controlled access

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Number of pages viewed till abstract level

(April 2009 – March 2010)

Number of full-text downloaded

(April 2009 – March 2010)

Total number of full-text articles downloaded 3332

Access statistics of IR@NAL

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IR Copyright issues

Document Types Included in IR@NAL

Project Reports: Restricted to NAL Registered users only

Presentation Materials: Open to all

Book Chapters: Open to all

Journal & Conference Articles: Accessibility based on the Publishers copyright

policies (Visit SHERPA/RoMEO Website to know publisher’s copyright policies)

Document Types Included in IR@NAL

Project Reports: Restricted to NAL Registered users only

Presentation Materials: Open to all

Book Chapters: Open to all

Journal & Conference Articles: Accessibility based on the Publishers copyright

policies (Visit SHERPA/RoMEO Website to know publisher’s copyright policies)

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At Present, NAL is

• Harvesting Metadata of IRs• NIO, NCL, NAL, CDRI, IMMT• PKP Harvester from UBC, Canada• In the Pipeline:• Harvesting Metadata from IRs of 38 CSIR labs &

Aerospace Institutions in India• ETD of NAL scientists (in DSpace)

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Conferences at NAL

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CSIR - Group for OA to Science Publ (GOASP)

Recommendations:• CSIR labs to adopt OA mandates• All Research papers to be made OA: - Full text/Metadata deposition to IR - Publish in OA journals• All CSIR published journals to be made OA• Each lab sets interoperable OA IR• One or more center(s) for harvesting fulltext/metadata• ETD Repository• Conference/Training programs for OA awareness• Sensitize CSIR Researchers

• NAL To take the Lead in this direction/Nodal point…….

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Thank You

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COLLECTION STATUS

• Technical Reports: 1500• Journal Articles: 1000• Conference Papers: 611• Patents : 12• Lectures/Presentations: 5

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CSIR Scenario – IR set up• Total No. of Labs @ CSIR : 39• Total No. of IRs in CSIR :• IRs on Internet/Public Domain:• IRs on Intranet/Campus LAN:• Software: - Open Source :12 - Eprints (ver 3). : 4 - DSpace: 2 - GSDL:1 - Inhouse : 1

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Title

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Documents by MT Scientists @ NAL – IR(individual author contribution)

Anjana Jain 14Divakar 51Kanakalatha 6Murali Mohan 32Prasanta Kumar Panda 15Ramachandra Rao 8Rangaraj 12Shubha 33Sridhar 12Subir Kumar Bhaumik 39Sujata 6Venkataswamy 13

Dr. AK Singh:- 217Dr. AK Singh:- 217

Highest documents among all Departments in IR@NAL :- 608Highest documents among all Departments in IR@NAL :- 608

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CHOOSE JNLS WITH SA FRIENDLY LICENSE…….

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Benefits of IR@NAL• Institution:• Enables Institution to publicize its research output of their scientists and technologists• Increases institutions visibility and prestige • Preserves institution’s heritage• Complete intellectual output can be presented in one place rather then spread out amongst

various resources (Journals, Conf. proceedings, patents, Technical Reports, etc.,)• Propagates and promotes the research activities not only within the institution but collaborative

projects with external institutions.• IR plays as an effective advertisement tool in attracting external revenues, talents, etc.,• Motivating research by making intellectual output open (free) for have-not’s (ultimately to the

betterment of mankind)• To keep track of Intellectual output for various administrative tasks (Assessment, publishing

reports etc.,)• Boon for Gray Literature visibility• Promotes the open access initiative• Author:• Available freely on institutional repository increases citations of an author• More citations to author means more visibility to the work.• Helps in quality assessment of an individual’s work• Increases profile of an author on worldwide basis and in subject domain• Regular submission to the repository provides an author with central archive of his/her work

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Deposition process

• Restricted/Confidential Projects at NAL (Saras…)

• Policy decision regarding the level of accessibility, archival collections defined..

• With advertisement, promos and training, the scientists are encouraged to upload their papers to IR, but still the information centre staff uploads majority of the papers.

Scientists’ Concern/Apprehensions?????

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Ranking of Repositories Jan. 2010) – WorldwideSIGMETRICS, Spain

• India: 2 CSIR Labs.• NAL@ 348th rank

Criteria for better Position: Full text papers (unclassified) Link to the FT be easily citable. Hence No long URLs, No nonsense characters Use file extensions (.pdf, .doc, .ps etc) All the scientific production, formal/informal, Draft/definitive, published/unpublished to be made available

from a single unique site

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Documents by PR Scientists @ NAL – IR(individual author contribution)

Arunkumar 7Jagannatha Rao 5Kannan,R 6Muralidhara,H.S 2Rajendran,R 2Ramamurthy,S 14Soumendu Jana 4Isaac 10 CMTI - 09-08-10

Documents by ATF Scientists @ NAL – IR

• Total Documents from ATF – 03

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Documents by C-MMACS Scientists @ NAL – IR(individual author contribution)

• Total Documents from C-MMACS – 68• Gagan Prathap 132 (Max. from Structures Division)

• Goswami 1• Parvez 2 • Krishna Mohan 3 • Sajini 1 • Jade 2 • Anand Kumar 29 • Sharada 2

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Documents by C-CADD Scientists @ NAL – IR(individual author contribution)

• Total Documents from C-CADD – 34• Dutta 12 • Kodanda 4 • Yagnanarayana 4 • Rajeshwari MR 3 • Panda 4 • Selvarajan 7 • Vineet Kumar 4

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Documents by CTFD Scientists @ NAL – IR(individual author contribution)

Mudkavi 13Nair 14Rangachari 9Dhanalaxshmi 17Deshpande 47Premalatha 16Rajani 10Srilatha 13Majumdar 27V Dutta 17 CMTI - 09-08-10

Documents by EAD Scientists @ NAL – IR(individual author contribution)

Sajeer Ahmed 5Chenna Raju 3Mukund 11Ramesh 5Verma SB 4Venkatakrishnan 17Vishwanath 45 CMTI - 09-08-10

NEGOTIATE WITH THE PUBLISHER………..

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Policies of Research Funders

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Useful URLs

• http://creativecommons.orghttp://sciencecommons.orghttp://www.sherpa.ac.uk/romeo.phphttp://www.arl.org/sparc/author/addendum.htmlhttp://www.lboro.ac.uk/departments/ls/disresearch/romeo

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Approaches to copyright• Approaches taken towards copyright will play a pivotal role in

the acceptance of an institutional repository service. • Copyright is the number one question which members of the

university ask about when introduced to an institutional repository

• Important to address concerns that might be raised in the minds of academics and managers.

• Copyright is fairly simple for pre-prints, which can be self-archived without seeking anyone else's permission because the author holds the copyright.

• Refereed post-print, the author must investigate the copyright policies of the publishing journal.

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Major Rights Authors Retain Author may use all or part of the Article and abstract, without revision or modification,

in personal compilations or other publications of his own work; he may use the Article within employer’s institution or company for educational or research purposes, including use in course packs;

Author may share print or electronic copies of the Article with colleagues;• After some period of time of publication author may post an electronic version of the

Article on his own personal website, on his employer’s website/repository and on free public servers of his subject area. (few Publishers)

• The right, without charge, to photocopy or to transmit on-line or to download, print out and distribute to a the published Contribution in whole or in part, for the Contributor’s personal or professional use, for the advancement of scholarly or scientific research or study

• The right to republish, without charge, in print format, all or part of the material from the published Contribution in a book written or edited by the Contributor.

• The right to include the Contribution in a compilation for classroom use (course packs) to be distributed to students at the Contributor’s institution free of charge

• The right to include an article in a thesis or dissertation that is not to be published commercially, provided that acknowledgement to prior publication in the relevant source

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Major Employer Rights

• Company/employer, its subsidiaries and divisions, the right to make copies of and distribute the published Contribution internally in print format or electronically on the Company’s internal network

• Upon payment of the Publisher’s reprint fee, the institution may distribute (but not

re-sell) print copies of the published Contribution externally.

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Some of the conditions Major publishers insists on Authors

• Author hereby warrant that this Article is an original work, has not been published before and is not being considered for publication elsewhere in its final form either in printed or electronic form;

• Author hereby warrant that you have obtained permission from the copyright holder to reproduce in the Article (in all media including print and electronic form) material not owned by you, and that you have acknowledged the source;

• Author hereby warrant that this Article contains no violation of any existing copyright or other third party right or any material of an obscene, indecent, libellous or otherwise unlawful nature and that to the best of your knowledge this Article does not infringe the rights of others;

• Author hereby warrant that in the case of a multi-authored Article you have obtained, in writing, authorization to enter into this Agreement on their behalf and that all co-authors have read and agreed the terms of this Agreement;

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Major Publisher Rights on Articles • Published in the Journal, and sold or distributed, on its own, or with other related

material;• Published in multi-contributor book form or other edited compilations by

Publishers;• Reproduced and/or distributed (including the abstract) throughout the world in

printed, electronic or any other medium whether now known or hereafter devised, in all languages, and to authorize third parties (including Reproduction Rights Organizations) to do the same;

• Author agree to Publisher for using any images from the Article on the cover of the Journal, and in any marketing material.

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Authors role in Signing Copyright(Views)

• Since they are the creators they should drive the show• Request/Pressurize publishers to allow them to put their publications on

( personal website/IR’s ) after period of time with acknowledgements to publisher (may be 12 months or 24 months, Few publishers are allowing)

• Public funded intellectual out put must be put on public domain • Organization should make strong policy to bring all scholarly publications on it

web site /IR• Authors/organization should insist Publishers to Provide deep discounts in

subscription for their organizations. (publication in which authors/organizations have contributed)

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Deposition Process…

• Once deposited, stored in the buffer…

• Each document is reviewed before archive…

• Reviewer checks management policy, publishers copyright policy and errors/s (if any)…

• Sherpa/Romeo website for checking copyright policies…

• Bounces back to the buffer for missing elements…

• After correction the document gets uploaded… 

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COPYRIGHT ISSUES• Berlin Declaration Act recognises the view that community

standards will continue to be important in the enforcement of proper attribution and responsible use of the published work

• The ROMEO project at Loughborough investigated publishers’ attitudes to mounting of pre- and post-prints on servers

• The SHERPA project at Nottingham has taken over and augmented the ROMEO data

• http://www.sherpa.ac.uk/romeo.php• Yellow publishers allow preprints but not postprints; blue

ones postprints but not preprints; green ones both; white neither

• 61% of publishers on the current SHERPA list formally allow some form of self-archiving; 38% out of the 61% are “green”

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Institutional Repository – Copyright (incl IPR)

Rapidly changing publishers attitudes - moving goalposts!

• Traditionally authors sign over copyright, whether they own it or not!

• As a guide traditional copyright agreements have not allowed authors to:

– Reuse an article as a chapter in a book – Revise or adapt an article – Distribute an article to colleagues – Reproduce copies of an article for teaching purposes– Self archive/make available an article in an repository

– But now 76% of journals allow deposit in institutional repositories – places to check

• Publishers Copyright policies database http://www.sherpa.ac.uk/romeo.php

– Publishers who permit self archiving – dynamic search http://www.sherpa.ac.uk/romeo.php?colour=green

• Journals Copyright Policies http://romeo.eprints.org/stats.php.

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Institutional repositories: Copyright policy

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NAL-IR : Technologies Employed and Supported

• GNU EPrints open archive software (revised EPrints 3.2.0), developed by the University of Southampton (software.eprints.org).

• The IR Supports OAI-PMH for effective interoperability.

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