C O M M I T T E D T O Q U A L I T Y. C O M M I T T E D T O S E R V I C E .

I N F O R M AT I O N M A N A G E M E N T S E R V I C E

Our information management service provides the systems, processes and technologies to effectively manage your information electronically. Our trained specialists will guide you through every step of the digital conversion process while our Grace Data Centre provides an offsite, ultra secure repository for storing and managing big data.

We provide:

• Data capture services• Scanning and digitisation of hard copy documents• OCR, ICR and data entry indexing• Data storage• Exceptionally high security• Flexible retrieval options• Guaranteed destruction of authorised information• Strict quality control procedures• Highly knowledgeable consultants• Electronic forms management

For most businesses, in-house information management is difficult, time-consuming and costly. By outsourcing to Grace Information & Records Management, your information is digitised, securely stored and retrievable at your convenience, at your desk, on demand.

WE ASK THE RIGHT QUESTIONS• Consultation• Analysis• Options• Solution

Our expert consulting analyses the exact requirements for your business then provides suitable options for cost effective solutions and project plans.

WE PROVIDE THE BEST PROCESSES• Preparation• Scanning • Indexing• Finishing

PreparationReadying your information for scanning is a thorough hands-on process performed by technically skilled staff to ensure the final outcome is crisp images and easily locatable documents.

Scanning• Technologically advanced equipment• Quality control• Skilled operators

Superior performance from high-tech scanners delivers a stringent quality control process by identifying blank or incorrectly skewed images. Skilled operators manage quality control, aided by enhancement software.

SECURE TRANSPORT

We own and operate all our own trucks, so transport is secure and confidential from start to finish.

INFORMATION MANAGEMENT SERVICEOffers an integrated soltion converting all traditional information formats to digital platform, providing on demand access from any location, at any time.

Grace Information & Records Management takes care of the entire life cycle of your valuable business information to assist you to meet your legislative requirements. We offer services from digitisation, to secure storage that gives you convenient and authorised access, to the confidential destruction of your records.

Indexing• Refined searches• Documents located fast• Premium assistance

Search criteria are refined using OCR, ICR or data entry, to locate your documents quickly. Your consultant will assist in identifying all relevant search fields for optimised search outcomes.

Finishing Final audit is conducted to ensure a 100% accuracy. We then provide files in any electronic format, such as searchable PDF, TIFF or Jpeg and can deliver via SFTP.

WE DELIVER THE ULTIMATE SERVICE• Storage• Retrieval• Destruction

Our job doesn’t finish once your documents are scanned. At Grace, we take care of your documents for their entire lifecycle from creation to destruction and everything in between.

Storage• Comprehensive storage solutions• Specialised facilities

If you have data, we can store it for any length of time. Our world class Grace Data Centre can store all electronic documents including scanned images and emails, while our specialised warehousing facilities provide optimum conditions for your hard copy documents.

Retrieval• Simple retrieval• From any device

Sophisticated, but easy to use, our EDM systems make document retrieval simple at any time. Workflow control can be set and controlled from any device and there are many additional features available, such as adding attachments.

Destruction• Manage the lifecycle of information• Scheduled or on demand• Verification provided

Grace provides secure destruction of your documents when they reach the end of their natural lifespan. We always seek your confirmation and approval before we destroy any documents – even those for that a pre-determined destruction date has been agreed. As part of our stringent quality control processes, Grace also provides certificates of destruction as a guarantee that your documents have been securely destroyed.

ELECTRONIC FORMS MANAGEMENT

Through our intensive consultative process we develop integrated customised applications, to suit your data capture needs.

Ask for an obligation free demonstration to experience first hand how we make capturing complex data easy.

Professionals AustralasiaR MI

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HAVE YOU CONSIDERED OUR

RECORDS MANAGEMENT SERVICE?A specialised records service designed to manage your companies physical records, combining collection, transport, safe storage, retrieval and destruction.

With Grace Information & Records Management based in every capital city and many regional areas of Australia, there is no reason why any business would risk keeping valuable records in-house. Our services are based around the importance of security, ubiquity and timeliness.

EnvironmentISO 14001

Quality ISO 9001

VICTORIAMelbourne:9 Ashley StreetWest Footscray VIC 3012T 03 9680 0300F 03 9687 5825

Ballarat:13 Caravan Street Wendouree VIC 3355T 03 5339 2246 F 03 5339 2605

Bendigo:13 Baldock StreetEaglehawk VIC 3556 T 03 5444 5858F 03 5446 3665

Geelong:24 Industrial PlaceBreakwater VIC 3219T 03 5221 4505F 03 5222 6049

Wodonga:61 Wigg StreetWodonga VIC 3690T 02 6024 5822F 02 6056 3544

TASMANIAHobart:63 Greenbanks RoadBrighton TAS 7030T 03 6234 9499F 03 6234 4081

NEW SOUTH WALESCampbelltown (Head Office):9 Hepher Road Campbelltown NSW 2560T 02 4645 8000F 02 4620 9293

Sydney:Unit 49/45 Powers Road Seven Hills NSW 2147T 02 8824 1700F 02 8824 1799

Central West:Lot 3 Industry Drive Orange NSW 2800T 02 6393 5200F 02 6362 3111

Newcastle:7 Laurio PlaceMayfield West NSW 2304T 02 4960 7607F 02 4960 7699

Wollongong:64 Doyle AveUnanderra NSW 2526T 02 4271 3492F 02 4271 5376

AUSTRALIAN CAPITAL TERRITORYCanberra:54 Sawmill CircuitHume ACT 2620 T 02 6232 1000F 02 4620 9293

QUEENSLANDBrisbane:420 Sherbrooke RoadWillawong QLD 4110T 07 3246 6777F 07 3246 6797

Bundaberg:2/22 Production StreetBundaberg QLD 4670T 07 4151 0584F 07 4151 6961

Cairns:6/14 Toohey StreetPortsmith QLD 4870T 07 4035 5061F 07 4035 6338

Gold Coast:12 Junction RoadBurleigh Heads QLD 4220T 07 5593 7574 F 07 5568 0622

Rockhampton:80 McLaughlin StreetNorth Rockhampton QLD 4701T 07 4936 1016F 07 4936 1538

Sunshine Coast:124 Enterprise Street Kunda Park QLD 4556T 07 5450 1144F 07 5450 1166

Toowoomba:807-809 Greenwattle StreetGlenvale QLD 4350T 07 4614 0594F 07 4630 2414

Townsville:67-69 Toll StreetMount St John QLD 4818T 07 4774 5035 F 07 4774 5038

WESTERN AUSTRALIAPerth:236 Berkshire RoadForrestfield WA 6058T 08 9454 0999 F 08 9454 0990

Bunbury:88 King Street Bunbury WA 6230 T 08 9791 5108 F 08 9791 1196

SOUTH AUSTRALIAAdelaide:30 Charles RoadBeverley SA 5009T 08 8405 5060F 08 8405 5091

NORTHERN TERRITORYDarwin:11 Campion RoadEast Arm NT 0822T 08 8998 6935F 08 8947 0599