Information architecture in share point 2010
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Mind to Matter: A way to model how you work in SharePoint
James TramelSolutions ArchitectPlanet Technologies
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Why Listen to me? Many, many SharePoint
implementations and upgrades A lot of non-cs Education MCTS, MCITP SP 2010 Business experience DB, Dev, Inf, and Admin training,
education and experience
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What is SharePoint What does it do? How does it work? Why does it work? Have you ever seen it not work?
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Collaboration Gone Wrong Content Chaos
Email as personal CMS Islands of information Can’t find anything, Don’t learn anything Just like a web version of my file shares
and paperwork Collaboration hasn’t changed Institutional memory not enhanced
How did they do that?
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Why Another Model?Market Review
Market Introduction
Growth
Matturity
Saturation
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How to Model SharePoint Does it need a model? Why? What kind of model? How is the model developed? How is the model revisited?
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A SharePoint model Information architecture, information
management and information governance are the cornerstones
Built around you These ideas and planning them are in
just about every book on SharePoint
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Information Architecture, Management and Governance
What is IA? What is IM? What is IG?
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Information architecture (IA) is the art of expressing a model or concept of information used in activities that require explicit details of complex systems
Information management (IM) is the collection and management of information from one or more sources and the distribution of that information to one or more audiences
Information Governance is the set of policies, role, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.
Formal Definitions
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IA Examples The Anatomy of a Large-Scale
Hypertextual Web Search Engine Faceted Metadata for Image Search
and Browsing Facetag: Integrating Bottom-up and
Top-down Classification in a Social Tagging System
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Who does IA and When?“Here's what I've come to understand: What IA has been about from the beginning is designing context with hyperlinks. That is, shaping contextual experience with connections afforded by the new, digital layer of the web.”
Answer: You do
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SharePoint – An Example
Web App
Site Coll
DB
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SharePoint Architecture: Topology
Web App
Site Coll
DB
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Demo Create a farm Create a Web App Create a Site Collection Create a list
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No-Share-Point Example
Web App
Site Coll
DB
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SP Information Architecture Information architecture in SharePoint
Server 2010 is the organization of information in an enterprise — its documents, lists, Web sites, and Web pages — to maximize the information's usability and manageability.
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IA Factors for SharePoint How to find information How information is stored and retrieved How users navigate to information How data will be presented in the site. How redundant or overlapping information is What templates are used for creating information How My Site Web sites fit into the information
architecture How the site will be structured and divided into a
set of subsites.
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SharePoint
Web App
Site Coll
DB
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SP Information Management• Information management in
SharePoint Server 2010 comprises organizing, retrieving, acquiring, and maintaining information.
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Information Management How information will be targeted at specific
audiences. How content will be tagged and how
metadata will be managed. What the authoritative source is for terms. How search will be configured and optimized. What metadata is available for each type of
information How to create sets of rules for a type of
content.
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SharePoint - Data Topology
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Normalization Normalization is the process of organizing data to minimize
redundancy. The goal of database normalization is to decompose relations with anomalies in order to produce smaller, well-structured relations.
Objectives of normalization 1. To free the collection of relations from undesirable insertion, update
and deletion dependencies; 2. To reduce the need for restructuring the collection of relations as
new types of data are introduced, and thus increase the life span of application programs;
3. To make the relational model more informative to users; 4. To make the collection of relations neutral to the query statistics,
where these statistics are liable to change as time goes by.
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Data Normalization It’s a Process 1NF, 2Nf – BCNF – every non trivial
functional dependency is a dependency on a super key
Each table is a single subject, no data stored in more than 1 table, no anomolies, all attributes have a key
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SharePoint Normalization Use the tools – that’s why they’re there Managed Metadata Content Types Search User Profile Service Performance Point BCS
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Metadata and Taxonomy What is metadata in general? What is Managed metadata - a
hierarchical collection of centrally managed terms that you can define and then use as attributes for items in Microsoft SharePoint Server 2010. A user's role determines how the user can work with managed metadata.
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Managed Metadata Import your metadata Organize information based on Content
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Content Types A reusable collection of metadata Content types enable enterprises to organize,
manage, and handle content in a consistent way. They define the attributes of a type of list item, document, or folder.
Important for consistency, reusability and centrality
Together with metadata, you seamlessly begin to integrate work
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SP Information Governance Information Governance is the set of
policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.
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SP Information Governance Streamlining the deployment of products and
technologies, such as SharePoint Server 2010.
Helping protect your enterprise from security threats or noncompliance liability.
Helping ensure the best return on your investment in technologies, for example, by enforcing best practices in content management or information architecture.
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Implement IG Determine initial principles and goals Classify the business information /
content Develop an education strategy Develop an ongoing plan
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Conclusion You need a model – your own model Creating the model should be rely on IA, IM and IG. You need expertise in your company and outside of
your company You need to invest in yourself and understand your
own information You need to know how SharePoint works, and works
for you. SharePoint should fit you, not the other way around.
By planning how you work you can implement or re-implement SharePoint highly successfully, vastly increasing success and knowledge
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Q and A
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References Technet MSDN Microsoft Press Wikipedia Database Systems: Rob and Coronel, Thompson. The Anatomy of a Large-Scale Hypertextual Web Search Engineepoint
slide next Sergey Brin and Lawrence Page Computer Science Department, Stanford University
Faceted Metadata for Image Search and Browsing Yee, Swearingen, Li, Hearst Computer Science Division School of Information Management and Systems, University of California
E. Quintarelli, A. Resmini, L. Rosati - FaceTag: Integrating Bottom-up and Top-down Classification in a Social Tagging System – Italy
Lego image: http://lego.wikia.com/wiki/File:6538_Building_Instructions_1.png
Normal curve: http://mypages.valdosta.edu/mwhatley/3900/curve.htm