Information Architecture and Search

AKAThe Librarian

helping African Enterprise abstract value from | SharePoint

helping African Enterprise abstract value from | SharePoint

helping African Enterprise abstract value from | SharePoint

helping African Enterprise abstract value from | SharePoint

WHAT IS IA?

• A Web site's information architecture determines how the information in that site — its Web pages, documents, lists, and data — is organized and presented to the site's users.

helping African Enterprise abstract value from | SharePoint

WHAT IS IA?

• Information architecture is often recorded as a hierarchical list of site content, search keywords, data types, and other concepts.

helping African Enterprise abstract value from | SharePoint

helping African Enterprise abstract value from | SharePoint

Arif, Abdul Majid. Political structure in a changing Pakistani village / by Abdul Majid Arif and Basharat Hafeez Andaleeb. -- 2nd ed. -- Lahore : ABC Press, 1985. xvi, 367p. : ill. ; 22 cm. Includes index.ISBN 969-8612-02-8

• Goal? To help find a book• Identifying: – Author, Title, Subject, Category, Edition, Character, Keywords

• Sorting, Shelve

helping African Enterprise abstract value from | SharePoint

READY TO CHANGE THIS AROUND?

READY TO CHANGE?

• Ask the Question: Is the organization ready for this? – Why do it? Is there a Business Plan?

• It will take years and many people working together– Do you have:

• Business Plan and Budget • Skills• Time• Patience• Buy-In• Support• Illusions

helping African Enterprise abstract value from | SharePoint

helping African Enterprise abstract value from | SharePoint

Don’t walk it alone

helping African Enterprise abstract value from | SharePoint

MARC

helping African Enterprise abstract value from | SharePoint

Libraries

Folksonomies

Metadata

Search

Stores

Ratings

Views

Winning design

helping African Enterprise abstract value from | SharePoint

TAKE TIME TO APPRECIATE…

• Survey your landscape• Take stock• Be realistic

TAKE TIME TO APPRECIATE…

• Your Business (BA & EA)– Its operations, facilities, people, logistics, systems,

problems, successes

• Global Best Practices, Standards, Frameworks• Communities of Practice and Literature • Organograms • Taxonomies and Structures• And Customize

helping African Enterprise abstract value from | SharePoint

THANKS BUT… HOW…

• Observe• Analyze• Ask• Map• Research• Be Resourceful

• Where From? – Existing Policies, Procedures, People, Archive Rooms, Filing

Cabinets, File Shares, Desks and only if you have to… meetingshelping African Enterprise abstract value from | SharePoint

THANKS BUT… HOW…

• Sometimes there is no time?• Deep semantic metadata and Auto-tagging

helping African Enterprise abstract value from | SharePoint

ENTERPRISE KEYWORDS…

helping African Enterprise abstract value from | SharePoint

WHAT'S THIS “ENTERPRISE METADATA” WORTH TO THE BUSINESS USER

helping African Enterprise abstract value from | SharePoint

• Simplicity and enhanced findability• Auto tagging is easier than enforcing users to

insert metadata before checking in content• Use various “Pages” to render relevant content

depending on roles• Improved User Adoption of uploading content to

SharePoint and using the system• Content Intelligence over Big Content• Searching by refined tags• Allow Term Store Managers to better decide on the

enterprise taxonomy

helping African Enterprise abstract value from | SharePoint

Use Library Key Filters – without having users input metadata

helping African Enterprise abstract value from | SharePoint

Using Search Refiners to filter through content

Refine by content Tags from Enterprise Keywords

KEY POINTS

• Appreciate the complexity• Understand current and desired landscapes• Survey your environments• Plan• Don’t go about this alone• Leaving it wont solve the problem• Toolsets to help auto metadata tagging• No half measures• Don’t complicate it… simplify it

helping African Enterprise abstract value from | SharePoint

THANKS

helping African Enterprise abstract value from | SharePoint

@marclenferna@complexus_za

marc@complexus.co.za

www.complexus.co.za

Services

helping African Enterprise abstract value from | SharePoint