INFORMATION & APPLICATION PACKET · information & application packet. 800 hobson way, oxnard, ca...

INFORMATION & APPLICATION PACKET

800 HOBSON WAY, OXNARD, CA 93030

(805) 385-8147 ADMINISTRATIVE OFFICE

(805) 385-8162 STAGE TECHNICAL (805) 486-2424 BOX OFFICE

(805) 483-7303 FAX

TABLE OF CONTENTS

RENTAL RATES............................................................................................................................................................................. 1

CONVENTION RATE..................................................................................................................................................................... 1

PERSONNEL RATES...................................................................................................................................................................... 1

EQUIPMENT RENTAL RATES ..................................................................................................................................................... 2

CHECK LIST ................................................................................................................................................................................... 4

INSURANCE ................................................................................................................................................................................... 4

THEATER & STAGE INFORMATION.......................................................................................................................................... 5

GENERAL INFORMATION........................................................................................................................................................... 5

SPECIALTY CONCERT REQUIREMENTS.................................................................................................................................. 6 SECURITY REQUIREMENTS …….………………………………………………………………………………………………7

PACC IN-HOUSE SECURITY DIAGRAM.................................................................................................................................... 8

THEATER REGULATIONS & POLICIES..................................................................................................................................... 9 VIDEO RECORDING……………………………………………………………………………………………………………….9 FIREARMS POLICY ………………………………………………………………………………………………….………….. 10

REQUIREMENTS FOR SCENE PROPS, CURTAINS AND DECORATIONS ......................................................................... 11

REHEARSAL REQUIREMENTS ................................................................................................................................................. 12

SEATING DIAGRAM ................................................................................................................................................................... 13

STAGE DIAGRAM ....................................................................................................................................................................... 14

STAGE DIMENSIONS DIAGRAM .............................................................................................................................................. 15

TECHNICAL DATA...................................................................................................................................................................... 16

TECHNICAL LIGHTING DATA.................................................................................................................................................. 17

LIGHTING INSTRUMENTS ........................................................................................................................................................ 17

ORCHESTRA FACILITIES .......................................................................................................................................................... 18

LINE PLOT .................................................................................................................................................................................... 19

AUDIO EQUIPMENT ................................................................................................................................................................... 20

APPLICATION FOR USE........................................................................................................................................................ 21-27

BOX OFFICE AGREEMENT........................................................................................................................................................ 28 NON-COMMERCIAL RATE APPLICATION …………………………………………………………………...........................30 LIST OF APPROVED CATERERS............................................................................................................................................... 31 NOTICE TO APPLICANT ………………………………………………………………………………………………………...32

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PERFORMING ARTS & CONVENTION CENTER RENTAL RATES

STANDARD

WEEKEND

Monday - Thursday

Friday – Sunday

Daytime 8 am - 6 pm

$1,150 or 10%

$2,475 or 10%

Evening 6 pm - 12 am

$1,650 or 10%

$2,475 or 10%

Full Day 8 am - 12 am

$2,475 or 10%

$2,968 or 10%

Overtime Rate*

$293 per Hour

$331 per Hour

Rental Deposit 50% of Rental Rate 50% of Rental Rate

Refundable Cleaning Deposit - High Risk Events

$500

$500

Non-Refundable Processing Fee

$25

$25

*Overtime Rate: Is imposed at times overlapping a period of occupancy as per in Paragraph A, “Classification of Time of Usage”.

CONVENTION RATE $2,250 per day for use of all facilities; meeting rooms are free. Subsequent days’ rent is discounted at 60% of fee.

PERSONNEL RATES (MINIMUM 4 HOUR CALL)

Stage Manager $28 per Man Hour Personnel Labor $19 per Man Hour

(Includes stage technicians, stage hands, and office attendant.)

House Manager $200 per Show (6-Hour Minimum)

Box Office Fee $300 per Show

USHERS/TICKET TAKERS - PER SHOW (MINIMUM 4 HOUR CALL)

2 Ushers - $140 8 Ushers - $500 3 Ushers - $200 9 Ushers - $560 4 Ushers - $260 10 Ushers - $620 5 Ushers - $320 11 Ushers - $680 6 Ushers - $380 12 Ushers - $740 7 Ushers - $440

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PERFORMING ARTS & CONVENTION CENTER

EQUIPMENT RENTAL RATES*

(First day rental at full cost; subsequent days at 50% off.)

*Use of equipment is subject to availability.

EQUIPMENT RATE House Sound (includes 3 microphones) No Charge Audio Line Feed $10 Meyers Concert Speaker Stacks $120 JBL Eon Powered Speaker $65 MICROPHONES Additional Microphones/Channels $15 PZM (Crown) 2 Available $18 ea PCC 160 (Crown) 4 Available $18 ea WIRELESS MICROPHONES Sampson PR-50 $55 Sennheiser EW500 Wireless 1 Handheld 1 Body

$55 ea

SOUND SYSTEM 32 Channel ( Mackie ) Booth Only $266 8 Channel ( Mackie) 808S with 2 Speakers (On Stage Monitors) $60 STAGE MONITORS CD Playback Only $45 TAPE RECORDERS & PLAYBACK Cassette (Tascam 122) $16 CD Player – Tascam X1500 Dual CD $30 DAT Machine (Fostex) $30 PROJECTORS Bell & Howell Overhead Projector $13 Kodak Carousel Slide Projector with Zoom $13 Selectroside Projector (SLR-1200, 1200 watts) $19 Projector Stand $4 Epson G5000 LCD Projector 4K Lumens $120 LG Blu Ray Disc Player $25 MISCELLANEOUS RENTALS 24” Mirror Ball $33 DF-50 Diffuse Fogger 1 Available $70 Roscoe Dance Floor – 6 Sections Available, 5’ x 60’ each Section

$60 per Section

Dance Floor Tape (Black or Gray) Actual Cost Acoustical Orchestra Shell $154 Orchestra Risers (4’ x 8’ x 8”, 16” 24” or 36”) $48

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EQUIPMENT RATE Steinway 9’ Concert Grand Piano $200 Kawaii 9’ Concert Grand Piano $125 Tuning of Piano Actual Cost Choral Risers $48 LIGHTING General Lighting (includes white full stage wash, cyc lights, standard house hang)

No Charge

Special Lighting (includes multi-stage washes with specials, standard house hang, and automated fixtures)

$330

Electrical Power Hookup (440 amp, 220 amp and 100 amp) $95 Color Media (Roscolux & Lee) $35

$85 per Week Black Lights – 4’ 40watt fluorescent 2 Available

$15

Special Lighting for Oxnard Room $38 Lycian Follow Spot 2.5 kw (2 each) $65 MISCELLANEOUS Jiffy Steamer (J-2000 Garment Steamer) $45 Multi-Power Distro-Box/120V $55

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CHECK LIST

CITY REQUIREMENTS

ESTIMATED COST

Commercial Shows – Obtain City of Oxnard Business License. Call City Licensing Services (805) 385-7817

RENTAL

Varies with category of Promoter/event.

EQUIPMENT

As required by Promoter (list attached)

PERSONNEL

House Manager

One (1) Required

Stage Technicians

One (1) per tech functions required. Usually a minimum of three (3) persons. Four (4) hour minimum call.

Ushers, Ticket Takers

Varies with type of event and tickets. Usually 10-16. Minimum of four (4) per event.

Other (Security, Custodial, etc.)

Varies with type of event.

INSURANCE

PACC/City will provide for a fee or Promoter provides according to the provisions listed below.

TICKET/BOX OFFICE SERVICES

PACC will provide on a cost plus basis. Complimentary house seats (6) provided to PACC Executive Director.

CONCESSION ITEM SALES

PACC/City receives 15% of gross sales. Variances at the discretion of the PACC Executive Director.

OTHER

As required.

DEPOSIT TO HOLD DATE

Standard Rental Applicant: Deposit of 50% of rental fee to secure date on calendar. DEPOSITS REFUNDABLE WITH A 30 DAY WRITTEN NOTICE OF CANCELLATION.

($25 Processing Fee is non-refundable)

Weekend Rental Applicant: Deposit of 50% of rental fee to secure date on calendar. DEPOSITS REFUNDABLE WITH A 30 DAY WRITTEN NOTICE OF CANCELLATION.

($25 Processing Fee is non-refundable)

MINIMUM COVERAGE IF USING OWN INSURANCE

1. Bodily Injury Liability $1,000,000 Each Person $1,000,000 Each Occurrence

2. Property Damage Liability $1,000,000 Each Person

$1,000,000 Each Occurrence

3. City of Oxnard must be protected as per following statement on Certificate of Verification Insurance:

"CITY OF OXNARD AND OXNARD PERFORMING ARTS CENTER NAMED AS ADDITIONAL INSURED AS RESPECTS THEIR INTEREST."

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THEATER & STAGE INFORMATION

The theater has a seating capacity of 1,604 with 850 seats in the lower orchestra and 754 in the upper loge sections. It features a full height (68 feet) fly loft and a hydraulic-type orchestra pit that can accommodate up to 50 additional seats. The rigging system is a single purchase counterweight system with a total of 30 line sets. The locking rail is located stage left at stage level. The loading bridge is located on the stage left wall at 28 feet above the stage and at 50 feet.

GENERAL INFORMATION All performers, cast crew and production staff must enter the theater through the Ninth Street stage door entrance. Please do not enter the theater from the front lobby or administrative offices. The stage door will be open at the contracted in-time. Arrangements should be made to remove all sets, props and equipment brought in for a production immediately following the final performance. The Performing Arts & Convention Center (PACC) does not provide storage space. Following the performance and strike down, all individuals should leave promptly by the designated out-time. All productions are to provide their own extension cords, instrument cables, tape, batteries and tools. The theater does not provide any of these items. Taping or affixing signs, etc., to painted walls or surfaces of the theater and complex is prohibited.

PACC NO LONGER PROVIDES EASELS.

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SPECIALTY CONCERT REQUIREMENTS

1. Ticket printing must be completed by a licensed bonded ticket agency and a ticket

manifest must be forwarded to the PACC. The PACC Box Office can also print tickets for an additional fee. Reserved seating tickets are mandatory. Preferred Ticket Printers

a) Quick-Tick International (800) 231-6144 b) Ticket-Craft (800) 645-4944

2. PACC shall control and distribute all tickets and revenue. Ticket outlets shall include

PACC’s box office and Etix.com. Final accounting and distribution to promoter will be completed the night of the show.

3. A minimum deposit of 50% of rental fee is required to secure a date for use of the

theater. Concert or program is subject to cancellation if the balance of the contract, excluding percentage figures, is not paid by one (1) week prior to event. Payment must be made via cash, money order or cashier’s check.

4. If Applicant is presenting a commercial show, a City of Oxnard Business License will

be required. Contact the City of Oxnard Licensing Services, 305 West Third Street, Oxnard, CA 93030 (805) 385-7817 for cost information.

5. Applicant must obtain the approval of the PACC Executive Director for double evening

shows. 6. Applicant or his representative must be stationed backstage along with the PACC

Stage Technical Director during the event and be available to answer any questions that may arise during the program.

7. Applicant must provide the PACC Stage Technical Director a list of names of people

who have been given backstage passes. PACC Stage Technical Director will decide the level of facility access with backstage passes. Applicant will be limited to twenty-five (25) backstage passes, excluding the PACC staff and contracted technical crews.

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SECURITY REQUIREMENTS The promoter cannot provide own in-house security but must contract with the security company listed below. Promoter must contract for a minimum of eight (8) security guards. They must report to the PACC Stage Technical Director. One (1) security guard will be posted

at each location as indicated by the stars * on the attached diagram depicting the in-house security positions. Two (2) security guards must be available during the show’s load-in, throughout the entire program, and its completion. Applicant will also provide eight (8) to ten (10) guards for perimeter security. Security must be contracted with the following approved professional agency:

DIAL SECURITY 760 W. VENTURA BLVD CAMARILLO CA 93010

(805) 485-0528 FAX (805) 383-3401

RATE IS PER MAN WITH A MINIMUM 4-HOUR CALL

Straight Time (First 8 Hours)

Overtime (After 8 Hours)

Uniformed, unarmed security officer $25 per officer hour $35 per officer hour Uniformed, armed security officer $35 per officer hour $50 per officer hour Supervisor $35 per officer hour $50 per officer hour

A MINIMUM OF TWO (2) OXNARD POLICE OFFICERS AT AN HOURLY RATE OF $140 PER MAN MAY BE REQUIRED FOR HIGH-RISK EVENTS. NUMBER OF POLICE OFFICERS MAY BE INCREASED PER OXNARD POLICE DEPARTMENT REVIEW.

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THEATER REGULATIONS & POLICIES

VEHICLES ON STAGE No vehicles are permitted on stage or in the surrounding off-stage areas without prior approval from the PACC Stage Technical Director SMOKING No smoking is permitted on stage or in the main theater as per California state law. SPECIAL EFFECTS Any show that desires to incorporate the use of special effects, i.e., flash pots, flash paper, fire, smoke compositions or mortar concussions must utilize a California State Licensed Pyrotechnic Operator to conduct the special effect(s). A permit must also be obtained from the City of Oxnard Fire Department (takes approximately one week to process) and proof of insurance coverage for such display as required by the State of California. The PACC Executive Director or his/her representative shall reserve the right to refuse, at their discretion, any special effect(s). TECHNICAL ADVANCE INFORMATION Any show that requires special lighting, sound or stage set-up, shall send a technical information rider with stage and sound requirements and a lighting plot no later than two (2) weeks prior to the show’s move-in date to ensure equipment and personnel availability. RESTRICTED AREAS Unauthorized personnel are not permitted in the control rooms or designated restricted areas of the PACC. A technician from the show may be present in the lighting control room to oversee the show but is limited and restricted to same room. DAMAGES The applicant renting the facilities will be held liable for damages caused to any of the PACC’s equipment, stage areas, facilities, etc., during production, move-in or load-out periods. VIDEO RECORDING Video recording is permitted by advance notice only. The theater does not permit recording of copyrighted material without written permission from the rights holder. A permit fee of $120 for one camera will be required which includes providing power distribution, live sound feed, and cable covers. Additional cameras will be charged a $20 per camera fee. No cameras may be placed in aisles or walkways other than the main crossover mid-house. No cameras may be placed in a position that may obstruct or annoy audience members. The show producer shall be required to provide full refunds to any audience member who complains about videotaping. Signs must be prominently displayed in the theater lobby when videotaping of a show will occur. The PACC reserves the right to remove any cameras that fail to meet these guidelines.

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FIREARMS POLICY

ENTERTAINMENT FIREARMS PERMIT (REQUIRED) To facilitate rentals of firearms for use in motion picture, television and other entertainment productions, California has created an “Entertainment Firearms Permit”. This permit allows any person age 21 or older, after passing a background check, to be exempt from normal firearms dealer transfer requirements when possessing or receiving an unloaded firearm for use solely as a prop in a motion picture, television, video, theatrical or other entertainment production or event. California State Code Sections 12078(s)(2), 12081. PERFORMING ARTS & CONVENTION CENTER FIREARMS POLICY All uses of firearms must be inspected and approved in advance by the PACC Stage Technical Director and PACC Executive Director. If a firearm is used to discharge a blank round, the firearm must have a closed barrel. Firearms that have open barrels are not permitted for blank rounds. All blank firearms must have an orange colored plug in the barrel to identify the firearm as “blank only”. All firearms must be accompanied with written documentation showing it is from an approved prop house. All persons handling firearms must have written documented safety training and a California Entertainment Firearms Permit along with proper identification. This information must be presented to the PACC Stage Technical Director prior to using the firearms for rehearsals and performances. Personal firearms, BB guns, or pistols are not permitted. Only firearms owned or rented by the production from a licensed prop house may be used. Please carefully research firearm uses with the PACC Stage Technical Director well in advance of the production. Solid, hard rubber non-discharging prop firearms are permitted but must have an orange colored tip at the end of the barrel. These can be rented or purchased from a prop house or theater supply company. CONTRACTED SECURITY PERSONNEL Contracted security personnel or personal security bodyguards are not permitted to carry any firearms in the PACC complex premises, stage area, or backstage. NO EXCEPTIONS.

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REQUIREMENTS FOR SCENE PROPS,

CURTAINS AND DECORATIONS It is the promoters responsibility to provide certification that all of drapes, hangings, curtains, drops and/or all other decorative materials, including scene props, to be used for performances at the PACC are made of non-flammable materials and/or that they have been treated and maintained in a flame-retardant condition by means of a flame-retardant solution or process approved by the State Fire Marshal. Application of flame-retardant chemical is to be completed by a registered, licensed person and promoter will obtain an approved certificate of flame resistance. Copies will be sent to the State Fire Marshal, City of Oxnard Fire Department, and PACC prior to any performance. If the fire authorities, prior to a performance, do not receive an approved certificate of flame resistance, a specimen from any part of the fabrics or materials (however many quantities and sizes are deemed necessary) will be obtained for the purpose of conducting fire resistance field tests by the inspecting authority. Decorations and scene props to be used during performances at the PACC need to meet one of the following criteria: 1. Certification or approval of flame resistance. 2. A letter submitted to the City of Oxnard Fire Department stating that the materials

have been treated with a chemical which is registered with and approved by the State Fire Marshal for treatment of that particular type of fabric or material and that it was applied in accordance to the directions of the chemical used.

3. Field test to be conducted by local authorities. No exit doors, exit lights, fire alarm equipment, fire hose cabinets or fire extinguisher locations shall be concealed or obstructed by any decorative material or scene props.

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REHEARSAL REQUIREMENTS

1. Rental rates for use of the theater include one (1) full, uninterrupted dress rehearsal

or the equivalent time for set-up and tear-down, with the date and hours to be approved by a PACC representative and subject to cancellation upon 72 hours notice. Additional use for rehearsal will be charged at 50% of the base rental rate. The purpose of rehearsals is to give artists and actors an opportunity to practice and rehearse performances prior to an event.

2. Rehearsal occupancy, however, is not to be construed as a rental of the facility and is

merely regarded as a privilege. Rehearsals, technical rehearsals or other occupancies must be scheduled and approved by a PACC representative.

3. Upon approval by a PACC representative, a limited number of people other than

musicians, performers, stage personnel, etc., will be permitted to attend rehearsals. It is mandatory that they observe the policy as outlined below.

4. Traffic into and out of the theater will be limited to the stage door entrance. Use of

the theater lobby area is restricted. If it is necessary to open a lobby door, a door guard must be stationed to control the entrance.

Restroom facilities for rehearsals are located in the backstage dressing room area. There is no smoking, eating or drinking in the theater areas. Applicant will be charged for cleaning and/or other expenses incurred as a result of violation of this policy.

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OXNARD PERFORMING ARTS CENTER

STAGE

SEATING 1604

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TECHNICAL DATA

Proscenium Opening 52 Feet Proscenium Height 26 Feet Grid Iron Height 68 Feet Depth of Stage 50 Feet Width of Stage 101 Feet Counterweight Line Sets 30 Length of Baton Pipes 63 Feet Projection Screen (Front, White Matte) 24 Feet x 18 Feet

Projection Screen (Rear Projection) 24 Feet x 18 Feet Cyclorama, Full Curved (Sky Blue) 27 Feet x 111 Feet Follow Spots to Curtain Line 133 Feet Projection Window to Screen 137 Feet Second AP to Curtain Line 91 Feet First AP to Curtain Line 57 Feet Orchestra Pit Depth 6 Feet Motorized Main Curtain (Burgundy) – Up or Down 13 Seconds

COMPLETE SET OF BLACK MASKING CURTAINS

ROAD BOX HOOKUP – 240 VOLTS – 400 AMPS (STAGE RIGHT)

ROAD BOX HOOKUP 240 VOLTS – 100 AMPS (STAGE RIGHT)

ROAD BOX HOOKUP – 240 VOLTS – 200 AMPS (SCENE DOCK REAR STAGE RIGHT)

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TECHNICAL LIGHTING DATA

Strand Lighting CD 80 Dimmer System

200 each – 2.4 kw 20 amp

8 each – 6.0 kw House Lights

LLIIGGHHTTIINNGG IINNSSTTRRUUMMEENNTTSS

(6) ETC Source Four 10 degree Ellipsodials (575 watt) Mid AP

(4) ETC Source Four 10 degree Ellipsodials (575 watt) - 2nd AP

(12) ETC Source Four 19 degree Ellipsodials (575 watt) – 1st AP

(67) ETC Source Four 26 degree Ellipsodials (575 watt) – 1st, 2nd, 3rd, Stage Electric’s

(6) Altman Sky Cycs 4 Circuit (1 kw) - 4th Electric

(2) Black Lights, 4' 40 watt Fluorescent - Stock

ALL INSTRUMENTS EQUIPPED WITH 3-PIN MALE STAGE PIN CONNECTOR

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OORRCCHHEESSTTRRAA FFAACCIILLIITTIIEESS

Three-Section Pit-Lift (Hydraulic) to Accommodate 50 Musicians

Full Concert Acoustical Shell

Riser Platforms for Orchestra and Chorus

Music Stands and Lights (50)

PIANOS AVAILABLE

Steinway 9' Concert Grand

Kawai 9' Concert Grand

PAGE 18 REV 7/1/15

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LINE PLOT

BATON #

DISTANCE FROM PROSCENIUM

DESCRIPTION

1

1' 1" Grand Teaser

2

1' 7"

Tormentor*

3

2' 7"

Main Curtain*

4

3' 7"

First Electric*

5

5' 1"

Empty Baton

6

6' 1"

Special Electric

7

6' 7"

Projection Screen

8

7' 7"

First Orchestra Ceiling*

9

8' 7"

First Leg (Black)

10

10' 1"

First Boarder (Black)

11

11' 7"

Empty Baton

12

12' 1"

Empty Baton

13

13' 1"

Empty Baton

14

14' 1"

Second Electric*

15

15' 7"

Second Leg (Black)

16

17' 1"

Traveler (Burgundy)*

17

18' 7"

Second Orchestra Ceiling*

18

20' 1"

Second Border (Black)

19

21' 7"

Traveler (Black)

20

23' 1"

Empty Baton

21

23' 7"

Third Legs (Black)

22

24' 7"

Third Electric*

23

26' 7"

Third Border (Black)

24

28' 7"

Fourth Electric*

25

30' 1"

Empty Baton

26

31' 7"

Fourth Leg (Black)

27

32' 1"

Empty Baton

28

33' 1"

Empty Baton

29

35' 7"

Empty Baton

30

37' 1"

Cyclorama (Sky Blue)

*Permanent Hang, Cannot Be Moved

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AUDIO EQUIPMENT

MAIN HOUSE CLUSTER A) (3) JBL 2360 Bi-Radial Horns/2445J Drivers B) (3) JBL 2366 Bi-Radial Horns/2445J Drivers C) (2) JBL 4648 15" Bass Bins (2 speakers per bin) D) (3) JBL/UREI 5234A Crossovers E) (5) JBL/UREI 6260 Power Amps

ADDITIONAL EQUIPMENT A) (1) Mackie 8 Channel Mixer /Amp B) (2) Yamaha S112H Speakers & Pole Stands C) (2) Radian Mini Speakers D) (1) JBL Eon 15 250 watt Powered Speaker

RECORDING & PLAYBACK A) (2) Teac 32-2b 1/4 Reel to Reel B) (1) Tascam 122 Studio Quality Cassette C) (1) Tascam 112 Studio Quality Cassette D) (1) Tascam 238 8-Track Cassette Recorder E) (1) Realistic Lab-1600 Linear Turntable F) (1) JVC CD Player G) (1) Fostex Dat Machine-D5 MICROPHONES A) (2) Crown PZM-30GPB B) (4) Crown PCC-160 Boundary C) (5) Boss Direct Input Box D) (1) Sampson PR-50 Phase Reflex System E) (1) Sennheiser EW500 Evolution Handheld Wireless G) (1) Sennheiser EW500 Evolution Body Lavalier or Handheld Wireless F) (10) Shure, SM58, (6) Shure SM57

COMMUNICATIONS A) Clear Com Headsets & Stations Located in: · Sound Booth · Stage Technical Director’s Office · Light Booth · Stage Technical Director’s Desk S/L & S/R · Projection Booth · (2) Fly Rail · Spot Bays 1 & 2 · (1) Center House · Spot Locations 3 & 4 B) “Front of Stage” Closed Circuit TV Location to: · Green Room · Front Inner Lobby · Stage Right Wing C) Show Audio Monitoring from Stage Right Stage Manager’s Desk to: · Dressing Rooms · Green Room · Media · Front Lobby

ASSORTED STANDS AND BOOMS

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APPLICATION FOR USE The undersigned, hereinafter referred to as the Applicant, hereby makes application for permission to use the Performing Arts & Convention Center located at 800 Hobson Way, Oxnard, California 93030, on the date or dates hereinafter specified for the purpose or purposes hereinafter indicated:

COMPLETION OF THIS APPLICATION IS NOT A GUARANTEE THAT USE WILL BE GRANTED

Name of Applicant ________________________________________________________________

If a corporation, list the names of the corporation’s officers and Federal I.D. number: ________________________________________________________________________________

________________________________________________________________________________

If a partnership or individual, list the names of the partners and Social Security numbers: ________________________________________________________________________________

________________________________________________________________________________

Address of the Applicant ___________________________________________________________

Email Address ___________________________________________________________________

Name and title of the person authorized to sign this Contract:_______________________________

Address _________________________________________________________________________

Phone Numbers: (Business) _______________________ (Cell) ____________________________

Type of activity proposed ___________________________________________________________

Name of speaker or guest artist _______________________________________________________

Names and addresses of auditoriums, arenas and/or halls that have been previously leased by

Applicant ________________________________________________________________________

________________________________________________________________________________

Will admission fee or donation be charged? Yes __________ No ___________

Profit will be used for what purpose? Explain in full. ______________________________________ ________________________________________________________________________________

________________________________________________________________________________

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APPLICATION FOR USE (continued)

Date of Event __________________________________ Time ____________________________

Estimated length of program ________________________________________________________

Request Video Taping Permit __________________ PACC equipment and facilities desired:

Ticket Booth __________________ Date _________________ Time ____________________ Dressing Rooms (4) _________________ Men & Women Chorus (2) ______________________ Star Dressing Room (includes bathroom) (2) ______________ Green Room ________________ *9' Concert Grand Piano (2) Steinway (1) _______________ Kawai (1) ______________ *Choral Risers (6) ___________ *Platform Risers (4' x 8') x 8", 16", 24" or 36" _______________ Orchestra Pit Up ____________ or Down ____________ Orchestra Shell ________________ Lycian #1279 2.5kw Followspot (2) ________________ *Lighting System: General (white wash) ___________ Special (color/concert) _____________ *Sound System: Basic (3 microphones) _______________ Concert System _________________ *Contact the PACC Stage Technical Director for setups or additional needs. Date ___________________ ____________________________________

Signature of Applicant

____________________________________ Title of Person Signing

____________________________________ Person Signing on Behalf of Applicant

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SEATING General Admission ___________ Reserved ___________ Orchestra Pit Area __________

TICKET PRICES: Range #1 ____________________

Range #2 ____________________

Range #3 ____________________

Range #4 ____________________

Range #5 ____________________ INDICATE TICKET DISCOUNTS:

Groups ________________________________________________ (Group of how many? Amount of discount?)

Students _______________________________________________

(Amount of discount, if any?)

Children _______________________________________________ (Amount of discount, if any?)

Seniors ________________________________________________

(Amount of discount, if any?)

ROOM FACILITIES NEEDED

Theater _________ Dressing Rooms ________ Green Room ________ Inner Lobby ________ Oxnard Room ________ Ventura Room _________ Banquet Kitchen _______ Outer Lobby _______ Meeting Rooms: Thousand Oaks/Hueneme Room ________

Santa Paula Room ________

Camarillo Room ________

Fillmore Room ________

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TECHNICAL REQUIREMENTS ADVANCE SHOW CHECKLIST

Event Name __________________________________Email Address ______________________________________ Information Received By __________________________________________________________________________ Show Date(s) ______________________________ Show Time(s) _________________________________________ Promoter ____________________________________________ Phone _______________Fax__________________ Co-Promoter ____________________________________________ Phone _______________Fax_______________ Contact Person _________________________________________________ Phone _______________ Fax______________ Email _________________________________________________________________________________________

TIMES

Move-In Date _______________________ Time ______________ to ____________ Rehearsal Date #1 ___________________ Time ______________ to ____________ Rehearsal Date #2 ___________________ Time ______________ to ____________ Rehearsal Date #3 ___________________ Time ______________ to ____________ Performance(s) Time(s) #1____________ #2 ____________ #3 ___________ #4 ____________ Intermission: Yes ________ No ______ Approximate Length ______________ Minutes Estimated ending time of performance including Intermission: Performance #1 ______________

Performance #2 ______________ Performance #3 _____________ Performance #4 _____________

TYPE OF SHOW - CHECK ALL THAT APPLY

Concert ______ Musical/Play _______ Variety _______ Speaker ______ Dance ______ Recital ________

Convention with Exhibits _______ Entertainer with Dance _______ Big Band _______ Orchestra ________

Other (please describe)___________________________________________________________________

______________________________________________________________________________________

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TECHNICAL REQUIREMENTS (continued) RISERS: Choral ___________ Band ___________ Orchestra Shell ____________ CHAIRS NEEDED: Plastic ___________ Orchestra ___________ Wood ____________ MUSIC STANDS: Yes _________ No _________ How Many? ________________ LIGHTING: General ____________ Special____________ Concert_____________ SOUND: Microphones _________ Cassette ________ CD Player ________ DAT Player ________

Concert Sound System __________ Stage Monitor System __________

9' CONCERT GRAND PIANO(S): Steinway __________ Kawai __________ PIANO TUNING NEEDED: Yes _________ No __________

FRONT OF HOUSE House Manager ___________ Ushers ___________ Ticket Takers _____________ Box Office (Staffed by PACC) ____________ “No Camera/Video” Signs _______________ Bar ____________ Concession ____________ Other ________________________________ Video Taping Permit ____________________________

SECURITY SERVICE

Company _______________________________________________________________

Address ___________________________________________ Phone _______________

NEEDED FOR: Performance(s) ___________ Rehearsal(s) ____________

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DRESSING ROOM DIMENSIONS

DRESSING ROOM #1 9´ X 13 ½´

DRESSING ROOM #2 7 ½´ X 13 ½´

MEN’S CHORUS ROOM 22´ X 15 ½´

WOMEN’S CHORUS ROOM 22´ X 15 ½´





GREEN ROOM 23´ X 16´

ORCHESTRA/ MARQUEE ROOM

APPROX. 8´ X 22´

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PRESS INFORMATION Name of Event ______________________________________________________________________________ Type of Event (Comedy, Drama, Choral Concert, etc.) ______________________________________________ __________________________________________________________________________________________ Dates and Times: ___________________________________________________________________________ __________________________________________________________________________________________ Location (Theater, Oxnard Room, etc.) __________________________________________________________ __________________________________________________________________________________________ Ticket Outlets ______________________________________________________________________________ __________________________________________________________________________________________ Phone Number to Call for Reservations or Ticket Sales ______________________________________________ __________________________________________________________________________________________ Ticket Prices ______________________________________________________________________________ Person to Call for Additional Information ________________________________________________________

__________________________________________________________________________________________

(Address) (Phone Number) Email ____________________________________________________________________________________

DESCRIPTION OF EVENT List such things as cast members of play, soloists in concert, synopsis of play, well known selections/songs of group or play, background of group or organization in addition to anything else you feel may attract the public to the show. _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________

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BOX OFFICE AGREEMENT IT IS THE POLICY OF THE PACC THAT FOR ALL EVENTS WHERE TICKETS ARE SOLD TO THE PUBLIC, TICKETS SHALL ALSO BE AVAILABLE FOR SALE IN THE PACC’S BOX OFFICE. ANY EXCEPTION TO THIS POLICY MUST BE IN WRITING FROM THE PACC’S EXECUTIVE DIRECTOR OR EVENT COORDINATOR.

TICKET SALES

FEE

a) Per Performance

(2 weeks prior)

$300

b) Restoration Fee per

Ticket Sold

Tickets priced $9.99 & Under – No Fee Tickets priced $10 to $19.99 - $1 per Ticket Tickets priced $20 to $39.99 - $2 per Ticket Tickets priced $40 & Up - $3 per Ticket

TICKET STOCK PRINTING a) Per Program

$125

COMPLIMENTARY TICKETS

a) The house receives six (6) complimentary tickets for each show. Specifically, for distribution to VIP’s by the PACC Executive Director. Row AA, seats 1, 3, 5, 7, 9, 11 unless otherwise agreed upon.

b) All complimentary tickets for guests of the promoter will be distributed as “WILL CALL”

tickets. An approved list will be required from the promoter or road manager. Complimentary tickets will be limited to fifty (50) unless prior consent is

obtained from the PACC Executive Director for additional tickets. Fees The restoration fees are applied to all tickets printed through the box office that are not complimentary. These fees are described in the contract, and apply to tickets released for off-site sales. It is important to differentiate when requesting tickets if tickets are comps or for off-site sales, as the restoration fee will be deducted from the gross sales for each ticket printed for purposes of sale, and no fee is applied to comps. To avoid paying fees on unsold tickets, please return any unsold tickets to the box office 48 hours before the event. We will re-enter the tickets into the inventory, and no restoration will be charged on unsold tickets. I UNDERSTAND AND CONSENT TO THE TERMS AS SET IN THE BOX OFFICE AGREEMENT:

Applicant _____________________________________________ Date: ______________ ---------------------------------------------------------------------------------------------------------------------------------------------------- FOR OFFICE USE Box Office Manager ____________________________________ Date: ______________ PACC Representative ___________________________________ Date: ______________

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FOR OFFICE USE ONLY

_________________________________________ PACC Representative

Standard ______________Weekend _____________Other _____________

COMMENTS:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

PACC Page 30 7/1/15

800 Hobson Way Oxnard CA 93030 Box Office (805) 486-2424 Administrative Office (805) 385-8147 Fax (805) 483-7303

www.oxnardpacc.com

OXNARD PERFORMING ARTS & CONVENTION CENTER NON-COMMERCIAL RATE* APPLICATION

Organization requesting reduced rate must submit a non-commercial rate application for approval by the Executive Director. The Executive Director will make the determination as to approval based upon whether the applicant is a not-for-profit organization with an Oxnard address. Approved application will be issued a Non-Commercial Reservation Permit and the requested date(s) will be held as tentative until 45 days prior to the start date of the event. Under the terms of the permit, if another full paying client challenges the tentative date(s) and is willing to pay full rate for the date(s), the applicant holding the non-commercial permit will be required to pay full rate to retain the date(s), or choose another date(s) for their event. A formal license agreement to use and occupy the facility will be issued 45 days prior to the event date(s). Once issued a formal agreement and upon payment of the non-refundable reservation fee, the non-commercial applicant shall not be subject to further challenge. Deposit fee and insurance certificate shall be due 30 days prior to the event date(s). Please provide the following information to request a Non-Commercial Reservation Permit to use the facilities of the Oxnard Performing Arts & Convention Center at a reduced rate. NAME OF ORGANIZATION ________________________________CONTACT PERSON ____________________ EMAIL ADDRESS _____________________________________________________________________________ ADDRESS ______________________________________ TELEPHONE ______________ FAX _______________ PURPOSE OF THE ORGANIZATION ______________________________________________________________ _____________________________________________________________________________________________ IS THIS A NON-PROFIT ORGANIZATION? YES _____ NO ______ NON PROFIT NO, ______________ IS ORGANIZATION BASED IN OXNARD, CA? YES _____ NO ______ DATE(S) REQUESTED _________________________ ROOM/AREA REQUESTED ________________________ TYPE OF EVENT ______________________________________________________________________________

FULL RATE _____________________ NON-COMMERCIAL RATE __________________ *PLEASE NOTE: The non-commercial rate is applicable for not-for-profit organizations based in Oxnard and will be one-half of the full rental rate. The non-commercial rate for City of Oxnard municipal entities will be one-third of the full rental rate. ---------------------------------------------------------------------------------------------------------------------------------------------------------- FOR OFFICE USE:

APPROVED _________ DENIED _________ _____________________________________ DATE APPROVED: __________________

EXECUTIVE DIRECTOR

PACC Page 31 7/1/15

OXNARD PERFORMING ARTS & CONVENTION CENTER LIST OF APPROVED CATERERS

NO OTHER CATERERS WILL BE ACCEPTED

You will need to provide a copy of all food catering contracts to the PACC office three weeks prior to your event.

If you are planning to have a bar for your event, please select a bar caterer at least three

weeks prior to your event to allow the caterer time to obtain a mandatory liquor permit from the Department of Alcoholic Beverage Control. If no permit is obtained, no bar will be allowed.

FOOD CATERERS (NO ALCOHOL) ALCARAZ CATERING Arturo Alcaraz 3201 Sturgis Rd Oxnard CA 93030 (805) 377-0268

EPICURE CATERING Jacqueline Frame 1098 Granito Dr Ojai CA 93023 (805) 650-8772

EVITA’S MEXICAN CAFÉ Aurelio Jauregui 3868 E Main St Ventura CA 93003 (805) 656-4571

FRESH AND FABULOUS CAFÉ Magda Weydt 401 South A St Oxnard CA 93030 (805) 486-4547 www.myfreshandfabulous.com

MARTINO’S CATERING Vanessa Nunez 2151 Eastman Ave Oxnard CA 93030 (805) 988-8068 [email protected]

PIZZA MAN DAN’S Dan Collier 444 E Santa Clara St Ventura CA 93001 (805) 856-9013

TACOS MI PUEBLO Roberto Naranjo 189 E Gonzales Rd Oxnard CA 93030 (805) 278-2626

FOOD and/or BAR CATERERS (CAN DO BOTH)

CABO SEAFOOD GRILL Art Garcia 1041 S Oxnard Blvd Oxnard CA 93030 (805) 487-6933

CASA LOPEZ MEXICAN RESTAURANT Ozzie Lopez 325 South A St Oxnard CA 93030 (805) 240-9730

CHILI PEPPERS MEXICAN RESTAURANT Jose Perez 4421 Las Posas Dr Camarillo CA 93010 (805) 389-4793 (805) 484-7260

DJ’S CALIFORNIA CATERING Doug Biggs 2784 Johnson Dr Ventura CA 93003 (805) 850-0194

EL RANCHERO RESTAURANT Jorge Gonzalez 131 W Second St Oxnard CA 93030 (805) 240-7920 (805) 486-5665

EVENTS BY CP CATERING Martin/Guadalupe Ledesma 845 Dicha Dr Oxnard CA 93030 (805) 479-0804

LA DOLCE VITA Michelle Kenney 740 South B St Oxnard CA 93030 (805) 486-6878

SMOKIN’ STEVE’S Pit Barbecue Catering (Beer & Wine Only) Mark Clausen 1407 E Los Angeles Ave Simi Valley CA 93065 (805) 520-0601 (Office) (818) 624-6105 (Mobile) www.smokinsteves.com

BAR CATERERS (NO FOOD)

CIELITO LINDO RESTAURANT Raquel Rodriguez 637 S Oxnard Blvd Oxnard CA 93030 (805) 483-3131

Q-CLUB Jose Gonzales 2362 N Oxnard Blvd #107 Oxnard CA 93036 (805) 278-1231 (Business) (818) 448-5580 (Mobile)

http://www.myfreshandfabulous.com/

mailto:[email protected]

http://www.smokinsteves.com/

PACC Page 32 7/1/15

NOTICE TO APPLICANT

APPLICANT MUST SUBMIT A COMPLETED THEATER RENTAL APPLICATION AND DEPOSIT TO

THE PACC OFFICE IN ORDER TO SECURE A CALENDAR DATE. ONCE BOTH ITEMS HAVE

BEEN RECEIVED, A CONTRACT WILL BE DRAWN UP AND MAILED TO YOU FOR YOUR

SIGNATURE.

PLEASE MAKE SURE YOU READ THE RULES AND REGULATIONS PERTAINING TO THE USE OF

THE PERFORMING ARTS & CONVENTION CENTER.

THANK YOU

INFORMATION & APPLICATION PACKET · information & application packet. 800 hobson way, oxnard, ca...

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