fc

Timesheet created Timesheet authorised

a

Contractor (s) Line Manager(s) (Project Owners)

Self billing

b

(PMO)

d

Customer

Accounts

Tim

esh

eet

Wo

rkflo

w

A) Log timesheet and submit (pm3)

B) Automated request for approval, review and approve

C) Create agency remittance advice and invoice

D) Automated monthly MOD invoice

Automated reports listing exceptions

Review monthly invoice Approve payment to

KPMG

Agency Receive KPMG remittance

advice and process invoice Authorise payment of

contractor

Timesheet created Timesheet authorised

a

Contractor (s) Line Manager(s) (Project Owners)

Timesheet consolidation & validation

(PMO)

g

Tim

e &

Ef

fort

Co

st

Tim

esh

eet

Wo

rkflo

w

Create and log timesheet weekly (xls)

A) Submit timesheet to line manager (xls)

C) Submit timesheet to agency (xls)

D) Submit timesheet to KPMG (xls)

Review and approve B) Return approved

timesheet to contractor (signed)

Review and validate submitted timesheets

E) Validate timesheet approvals and chase missing

E) Check time allocated against correct project code

F) Create agency accruals and validate against agency invoice and timesheets

Approve agency invoices for payment G) Create MoD monthly invoice

Agency

KPMG Invoice

Receive and log contractor timesheets

Create KPMG monthly invoice

Create payment for contractors

b

Customer

Accounts

Review monthly invoice Approve payment to

KPMG

auto

auto

auto auto

e d

Total end to end cost of

workflow high

Paper workflow process

Manual validation at

mid workflow point

Lower cost of end to end workflow

Self billing

Reduces timesheet fraud and eliminates code entry

errors

Automated workflow rules

Reduction in PMO effort