INFO 6800 - Archives

• Announcements• Rules for Archival Description• Seminar presentation• Archival description exercise

January 21, 2013 1INFO 6800 Archives – Week Three

http://dilbert.com/strips/comic/2002-03-16/

Respect des fonds

January 21, 2013 2INFO 6800 Archives – Week Three

Fonds Fonds

Fonds Fonds

Collection Fonds

Fonds Fonds

Council of Nova Scotia Archives, 2005

Respect des fonds

January 21, 2013 3INFO 6800 Archives – Week Three

Helen Creighton with the Gallagher family, Chebucto Head, ca. 1950

Ethnographic Archives

Arrangement

January 21, 2013 4INFO 6800 Archives – Week Three

Level of Arrangement

Level of Description

Container

Fonds Fonds Boxes

Series Series Boxes

Sub-Series Sub-Series Boxes

File File Box-Folder(s)

Item Item Folder

Arrangement

January 21, 2013 5INFO 6800 Archives – Week Three

Arranging a fonds at the Dalhousie University Archives

Arrangement

January 21, 2013 6INFO 6800 Archives – Week Three

Files or records within a fonds arranged systematically or maintained as a unit because they relate to a particular function or subject, result from the same activity, have a particular form, or because of some other relationship arising out of their creation, receipt, and/or use

Series

Archival Description

January 21, 2013 7INFO 6800 Archives – Week Three

Product

Process

Purpose

Rules for Archival Description

January 21, 2013 8INFO 6800 Archives – Week Three

Principles of RAD

Attention to use

Integrated description

Respect des fonds

All forms and mediums

Reflects arrangement

Describe creator

Rules for Archival Description

January 21, 2013 9INFO 6800 Archives – Week Three

AACR2 RADTitle and statement of responsibility

Title and statement of responsibility

Material (or type of publication) specific details

Class of material specific details

Publication, etc. Date(s) of creationPhysical description Physical descriptionN/A Archival descriptionNote Note

January 21, 2013 10INFO 6800 Archives – Week Three

Title and statement of responsibility area. – Class of material specific details area. – Date(s) of creation area. – Physical description area. – Archival description area. – Notes area. – Standard

number area.1.0B

January 21, 2013 11INFO 6800 Archives – Week Three

Title. – Date(s) of creation. – Physical description. – Scope and content. – Notes. – Standard number.

1.0B

Rules for Archival Description

January 21, 2013 12INFO 6800 Archives – Week Three

Canadian Army Historical Section fonds finding aid on www.archeoin.ca

Archives and the Internet

punctuation RAD element1.1B Title proper

[ ] 1.1C General material designation

= 1.1D Parallel title

: 1.1E Other title information

/ 1.1F1 Statement of responsibility

; 1.1F6 Subsequent statement of responsibility

Title and statement of responsibility

January 21, 2013 13INFO 6800 Archives – Week Three1.0C2

Title and statement of responsibility

January 21, 2013 14INFO 6800 Archives – Week Three

Formal title

Transcribe

Many sub-rules

Supplied title

Name element

Nature of unit

1.1B2

1.1B3a

1.1B1 (a-i)

1.1B4a

1.1B3b1.1B4b

Correspondence from Enterprise Foundry Limited [textual record]

Title and statement of responsibility

January 21, 2013 15INFO 6800 Archives – Week Three

1.1B4b

1.1C1.1B4a

Letters and postcards from the crew of the Bluenose II at sea [textual record] 1.1B4a

Title and statement of responsibility

January 21, 2013 16INFO 6800 Archives – Week Three

1.1C

1.1B4b

Dublin dancing [sound recording] / [sung by] Ben Henneberry ; [fiddled by] Ken Faulkner

Title and statement of responsibility

January 21, 2013 17INFO 6800 Archives – Week Three

1.1B1 1.1C

1.1F6

1.1F1

Ethnographic Archives

1.1F8

1.1F8

punctuation RAD element1.4B1 Date(s) of creation

1.4B2 Single date / range of dates

1.4B3 Reproductions

[ ] 1.4B5 Probable and uncertain dates1.4C – 1.4G Publication, distribution, manufacture details

Date(s) of creation area

January 21, 2013 18INFO 6800 Archives – Week Three

Date(s) of creation area

January 21, 2013 19INFO 6800 Archives – Week Three

Letters and postcards from the crew of the Bluenose II at sea [textual record]. – 1961-1970.

1.4B2

Date(s) of creation area

January 21, 2013 20INFO 6800 Archives – Week Three

Correspondence from Enterprise Foundry Limited [textual record]. – [ca. 1921]-1929.

1.4B5

Date(s) of creation area

January 21, 2013 21INFO 6800 Archives – Week Three

Dublin dancing [sound recording]. – Transferred to cassette 1984 (Original created June 3, 1948).

Ethnographic Archives

1.4B3a

1.4B3

Physical description area

January 21, 2013 22INFO 6800 Archives – Week Three1.0C2

punctuation RAD element1.5B1 Extent of unit including specific material designation

: 1.5C Other physical details

; 1.5D Dimensions

+ 1.5E Accompanying material statement

Physical description area

January 21, 2013 23INFO 6800 Archives – Week Three

Extent Other Physical Details Dimensions: ; Accompanying

Material +

Physical description area

January 21, 2013 24INFO 6800 Archives – Week Three

Dublin dancing [sound recording]. – Transferred to cassette 1984 (Original created June 3, 1948). – 1 audio cassette. 1.5B1

Physical description area

January 21, 2013 25INFO 6800 Archives – Week Three

Scenes of Oak Island, N.S. [graphic material]. – 1972. – 13 photographs : b&w, mounted on cardstock ; 20 x 17 cm.

1.5B1

1.5C

1.5D

Archival description area

January 21, 2013 26INFO 6800 Archives – Week Three

punctuation RAD element1.7B1 Administrative history

1.7B2 Biographical sketch

. – 1.7C Custodial History

. – 1.7D Scope and Content

OR

Context Authenticity

Administrative history

January 21, 2013 27INFO 6800 Archives – Week Three

RAD element1.7B1a Date(s) of founding

1.7B1b Sphere of functional responsibility

1.7B1c Predecessor and successor bodies

1.7B1d/e Administrative relationships/structures

1.7B1f Names of the corporate bodies

1.7B1g Name(s) of chief officers

1.7B1h Other significant information

Biographical sketch

January 21, 2013 28INFO 6800 Archives – Week Three

RAD element1.7B2a Name(s)

1.7B2b Place of residence

1.7B2c Education

1.7B2d Occupation, life and activities

1.7B2e Other significant information

Archival description area

January 21, 2013 29INFO 6800 Archives – Week Three

Custodial history =

Archival description area

January 21, 2013 30INFO 6800 Archives – Week Three

Scope Content

?Fonds

Series

Sub-Series

File

Notes area

January 21, 2013 31INFO 6800 Archives – Week Three

RAD element1.8B2 Source of title proper

1.8B9 Physical description

1.8B13 Arrangement

1.8B15 Originals and reproductions

1.8B16 Restrictions on access, use, etc.

1.8B19 Accruals

1.8B20 Related groups of records

?

January 30, 2012 Week Four – Archival Processing

Archives and the Internet

January 30, 2012 Week Four – Archival Processing

Archives and the Internet

January 30, 2012 Week Four – Archival Processing

Archives and the Internet

January 30, 2012 Week Four – Archival Processing

Archives and the Internet

January 30, 2012 Week Four – Archival Processing

Archives and the Internet

January 30, 2012 Week Four – Archival Processing

Archives and the Internet

• New York World’s Fair 1939 and 1940 Incorporated Records

• Amos Vogel Papers

• Oland and Son and Affiliated Companies

• Salman Rushdie Papers

January 30, 2012 Week Four – Archival Processing

Sample finding aids

January 30, 2012 Week Four – Archival Processing

Archival description exercise

Archival description exercise

January 21, 2013 40INFO 6800 Archives – Week Three

Title proper. – Date(s) of creation. – Physical description. – Scope and Content. – Standard #.

Sources (in order of appearance)

January 21, 2013 41INFO 6800 Archives – Week Three

Adams, Scott (2002). Dilbert comic. http://dilbert.com/strips/comic/2002-03-16/.

Council of Nova Scotia Archives. Fonds diagram. http://www.councilofnsarchives.ca/ArchWay.

Helen Creighton with the Gallagher family, Chebucto Head (ca. 1950). http://www.helencreighton.org/photos/HCphotos/files/page6-1005-full.html.

The First Panchen Lama, Lobzang Chökyi Gyaltsen (detail); Tsang Province, Tibet; 18th century; Rubin Museum of Art; F1996.21.2 (HAR 477). http://www.rmanyc.org/nav/exhibitions/view/1562.

Library of Congress (2010). Archival decision making process diagram. http://www.loc.gov/rr/mss/prep.html.

National Defense Directorate of History and Heritage. Canadian Army Historical Section fonds. http://www.archeion.ca/canadian-army-historical-section-fonds-2;rad.

Sources (in order of appearance)

January 21, 2013 42INFO 6800 Archives – Week Three

International Council on Archives (2000). Model of the levels of arrangement of a fonds. In International Standard for Archival Description (General), p. 36. http://www.ica.org/10207/standards/isadg-general-international-standard-archival-description-second-edition.html.

National Defense Directorate of History and Heritage. Canadian Army Historical Section fonds. http://www.archeion.ca/canadian-army-historical-section-fonds-2;rad.

Grateful Dead album cover. http://www.dead.net/features/blair-jackson/blair%E2%80%99s-golden-road-blog-santa-cruz-gd-archive-opening-spring?page=2.

Sources (in order of appearance)

January 21, 2013 43INFO 6800 Archives – Week Three

Photographs of Dalhousie University Archives and the Killam Library were taken by Dalhousie Libraries staff

Photographs from the Oland and Son and Affiliated Sons fonds (MS-4-135) can be found on the Dalhousie University Archives facebook page