INFO 6800 (Winter 2013) Week One: Introduction

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INFO 6800 - Archives • Introductions • Syllabus • Assignments • Basic concepts and core functions January 7, 2013 1 INFO 6800 Archives – Week One www.dilbert.com/strips/comic/1998-08-06

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Slides for week one of INFO 6800 Archives course (January 7, 2013)

Transcript of INFO 6800 (Winter 2013) Week One: Introduction

  • INFO 6800 - Archives Introductions Syllabus Assignments Basic concepts and core functionswww.dilbert.com/strips/comic/1998-08-06January 7, 2013 INFO 6800 Archives Week One 1
  • Course Syllabus SIM website www.sim.management.dal.ca/courses Course Blackboard site www.dal.ca/blackboard Course website www.info6800.wordpress.comJanuary 7, 2013 INFO 6800 Archives Week One 2
  • Reading List Classics Available on Blackboard and Zotero! Guides, Recent Manuals, Literature etc.January 7, 2013 INFO 6800 Archives Week One 3
  • Course Themes Archives and the Redefining Internet Provenance Funding and EthnographicResource Allocation ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 4
  • Assignments Neptune Participation Theatre Bibliography Seminar or Presentation Evaluation Appraisal ReportJanuary 7, 2013 INFO 6800 Archives Week One 5
  • What is an archives? ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 6
  • What is an archives?An archives works to acquire, preserve andmake available material collected underthe terms of a particular mandate -whether that be to document a communityor business, to reflect government policies,or many other reasonsAssociation of Canadian Archivists (2005)January 7, 2013 INFO 6800 Archives Week One 7
  • What is an archives?The division within an organizationresponsible for maintaining theorganizations records of enduring value.An organization that collects the records ofindividuals, families, or otherorganizations; a collecting archives.Society of American Archivists, 2005January 7, 2013 INFO 6800 Archives Week One 8
  • What do archivists do?www.suggesteddonation.comJanuary 7, 2013 INFO 6800 Archives Week One 9
  • What do archivists do?Archivists work as part of government,corporations, museums, libraries, historicalsocieties, and many other groups, tocontrol and preserve the recorded memoryof these organizations.Association of Canadian Archivists (2004)January 7, 2013 INFO 6800 Archives Week One 10
  • What do archivists do?An individual responsible for appraising,acquiring, arranging, describing,preserving, and providing access to recordsof enduring value, according to theprinciples of provenance, original order,and collective control to protect thematerials authenticity and context.Society of American Archivists (2005)January 7, 2013 INFO 6800 Archives Week One 11
  • What do archivists do? Acquisitions Appraisal Arrangement and Description (Processing) Preservation Core Functions Access Outreach Management (Budget, staffing, planning, etc.)January 7, 2013 INFO 6800 Archives Week One 12
  • How are archives organized? ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 13
  • How are archives organized? Oversized Materials Stacks Stacks Stacks Audiovisual Materials PhotographsJanuary 7, 2013 INFO 6800 Archives Week One 14
  • How are archives organized?Film reels at Dalhousie University ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 15
  • How are archives organized?Respect des fonds The principle that therecords of a person of a person, family orcorporate body must be kept together intheir original order, if it exists or has beenmaintained, and not be mixed orcombined with the records of anotherindividual or corporate body.Bureau of Canadian Archivists (1990)January 7, 2013 INFO 6800 Archives Week One 16
  • How are archives organized?Fonds The whole of the documents,regardless of form or medium,automatically and organically createdand/or accumulated and used by aparticular individual, family, or corporatebody in the course of that creatorsactivities or functions.Bureau of Canadian Archivists (1990)January 7, 2013 INFO 6800 Archives Week One 17
  • How are archives organized?Provenance The person(s), family(families), or corporate body (bodies) thatcreated and/or accumulated and usedrecords in the conduct of personal orbusiness life.Bureau of Canadian Archivists (1990)January 7, 2013 INFO 6800 Archives Week One 18
  • How are archives organized? Fonds Fonds Fonds Fonds Fonds Collection Fonds Fonds Fonds Collection Fonds FondsJanuary 7, 2013 INFO 6800 Archives Week One 19
  • How are fonds organized? Series Series Series Series Series Sous-Fonds Series Series Series Sous-Fonds Fonds FondsJanuary 7, 2013 INFO 6800 Archives Week One 20
  • How are fonds organized? Sub Sub Sub Sub Sub Series Series Series Series Series Sub Sub Series Series Series Sub Sub Sub Sub Sub Series Series Series Series Series Sub Sub Sub Sub Sub Series Series Series Series SeriesJanuary 7, 2013 INFO 6800 Archives Week One 21
  • How are fonds organized? File File File File File File File File File Series File File File File File File File File File File File File File File File FileJanuary 7, 2013 INFO 6800 Archives Week One 22
  • Item Item Item ItemJanuary 7, 2013 Item Item Item Item Item Item Item Item Item Item Item Item Item Item Item Item Item Item Series Item Item ItemINFO 6800 Archives Week One Item Item Item Item Item Item Item Item Item Item Item How are fonds organized? Item Item Item Item23 Item Item Item Item
  • How are fonds organized?ISAD(G), International Council on Archives (2000)January 7, 2013 INFO 6800 Archives Week One 24
  • How are fonds organized?Council of Nova Scotia Archives (2005)January 7, 2013 INFO 6800 Archives Week One 25
  • How are fonds organized? Correspondence Box 1, Folder 3 Photographs Photo Box 3, Folder 9 Blueprints Oversized File 27 Film reel Canister 429January 7, 2013 INFO 6800 Archives Week One 26
  • How are fonds organized? Box 1, Folder 3 Shelf 8, Room B Photo Box 3, Folder 9 Shelf 2, Room A Oversized File 27 Rack 9, Room B Canister 429 Shelf 4, Room CJanuary 7, 2013 INFO 6800 Archives Week One 27
  • What is multi-level description?A finding aid or other access tool thatconsists of separate, interrelateddescriptions of the whole and its parts,reflecting the hierarchy of the materialsbeing described.Society of American Archivists, 2005January 7, 2013 INFO 6800 Archives Week One 28
  • What is multi-level description? Oland family fonds. 1884-1994. 11.5fonds m of textual records. ca. 583 photographs. 2 Japanese silk flags.series Bruce Oland. 1884-1994. 4.05 m of textual records. ca. 209 photographs. Business and charitable activities. series sub- 1963-1991. 20 cm of textual records. January 7, 2013 INFO 6800 Archives Week One 29
  • What is multi-level description?Canadian Army Historical Section fonds finding aid on www.archeoin.caJanuary 7, 2013 INFO 6800 Archives Week One 30
  • What are the core functions? Acquisitions Appraisal Arrangement and Description (Processing) Preservation Core Functions Access Outreach Management (Budget, staffing, planning, etc.)January 7, 2013 INFO 6800 Archives Week One 31
  • Acquisitions Archives Collection Mandate Policy DocumentationCollection Policy StrategyDocumentation Donor Strategy Relations January 7, 2013 INFO 6800 Archives Week One 32
  • Acquisitions Meet Negotiate Donor Deed of Gift Accession Physical Materials TransferJanuary 7, 2013 INFO 6800 Archives Week One 33
  • AcquisitionsAcquisitions at the Dalhousie University ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 34
  • Accessioning 1. Materials enter archives 2. Accession number is assigned 3. Materials are reboxed 4. Accession record is created 5. Materials are shelvedJanuary 7, 2013 INFO 6800 Archives Week One 35
  • AccessioningJanuary 7, 2013 INFO 6800 Archives Week One 36
  • AppraisalDiscards at the Dalhousie University ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 37
  • Arrangement and DescriptionArranging a large fonds at the Dalhousie University ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 38
  • Arrangement and DescriptionOld file labels at the Dalhousie University ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 39
  • PreservationProcessed fonds at the Dalhousie University ArchivesJanuary 7, 2013 INFO 6800 Archives Week One 40
  • AccessArchives and Special Collections reading room and closed stacks in Killam LibraryJanuary 7, 2013 INFO 6800 Archives Week One 41
  • Outreach ?January 7, 2013 INFO 6800 Archives Week One 42
  • Managementwww.dilbert.com/strips/comic/2010-09-01/January 7, 2013 INFO 6800 Archives Week One 43
  • Where can archives be found?Art Galleries Religious Organizations Clubs andUniversities Libraries Societies Historical Societies GovernmentsCorporations Museums HospitalsJanuary 7, 2013 INFO 6800 Archives Week One 44
  • Archives, Libraries, Museums What do archives Reference and libraries have services in common? Public mandate Standards Heritage webJanuary 7, 2013 INFO 6800 Archives Week One 45
  • Archives, Libraries, Museums How are archives Quantity and and libraries type of formats different? Uniqueness of materials Preservation mandate AccessJanuary 7, 2013 INFO 6800 Archives Week One 46
  • Archives, Libraries, Museums What do archives Both refer to and museums provenance have in common? Uniqueness of materials Standards Heritage webJanuary 7, 2013 INFO 6800 Archives Week One 47
  • Archives and Records Management Depends on How does RM setting affect archives? Records life- cycle Records classification Records schedulingJanuary 7, 2013 INFO 6800 Archives Week One 48
  • Sources (in order of appearance)Adams, Scott (1998). Dilbert comic. http://dilbert.com/strips/comic/1998-08- 06.Association of Canadian Archivists (2005). What is an Archives? Ottawa: Public Awareness Committee, Association of Canadian Archivists. http://archivists.ca/sites/default/files/Attachments/Outreach_attachmen ts/Whats-an-Archives.PDF.Society of American Archivists. (2005). A Glossary of Archival and Records Terminology. By Richard Pearse-Moses. Chicago: Society of American Archivists. http://www2.archivists.org/glossary.Van Slyke, Andy (2009). Archivist image in Stadarchivist alert! post. http://suggesteddonation.com/author/xantus/page/9.Association of Canadian Archivists (2004). What is an Archivist? Ottawa: Public Awareness Committee, Association of Canadian Archivists. http://archivists.ca/sites/default/files/Attachments/Outreach_attachmen ts/What-an-Archivist.PDF.January 7, 2013 INFO 6800 Archives Week One 49
  • Sources (in order of appearance)Bureau of Canadian Archivists (1990). Rules for Archival Description, Appendix D (Glossary). Revised 2008. Ottawa: Bureau of Canadian Archivists. http://www.cdncouncilarchives.ca/RAD/RAD_Glossary_July2008.pdf.International Council on Archives (2000). Model of the levels of arrangement of a fonds. In International Standard for Archival Description (General), p. 36. http://www.ica.org/10207/standards/isadg-general-international- standard-archival-description-second-edition.html.Council of Nova Scotia Archives. Fonds diagram. http://www.councilofnsarchives.ca/ArchWay.National Defense Directorate of History and Heritage. Canadian Army Historical Section fonds. http://www.archeion.ca/canadian-army- historical-section-fonds-2;rad.Adams, Scott (2010). Dilbert comic. http://dilbert.com/strips/comic/2010-09- 01/.Photographs of Dalhousie University Archives and the Killam Library were taken by Dalhousie Libraries staffJanuary 7, 2013 INFO 6800 Archives Week One 50