Induction Program.doc

8/11/2019 Induction Program.doc

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Induction Procedure

COMPANY NAME

INDUCTION PROCEDURE

Introduction

The purpose of an induction procedure is to assist a new employee in the "settling down " process.

Starting a new job is a stressful experience, due to new situations and demands plus fears of lookingsilly. During the settling - in period, a new employee is unlikely to be effectie or fully productie andmay een leae if the feelings of unease are strong enough.

!t is therefore worth spending time on effectie induction, as real cost saings can be made onaoidance of accidents caused through unfamiliarity, rapid achieement of full productiity andaoidence of costs incurred in unneccesary recruitment to replace lost employees.

How to induct successfully

To achiee successful induction, a systematic plan should be followed. This is to enable records to bekept and thus ensure that information is not missed out.

check list of points to be included in induction is attached.

lthough induction is of ital importance to new employees, anyone who is promoted or transferredfrom one job to another should also be inducted.

!n general, the aim of induction should be to coney a clear picture of the working of the

organisation.

The Personnel Deprt!ent"

The #ersonnel Department will be the first calling place for new employees. The followingpoints will be coered $ -

warm welcome to the %ompany. The %ompany and employing Department management

structure will be outlined and a brief description of the %ompany gien.

&mployee 'ualifications( Training (#rofessional )egistration details *as appropriate.+ will be

confirmed and copies taken for personnel files.

The importance of maintaining appropriate professional registration if reuired will be

emphasised and attention drawn to the contactual reuirement to do so.

The need for confidentiality regarding the %ompany will be highlighted.

#ay scales and allowances, method of payment, holiday entitlements, hours of work, pension

scheme and trade union arrangements will be explained in detail.

ll releant employment details will be be timeously forwarded to the #ayroll Section.

Human Resource Solutions 2007 www.human-resource-solutions.co.uk


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Induction Procedure

!nformation will be gien on the bsence policy and procedure, including method of reporting

absence.

The Discipline and rieance procedures will be fully explained and written copies of these

supplied.

The %ompany Smoking policy will be detailed, including aailability of assistance in stopping

smoking.

rief tour of building, including canteen facilities and introductions where appropriate.

/ccupational 0ealth assessment carried out, with action taken as necessary.

&nsure the new employee does not currently reuire any further information.

%onfirm induction details and complete induction form.

rrange escort to working location.

E!ployin# Deprt!ent"

chosen representatie *mentor+ of the employing Department should conduct the new employeefrom #ersonnel to the Department. The mentor should act as a guide to the new employee during theallocated induction period.

The following points should be coered $

1urther detail on the Departmental structure should be gien, supplying names of key personnel.

!ntroductions should be made to managers,other members of staff and patients with whom the

employee will be working. The aim should be to put faces to the names already gien.

tour of the Department should be gien, indicating the location of fire alarms, first aid

euipment, toilets and catering facilities.

Specific job responsibilities should be explained, referring to the job description if necessary.

Safety precautions should be emphasised.

#rocedures relating to personal accident reports should be explained.

!n general, the Department should aoid giing too much information in the first day. 2ital

information must be emphasised but in general ueries should be dealt with as they arise.

The new employee should ideally be inoled in some practical work during the first day.



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Induction Procedure

$ollow % Up

!t is important to follow up on the initial induction within the first few weeks.

&mployees should be asked how they are settling in and whether they reuire any additional

information.

2iews on the induction procedure should be sought and noted. ny comments should be related

in writing to the appropriate Department, so that changes may be made as reuired.



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Induction Procedure

INDUCTION CHEC&'I(T % PER(ONNE' DEPARTMENT 33333

4+ 5anagement Structure ( %ompany 6iterature ( %onfidentiality 33333 33333

7+ 8otice of &ngagement 9 &mergency %ontacts 33333 33333

:+ #roof of 'ualifications 9 Training 33333 33333

;+ 6etter of cceptance 33333 33333

+ anking Details 33333

33333?+ 0ours of @ork 33333

33333A+ 0oliday &ntitlement 33333

333334B+ #;< ( 8ational !nsurance 8umber 33333

3333344+ #ension Scheme - ooklet 9 1orm 33333

33333

47+ bsence #olicy 33333 33333

4:+ Discipline 9 rieance 33333 33333

4;+ Tour of dministration uilding 33333 33333

4


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Induction Procedure

INDUCTION PROCEDURE % DEPARTMENT CHEC&'I(T

33333

4+ Department Structure 9 1unction 33333 33333

7+ Staff !ntroductions 33333 33333

:+ Department 6ayout 9 1acilities 33333 33333

;+ 6ocation of other Departments 9 @ards 33333 9 @orking )elationships

33333+ 0ours of @ork 33333 33333

?+ bsence #olicy 33333 33333

A+ Security #rocedures 33333 33333

4B+ 1ire ( 0ealth 9 Safety #rocedures 33333

I CON$IRM THAT THE A)O*E INDUCTION POINT( +ERE $U''Y E,P'AINED ANDTHAT I UNDER(TAND THEM

(i#ned -------------------- Dte --------------------


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