Indianapolis Regional Transportation Council Technical … · 2016-12-08 · Page 1 of 5...

of 5

Indianapolis Regional Transportation Council Technical Committee Meeting Minutes

February 8, 2012 9:00 a.m-10:30 a.m.

Metropolitan Indianapolis Board of Realtors (MIBOR) 1912 N. Meridian Street- 2nd floor large conference room

Indianapolis, IN

Committee Members Present Bill Hall-Hancock County* Brad Davis- Hamilton County*

David Littlejohn – City of Carmel* Mike Pelham – Johnson County* Larry Jones – City of Indianapolis John Ayers- Hendricks County*

Randy Walter- INDOT Paul Peoni-City of Greenwood* Don McGillem-City of Plainfield* Lance Lantz – Town of Zionsville* David Keiser- City of Southport* Sam Booth- Shelby County* Ryan Cannon- Town of Avon* Ehren Bingaman-CIRTA* Barbara Lawrence-Town of Speedway* Trevor Ocock- IndyGo* Tami Otto- Town of Fishers* Larry Heil-FHWA Trent Newport- City of Franklin* Tonya Fortner-INDOT* Scott Bailey- INDOT John Beery-City of Noblesville* Tonya Galbraith-Town of McCordsville* Leslie Lahndt- FHWA Nguyen Long-City of Indianapolis Steve Morris- IDND

* = Voting member or proxy Others Present

Erika Hinshaw, MPO Philip Roth – MPO Tom Beck-MPO Anna Tyszkiewicz-MPO Stephanie Belch-MPO Mike Dearing-MPO Steve Cunningham-MPO Cat Schoenherr-MPO Jeremy Moore- MPO Anita Bjork- MPO Dennis Faulkenberg –APPAIN, Inc. Laurie Maudlin- APPAIN, Inc. Andy Swenson-MPO Jessica Mitchell- IndyGo

Kim Irwin-Health by Design Jill Russell- IndyGO Juli Paini- City of Indianapolis Justin Stuhrenberg Greg Fehribach-The Fehribach Group Jim Sparks, State of Indiana GIS WELCOME & INTRODUCTIONS Lori Miser opened the meeting and welcomed the IRTC members. Introductions were made around the room. . Lori Miser acknowledged there would be a change in the agenda as the two guest speakers would be leaving for a prior commitment at the State House. Dennis Faulkenberg and Laurie Maudlin provided a summary and a chart outlining the American Energy and Infrastructure Jobs Act Comparison to FY2012 and funding on the Surface Transportation Bill before the Senate. The Senate was set to vote on February 17, 2012. Mr. Faulkenberg stated there were many policy implications and areas for concern. Ms. Maudlin detailed the bill for the group. She said the proposed bill was for a duration of 2 years. The bill budgeted $39 billion dollars, reflecting an overall 33% cut. State allocations would no longer be based on formula, but would reflect a continuation of existing proportional allocation, including earmarks, thereby setting Indiana up for potential cuts in funding, as the State has not received as many earmarks as other States. Ms. Maudlin stated the current bill decreased the number of programs from 13 to 6, with the difference being attributable to consolidation of existing programs or cutting of programs. There

of 5

would be a National Highway Performance Program, a Transportation Mobility Program (similar to the current Surface Transportation Program [STP]), Congestion Mitigation and Air Quality (CMAQ), Metropolitan Planning (PL), Highway Safety Improvement Program (HSIP), and a new national freight program. She commented that CMAQ and HSIP would continue at fiscal 2009 levels. Mr. Faulkenberg explained the “ratchet down provision”. He explained the allocations and shifting of dollars. Mr. Faulkenberg believes there must be an error in the funding formulas because Indiana would be coming up significantly short in funding as compared to other states. Ms. Maudlin stated there were limits on capacity projects. She elaborated that Indiana ranked 49th overall in funding increases under the proposed bill. Ms. Maudlin continued with a review of the House Bill. She stated that Indiana’s decreased collection of federal gas taxes reflected the drop in capturing dollars. Both Mr. Faulkenberg and Ms. Maudlin stated there were language concerns that needed clarification. For example, some language could be interpreted as restricting federal dollars to a smaller set of roads and streets than is currently the case. The implications could be severe if this was not clarified quickly. Mayor Ballard, in his role as IRTC Policy Committee chair, wrote a letter to Senator Lugar and Representative Dan Coates, which addressed the formula issue and shortfalls. Copies of the letters were made available to the IRTC. Ms. Maudlin concluded her presentation and agreed to assist IRTC members should they wish to write a letter as well. ITEMS FOR APPROVAL APPROVAL OF MINUTES (SEEKING APPROVAL)

Mike Pelham moved to approve the October 9, 2012 minutes. Barbara Lawrence seconded the motion. The minutes of the October 9, 2012 IRTC Technical Committee Meeting were approved.

APPROVAL OF INDIANAPOLIS REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM 1S QTR -2012

AMENDMENTS: 2012-2015 Cat Schoenherr provided a summary of the 1st quarter IRTIP amendments. The amendments will be out for public review and comment February 13-21st. Upon approval by the IRTC Technical Committee they will presented to the IRTC Policy Committee at their February 22nd meeting for final approval. There were two amendments that affected the Group 1 STP funds. Also, there were 22 local amendments and 35 INDOT amendments which did not affect Group 1 STP funds. She proceeded to provide a short review of some of the amendments as follows:

Johnson Co-0810516 – Whiteland Rd. at CR144 intersection improvement project, CN/CN INS in FY 2012, total cost $1,500,000 ($1,200,000 Federal Group1 STP funds and $300,000 local match). Increase Group 1 STP funds by $655,389 (55%) for a new total of $2,331,735 ($1,865,389 Federal Group 1 STP and $466,347 local match)

Lawrence- 1173323-75th St., Oaklandon Rd. to Carroll Rd., roadway resurfacing, CN/CN INS in FY 2013. Reallocate existing funding to the adjacent roadway segment: Oaklandon Rd. to Sunnyside Rd.

The remaining local amendments and 35 proposed INDOT amendments will not affect the Group 1 STP balance. Amendments for local projects are summarized below and a detailed list can be found attached as Exhibit A.

One amendment adds funding to the construction/construction inspection phase of a Highway Safety Improvement Program (HSIP) project for Indianapolis, while two amendments remove preliminary engineering and construction phases for another Indianapolis HSIP project;

Two add Transportation Enhancement (TE) projects for Hendricks Co. and Speedway;

of 5

Two amendments remove preliminary engineering and add construction inspection to a TE project in Hamilton Co;

Four amendments add new preliminary engineering and construction phases and one amendment transfers fund into two phases of a new TE project in Hendricks Co.;

One adds additional Congestion Mitigation & Air Quality (CMAQ) funding to an existing project in Plainfield;

One adds a new CMAQ project for Carmel; Two add local funds for preliminary engineering on intersection projects in Greenwood; Two add new Safe Routes to School (SRTS) projects for Indianapolis; One add additional SRTS funding to an existing project in Johsnson Co.; and Two add FTA Section 5309 Capital Improvement Program funds for a Corridor Analysis and an online

transportation information center project for CIRTA. Cat reviewed the details of the Proposed Group 1 STP amendments provided in the handout. Luke Mastin with Johnson County provided clarification to the factors which contributed to the increase in the cost of the project. The cost increases were due to pipe and utility relocation. In summary, the proposed amendments will result in a programmed increase of $655,389 to our Group 1 Urban STP funds. The remaining Group 1 STP balance is approximately $4.05 million, which is about $1,176,000 below the amount that would be needed to fund up to a 10% cap on all new projects programmed in the 2012-2015 TIP. The proposed amendment in its entirety was included as Exhibit A for review. There were no emergency amendments since the 4th Quarter 2011 IRTC meetings. All administrative modifications and amendments processed since the 4th Quarter 2011 IRTC meetings were attached as Exhibit B. Cat Schoenherr reminded the IRTC amendments will be accepted until Monday, April 2nd. The date is firm. She stated that amendments will need to be submitted to both her and Steve Cunningham. John Ayers moved to approve the 1st Quarter Amendments to the Regional Transportation Improvement Plan of 2012. Barbara Lawrence seconded the motion. The motion passed unanimously.

Jeremy Moore provided an overview of the Regional Bikeways Plan. He highlighted areas such as: history of the plan, scoring, the time period divisions, amendment process, and the submission of projects. He stated that the Plan had been previously reviewed by the IRTC, and that all suggestions and comments had been incorporated, where feasible.

Barbara Lawrence moved to approve the Regional Bikeways Plan Larry Jones seconded the motion. The motion passed unanimously.

Anna Tyszkiewicz explained the changes in the Public Participation Plan, and the associated changes in the public review process. Due to the high costs involved, the MPO staff will not be delivering copies of the Long Range Transportation Plan or Transportation Improvement Program to the library branches. Instead, a flier will be sent directly to the local libraries, which will instruct the public to visit the MPO website in order to view and comment on the documents. In addition, Anna stated there was as change in the administrative modification process. All changes were out for public review. There was one public comment and all of the items were acknowledged.

Barbara Lawrence moved to approve the changes to the Public Participation Plan. Paul Peoni seconded the motion. The motion passed unanimously.

of 5

STATUS REPORTS Long Range Regional Transportation Plan Activities Update ADA Transition Plans Juli Paini of the City of Indianapolis and Greg Fehribach from The Fehribach Group, , explained the status of ADA Transition plans. Mr. Fehribach gave a historical perspective of the transition plans. He explained the need for inclusive environments and creating a process for accessibility. Ms. Paini said that great ADA Transition Plans begin with conversations and getting a clear understanding of the needs of disabled citizens in each community. Mr. Fehribach stated that it is important to prioritize the needs, and make sure the needs correlate with the resources available. He suggested beginning with the basics and developing a master plan. Mr. Fehribach and Ms. Paini answered a few questions from the group. Don McGillem added comments. Larry Heil said ADA Transition plans are important to FHWA. Lori Miser reminded members that Stephanie Belch is available for communities who are still having difficulties developing their mandatory ADA transition plan. ITS Architecture Update Mike Dearing introduced Justin Stuhrenberg who performed the ITS Architecture update. Justin Stuhrenberg discussed in detail and provided a power point presentation on the inventory process and database. He completed the database and developed his report. The ITS Architecture is available on the MPO website. LRTP Amendment Schedule Stephanie Belch addressed the upcoming amendment for the 2035 Long Range Transportation Plan to incorporate the new statewide vehicle fleet mix data and new air quality conformity modeling software. Staff has also been working with project sponsors on the timing of their projects as we approach the 2015 analysis year. The amendment will be presented for approval at our next IRTC Technical and Policy Board meetings. Administrative Activities Update Map-21 Resolutions and Letters Philip Roth elaborated on the email that was sent out to members and the reauthorization language in the legislature. He stated the Statewide MPO Council had requested that each MPO develop and submit a resolution expressing concerns over reauthorization, and the proposed requirement that removed smaller MPOs. He reported that a draft resolution had been emailed to the IRTC Policy Committee and had been approved via email; Lori Miser then signed and transmitted the resolution to Senators Lugar and Coates. A copy is available on the MPO website. Metropolitan Planning Area Erika Hinshaw spoke on the impending change of the Metropolitan Planning Area (MPA) boundaries, the Urbanized Area and the prediction of accommodating anticipated growth in the urbanized area over the next 20 years. She stated there will be a stakeholders committee formed to oversee the process, which would commence once the Census Bureau released the 2010 Urbanized Area boundaries. IRTIP Activities Update Mike Dearing gave a brief summary on the IRTIP categories. There was not a call for CMAQ projects in the first half of the year, but we anticipate a call the second half of the year. The deadline for submission of CMAQ projects is 6/27/12. He stated HSIP will have a call for projects but definite dates are still unclear. Additional safety studies using HSIP funds will be conducted in the region this year.

of 5

Multimodal Activities Update Lori Miser stated that transit is still moving forward. Anna Tyszkiewicz explained the history of the various corridors and studies. A grant was awarded to study the EW corridors and the NS corridors. She announced an upcoming RFP will be available soon. She stated consultants who are interested can submit a proposal for one or both studies. Data Activities Update Jim Sparks, the Indiana State Geographic Information Officer, provided information on the State aerial photography data. He provided a power point of a two year calendar covering the orthophotography schedule. He gave information on the pricing of the various types of photography and data sharing available to the counties. He stated that funding is available to defray the costs to counties. Announcements Lori Miser stated the Tiger applications were due February 20th and March 19th. Philip Roth stated updates to the IRTC Membership binders are available on line and on CD. Mike Dearing said the local match monies are due by March 31st. Erika Hinshaw is collecting transportation related news from communities for the TeMPO. The TeMPO will be distributed by mid March. Meeting was adjourned at 10:30 a.m.

of 5

Indianapolis Regional Transportation Council

Policy Committee Meeting Minutes February 22, 2012

9:00 a.m-11:00 a.m. Metropolitan Indianapolis Board of Realtors (MIBOR)

1912 N. Meridian Street- 2nd

floor large conference room, Indianapolis, IN 46202

Committee Members Present Don Adams- Morgan County Grant Kleinhenz-Town of Brownsburg* Christine Altman- Hamilton County* Barbara Lawrence-Town of Speedway* John Ayers-Hendricks County Dwayne Myers-INDOT Ehren Bingaman- CIRTA* Mark Myers-City of Greenwood* Richard Carlucci- Town of Plainfield* Mike Pelham-Johnson County proxy* Scott Fadness-City of Fishers* Tim Ping- City of Indianapolis MDC* Tonya Galbraith-Town of McCordsville* D. J. Sheridan- Town of Cumberland Larry Heil – FHWA David Sherman- City of Indianapolis, proxy* Mike Hollibaugh – City of Carmel* Lesa Ternet- Hendricks County* Jonathan Isaacs-Town of Bargersville Mike Terry-IndyGO* Larry Jonas-Town of New Palestine* Rob Thoman-City of Southport, proxy* Tom Klein- Town of Avon* Neil VanTrees-City of Westfield*

* = Voting member or proxy

Others Present

Tom Beck-MPO Laurie Maudlin- Appian, Inc.

Mark Becker- Crossroad Engineering Mike Maurovich – American Structure Point

Stephanie Belch-MPO Lori Miser- MPO

Jerry Bridges, Anderson MPO Jeremy Moore- MPO

Roscoe Brown- IndyGo John Myers-HNTB

Anthony Burke Juli Paini- City of Indianapolis

Leah Cosgrove-PCS Engineers Jennifer Pyrz - PB

Sandy Cummings – Marion County Health Dept Mark Richards- City of Greenwood

Steve Cunningham-MPO Philip Roth – MPO

Mike Dearing-MPO Cat Schoenherr-MPO

Dennis Faulkenberg-Appian, Inc Meg Storrow-Storrow Kinsella

Greg Fehribach- Fehribach Group Anna Tyszkiewicz-MPO

Chuck Fewell Diana Virgil

Janette Fulkerson-CDM Smith Marty Weaver-United Engineering

Joan Hamilton-MCANA Sean White- Aloft Strategies

Erika Hinshaw-MPO Kate Zale - URS

Kim Irwin-HBD/Citizens Alliance for Transit

WELCOME & INTRODUCTIONS

David Sherman opened the meeting and welcomed the IRTC members and visitors. He allowed

everyone to introduce themselves. Lori Miser continued as chairperson for the remainder of the meeting.

ITEMS FOR APPROVAL

APPROVAL OF MINUTES (SEEKING APPROVAL)

Robin Thoman moved to approve the November 16, 2011 minutes.

Ehren Bingaman seconded the motion.

The minutes of the November 16, 2011 IRTC Policy Committee Meeting were approved.

of 5

APPROVAL OF THE 1ST

QTR. 2012 AMENDMENTS TO THE 2012-2015 INDIANAPOLIS REGIONAL

TRANSPORTATION IMPROVEMENT PROGRAM

Cat Schoenherr provided summary of the 1st quarter IRTIP amendments. The amendments will be out for

public review and comment February 13-21, 2012.There were two amendments that affected the Group 1 STP

funds. Also, there were 22 local amendments and 35 INDOT amendments which did not affect Group 1 STP

funds. She proceeded to provide a short review of a few amendments as follows:

Johnson Co-0810516 – Whiteland Rd. at CR144 intersection improvement project, CN/CN INS

in FY 2012, total cost $1,500,000 ($1,200,000 Federal Group1 STP funds and $300,000 local

match). Increase Group 1 STP funds by $655,389 (55%) for a new total of $2,331,735

($1,865,389 Federal Group 1 STP and $466,347 local match)

Lawrence- 1173323-75th St., Oaklandon Rd. to Carroll Rd., roadway resurfacing, CN/CN INS

in FY 2013. Reallocate existing funding to the adjacent roadway segment: Oaklandon Rd.

to Sunnyside Rd.

The remaining local amendments and 35 proposed INDOT amendments will not affect the Group 1 STP

balance. Amendments for local projects are summarized below and a detailed list can be found attached as

Exhibit A.

One amendment adds funding to the construction/construction inspection phase of a Highway Safety

Improvement Program (HSIP) project for Indianapolis, while two amendments remove preliminary

engineering and construction phases for another Indianapolis HSIP project;

Two add Transportation Enhancement (TE) projects for Hendricks Co. and Speedway;

Two amendments remove preliminary engineering and add construction inspection to a TE project in

Hamilton Co;

Four amendments add new preliminary engineering and construction phases and one amendment

transfers fund into two phases of a new TE project in Hendricks Co.;

One adds additional Congestion Mitigation & Air Quality (CMAQ) funding to an existing project in

Plainfield;

One adds a new CMAQ project for Carmel;

Two add local funds for preliminary engineering on intersection projects in Greenwood;

Two add new Safe Routes to School (SRTS) projects for Indianapolis;

One add additional SRTS funding to an existing project in Johnson Co.; and

Two add FTA Section 5309 Capital Improvement Program funds for a Corridor Analysis and an online

transportation information center project for CIRTA.

Cat reviewed the details of the Proposed Group 1 STP amendments provided in the handout. Mike Pelham

with Johnson County provided clarification to the factors which contributed to the increase in the cost of the

project. The cost increases were due to utility relocation that were unavoidable. He believed the quote was high

but it was the best quote they obtained.

In summary, the proposed amendments will result in a programmed increase of $665,389 to our Group 1 Urban

STP funds. Mark Richards pointed out a needed correction in the amended dollars printed as $655,389. The remaining

Group 1 STP balance is approximately $4.05 million, which is about $1,176,000 below the amount that would

be needed to fund up to a 10% cap on all new projects programmed in the 2012-2015 TIP. The proposed

amendment in its entirety was included as Exhibit A for review. There were no emergency amendments since

the 4th Quarter 2011 IRTC meetings. All administrative modifications and amendments processed since the 4

th

Quarter 2011 IRTC meetings were attached as Exhibit B.

Ms. Miser then opened up the public hearing portion of the meeting. There were no comments from the public.

of 5

Robin Thoman moved to approve the 1st Qtr 2012 Amendments to the Regional Transportation

Improvement Plan. Mike Terry seconded the motion.

The 1st Qtr. 2012 Amendments to the Indianapolis Regional Transportation Improvement Plan were passed

unanimously.

Cat Schoenherr reminded the IRTC amendments will be accepted until Monday, April 2nd

. The date is firm.

She stated that amendments will need to be submitted to both her and Steve Cunningham. Tom Klein asked

for an explanation on how dollars are programmed for new members. Steve Cunningham stated if a balance

decreases too far, the MPO would likely move a project out to the next year.

Jeremy Moore gave a brief a recap on the Regional Bike Plan for adoption. The 45 day public comment and

review was completed on January 23rd

. He provided history of the plan and development of the bikeway plan,

funding, recommendations for scoring for grant and the scoring clarification, the addition of Appendix E and the

submission of projects. He discussed the relationship of the bike plan to the Long Range Transportation Plan.

He stated the project time periods were not binding but should be used as a guide. He outlined the amendment

process.

Public comment: Kim Irwin commended the work and coordination of the process. She stated that advocates

for bike-pedestrian transportation are very pleased.

Richard Carlucci moved to approve the Regional Bike Plan for adoption.

Mike Hollibough seconded the motion. The motion was passed unanimously.

The Regional Bike Plan was adopted.

Anna Tyszkiewicz gave a summary of the Public Participation Plan. She provided a timeline and historical

overview. She stated there were minor changes to the plan. Three changes were pertaining to the publication of

the plan. The MPO will not post hardcopies at every library. But will post signs directing the public to access the

plan on the MPO website. The last change was in the administrative modification process for the TIP.

Public comment: no comments from the public.

Christine Altman moved to approve the Public Participation Plan amendments.

Robin Thoman seconded the motion. The motion was passed unanimously.

The modifications were adopted.

STATUS REPORTS LONG RANGE TRANSPORTATION PLAN ACTIVITIES UPDATE

Dennis Faulkenberg and Laurie Maudlin provided a summary and a chart outlining the American Energy and

Infrastructure Jobs Act Comparison to FY2012 and funding on the Surface Transportation Bill before the

Senate. The Senate was set to vote on February 17, 2012. Mr. Faulkenberg stated there were many policy

implications and areas for concern. Ms. Maudlin detailed the Bill for the group. She said the proposed bill was

for a duration of 2 years. The bill budgeted $39 billion dollars, reflecting an overall 33% cut. State allocations

would no longer be based on formula, but would reflect a continuation of existing proportional allocation,

including earmarks, thereby setting Indiana up for potential cuts in funding, as the State has not received as

many earmarks as other States. Ms. Maudlin stated the current bill decreased the number of programs from 13 to

6, with the difference being attributable to consolidation of existing programs or cutting of programs. There

would be a National Highway Performance Program, a Transportation Mobility Program (similar to STP),

CMAQ, Metropolitan Planning, Highway Safety Improvement Program, and a new national freight program.

She commented that CMAQ and HSIP would continue at fiscal 2009 levels. Mr. Faulkenberg explained the

allocations and shifting of dollars. Both Ms. Maudlin and Mr. Faulkenberg believe there must be a error in the

of 5

funding formulas because Indiana would be coming up significantly short in funding as compared to other

states. Ms. Maudlin stated there were limits on capacity projects. Mr. Faulkenberg elaborated that Indiana

ranked 49th overall in funding increases under the proposed bill. General discussion ensued.

Ms. Maudlin continued with a review of the House Bill. She stated that Indiana’s decreased collection of

federal gas taxes reflected the drop in capturing dollars. She stated the bill allowed for more tolling options. She

stated that TE was more restrictive. Both Mr. Faulkenberg and Ms. Maudlin stated there were language

concerns that needed clarification. For example, some language could be interpreted as restricting federal dollars

to a smaller set of roads and streets than is currently the case. She stated that a planning provision calls for the

Governor to add a project to an MPO TIP without their consent. Several amendments have been offered to

strike the provision. The implications could be severe if this was not clarified quickly. Mayor Ballard, in his role

as IRTC Policy Committee chair, previously had written a letter to Senator Lugar and Representative Dan

Coates, which addressed the formula issue and shortfalls. Copies of the letters were made available to the IRTC.

Both Ms. Maudlin and Mr. Faulkenberg concluded and encouraged letters be sent to congressional

representatives by members of the IRTC. Ms. Maudlin stated she would send language on House letters to Lori

Miser.

ADA Transition Plans

Juli Paini and Greg Fehribach addressed the IRTC members with a compliment to Lori Miser and David

Sherman on their work pertaining to the success of the Super Bowl. Ms. Miser thanked him. She discussed

briefly the ADA requirement. Mr. Fehribach explained the status of ADA Transition plans. He gave a

historical perspective of the transition plans. He explained the need for inclusive environments and creating a

process for accessibility. Ms. Paini said that great ADA Transition Plans begin with conversations and getting a

clear understanding of the needs of disabled citizens in each community. They stated that as our neighborhoods

change so do the needs of citizens and the needs of senior citizens are unique. Mr. Fehribach stated that it is

important to prioritize the needs, and make sure the needs correlate with the resources available. He suggested

beginning with the basics and developing a master plan. He stated the ADA transition plans should not promote

fear, rather encourage everyone to be inclusive to persons with disabilities as well as all people. Mr. Fehribach

and Ms. Paini then answered a few questions from the group. Mike Terry asked about the term “reasonable

modifications.” Mr. Fehribach stated, the word “reasonableness” is about funds and how communities and

agencies make the accommodations. General discussion ensued. Larry Heil said ADA Transition plans are

important to FHWA and he briefly outlined the requirements. Mr. Fehribach stated that Sections 503/504 of

1977 Rehabilitation Act says that we cannot discriminate against people with disabilities if federal funds are

being used on projects. Christine Altman asked about education and possible education classes at INDOT road

school. Mr. Fehribach said he is considering organizing a class in the Fall.

Long-Range Transportation Plan Amendment

Stephanie Belch of the MPO staff outlined the timeframe for the upcoming amendment to the Long-Range

Transportation Plan. She stated that the staff would be bringing the amendment to the IRTC for approval at

their 2nd

quarter meetings.

ADMINISTRATIVE ACTIVITIES UPDATE

Map-21

Philip Roth elaborated on the email that was sent out to members and the reauthorization language in the

legislature. He stated the Statewide MPO Council had requested that each MPO develop and submit a resolution

expressing concerns over reauthorization, and the proposed requirement that removed smaller MPOs. He

reported that a draft resolution had been emailed to the IRTC Policy Committee and had been approved via

email; Lori Miser then signed and transmitted the resolution to Senators Lugar and Coates. A copy is available

on the MPO website.

of 5

Metropolitan Planning Area

Erika Hinshaw spoke on the impending change of the Metropolitan Planning Area (MPA) boundaries, the

Urbanized Area and the prediction of accommodating anticipated growth in the urbanized area over the next 20

years. She stated there will be a stakeholders committee formed to oversee the process, which would commence

once the Census Bureau released the 2010 Urbanized Area boundaries. Mike Terry asked for clarification on

funding in an area or MPA. Christine Altman asked whether MPO governance would be part of the discussion

for the update; Ms. Miser noted that discussion regarding the MPO governance would be part of this process.

IRTIP ACTIVITIES UPDATE

Mike Dearing gave a brief summary on the IRTIP categories. He said CMAQ projects were not accepted in the

first half of the year. But they would be accepted the second half of the year. The deadline for submission of

CMAQ projects is June 27,2012. He stated HSIP will be open for projects but definite dates are still unclear.

Also, there will be safety studies completed this year. He stated the local match invoices were mailed. He

reminded the group that the payment deadline is March 31, 2012.

MULTIMODAL ACTIVITIES UPDATE

Anna Tyszkiewicz explained the history of the various corridors and studies. A grant was awarded to study the

EW corridors and the NS corridors. She announced an upcoming RFP will be available soon. She stated

consultants who are interested can submit a proposal for one or both studies.

ANNOUNCEMENTS

Erika Hinshaw is collecting transportation related news from communities for the TeMPO (the MPO quarterly

eNewsletter). The TeMPO will be distributed by mid March.

Philip Roth stated updates to the IRTC Membership binders are available on line and on CD.

Philip Roth reminded attendees to sign the attendance log for the meeting. He said that changes in

representative information should be given to Anita Bjork. He also stated that the MPO staff would be willing

to meet with any new IRTC representatives, upon request.

Mike Terry said information on the federal transportation grant programs such as JARC and New Freedom will

be shared and discussed at an Open House on February 28, 2012. The contact is Roscoe Brown.

Steve Cunningham reported that INDOT will be holding an upcoming training session for local public agency

(LPA) contacts.

ADJOURNMENT

Lori Miser moved to adjourn the IRTC Policy Committee meeting at 10:20 a.m.

of 5


Technical Committee Meeting Minutes

April 18, 2012

9:00 a.m-10:30 a.m.

INDOT Traffic Management Center

Conference Rooms C, D, E

8620 E. 21st Street

Indianapolis, IN

Committee Members Present

Joseph Copeland-Hancock County* Brad Davis- Hamilton County*

David Littlejohn – City of Carmel* David Book- Town of New Palestine*

Larry Jones – City of Indianapolis John Ayers- Hendricks County*

Randy Walter- INDOT Paul Peoni-City of Greenwood*

Kurt Wanninger-City of Westfield* Lance Lantz – Town of Zionsville*

John Beery-City of Noblesville* Sam Booth- Shelby County*

Long Nguyen-City of Indianapolis Ehren Bingaman-CIRTA*

Wendell Walters-Town of Speedway* Trevor Ocock- IndyGo*

Jeff Hill- Town of Fishers* Larry Heil-FHWA

Ron Crider-Town of McCordsville* Tonya Fortner-INDOT Greenfield District


Others Present

Erika Hinshaw, MPO Philip Roth – MPO

Tom Beck-MPO Anna Tyszkiewicz-MPO

Stephanie Belch-MPO Mike Dearing-MPO

Steve Cunningham-MPO Jim Stout- IMAGIS

Jeremy Moore- MPO Anita Bjork- MPO

Mike Maurovich-American Structurepoint Devin Stettler-United Consulting

Andy Swenson-MPO John Myers- HNTB

Ross Snider- USI Neil VanTrees –City of Westfield

Matt Comparato-Level S Engineering Janette Fulkerson-CDM Smith

Mike Bowman – Plews Shadley Racher and

Braun, LLP

Stephanie Eckerle- Plews Shadley Racher

and Braun, LLP

Annette Darrow- IndyGo Jennifer Pyrz, Parsons Brinckerhoff

WELCOME & INTRODUCTIONS

Anna Tyszkiewicz opened the meeting and welcomed the IRTC members. Introductions were made around the room.

Anna Tyszkiewicz stated that for proper record keeping it’s important to state name if making a motion to vote, as well as

signing the attendance record.

ITEMS FOR APPROVAL


Ehren Bingaman moved to approve the February 8, 2012 minutes.

Jeff Hill seconded the motion.

The minutes of the February 8, 2012, IRTC Technical Committee Meeting were approved.

LONG RANGE TRANSPORTATION PLAN AMENDMENT AND AIR QUALITY CONFORMITY ANALYSIS

of 5

Stephanie Belch provided a brief PowerPoint presentation to explain the amendment for the group. The amendment is the

first to the Indianapolis 2035 LRTP originally adopted in the Spring of 2011 (USDOT approval on April 11, 2011). The

amendment will be offered for approval at the 2nd

quarter IRTC Policy Committee meeting and will incorporate the

following:

New Motor Vehicle Fleet Mix data;

New air quality modeling software (MOVES);

Updated Planning Assumptions;

Changes in projects schedules

Stephanie stated that no new local projects are being added to the list of cost-constrained projects, and any movement of

projects between time periods will not affect the existing projects in the cost-constrained Plan. She said the socio-

economic data sets used in the LRTP adopted last year were from 2009. Since that time, the 2010 U.S. Decennial Census

has been released. Also, the MPO has acquired a data set containing local employment values at specific sites in 2010, the

current base year. Finally, last summer the MPO updated the Traffic Analysis Zone geography in preparation for the 2010

CTPP data set release which will be occurring within the next 18-21 months. She explained the MPO is making the

planning assumption changes to be in closer compliance with national best practices.

Stephanie supplied the members with a Project Listing Table which depicts the changes that will be made as follows:

US 31 (#2001 and 2013): Due to a schedule change, the US31 Corridor project (96th Street and 216th

Street will be open

to traffic in two phases. Project #2001 (146th St. to 216

th St.) will be open to traffic before December 31, 2014, and is

being moved to the 1st Time Period. The remaining piece (#2013), from 96

th Street to 146

th Street, will remain in the 2

nd

Time Period.

96th

Street (#2211 and #2216): In the existing LRTP, this project is shown in two phases: #2216, added lanes between

Haverstick and Priority Way West, 2nd

Time Period; and #2211, new roundabout interchange, 3rd

Time Period. Due to

funding assistance from INDOT, the added travel lanes project and roundabout interchange at Keystone Parkway is being

moved to the 1st time frame. This amendment will combine the majority of both projects into the 1

st time frame under

project #2211, with the remaining intersection improvements (#2216) in the 2nd

Time Period.

Illinois Road / 103rd Street in Carmel (#2205 and #2206): Related to the upgrade of the US 31 Corridor, these two

projects are being moved from the 2nd Time Period to the 1st.

E. Northfield Drive (#4304): Project has moved to earlier open to traffic date. In existing LRTP, project is in 2nd

Time

Period. This amendment will move it to the 1st.

I-65 New Interchange at Worthsville Road in Greenwood (#5204): This project is in the existing LRTP as an

illustrative project. Due to funding availability, INDOT has requested this project be moved to the cost-constrained plan

with an opening to traffic date early in the 2nd

Time Period.

I-465 @ I-65 Interchange Modification on south side of Indianapolis (#6029): The only change to this project is

regarding the added travel lanes which were not modeled in the existing LRTP conformity determination. Northbound to

Eastbound Improvements: On I-65, one lane will be added NB from Southport Road to the interchange; one lane added to

the existing NB ramp to EB I-465 and continuing on I-465 to Emerson Avenue. Westbound to Southbound improvements:

on I-465 one lane added from Emerson Avenue to the interchange, a new two-lane directional fly-over ramp at the

interchange, and one added lane on I-65 from the interchange to Southport Road.

38th

Street (#6162): Project is now projected to open after December 31, 2014, and is being moved from 1st Time Period

to 2nd

.

Ameriplex Parkway/Camby Road Connector (#6162): This project is being added to the illustrative list in the event

that Indianapolis moves forward with development of this corridor. This project was originally part of the Ameriplex

Parkway development plans and some right-of-way has been preserved for the new road. Recent studies have altered the

connection at SR 67 and the alignment between SR 67 and Camby Road.

of 5

Speedway Projects: #6401, #6403, and #6405 are either changing Time Periods or updating costs. Project #6406, the

new roundabout at Crawfordsville Road and 16th Street, is projected to be open to traffic before the end of 2014. The new

roundabout is represented in the existing #6401 project description, but will now be a standalone project (#6406) with this

amendment.

Fairland Road Extension in Shelbyville (#8001): Shelby County is not part of the Indianapolis urbanized area, but is

considered non-attainment (maintenance) for ozone. With this amendment, the travel demand model and AQ analysis will

include this new road.

Ms. Belch stated the Central Indiana Interagency Consultation Group held a conference call on March 22, 2012, to

confirm the planning assumptions, project schedules, and travel demand and air quality modeling process. The MPO staff

subsequently completed the emissions analyses which indicate the area remains below State Implementation Plan budgets

for ozone and particulate matter, for the analysis years of 2015, 2025, and 2035. (Note that the entire 9-county area is a

maintenance area for ozone; and the counties of Hamilton, Hendricks, Marion, Morgan, and Johnson are non-attainment

for particulate matter.)

Noting that this was not a public hearing, there was a question from the Mike Bowman, from the law firm Plews,

Shadley, Racher, and Braun, LLP, regarding Keystone @ 96th Street grade-separated interchange/roundabout and the

status of the project’s National Environmental Policy Act (NEPA) documents. Mr. Bowman asked whether the MPO

should be taking action on a project that hasn’t met NEPA requirements. A brief discussion ensued with Larry Heil,

Mike Bowman and Philip Roth about the MPO’s role in regional planning and the status of individual projects contained

in the Long Range Transportation Plan. Mr. Bowman represents an automobile dealership located near the intersection of

Keystone and 96th Street.

Larry Jones moved to approve the Long Range Transportation Plan Amendment & Air

Quality Conformity Analysis

Paul Peoni seconded the motion.

The motion passed unanimously.

APPROVAL OF INDIANAPOLIS REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM 2ND QTR -2012 AMENDMENTS:

2012-2015

Steve Cunningham provided a summary of the 2nd quarter IRTIP amendments. The amendments are out for public

review and comment April 16 to May 1, 2012. Upon approval by the IRTC Technical Committee they will presented to

the IRTC Policy Committee at their May 2, 2012, meeting for final approval. The MPO did not receive any requested

amendments to local projects funded with the MPO’s Group 1 (Urban) STP funds.

Steve Cunningham summarized the list of INDOT projects which were also detailed in the handout.

INDOT amendments:

• Forty six exempt INDOT amendments including pipe lining, bridge deck overlays, bridge painting, minor ramp

modifications, ITS infrastructure, small structure replacement and intersection improvements;

• Three non-exempt INDOT amendments all related to the addition of the I-65 at Worthsville Road interchange in

Johnson County.

Local amendments include:

• Highway Safety Improvement Program (HSIP) projects for Carmel;

• Two Safe Routes to School (SRTS) projects for Indianapolis;

• One older Transportation Enhancement (TE) project for Indianapolis;

• One Federal Railroad Administration (FRA) grant for Indianapolis;

• One Federal Section 5309 appropriation for replacement buses for IndyGo;

• One locally funded project for Boone County that will be used for local match credit for other Boone County

projects.

of 5

In summary, the proposed amendments will not change the current Group 1 STP balance which stands at $4,050,000. The

proposed amendments in its entirety is included as Exhibit A of the handout for review. No emergency amendments were

approved since the last IRTC meetings. All administrative modifications and amendments processed since the 1st quarter

2012 IRTC meetings were attached as Exhibit B.

The next deadline for quarterly IRTIP amendments will be Friday, July 6, 2012. Steve Cunningham asked that all

amendment or modification requests be submitted using the TIP amendment request form which is available on the MPO

website. Steve can be contacted at [email protected] or by phone at 327-5403. He also reminded the members

that if their programmed projects have any changes in status, cost, letting dates the MPO must be contacted.

John Ayers moved to approve the 2nd

Quarter Amendments to the Indianapolis

Regional Transportation Improvement Plan of 2012.

Ehren Bingaman seconded the motion.

The motion passed unanimously.

STATUS REPORTS

Data Activities Update

Andy Swenson provided brief overview on the InfoUSA Employment Data. He provided a handout for

committee review. He stated the primary purpose of the contract was to obtain employment data to support the

MPO travel demand modeling work. The Indianapolis MPO has licensed the InfoUSA data on behalf of all

member agencies of the IRTC. The extent of access to the data was explained in the handout. He also supplied

the coding and decoding information. Anna Tyszkiewicz stated she hoped all members would take advantage

of the data that is available to them.

Administrative Activities Update

Public Participation Plan Update

Anna Tyszkiewicz stated the Public Participation Plan document would be revised. She said a new section would be

added regarding procedures. She expected the change to be ready for approval at the next quarterly meeting.

Belt Study

Anna Tyszkiewicz told the committee that the MPO was awarded a $1 million grant for a Belt Study. This would be a

study to not only look at the implication of transit but for freight planning.

IRTIP Activities Update

Mike Dearing gave a brief summary on the IRTIP categories. The deadline for submission of CMAQ projects is June 27,

2012. He stated HSIP call for projects is still unclear. He noted that funding for TE projects is also unclear. Brad Davis

asked if CMAQ applications should include air quality data. Mike Dearing and Andy Swenson said they would provide

guidance but that the emissions portion should come from the engineering staff of the applicants. Larry Jones questioned

if the amount of CMAQ funds should be a concern. Mike Dearing said that it should not be a concern. There are funds

available until 2015.

Multimodal Activities Update

Central Corridors Alternative Analysis

Anna Tyszkiewicz explained the RFP for the Central Corridor will be out soon. She stated the study covers the North

/South and East/West of the corridors.

Safe Routes to School Applications

mailto:[email protected]

of 5

Jeremy Moore said the applications are due by May 29, 2012. He also stated information on the Indy Bike Walk

Challenge can be found on the MPO website. Also, Bikeway projects should be forwarded to him at

[email protected]. The information regarding procedures for completing an amendment or submitting a project

can be found on the MPO website.

Announcements

Anna Tyszkiewicz stated updates to the IRTC Membership binders are available on line and on CD.

Ehren Bingaman motioned for adjournment.

2nd

by Larry Jones

Meeting was adjourned at 9:36 a.m.

mailto:[email protected]

of 7


Policy Committee Meeting Minutes May 2, 2012

9:00 a.m-11:00 a.m.

Metropolitan Indianapolis Board of Realtors (MIBOR)

1912 N. Meridian Street- 2nd

floor large conference room, Indianapolis, IN 46202


Larry Jonas-City of New Palestine * Christine Altman- Hamilton County*

Tom Klein- Town of Avon* Elizabeth Hopper- Town of Zionsville*

Tonya Galbraith-Town of McCordsville* Mike Terry- IndyGo*

Mike Hollibaugh – City of Carmel* Jarod Klaas- IAA*

Lori Miser- City of Indianapolis* Lesa Ternet- Hendricks County*

Luke Mastin-Johnson County* Brandye Hendrickson- INDOT/Greenfield*

Larry Heil – FHWA Richard Carlucci- Town of Plainfield*

Ehren Bingaman- CIRTA* Jeff Hill-City of Fishers*

Tim Ping- City of Indianapolis MDC* Robert Kmetz- City of Westfield*

Grant Kleinhenz- Town of Brownsburg* Jesse Testruth- City of Southport*

Joseph McGuinness- City of Franklin* Mark Myers- City of Greenwood*


Others Present

Kim Irwin-HBD/Citizens Alliance for Transit Philip Roth – MPO

Mike McBride- City of Carmel Anna Tyszkiewicz-MPO

Jim Doty- Woodland Bowl Tom Beck-MPO

Russ Wurster- Woodland Bowl Stephanie Belch-MPO

Anthony Wishart-Keystone Way Shoppe Steve Cunningham-MPO

Ruth Butler- Butler Toyota Mike Dearing-MPO

Bob Butler- Butler Toyota Andrew Swenson- MPO

Stephanie Eckerle- PSRB Jeremy Moore- MPO

Christopher Braun- PSRB Larry Griggers- Ruth’s Chris Steak House

Jennifer Pryz- PB Consultants Sean White- Aloft Strategies

Larry Tunget- City of Southport Council Tom Sturmer- Transportation Solutions

Martin Weaver- United Consulting Kate Zale- URS

Janette Fulkerson, USI Consultants

WELCOME & INTRODUCTIONS Lori Miser opened the meeting and welcomed the IRTC members and visitors. She then turned the chair over to Anna

Tyszkiewicz. Introductions were made around the room.

ITEMS FOR APPROVAL


Christine Altman moved to approve the corrected February 22, 2012 meeting minutes.

Lori Miser seconded the motion.

The minutes of the February 22, 2012 IRTC Policy Committee Meeting were approved.

ITEMS FOR PUBLIC HEARING*

LONG RANGE TRANSPORTATION PLAN (LRTP) AMENDMENT AND AIR QUALITY CONFORMITY ANALYSIS*

of 7

Stephanie Belch provided a brief overview of the LRTP amendment that will be incorporated. The items

incorporated are as following:

Updated Planning Assumptions; New Motor vehicle fleet mix data, updated socio-economic data sets

(2010 Census), updated local employment data.

New Air Quality Modeling Software (MOVES)

Anticipated Project Schedule Changes

She noted that the amendment is the first to the Indianapolis 2035 LRTP which was formally adopted in the

Spring of 2011 (USDOT approval on April 11, 2011). She stated it is important to note that no new local

projects have been added to the list of cost-constrained projects and any movement of projects between

time/funding periods will not affect the existing projects in the cost-constrained Plan. She provided a handout

which explained in detail each project change and concluded the presentation by restating that the LRTP

maintains fiscal constraint due to funding assistance from INDOT on local projects, and air quality conformity

modeling results indicate the Plan meets current national ambient air quality standards. She also explained that

the public comment time requirement had been met.

Larry Heil, FHWA, clarified that the approval of Indiana’s State Implementation Plan (SIP) pollutant budgets

are anticipated in mid-June. The SIP budgets are currently in the U.S. EPA’s review process. The budgets used

for this conformity determination are based on the budgets in the proposed new SIP.

Anna Tyszkiewicz asked if any of the local public agencies (LPAs) in attendance whether they had questions or

comments.

Lori Miser, Indianapolis Department of Public Works (DPW) made a motion to table the LRTP amendment

due to concerns regarding the 96th Street @ Keystone Avenue/Parkway project (#2211 and #2216). She said that

because there is time before the SIP budget is approved, and because of significant concerns from Marion

County business owners about the project’s impact, and because INDOT and Carmel had not yet agreed on a

funding arrangement, Ms. Miser recommended a special meeting to reconvene and vote on the amendment after

a thorough review.

Tom Klein, Town of Avon, had questions regarding the source of funds for this project. It was explained that

no Group I STP funds were being requested for this project, and that the funding agreement would be between

INDOT and Carmel. Mike McBride, City of Carmel, explained that there is not an agreement in place at this

time but there is an understanding of the need for cooperation.

Mr. Klein asked why the project was moved up in the LRTP. Christine Altman, Hamilton County, offered

that the US 31 project cannot work without the Keystone project approval as the projects rely on each other.

Current plans call for US 31 (between 96th St. and 146

th St.) to be closed while reconstructed, and that a

separated roundabout/interchange at Keystone and 96th Street is needed to maintain traffic flow in the area. Lori

Miser added that the project (96th @ Keystone) is a regionally significant project and therefore is in the LRTP,

and therefore has to meet air quality conformity standards.

Tom Klein had questions on the project warrants. Mike McBride, City of Carmel, said the level of service

(LOS) is currently F. He stated the new project would bring LOS to A on Keystone, and LOS B on the ramps.

Anna Tyszkiewicz stated that the subject project is already in the LRTP, but in a later time frame. The project

did score well against other LRTP projects in the major update completed last year (2011).

Mike McBride asked the motion be amended to include a specific date for the special meeting. The date of June

6 at 9am at MIBOR was confirmed.

Lori Miser motioned to table the LRTP Amendment

Christine Altman seconded the motion.

Mike Hollibaugh voted against the motion (the only nay

vote)

of 7

.

Ms. Tyszkiewicz asked that INDOT and Carmel circle back around and let the MPO know by the end of next

week (May 11) whether to include the 96th St. @ Keystone project in the LRTP amendment, or not include it.

The MPO will then move forward based on that decision. If no agreement is in place, MPO staff will re-run air

quality conformity with the project in the original time/funding frame, and proceed through public involvement

procedures.

Ms. Tyszkiewicz also offered the public in attendance another week to submit their comments in writing. In

addition, the public in attendance were given an opportunity to speak today.

Public Comment on the LRTP Amendment

Stephanie Eckerle of the law firm, Plews Shadley Racher & Braun LLP, on behalf of Butler Toyota and other

businesses surrounding the 96th @ Keystone intersection impacted by the proposed interchange, presented her

comments: “Today you will hear from business owners about the impact this interchange will have on their

business and their life. But I want to tell you about some serious legal issues, and violations of federal law by

the FHWA, City of Carmel, and possibly INDOT. In attempting to accelerate the proposed interchange at 96th @

Keystone Parkway, the FHWA and City of Carmel have violated the National Environmental Policy Act

(NEPA) by failing to provide the proper public comment and participation on the Environmental Assessment

(EA) and subsequent Finding of No Significant Impact (FONSI) that was issued. We feel that this is very

important for the MPO and all of you to hear. The LRTP itself emphasizes the importance of the public

outreach, public participation and public involvement, which are the same goals of the NEPA. We feel that the

MPO and this committee should not adopt amendments into its LRTP knowing that there have been a violation

of federal law, and as such condoning that violation.”

“By way of background, in September 2011, the City of Carmel, through their consultant RW Armstrong, the

project was issued a Categorical Exclusion (CE) for public review and comment. On page 2 of the CE, on the

form, there is a box checked next to the box CE Level 4, and said it was released for public involvement on

September 15, 2011, signed there also and by a reviewer on Sept.15, 2011. We think that person was with RW

Armstrong though it’s hard to make out the signature. On October 26, 2011, the City of Carmel conducted a

hearing about the CE. The hearing was well attended with over 90 business owners and residents, and every

business owner spoke against the interchange. After the hearing on Nov. 20, 2011, we submitted comments on

behalf of many of the business owners. There are 130 petitions signed by business owners. We also said in our

comments why a CE was inappropriate, and that the city should have to conduct an EA.”

“For months we heard nothing. On April 9, 2012, I personally called RW Armstrong. In that conversation I was

told that the FHWA was requiring an EA. I was told at the time the specifics were still being discussed between

Carmel, INDOT, and FHWA. I was given no more information. A few days later, I learned that the CE had been

elevated or changed to an EA and that a FONSI was issued under NEPA on March 5, 2012. The City of Carmel

did not conduct a new EA, nor did they or FHWA follow the guidelines and federal law under NEPA. On April

16, 2012, I and others received the official public notice of the FONSI. This notice stated that the CE had been

elevated to an EA. Shortly after that, I received an official copy of the EA from RW Armstrong. On page 3 of

the EA, it is the same document that was found on page 2 of the CE. It has the same signatures from Sept. 15,

2011, stating that the document was released for public involvement. However this document had been changed

after the fact. Someone had whited-out the box for CE Level 4 and instead marked the X next to EA. This was

done after the person signed it stating that it was released for public comment on September 15, 2011, and also

after it was signed by the reviewer. And this is tampering with a public document.”

“This is where we feel many of the deceptions begun that have been taking place over the last few months and

possibly years. FHWA has its own regulations that it must comply with under NEPA with dealing with CE or

EA and these were not complied with here. If there is a public hearing on an EA, the EA must be made available

at the Public Hearing, and 15 days in advance of the public hearing under federal law. This was not done. The

Jarod Klaas abstained.

of 7

public did not have an opportunity to review the EA prior to or at the public hearing. Instead, what they saw was

a CE. Similarly, if there is no public hearing FHWA must publish notice in a newspaper and allow public

comment on an EA. Again, this was never done. Instead the document put forth in front of the public was a CE.”

“Another violation is that if the FHWA expects that it will issue a FONSI it must again make the EA available

for inspection 30 days prior to making a final decision on the FONSI. Again, this was not done. Instead, on

March 5, 2012, a FONSI was issued and then, the public notice was put out over a month later on April 16,

2012. It stated that a FONSI was issued and that the environmental process was concluded. This was yet another

violation of federal law. The only issue ever presented to the public was the CE not the EA. This is important

because the criteria for evaluating a CE under NEPA is very different than what an EA is evaluated by. Our

clients and all business owners and frankly all of the public are severely prejudiced by the actions of the City of

Carmel and the Federal Highway Administration. We feel that their attempt to limit public participation is a

violation of due process, violates the NEPA, and that the tampering with the document after it was signed was

also illegal. It appears to be a blatant attempt to unlawfully avoid federally mandated public participation on an

issue that the FHWA, the City of Carmel and INDOT all knew was highly controversial due to the 90 + people

that showed up at the public hearing and the 130 petitions against the proposed interchange. Thank you.”

Larry Griggers, owner of Ruth’s Chris Steak House on Keystone and 96th Street. He is a business owner who

opposes the project expansion. He stated that because of associated work on nearby I-465 and Keystone Avenue,

the businesses in the vicinity have already gone through 16 months of interruptions that have been costly. He

said that he employs a staff of 80 people. His Steak House has 30 investors. He is concerned that the continued

construction for another 16 months will be a significant burden. He believes it may require relocation or closure

of his business. He feels that the businesses and tax payers have been misled. He has grave concerns with the

alleged fraud and the alterations in the documents that were filed by the City of Carmel. He said he is one of the

spokespersons for the business owners who are opposed and they all are very concerned that the media and

political entities are being told that citizens approve of the project. He stated that this portrayal is not a true

reflection of how they feel. They are vehemently opposed and they will continue their investigation..

Russ Wurster, is the owner of Woodland Bowl on 96th Street. He spoke to the IRTC Policy Committee and is

also a business owner who opposed the project expansion. He believes the project will decimate the whole area.

He said that a significant amount of customers cannot get to their business. He said they have lost about 25% of

their customer base. The parking lot will be partly consumed in the process and that will be a 2 million dollar

loss to them. He said they will also lose more national and regional tournaments because of the inaccessibility.

He stated he believed the businesses are not being told the truth.

Rob Butler, is the owner of Butler Toyota. He spoke to the IRTC Policy Committee and is also a business

owner who opposes the project expansion. He is the co-spokesperson for the business owners in the group. He

stated that to ask the business community to go through another 16 months of construction is unacceptable. He

says as a tax payer the removal of a 6 million dollar project does not make much sense to him. He does not

believe the first project has been allowed to proceed to its fullest potential. He believes further study should be

done on the current improvements. Mr. Butler said that all lanes have not been completely open to review how

the new improvements help traffic flow. He said continuation of the project will put many people out of work.

He stated that Mayor Brainard has not listened to the business owners. He thanked the City of Indianapolis for

reviewing the project and listening to their concerns.

Christopher Braun, Plews Shadley Racher & Braun LLP,, legal counsel representing Butler Toyota and other

business owners, stated the comments made reflect their concerns. Mr. Braun reiterated much of what Ms.

Eckerle stated. He showed the IRTC Policy Committee copies of the documents that he says were revised and

which suggest there were not public concerns or opposition on the project. He stated that was not the case, it is a

controversial project. He asked the IRTC to step back and review the project and respect due process.

End of Public Comment on the LRTP Amendment

Tom Klein asked whether the MPO has to sign-off that all legal process have been followed and met? Anna

Tyszkiewicz said the MPO looks to FHWA for the process of environmental approvals.

of 7

Larry Heil explained that the level of NEPA documentation is up to the FHWA, and explained the differences

between the environmental assessment (EA) and categorical exclusion (CE) levels of environmental review. He

said that FHWA is not opposed to getting additional public comment, but that from the FHWA perspective, the

content of an EA and a CE would be exactly the same. FHWA felt they were being responsive, but if additional

public review is wanted, they have no problem with that.

Christine Altman stated that she believed the amendment was to move time frames on projects and that the

internal issues and disputes of law and fact is not the role of the IRTC.

Tom Klein asked if the IRTC has past precedence that it can review or seek guidance. Lori Miser stated she

didn’t know of any past historical data. She stated the LRTP is a planning document. The projects in it are of

varying levels of project status when they go into the LRTP.

Larry Heil stated the IRTC looks at funding of projects and there is validity for review. But, timing and funding

is the issue. He questioned that delay would bring up concerns of increases in accident rates and safety, local

impacts, efficiency and is it viable putting it off 20 years? Heil stated that projects are moving forward because

pricing on materials and rates are low because businesses are in need of projects and money. Elected officials

such as the Governor, City of Carmel and INDOT should all be part of the discussion. And, that until a funding

agreement is made, the project should remain in the time frame approved last year and should not be moved

forward. Mike McBride said he believed the Governor will agree on the project and his endorsement of the

project may come before the June 6th meeting. The City of Carmel is in agreement with the project being tabled

until June 6th 2012.

Anna Tyszkiewicz asked the public to check the MPO website for notices and documents. She stated that the

public comment would continue until next week and she would forward all the comments to the jurisdictions,

City of Carmel and INDOT. She stated a new amendment with or without the project would be the next step.

Tom Klein asked whether the MPO has an attorney and whether he/she should be here to answer questions,

especially in response to other attorneys present. Anna responded that we do but he’s on vacation this week.

APPROVAL OF THE 2ND

QTR. 2012 AMENDMENTS TO THE 2012-2015 INDIANAPOLIS REGIONAL

TRANSPORTATION IMPROVEMENT PROGRAM

Steve Cunningham provided summary of the 2nd quarter IRTIP amendments. The amendments were out for

public review and comment April 16, 2012 - May 1, 2012. The proposed amendments were approved by the

IRTC Technical Committee on April 18, 2012. This quarter, the MPO did not receive any requested

amendments to local projects funded with the MPO’s Group 1(Urban) STP funds. Amendments for local and

INDOT projects are summarized and a detailed list was provided as Exhibit A.

Mr. Cunningham clarified that because the approval of the LRTP amendment has been tabled (see previous

agenda item), the IRTIP approval does not include the three INDOT non-exempt (from air quality conformity)

and Boone County non-exempt projects. Those projects will be approved pending the LRTP amendment

approval on June 6th. Those projects are the Worthsville Road @ I-65 new interchange, and Boone County CR

400 S new roadway project.

INDOT amendments:

Forty- six exempt INDOT amendments including pipe lining, bridge deck overlays, bridge

painting, minor ramp modifications, ITS infrastructure, small structure replacement and

intersection improvements;

Three non-exempt INDOT amendments all related to the addition of the I-65 at Worthsville

Road interchange in Johnson County.

The remaining local amendments include:

Highway Safety Improvement Program (HSIP) projects for Carmel;

of 7

Two Safe Routes to School (SRTS) projects for Indianapolis;

One older Transportation Enhancement (TE) project for Indianapolis;

One Federal Railroad Administration (FRA) grant for Indianapolis;

One Federal Section 5309 appropriation for replacement buses for IndyGo;

One locally funded project for Boone County that will be used for local match credit for other

Boone County projects.

Steve Cunningham stated the proposed amendments will not change the current Group 1 STP balance which

stands at $4,050,000.

There were no emergency amendments approved since the last IRTC meetings. All administrative modifications

and amendments processed since the 1st quarter 2012 IRTC meetings are included in your memo..

The next deadline for quarterly IRTIP amendments will be Friday, July 6th, 2012. Steve Cunningham stated that

all amendment or modifications requests must be submitted using the TIP amendment request form which is

available on the MPO’s website.

There were no comments or questions from the public. This ended the public hearing.

Tim Ping moved to approve the exempt projects to the 2nd

Qtr 2012 Amendments to the Regional

Transportation Improvement Program

Tonya Galbraith seconded the motion.

The 2nd

Qtr. 2012 Amendments to the Indianapolis Regional Transportation Improvements Plan

were passed unanimously.

STATUS REPORTS

Administrative Activities Update

Public Participation Update

Jeremy Moore provided a handout which outlined the general information about public hearings, the order of

presentation, basic ground rules and responsibilities of the IRTC Chair. In order to clarify public hearing

procedures the proposed amendment inserts the following language on Page 6: public hearing procedures.

He stated that he sought advice from the City of Bloomington MPO and FHWA to give guidance on the

development of the public hearing process. Christine Altman said she had concern about speaker time slots or

the allocation of minutes per person. Larry Heil gave input and suggestions. Christine Altman said written

statements should be introduced prior to the meetings for review by the IRTC. Mike Terry stated that IndyGo

allows two (2) minutes per person with the discretion of the Chair to increase time. Tim Ping suggested a 5-

minute rebuttal period to address the earlier statement into the process. Jeremy Moore will send out a revision

to the IRTC committees for review.

Belt Study

Anna Tyszkiewicz stated the MPO has received a Federal Railroad Administration Grant to study the

Indianapolis belt railroad, which is the portion of rail that encircles the south side of the Indianapolis Regional

Center and which is owned (long-term lease) by Eli Lilly Corp. The study will review the feasibility,

environmental, engineering and safety concerns associated with relocating freight rail traffic out of the

downtown.

IRTIP Activities Update

of 7

Mike Dearing provided an IRTIP activities update. He stated CMAQ funds will be available. There is

approximately 9-10 million dollars available. He also stated they will accept multi-year projects. The

applications should be submitted at 80% federal /20 percent local funding percentages. The CMAQ applications

are due by June 27, 2012. He will be asking for IRTC Committee members to volunteer so he can form a

committee to review projects and assist the MPO. Larry Heil stated there may be more projects than funds.

Mike Dearing stated he spoke with INDOT and there will be a call for HSIP projects. He says estimates are that

there may be up to 7 million dollars available. The funding percentages are 90% federal and 10% local. He has

not received any additional information as the transportation bill is still in process.

Multimodal Activities Update

Central Corridors Alternatives Analysis

Anna Tyszkiewicz stated that the MPO is working with IndyGo on this study and secured funds through the

Federal Transit Administration. A Request for Proposals (RFP) for consultant services associated with analysis

of Bus Rapid Transit (BRT) on the Central Corridors will be issued soon and a selection committee will be

formed to review the vendors.

Safe Routes to School Applications

Jeremy Moore said the deadline on Safe Routes application submission is May 29th. The applications require

the signature of the MPO Executive Director. Please have the applications to the MPO offices by May 16, 2012.

ANNOUNCEMENTS

Anna Tyszkiewicz stated the MPO has begun working on the budget for the 2013-2014 Unified Planning Work

Program. A formal letter of commitment is required by July 1, 2012. Please make sure the letter is on your

government stationary. Also, send those letters to Mike Dearing or Anna Tyszkiewicz.

An Outlook Meeting request reminder will be sent to members for the June 6th meeting.

ADJOURNMENT


of 4


Special Policy Committee Meeting Minutes June 6, 2012

9:00 a.m-10:00 a.m.

Metropolitan Indianapolis Board of Realtors 1912 N. Meridian Street


Rachel Cardis- Boone County* Barbara Lawrence- Town of Speedway*

Christine Altman- Hamilton County* Elizabeth Hopper- Town of Zionsville*

Bill Hall- Hancock County* Rob Thoman- City of Beech Grove

Lesa Ternet- Hendricks County* Paul Peoni- City of Greenwood*

Luke Mastin- Johnson County* Lori Miser- City of Indianapolis*

Tom Klein- Town of Avon* John Beery- City of Noblesville

Grant Kleinhenz- Town of Brownsburg* Neil VanTrees- City of Westfield*

Scott Fadness- Town of Fishers* Brandye Hendrickson- INDOT*

Richard Carlucci-Town of Plainfield* Ehren Bingaman- CIRTA*

Tonya Galbraith- Town of McCordsville* Jay DuMontelle- FHWA


Others Present

Tom Beck- MPO Jeff Hill- Town of Fishers

Stephanie Belch- MPO Kim Irwin- Health by Design, ICAT

Steve Cunningham- MPO Joe Guerre- Cambridge Systematics

Erika Hinshaw- MPO John Myers- HNTB

Jeremy Moore- MPO Martin Weaver- United Consulting

Philip Roth- MPO Kate Zale- URS Corp

Andy Swenson- MPO Chris Braun- Plews Shadley Racher & Braun

Anna Tyszkiewicz- MPO Mike Wilson- WIBC

Dwane Myers- INDOT Sean White- Aloft Strategies

Audra Blasdel- INDOT John Speidel, Jr.- Butler, Fairman & Seufert

1. WELCOME & INTRODUCTIONS

Lori Miser, representing Mayor Greg Ballard, called the meeting to order and welcomed the IRTC members

and visitors. She then turned the meeting over to Anna Tyszkiewicz, MPO Executive Director, who conducted

the remainder of the meeting.

ITEMS FOR APPROVAL

2. APPROVAL OF MINUTES (SEEKING APPROVAL)

Jeff Hill moved to approve the May 2, 2012, minutes as presented.

Barbara Lawrence seconded the motion.

The minutes of the May 2, 2012, IRTC Policy Committee Meeting were approved as

presented.

3. APPROVAL OF THE LONG RANGE TRANSPORTATION PLAN (LRTP) AMENDMENT AND AIR QUALITY

CONFORMITY ANALYSIS

Christine Altman moved to adopt the tabled item as presented at the May 2 meeting. Rob Thoman seconded the motion.

(Note that this motion would approve the LRTP Amendment and air quality analysis that includes the 96th

@ Keystone

Project moving to time/funding period 1 in the LRTP).

Discussion centered on the 96th

and Keystone roundabout/interchange project and its movement within the LRTP from the

3rd

Time/Funding Period (2026-2035) to the 1st Period (2011-2015). Christine Altman stated that the item was tabled

of 4

during the previous meeting for review and public comment only and was not meant to be revised in any way. Lori Miser

stated that the IRTC cannot adopt the amendment as presented at the prior meeting, because there is no funding to adopt it

as presented. Christine Altman stated that the amendment can be adopted, because the projects are all being funded with

state or local money and do not pull from the MPO-controlled funds. Anna Tyszkiewicz pointed out that there hasn’t been

a financial agreement worked out for the 96th

St. & Keystone intersection project and the MPO needs a financial

commitment to maintain fiscal constraint in the LRTP because it is a regionally significant project. Jay DuMontelle

confirmed that no matter the funding source, all regionally significant projects must be adopted into a fiscally-constrained

LRTP.

Christine Altman stated that INDOT and Carmel are very close to reaching a funding agreement for this project and that

the project will provide significant air quality benefits for the region. Jay DuMontelle said that no one has made the

funding commitment for this project, and it cannot be in the plan. Christine Altman pointed out that it is already in the

plan, we are just moving it to a different time period. Jay DuMontelle explained that more detail about funding is required

to move a project from the plan to the TIP. There has to be a commitment for somebody that will fund the project. Without

that commitment, FHWA is not comfortable with the MPO moving the project forward. Christine Altman pointed out that

the plan with the 96th

Street project was presented for approval last month before there were remonstrations. She asked

what has changed. Anna Tyszkiewicz said she didn’t think tabling the amendment had anything to do with the

remonstrators, but it was tabled because of lack of a financial commitment. The MPO is willing to hold another special

meeting for a plan amendment if funding does become available for this project. Rob Thoman clarified that the only thing

that had really changed between the last meeting and this one was that LPAs thought they were getting funding, but did not.

Brandye Hendrickson clarified that the expectation was that by this meeting there would be funding in place. Anna

Tyszkiewicz confirmed this. Christine Altman stated that this funding agreement issue wasn’t discussed when the plan

amendment was brought forward for public comment. She is concerned about the process, since fiscal constraint wasn’t

discussed at the last meeting. The motion she seconded at the previous meeting was merely to table the amendment, not to

revise it or change it in any way.

Anna Tyszkiewicz reminded the IRTC that fiscal constraint is always a consideration in the LRTP. She contrasted the

fiscally constrained projects with the unfunded illustrative list. She recalls somebody asking for a letter of commitment at

the previous meeting. She followed up with the LPAs involved, so they could get the funding information to us in time for

public comment. Christine Altman cited FHWA guidelines, saying that fiscal constraint means that the funds are

reasonably expected to be available. Jay DuMontelle said that FHWA is looking for confirmation of who has the resources

available to fund a project. No agency has informed the MPO that they will be taking financial responsibility for this

project. Christine Altman said that we have never required that of any other project. This project is critical to Hamilton

County, and it should be critical to Marion County. If US 31 is closed, access to those business at 96th

& Keystone may

completely cut off. Anna Tyszkiewicz stated that the MPO requires financial commitment on all of our projects. The MPO

is willing to work with the local jurisdictions and go through this process again once funding is worked out. Rob Thoman

asked to clarify that the three agencies in question are Carmel, Hamilton County and INDOT. He asked if those are the only

three that have the option to provide a letter of agreement. Anna Tyszkiewicz confirmed that is the case. Rob Thoman

expressed concern that we have not required this type of confirmation of commitment in the past. Lori Miser said that

funding has always been in place before we come to the meeting. That was also the assumption this time. We anticipated

that a funding agreement would be worked out before this meeting, but that is not the case. Tom Klein expressed concern

that it does not make sense to move this project forward in the plan when no funding is in place. Christine Altman asked

what the harm is in moving the project forward when we know that it is a benefit to the region and air quality. She

disagrees with the requirement that is being imposed on this project. Anna Tyszkiewicz warned that we could jeopardize

the other projects in the region if our plan is not fiscally constrained. Jay DuMontelle confirmed that this is true. FHWA

defers to the states and MPOs on how they demonstrate financial commitment. There has not been any formal confirmation

that someone is willing to fund this project. The project is not being deleted, it is just not being moved up in the plan.

Rob Thoman asked what the chances are of one of the agencies in question stepping up to commit funding for this project.

Christine Altman said that is currently being worked out. She asked for a roll call vote on her motion. Tom Klein asked if

we have received any communication from the governor’s office about whether or not they are willing to fund this project.

Anna Tyszkiewicz said that the MPO has not received any confirmation about funding from the state. Christine Altman

asked for the vote to adopt the amendment as presented at the prior meeting. Anna Tyszkiewicz clarified that this vote

includes the 96th

and Keystone project, as well as all the other projects that we presented at the meeting on May 2, 2012 and

the memo dated April 20, 2012. If this amendment passes, we could jeopardize the other projects in the region. Jay

DuMontelle said that FHWA would not recognize the MPO’s LRTP. Tom Klein reminded the council that since this was

continued from the prior meeting, public comment should be reopened on this amendment. Christine Altman disagrees

due to lack of new information. It was decided that they would open public comment.

of 4

Tom Klein asked if a representative from the City of Carmel was present. No representative was present. Lori Miser and

Anna Tyszkiewicz reminded the IRTC that attendance by the sponsoring LPA’s representative is required for any votes on

project changes to the TIP or LRTP. Luke Mastin asked for clarification about proof of financial commitment. When

amendments have come forward in the past, all questions about the funding of the projects have been worked out before the

amendment comes before the IRTC. It came out in the previous meeting, that there is not a fiscal plan in place for the 96th

& Keystone project. Anna Tyszkiewicz confirmed that it is the intention of the MPO to have project funding in place

before the amendments come before the IRTC.

Anna Tyszkiewicz opened up the floor for public comment. Chris Braun of Plews Shadley Racher & Braun, representing

Butler Toyota, came forward with the following statement:

Chris Braun of Plews Shadley Racher & Braun on behalf of Butler Toyota and the other business owners at

96th

and Keystone. As a follow up to the meeting of May 2, we submitted supplemental comments on May

8. I’d like to read to you one of them, because it goes right to the heart of the question before you. At that

hearing last month, the City of Carmel’s engineer admitted that there was no agreement with INDOT, the

governor of the State of Indiana or anyone else to provide the necessary funding for the proposed

interchange. Under federal law governing MPOs, an LRTP must include a financial plan demonstrating

how the adopted transportation plan can be implemented, which must include resources from public and

private sources that are expected to carry out the plan. 23 USC 134.12 (c). Furthermore, your own manual

explains that the LRTP is “fiscally constrained” and that as such “activities are prioritized relative to

realistic projections of available financial resources.” A question was properly raised at the last meeting to

the City of Carmel, “Do you have funding for this project?” The answer was no. They were asked to come

forward between May 2 and June 6 to come up with the written commitments to provide for funding for

this project. The answer is they have not done so. Our clients have been in contact with the governor’s

office and with the State of Indiana, and in fact it’s the contrary, where the governor has assured our clients

and others that the State of Indiana will not fund this project. We think, aside from the other reasons we

cited at the last meeting, just on straight following fiscally constrained requirements imposed on you, that it

would be imprudent for this board to go forward – for this organization to go forward – and approve

something that varies from federal law and varies from your manual. Thank you.

Motion made by Christine Altman to close the public hearing. Seconded by Rob Thoman. Motion carried.

Opportunity for public comment on the June 6 LRTP Amendment: No comments received.

4. APPROVAL OF INDIANAPOLIS REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM 2ND QTR

AMENDMENTS: 2012-2015

Steve Cunningham presented the IRTIP amendment. There were 2 projects in the 2nd

Quarter amendment presented at the

May 2 meeting that had to be pulled, because they required air quality conformity. We could not move forward with them

until the LRTP amendment and conformity finding were approved. The first project is the INDOT addition of the I-65 and

Worthsville Road interchange in Johnson County. The second project is the extension of CR 400 S over Fishback Creek in

Boone County using local funds. Neither project is using the MPO’s competitive funding. The Boone County project uses

100% local funding and the INDOT project uses state STP funds. This amendment has been available for public review and

comment, but it did not receive any comments. Anna Tyszkiewicz opened up the public hearing, but no members of the

public chose to speak.

Rob Thoman moved to approve the June 6, 2012, Long-Range Transportation Plan Amendment and Air Quality

Conformity Analysis.

Lori Miser seconded the motion.

Anna Tyszkiewicz called for a roll call vote on the amendment.

The Long-Range Transportation Plan Amendment and Air Quality Conformity Analysis passed unanimously.

Christine Altman moved to approve the LRTP Amendment as presented at the May 2, 2012, Policy Committee

Meeting;

Rob Thoman seconded.

Anna Tyszkiewicz called for a Roll Call vote 14 No’s; 4 Yes’s. Motion failed.

of 4

STATUS REPORTS

5. ADMINISTRATIVE ACTIVITIES UPDATE

Jeremy Moore presented revisions to the Public Participation Plan based on discussions at the May 2 meeting. The

changes pertain to the public comment period. The public hearing will be 40 minutes in length, with each speaker having 2

minutes. The MPO encourages groups with similar views to elect a spokesperson to speak on their behalf. If somebody

believes they will need more time, they can contact the MPO prior to the meeting to get on the agenda for a 5-10 minute

presentation. A rebuttal period was added based on Mr. Tim Ping’s comments. The rebuttal period will be a 10-minute

time for response and clarification to previous comments. Luke Mastin commented that many comments made were

particular to the design elements and other specifics of one project. He does not feel that these types of comments are the

purview of this committee. Anna Tyszkiewicz agreed with Luke’s comments, but stated that we cannot limit what the

public says. The Policy Committee does need to understand its role in financial planning, and not design elements or

environmental review. Rob Thoman asked if testimony is allowed at the tech committee meetings. Anna Tyszkiewicz said

that the tech committees are open to the public, but they are not public hearings. Lori Miser suggested we can open the

public hearings with a reminder of the Policy Committee’s role in the planning process. Christine Altman added that the

Policy Committee is also here to make sure that this is a regional plan.

Christine Altman introduced the idea of altering the MPO’s organization to make it a truly regional organization. She

pointed out that the City of Indianapolis has a larger say in how the organization is structured in terms of staff. She

proposed establishing a committee to look at making the MPO more regionally governed, where the Policy Committee is

truly the controlling element. There is concern that if the committee does not make the MPO more regional in nature, there

may be a push to set up separate smaller MPOs. She is willing to lead the committee. Anna Tyszkiewicz is willing to staff

the committee, but she wants to wait until the Assistant Director position is filled. Several members expressed interest in

sitting on the committee and a sign-up sheet was passed around. Christine Altman said the committee will need to focus

on the financial feasibility of moving the MPO out of the City if Indianapolis. Anna Tyszkiewicz stated that, although the

MPO is housed in the city offices, the MPO is really independent from the City of Indianapolis.

Philip Roth updated the committee on the status of the UPWP. The MPO is working with FTA on a technical correction to

reflect the language of the Central Corridors study correctly in the UPWP. FTA wants the UPWP language to match their

grants accounting system.

6. ANNOUNCEMENTS

Anna Tyszkiewicz reminded the committee that Mike Dearing recently sent out invoices and the MPO needs official

letters of commitment from the LPAs stating that they will continue to participate in the MPO.

Anna Tyszkiewicz thanked Philip Roth for his time with the MPO.

7. ADJOURNMENT

Anna Tyszkiewicz moved to adjourn the IRTC Policy Committee meeting at 10:02 a.m.

Rachel Cardis moved to approve the Indianapolis Regional Transportation Improvement Program 2nd

Quarter

Amendments.

Rich Carlucci seconded the motion.

The Indianapolis Regional Transportation Improvement Program 2nd

Quarter Amendments were passed unanimously.

Item 2

Page 1 of 3

Indianapolis Regional Transportation Council Technical Committee Meeting Minutes

August 8, 2012 9:00 a.m-11:00 a.m.

Metropolitan Indiana Board of Realtors 1912 Meridian Street, Indianapolis, IN 46202


Bill Hall- Hancock County* Deborah Luzier-City of Whitestown* John Ayers-Hendricks County* Lance Lantz- Town of Zionsville* Mike Pelham-Johnson County* Trent Newport- City of Beech Grove* Sam Booth-Shelby County* Dennis Capozzi- Town of Whiteland * Ryan Cannon-Town of Avon* Larry Jones- City of Indianapolis* Kevin Killinger-Town of Bargersville* David Littlejohn-City of Carmel* Todd Barker- Town of Brownsburg* Neil VanTrees- City of Westfield* Ron Crider-Town of McCordsville* Randall Walter- INDOT* Don McGillem-Town of Plainfield* Tonya Fortner-INDOT/Greenfield Dist* Jeff Hill- Town of Fishers* Larry Heil- FHWA Paul Peoni-City of Greenwood* Ehren Bingaman-CIRTA*


Others Present

Anna Tyszkiewicz- MPO Tom Beck- MPO Stephanie Belch- MPO Christopher Jones-Town of Whiteland Steve Cunningham- MPO Janette Fulkerson-CDM Smith Erika Hinshaw- MPO Andy Swenson- MPO Jeremy Moore- MPO Mike Dearing-MPO Jim Stout- IMAGIS Cat Schoenherr- MPO Anita Bjork-MPO Kate Zale-URS Corp Ross Snider-USI Consultants, Inc. Michael Fruth-City of Greenfield Karla Vincent-City of Greenfield Annette Darrow-IndyGo Haseeb Ghumman-DLZ Indiana, LLC Long Nguyen-City of Indianapolis Samantha Cross- IndyGo Andrew McGee- CIRTA


Anna Tyszkiewicz called the meeting to order and welcomed the IRTC members and visitors. She allowed members to introduce themselves.

ITEMS FOR APPROVAL


Jeff Hill moved to approve the April 18, 2012, minutes as presented. Ehren Bingaman seconded the motion. The minutes of the April 18, 2012, IRTC Technical Committee Meeting were approved as presented.

3. APPROVAL OF THE 3RD QUARTER IRTIP AMENDMENTS

CMAQ Project Selection

Item 2

Page 2 of 3

Mike Dearing provided clarity of the CMAQ projects that were listed on the 2012 CMAQ Application Summary Sheet provided prior to the approval of the Indianapolis Regional Transportation Improvement Program 3rd Quarter Amendments 2012-2015. There were 20 projects submitted for selection. The sheet listed overall scoring and ranking. The six projects selected for CMAQ funding were: CIRTA’s Carpool/Vanpool Program, Indianapolis MPO’s Indy Connect Public Education and Outreach, IndyGo’s Transit Outreach Program, Carmel’s 116th St. & Hazel Dell Roundabout Project, Fisher’s 106th St. and Cumberland Rd. Roundabout Project, Hamilton County’s (Noblesville) Hague Rd. and Carrigan Rd. Roundabout Project. Also, he provided a listing of all allocations from 2010 through 2015 including the balance remaining.

John Ayers, Hendricks County IRTC representative, was on the Project Review Team and provided his opinions and experience of serving on the committee. He explained that the air quality analysis was completed by the MPO and also the applicant. Larry Heil provided information regarding the requirements of being a non-attainment area for air quality and gave clarity to the congestion management strategies as it pertained to the CIRTA application.

3rd Quarter IRTIP Amendments

Cat Schoenherr provided an overview of the entire proposed 3rd Quarter Amendments. She stated the MPO had received no amendment requests funded with MPO’s Group 1 (Urban) STP funds. The proposed local amendments and 43 proposed INDOT amendments will not affect the Group 1 STP balance. The amendments were summarized in an attachment.

She explained that two amendments remove Transportation Enhancement (TE) projects for Beech Grove; three add new funding for the continuation of Congestion Mitigation & Air Quality (CMAQ) projects for CIRTA, IndyGo and the Indianapolis MPO; three amendments add new CMAQ projects for Carmel, Fishers & Hamilton County; two add new funding to existing STP Group IV (Rural) projects in Boone County; two amendments add new Recreational Trail Program (RTP) projects for Whitestown and McCordsville; one adds to RTP administration grant for IDNR; and three amendments add new Section 5310 Specialized Transportation Program projects for Tangram, Inc., Noble, Inc., and Using What You’ve Got Prison Ministry, Inc.

She stated the current Group 1 STP balance, which includes funds to cover the 10% cap on new projects programmed in the 2012-2015 TIP, is about $6,055,000. The proposed amendment in its entirety was included for review. There were no emergency amendments approved since the 2nd Quarter 2012 IRTC meetings. She said all administrative modifications and amendments processed since the 2nd Quarter 2012 IRTC meetings were provided. She highlighted two projects in Hendricks County: the Ronald Reagan Parkway from CR 100 S to CR200 and from US36 to CR100 S, and the IRTIP action taken on the projects.

Cat Schoenherr stated the quarterly reports are due by October 21st, . She also updated the committee on the development and improvements regarding reporting and the new online TIP database. She said there will be future discussions and upcoming training. The next deadline for quarterly IRTIP amendments is September 21st, 2012. She acknowledged that all amendments and modification requests must be submitted using the TIP amendment request form. The form is available on the MPO website. All questions and concerns can be directed to Cat Schoenherr or Steve Cunningham by phone or email.

4. APPROVAL OF THE PUBLIC PARTICIPATION PLAN

Jeremy Moore summarized the proposed amendment. For clarity, he discussed the changes to the outdated language and procedural improvements. The changes were in the following areas: public hearings, the order of presentation and basic ground rules and responsibilities of the IRTC Chairperson. Anna Tyszkiewicz said the MPO worked with the City of Bloomington to obtain language and procedural guidance.

Ehren Bingaman moved to approve the Public Participation Plan and allow it to proceed to the Policy Committee for final approval. Brad Davis seconded. The Public Participation Plan was approved to proceed.

Larry Jones moved to approve the 3rd Quarter IRTIP Amendments as presented to the Technical Committee Meeting; Todd Barker seconded. The 3rd Quarter IRTIP Amendments passed unanimously.

Item 2

Page 3 of 3

STATUS REPORTS

5. MAP -21 AND OVERVIEW OF THE NEW TRANSPORTATION BILL

Larry Heil of FHWA provided a Powerpoint presentation on the new transportation bill, MAP-21 (Moving Ahead for Progress in the 21st Century act). He stated the new structure of the Transportation Bill is a structure that simplifies and provides flexibility for the States. He said the bill streamlines 100 programs to 20 with about 4 core programs. There are no earmarks with MAP-21. There are some discretionary programs but there was not funding associated with them. He stated most of the programs are still intact. Those are: STP, HSIP (which doubled), and CMAQ. He said there is not a separate bridge program, and there are still many questions regarding the National Highway System (NHS) and principal arterial roadways. There will be many future discussions on details of the new law. He stated there will be more specifics as information becomes available posted on the FHWA website.

6. COMMUTER CONNECT

Ehren Bingaman discussed the growth of CIRTA since its formation. He gave an overview on the transportation dialogue that has been occurring. He discussed the work being done to diversify transportation in central Indiana. He also discussed the grass roots efforts in regard to transit in the region. He spoke about the collaboration between IndyGo, INDOT and CIRTA. He provided ridership statistics on local routes and reverse commutes. He explained the Commuter Connect service offering transportation alternatives to workplaces, citizens and municipalities in the region. Also, he introduced Andrew McGee, the manager of the CIRTA Commuter Connect program. He explained the public outreach being conducted and the new partnerships being developed.

7. ACTIVITIES UPDATE

Mike Dearing gave a summary of HSIP and TE programs. He asked for volunteers to assist reviewing TE projects applications and scoring them. The projects awarded funds will be revealed at the next meeting. The MPO will make the call for HSIP projects and will be selecting the projects rather than INDOT. Mike Dearing will be providing INDOT with the process that will be used by the MPO. Larry Heil confirmed a selection process needs to be in place.

Mike Dearing requested volunteers to review the UPWP program for 2013-2014. The development and planning has begun and will be moving forward.

8. URBANIZED AREA BOUNDARY/ METROPOLITAN PLANNING AREA

Andrew Swenson stated that federal regulations dictate every ten years an update on the Urbanized Area boundaries and the Metropolitan Planning Area boundary must occur based on the latest decennial census. The new data has driven a change in the urbanized boundaries. He said forecasting will be done by MPO staff to determine growth patterns. He stated the U.S. Office of Management & Budget identifies the boundaries of the Urbanized Area.

Anna Tyszkiewicz said meetings will begin within the counties to begin out lining the boundaries and areas. She introduced representatives from the City of Greenfield, a new community now contained in the Indianapolis urbanized area.

9. ANNOUNCEMENTS

Anna Tyszkiewicz stated Erika Hinshaw would be leaving the MPO to pursue other endeavors and wished her well. Anna stated Indy Connect Day at the State Fair is August 17, 2012. She encouraged members to attend the event. In addition, she stated that if any municipality required additional information or wished to meet with her she would gladly be available to visit.

ADJOURNMENT

Anna Tyszkiewicz moved to adjourn the IRTC Technical Committee meeting at 10:10 a.m.

of 3


Policy Committee Meeting Minutes August 15, 2012

9:00 a.m-11:00 a.m.

INDOT Traffic Management Center 8620 E. 21st. Street, Indianapolis, IN 46219


Rachel Cardis- Boone County* Barbara Lawrence- Town of Speedway*


Bill Hall- Hancock County* Rob Thoman- City of Beech Grove

Don Adams- Morgan County* Dennis Capozzi- Town of Whiteland *


Jeff Sheridan-Town of Cumberland* Mike Hollibaugh-City of Carmel*

Grant Kleinhenz- Town of Brownsburg* Neil VanTrees- City of Westfield*

Larry Jonas-Town of New Palestine* Brandye Hendrickson- INDOT*

Richard Carlucci-Town of Plainfield* Ehren Bingaman- CIRTA*

Jeff Hill- Town of Fishers* Larry Heil- FHWA

Mark Myers-City of Greenwood* Debra Luzier- Town of Whitestown*


Others Present

Anna Tyszkiewicz- MPO Tom Beck- MPO

Stephanie Belch- MPO Michael Oliphant-United Consulting

Steve Cunningham- MPO Leah Cosgrove- PCS Engineers

Erika Hinshaw- MPO Andy Swenson- MPO

Jeremy Moore- MPO Martin Weaver- United Consulting

Mark Richards-City of Greenwood Luann Mayhew-INDOT


Lori Miser, representing Mayor Greg Ballard, called the meeting to order and welcomed the IRTC members

and visitors.

ITEMS FOR APPROVAL


Barbara Lawrence moved to approve the June 6, 2012, minutes as presented.

Robin Thoman seconded the motion.

The minutes of the June 6, 2012, IRTC Policy Committee Meeting were approved as

presented.

3. APPROVAL OF THE 3RD

QUARTER IRTIP AMENDMENTS

Mike Dearing provided clarity of the CMAQ projects that were listed on the 2012 CMAQ Application Summary Sheet

provided prior to the approval of the Indianapolis Regional Transportation Improvement Program 3rd

Quarter Amendments

2012-2015. There were 20 projects submitted for selection. The sheet listed overall scoring and ranking. The six projects

selected for CMAQ funding were: CIRTA’s Carpool/Vanpool Program, Indianapolis MPO’s Indy Connect Public

Education and Outreach, IndyGo’s Transit Outreach Program, Carmel’s 116th

St. & Hazel Dell Roundabout Project,

Fisher’s 106th

St. and Cumberland Rd. Roundabout Project, Hamilton County’s (Noblesville) Hague Rd. and Carrigan Rd.

Roundabout Project. Also, he provided a listing of all allocations from 2010 through 2015 including the balance remaining.

Luke Mastin, Johnson County IRTC representative, was on the Project Review Committee and provided his insight and

experience of serving on the committee. He said that much of the scoring was based on the air quality analysis ranking.

of 3

Mike Dearing said there is much uncertainty to available funds regarding the new Transportation Bill. Christine Altman

suggested that to add efficiency when providing estimates on projects pertaining to the reserve fund, we should have the

local entities provide the money for the cost overruns. Mike Dearing said that this had been previously discussed, but it can

be difficult for smaller jurisdictions which may not have local funds. He said the IRTC could discuss it further. Lori Miser

said that if it becomes a policy it should apply to everyone. She agreed that it would add efficiency. Christine Altman said

it allows a jurisdiction to review their projects much more carefully before submitting a project. Luke Mastin said it could

result in potentially inflated estimates.

Robin Thoman asked for clarification on the 10% reserve funds. A brief discussion ensued. Larry Heil discussed change

orders and encouraged future discussions. Mike Terry also acknowledged a need to review the subject.

Cat Schoenherr provided an overview of the entire proposed 3rd

Quarter Amendments. She stated the MPO had received

no amendment requests funded with MPO’s Group 1 (Urban) STP funds. The proposed local amendments and 43 proposed

INDOT amendments will not affect the Group 1 STP balance. The amendments were summarized in an attachment.

She explained that two amendments remove Transportation Enhancement (TE) projects for Beech Grove, three add new

funding for the continuation of Congestion Mitigation & Air Quality (CMAQ) projects for CIRTA, IndyGo and the

Indianapolis MPO, three amendments add new CMAQ projects for Carmel, Fishers & Hamilton County, two add new

funding to existing STP Group IV (Rural) projects in Boone County, two amendments add new Recreational Trail Program

(RTP) projects for Whitestown and McCordsville, one adds to RTP administration grant for IDNR, and three amendments

add new Section 5310 Specialized Transportation Program projects for Tangram, Inc, Noble, Inc. and Using What You’ve

Got Prison Ministry, Inc.

She stated the current Group 1 STP balance which includes funds to cover the 10% cap on new projects programmed in the

2012-2015 TIP is about $6,055,000. The proposed amendment in its entirety was included for review. There were no

emergency amendments approved since the 2nd

Quarter 2012 IRTC meetings. She said all administrative modifications and

amendments processed since the 2nd

Quarter 2012 IRTC meetings were provided. She highlighted two projects in

Hendricks County; The CR 100 S to CR200 and US36 to CR100 S and the IRTIP action taken on the projects.

Cat Schoenherr stated the quarterly reports are due by October 21st,

. She also updated the committee on the development

and improvements regarding reporting and the new online TIP database. She said there will be future discussions and

upcoming training. The next deadline for quarterly IRTIP amendments is September 21st, 2012. She acknowledged that all

amendments and modification requests must be submitted using the TIP amendment request form. The form is available on

the MPO website. All questions and concerns can be directed to Cat Schoenherr or Steve Cunningham by phone or email.

Lori Miser opened the public hearing. There were no comments on the proposed 3rd

Quarter 2012 amendments to the

2012-2015 Indianapolis Regional Transportation Improvement Program. She closed the public hearing.

4. APPROVAL OF THE PUBLIC PARTICIPATION PLAN

Jeremy Moore summarized the proposed amendment. For clarity, he discussed the changes to the outdated language and

procedural improvements. The changes were in the following areas: public hearings, the order of presentation and basic

ground rules and responsibilities of the IRTC Chairperson.

Lori Miser opened the public hearing. There were no comments. She closed the public hearing.

STATUS REPORTS

5. MAP -21 AND OVERVIEW OF THE NEW TRANSPORTATION BILL

Rob Thoman moved to approve the 3rd

Quarter IRTIP Amendments as presented to the Policy Committee Meeting;

Christine Altman seconded.

The 3rd

Quarter IRTIP Amendments passed unanimously.

Christine Altman moved to approve the Public Participation Plan.

Barbara Lawrence seconded.

The Public Participation Plan was passed unanimously.

of 3

Larry Heil of FHWA provided a Powerpoint presentation on the new transportation bill, MAP-21. He stated the new

structure of the Transportation Bill is a structure that simplifies and provides flexibility for the States. He said the bill

stream lines 100 programs to 20 with about 5 core programs. There are no earmarks with MAP-21. There are some

discretionary programs but there was not funding associated with them. He stated most of the programs are still intact.

Those are: STP, HSIP (which doubled), and CMAQ. He said there is not a separate bridge program, and there are still

questions regarding the NHS and principal arterial roadways. There will be many future discussions on details of the new

law.

6. COMMUTER CONNECT

Ehren Bingaman discussed the growth of CIRTA since its formation. He gave insight on the transportation dialogue that

has been occurring. He discussed the work being done to diversify transportation in central Indiana. He also discussed the

grass roots efforts in regards to transit in the region. He also spoke about the collaboration between IndyGo, INDOT and

CIRTA. He explained the Commuter Connect service offering transportation alternatives to workplaces and citizens. He

explained the public outreach being conducted and the partnerships being developed. He gave a brochure to review.

7. ACTIVITIES UPDATE

Mike Dearing gave a summary of HSIP and TE programs. He asked for volunteers to assist reviewing TE projects

applications and scoring them. The projects awarded funds will be revealed at the next meeting. The MPO will make the

call for HSIP projects and will be selecting the projects rather than INDOT. Mike Dearing will be providing INDOT with

the procedures that will be used by the MPO. Larry Heil confirmed the new processes.

Mike Dearing requested volunteers to review the UPWP program for 2013-2014. The development and planning has

begun and will be moving forward.

Anna Tyszkiewicz advised that if LPA’s have TE projects that have been lingering, they should move forward. Christine

Altman suggested generating a report that would show the uncompleted projects.

Anna Tyszkiewicz also mentioned that Mike Dearing has sent out local match invoices. If the local match cannot be

made immediately, a letter of financial intent will need to be sent to Mike Dearing as he is the contact.

8. URBANIZED AREA BOUNDARY/ METROPOLITAN PLANNING AREA

Andrew Swenson stated that federal regulations dictate every ten years an update on the Urbanized Area boundaries and

the Metropolitan Planning Area must occur based on the latest decennial census. The new data has driven a change in the

urbanized boundaries. He said forecasting will be done by MPO staff to determine growth patterns. He stated the Office of

Management & Budget supplies the boundaries of the Urbanized Area. The city of Greenfield is the largest addition to the

Indianapolis urbanized area.

Anna Tyszkiewicz said meetings will begin within the counties to begin out lining the areas. Lori Miser said that the

mapping ten years ago did affect funding allocations.

9. ANNOUNCEMENTS

Anna Tyszkiewicz stated Indy Connect Day at the State Fair is August 17, 2012. She also stated that there are projects in

the procurement stages; Central Corridor study and the Belt Rail Road Study.

Stephanie Belch stated the Long Range Transportation Plan 2012 Amendment was approved by the U.S. Department of

Transportation.

10. ADJOURNMENT


of 4


Technical Committee Meeting Minutes October 17, 2012

9:00 a.m-11:00 a.m.

Metropolitan Indiana Board of Realtors 1912 Meridian Street, Indianapolis, IN 46202


Christopher Jones- Town of Whiteland* James Hellmann- City of Noblesville*

John Ayers-Hendricks County* Lance Lantz- Town of Zionsville*

Mike Pelham-Johnson County* Long Nguyen-City of Indianapolis*

Sam Booth-Shelby County* Samantha Cross- IndyGo*

Ryan Cannon-Town of Avon* Tami Otto- Town of Fishers*

Ron Crider-Town of McCordsville* David Littlejohn-City of Carmel*

Todd Barker- Town of Brownsburg* Neil VanTrees- City of Westfield*

Brett Foster- Town of Cicero* Christy Campoll-CIRTA*

Paul Peoni-City of Greenwood* Larry Heil- FHWA

Brad Davis- Hamilton County*


Others Present

Anna Tyszkiewicz- MPO Tom Beck- MPO

Stephanie Belch- MPO Anita Bjork-MPO

Steve Cunningham- MPO Ross Snider-USI Consultants, Inc.

Jeremy Moore- MPO Andy Swenson- MPO

Jim Stout- IMAGIS Mike Dearing-MPO

Andy Lutz- City of Indianapolis Abe Evans- Town of Atlanta

Jerry Cook- Town of Cicero Dennis S.- Town of Cicero

Jan Unger- Town of Cicero Dave Hildebrand- Town of Cicero

Patrick Comer- Town of Cicero Keith Bryant- Town of Cicero

Adam Zaklikowski- HNTB


Anna Tyszkiewicz called the meeting to order and welcomed the IRTC members and visitors. She allowed members to

introduce themselves.

ITEMS FOR APPROVAL


Mike Pelham moved to approve the August 8, 2012, minutes as presented.

John Ayers seconded the motion.

The minutes of the August 8, 2012, IRTC Technical Committee Meeting were approved.

3. APPROVAL OF THE 4TH QUARTER IRTIP AMENDMENTS

Redistribution of TE funds

Mike Dearing provided clarity on the Memorandum (Agenda Item # 3) regarding TE submitted projects and the projects

awarded funds prior to the approval of the Indianapolis Regional Transportation Improvement Program 4th Quarter

Amendments 2012-2015. The memo stated there were 21 projects submitted for selection. The memo also listed the

of 4

awarded projects as follows: Cumberland’s Buck Creek Trail - $1,197,633, Westfield’s Monon Trail Phase 6 - $764,473,

Indianapolis’ Georgia Street $68,534 and Cicero’s Jackson Street Ped Walk $361,350. Ryan Cannon stated that he would

like to see an emailed copy of the score and ranking of TE projects that were submitted. Mike Dearing said he would send

the scoring and rankings to all members.

4th Quarter IRTIP Amendments

Steve Cunningham provided an overview of the entire proposed 4th Quarter Amendments for attendees. He stated the

MPO had received one amendment request funded with MPO’s Group 1 (Urban) STP funds. The 16 proposed local

amendments and 7 proposed INDOT amendments will not affect the Group 1 STP balance. The amendments were

summarized.

He stated three amendments add funds to existing Transportation Enhancement TE projects for Cumberland, Indianapolis and

Westfield, while one adds TE and STP Group 1 to a project in Cicero; two transfer funds from the PE phase of an

Indianapolis TE project to the CN phase, two transfer Congestion Mitigation & Air Quality (CMAQ) from one Indianapolis

project (to now be funded 100% locally) to another; one amendment removes an HSIP project for Indianapolis, two add new

funding to existing STP Group IV (Rural) projects in Boone County; one amendment adds a new project funded with local

bridge funds for Hamilton County while another increases local bridge funds for a project in Hancock County; two add STP

Group IV funds for projects in Hancock Co; one amendment adds an FTA Section 5312 grant for CIRTA; and one adds a

locally funded project for Indianapolis.

He stated the Town of Cicero- Des# 0810329, Pedestrian walkway from Morse Landing Drive to a point west of Main Street

for a total cost of $2,925,000 ($2,340,000 Federal TE Funds and $585,000 local match). CN & CN INS in FY 2103. Increase

CN & CN INS funds by adding $369,850 in Group 1 STP funds and $361,350 in TE funds for a new total of $3,839,0000

($3,071,200 Federal Group 1 & TE funds and $767,800 local match in FY 2013.

On August 8, 2012, INDOT received bids for this project, and the lowest bid was $914,000 higher than the current amount

programmed in the TIP. The amount in the current TIP was originally programmed in FY 2010 and FY 2011, but was

postponed due to delays in the land acquisition process. Also, the uniqueness of the project is related to the Reservoir and

Causeway has likely limited contractor interest and resulting competititon. This request for additional funding will allow the

project to be rebid, as the bid in August was not able to be accepted. The Town is considering a number of items in price to

reduce the costs of the project, including:

Revisions to the superstructure, substructure and foundations,

Material modifications,

Changes to utility relocation plans,

Modifications to the maintenance of traffic requirements,

Reduction to the proposed lighting facilities,

Consideration of increased span for the bridge to reduce foundations costs, and

Elimination of causeway plantings

If the future bids come in lower than this estimate, which is based on the previous bids, the Town will return the unused

funds to the MPO. All approvals, land acquistions and permits are in place to allow for construction to begin immediately

upon bid acceptance, provided that funding is available. Steve Cunningham said with the amendments proposed this

quarter, the current Group 1 STP balance, which includes funds to cover the 10% cap on new projects programmed in the

2012-2015 TIP is $5,685,023, and is now $100,000 short of covering the entire 10% cap. The proposed amendent in its

entirety is included as Exhibit A for your review.

All administrative modifications and amendments processed since the 3rd

Quarter 2012 IRTC meetings were provided in a

handout. He stated that in addition to the items in the handout there would be 1 emergency INDOT amendment. The US40

of 4

over Sugar Creek project. The project will be using PE with federal dollars. It is an addition of preliminary engineering costs

of $91,000.

Steve Cunningham reminded the members that quarterly reports need to be sent to him, with a copy to your INDOT District.

The next submittal is due October 21st. (SFY 1

st Q.) He said it is the MPO’s intention, in the near future, to allow quarterly

reporting to take place within the new online database called MiTIP. The database is still under development, so in the

interim, the MPO will be reviewing the quarterly reports in the format currently used by INDOT and will be contacting

LPA’s with any questions or dconerns. We have made arrangments with all three INDOT districts to jointly review and

comment on all quarterly reports. He stated the MPO continues to ask that any agency with an active or programmed project

in the IRTIP provide the MPO with any changes in status such as cost, letting dates including project completions.

The next deadline for quarterly IRTIP amendments will be Monday, January 7, 2013.

4. APPROVAL OF THE 2013-2014 UNIFIED PLANNING WORK PROGRAM (UPWP )

Mike Dearing provided an overview of the proposed UPWP. He discussed the major transportation planning initiatives,

activities and studies for 2013-2014. He explained each element in depth. The elements contribute to maintaining and

implementing the area’s transportation plans in compliance with the Moving Ahead for Progress in the 21st Century (MAP-

21) and the Mission Statement of the IMPO.

Anna Tyszkiewicz stated meetings with FTA, FHWA, INDOT and representatives of the IRTC administrative committee

concluded that Element 30 (Multimodal Planning) should include more description of regional activities and MAP-21

performance measures. She said the MPO would make additional text changes in the UPWP document. Mike Dearing

stated the UPWP 2014 will include a new spreadsheet and new funding descriptions. Ryan Cannon asked for clarity on the

Indianapolis Fiscal Ordinance. Anna Tyszkiewicz stated because the City of Indianapolis budget cycle begins in June an

amendment would be necessary to add any new funds into the UPWP. There was brief discussion regarding local match

funds.

5. URBAN AREA BOUNDARY & METROPOLITAN PLANNING AREA

Andy Swenson provided an update, maps and power point presentation on the latest US Census Bureau data and the re-

evaluation of the urbanized areas and boundaries. He described the boundary adjustments as it pertains to funding. Also,

he described the federal regulations and restraints. The new LPA’s included in the Indianapolis Urbanized Area are:

Greenfield (Hancock County), Spring Lake (Hancock County) Bethany (Morgan County). There are also LPA’s part of

the MPA that have an opportunity to join the MPO. They are: Monrovia (Morgan County) and Clayton (Hendricks

County). Brad Davis asked for a brief explanation on how the data could affect allocation of funding. Ross Snider asked

for further information on rural funding and urban funding.

Ryan Cannon moved to approve boundaries contingent as presented.

Todd Barker seconded.

The Urbanized Area Boundaries and Metropolitan Area Boundaries were approved.

Brad Davis moved to approve the 4th

Quarter IRTIP Amendments as presented to the Technical Committee Meeting

Neil VanTrees seconded.

The 4th

Quarter IRTIP Amendments were approved.

Ryan Cannon moved to approve the Unified Planning Work Program 2013-2014 as presented and allow it to proceed

to the Policy Committee for final approval.

Mike Pelham seconded.

The Unified Planning Work Program was approved.

of 4

STATUS REPORTS

6. CENTRAL CORRIDORS

Jeremy Moore showed a detailed map and explained the Central Corridor project. He stated the initial status update is

scheduled for the first quarter of 2013. Included in the update will be defined routes, types of vehicles, station locations and

mixed transportation types. The study will conclude in the Fall of 2013.

7. ANNOUNCEMENTS

Anna Tyszkiewicz stated she is pleased to announce Sean Northup has joined the MPO as Assistant Executive Director.

Anna stated there is an MPO organizational structure study being conducted by Burgess & Niple. The MPO structure study

will review and analyze the best operational practices from a sampling of MPO’s across the state and nation.

Jeremy Moore said the MPO had a new website format. The MPO will be utilizing the website more. The MPO website

will become the point of reference for all information. Jeremy stated IRTC members will obtain documents and agenda

packets in the future from the website.

ADJOURNMENT

Anna Tyszkiewicz moved to adjourn the IRTC Technical Committee meeting.

John Ayers seconded.

Meeting ended at 10:01 a.m.

of 4


Policy Committee Meeting Minutes October 31, 2012

9:00 a.m-11:00 a.m.

Metropolitan Indianapolis Board of Realtors 1912 N. Meridian Street


Marc Applegate- Boone County* Barbara Lawrence- Town of Speedway*


Bill Hall- Hancock County* Tom Combiths- Town of Whitestown*

Lesa Ternet- Hendricks County* Mike Hollibaugh-City of Carmel*


Mark Reynold- Town of Cumberland* Mark Myers-City of Greenwood*

Eric Hayden-Town of Cicero* Robert Kmetz- City of Westfield*

Scott Fadness- Town of Fishers* Brandye Hendrickson- INDOT*

Dwane Myers- INDOT* Mike Terry- IndyGo*

Tonya Galbraith- Town of McCordsville* Ehren Bingaman- CIRTA*

Larry Jonas- Town of New Palestine* Larry Heil- FHWA

Richard Carlucci- City of Plainfield*


Others Present

Tom Beck- MPO Jeff Hill- Town of Fishers

Stephanie Belch- MPO Kim Irwin- Health by Design, ICAT

Steve Cunningham- MPO Mark Richards-City of Greenwood

Kevin Mayfield-MPO Brett Foster- Town of Cicero

Jeremy Moore- MPO Roger Stephens- Bernardin

Lochmueller&Associates

Sean Northup-MPO Tom Sturmer- URS Corp

Andy Swenson- MPO Jan Unger

Anna Tyszkiewicz- MPO Dave Hildebrand

Jim Stout- IMAGIS Charles C

Janette Fulkerson-CDM Smith Patrick Comer

Keith Bryant Brian Martin

Janet Jarson Larry Tunget

Christine Owens


Lori Miser, representing Mayor Greg Ballard, called the meeting to order and welcomed the IRTC members and

visitors.

ITEMS FOR APPROVAL


Robin Thoman moved to approve the August 15, 2012, minutes as presented.

Jeff Hill seconded the motion.

The minutes of the August 15, 2012, IRTC Policy Committee Meeting were approved as

presented.

3. APPROVAL OF FOURTH QUARTER AMENDMENTS

Redistribution of TE funds

of 4

Mike Dearing provided clarity on the Memorandum (Agenda Item # 3) regarding TE submitted projects and the projects

awarded funds prior to the approval of the Indianapolis Regional Transportation Improvement Program 4th Quarter

Amendments 2012-2015. The memo stated there were 21 projects submitted for selection. The memo also listed the

awarded projects as follows: Cumberland’s Buck Creek Trail - $1,197,633, Westfield’s Monon Trail Phase 6 - $764,473,

Indianapolis’ Georgia Street $68,534 and Cicero’s Jackson Street Ped Walk $361,350.

4th Quarter IRTIP Amendments

Steve Cunningham provided an overview of the entire proposed 4th Quarter Amendments for attendees. He stated the

MPO had received one amendment request funded with MPO’s Group 1 (Urban) STP funds. The 16 proposed local

amendments and 7 proposed INDOT amendments will not affect the Group 1 STP balance. The amendments were

summarized.

He stated three amendments add funds to existing Transportation Enhancement TE projects for Cumberland, Indianapolis and

Westfield, while one adds TE and STP Group 1 to a project in Cicero; two transfer funds from the PE phase of an

Indianapolis TE project to the CN phase, two transfer Congestion Mitigation & Air Quality (CMAQ) from one Indianapolis

project (to now be funded 100% locally) to another; one amendment removes an HSIP project for Indianapolis, two add new

funding to existing STP Group IV (Rural) projects in Boone County; one amendment adds a new project funded with local

bridge funds for Hamilton County while another increases local bridge funds for a project in Hancock County; two add STP

Group IV funds for projects in Hancock Co; one amendment adds an FTA Section 5312 grant for CIRTA; and one adds a

locally funded project for Indianapolis.

He stated the Town of Cicero- Des# 0810329, Pedestrian walkway from Morse Landing Drive to a point west of Main Street

for a total cost of $2,925,000 ($2,340,000 Federal TE Funds and $585,000 local match). CN & CN INS in FY 2103. Increase

CN & CN INS funds by adding $369,850 in Group 1 STP funds and $361,350 in TE funds for a new total of $3,839,0000

($3,071,200 Federal Group 1 & TE funds and $767,800 local match in FY 2013.

On August 8, 2012, INDOT received bids for this project, and the lowest bid was $914,000 higher than the current amount

programmed in the TIP. The amount in the current TIP was originally programmed in FY 2010 and FY 2011, but was

postponed due to delays in the land acquisition process. Also, the uniqueness of the project is related to the Reservoir and

Causeway has likely limited contractor interest and resulting competititon. This request for additional funding will allow the

project to be rebid, as the bid in August was not able to be accepted. The Town is considering a number of items in price to

reduce the costs of the project, including:

4. Revisions to the superstructure, substructure and foundations,

5. Material modifications,

6. Changes to utility relocation plans,

7. Modifications to the maintenance of traffic requirements,

8. Reduction to the proposed lighting facilities,

9. Consideration of increased span for the bridge to reduce foundations costs, and

10. Elimination of causeway plantings

If the future bids come in lower than this estimate, which is based on the previous bids, the Town will return the unused

funds to the MPO. All approvals, land acquistions and permits are in place to allow for construction to begin immediately

upon bid acceptance, provided that funding is available. Steve Cunningham said with the amendments proposed this

quarter, the current Group 1 STP balance, which includes funds to cover the 10% cap on new projects programmed in the

2012-2015 TIP is $5,685,023, and is now $100,000 short of covering the entire 10% cap. The proposed amendent in its

entirety is included as Exhibit A for your review.

All administrative modifications and amendments processed since the 3rd

Quarter 2012 IRTC meetings were provided in a

handout. He stated that in addition to the items in the handout there would be 1 emergency INDOT amendment. The US40

over Sugar Creek project. The project will be using PE with federal dollars. It is an addition of preliminary engineering costs

of $91,000.

of 4

Steve Cunningham reminded the members that quarterly reports need to be sent to him, with a copy to your INDOT District.

The next submittal is due October 21st. (SFY 1

st Q.) He said it is the MPO’s intention, in the near future, to allow quarterly

reporting to take place within the new online database called MiTIP. The database is still under development, so in the

interim, the MPO will be reviewing the quarterly reports in the format currently used by INDOT and will be contacting

LPA’s with any questions or dconerns. We have made arrangments with all three INDOT districts to jointly review and

comment on all quarterly reports. He stated the MPO continues to ask that any agency with an active or programmed project

in the IRTIP provide the MPO with any changes in status such as cost, letting dates including project completions.

The next deadline for quarterly IRTIP amendments will be Monday, January 7, 2013.

Lori Miser opened the public hearing. There were no comments on the proposed 4th

Quarter 2012 amendments to the

2012-2015 Indianapolis Regional Transportation Improvement Program. She closed the public hearing.

4. APPROVAL OF THE 2013-2014 UNIFIED PLANNING WORK PROGRAM (UPWP )

Mike Dearing provided an overview of the proposed UPWP. He discussed the major transportation planning initiatives,

activities and studies for 2013-2014. He explained each element in depth. The elements contribute to maintaining and

implementing the area’s transportation plans in compliance with the Moving Ahead for Progress in the 21st Century (MAP-

21) and the Mission Statement of the IMPO.

Anna Tyszkiewicz stated meetings with FTA, FHWA, INDOT and representatives of the IRTC administrative committee

concluded that Element 30 (Multimodal Planning) should include more description of regional activities and MAP-21

performance measures. She said the MPO would make additional text changes in the UPWP document. Mike Dearing

stated the UPWP 2014 will include a new spreadsheet and new funding descriptions. Anna Tyszkiewicz stated because the

City of Indianapolis budget cycle begins in June an amendment would be necessary to add any new funds into the UPWP.

There was brief discussion regarding local match funds.

5. URBAN AREA BOUNDARY & METROPOLITAN PLANNING AREA

Andy Swenson provided an update, maps and power point presentation on the latest US Census Bureau data and the re-

evaluation of the urbanized areas and boundaries. He described the boundary adjustments as it pertains to funding. Also,

he described the federal regulations and restraints. The new LPA’s included in the Indianapolis Urbanized Area are:

Greenfield (Hancock County), Spring Lake (Hancock County) Bethany (Morgan County). There are also LPA’s part of

the MPA that have an opportunity to join the MPO. They are: Monrovia (Morgan County) and Clayton (Hendricks

County). Christine Altman had a few questions regarding 146th

Street south to the Boone County border.

Christine Altman moved to approve the 4th

Quarter IRTIP Amendments as presented to the Policy Committee

Meeting

Robin Thoman seconded.

The 4th

Quarter IRTIP Amendments were approved.

Marc Applegate moved to approve the Unified Planning Work Program 2013-2014 as presented and allow it to

proceed to the Policy Committee for final approval.

Barbara Lawrence seconded.

The Unified Planning Work Program was approved.

Christine Altman moved to approve boundaries as presented.

Robin Thoman seconded.

The Urbanized Area Boundaries and Metropolitan Area Boundaries were approved.

of 4

STATUS REPORTS

6. BEST PRACTICES/ORGANIZATIONAL STUDY

Brian Martin, of Burgess and Niple, provided a presentation of their analysis of organizational structures and the

operational practices of a sampling of MPO’s across the state and nation. A brief discussion ensued.

7. INDY CONNECT – PRIVATE SECTOR UPDATE

Ron Gifford, of Central Indiana Corporate Partnerships, provided a power point presentation on the goals of the private

sector and the IndyConnect initiatives to date. He discussed a few obvious objectives that a good transit system brings to

the region. A good transit system gives access, opportunities in both personal and community growth and development in

numerous areas. He discussed the transit system as it relates to the legislature and cost effectiveness. He believes that the

system is both politically and fiscally achievable. He discussed the local control and governance of the transit system by

communities “opting” into the plan. He provided insight on what the term meant. He confirmed the new system would

double local bus service and frequency, add inter-county services, express bus, circulator systems and a BRT component.

Realistically, he expects build-out by the year 2021. He discussed “permanent stations” which could bring long term

investments. He acknowledged the Senate leadership would be traveling to view the transit system in Charlotte, North

Carolina at the end of November. Ron detailed the referendum that would be proposed, how a 3/10th

of a percent tax would

be enacted, local authority and the creation of “transit districts.” He gave an approximate tax figure of 10-12 dollars per

month for the average family with an income of $50,000. He provided information on IndyConnect Now, the public

education portion of the initiative as well as IndyConnect Yes, the proposal to voters. Ron believes that there will be a

Special Election in November 2013. He confirmed as it stands, there is transit support in the House of Representatives and

more work to be done in the Senate. But he remains very optimistic.

8. CENTRAL CORRIDORS

Jeremy Moore showed a detailed map and explained the Central Corridor project. He stated the initial status update is

scheduled for the first quarter of 2013. Included in the analysis will be defined routes, types of vehicles, station locations

and mixed transportation types. The study will conclude in the Fall of 2013.

9. ANNOUNCEMENTS

Jeremy Moore reviewed the enhanced MPO website with the IRTC Policy members. The MPO will be utilizing the

website more. The MPO website will become the point of reference for all information. Jeremy stated there are a large

amount of resources available on the website. The IRTC members will obtain documents and agenda packets in the future

from the website.

Kim Irwin stated there would be a Striding to Healthy Communities Conference on November 13th

. She stated an example

of topics to be discussed would be public health, community development and equity, affordable housing and walkability.

Mike Dearing stated he would be providing information on funding categories, MAP-21, HSIP, CMAQ in the first quarter

of 2013.

Mike Terry stated IndyGO obtained an additional 6 million dollars in revenue. There would be public hearings on

November 7th

. He stated the funds would be toward enhancing bus services.

ADJOURNMENT

Lori Miser adjourned the meeting.

Indianapolis Regional Transportation Council Technical … · 2016-12-08 · Page 1 of 5...

Documents

Transcript of Indianapolis Regional Transportation Council Technical … · 2016-12-08 · Page 1 of 5...