INDIAN HEALTH SERVICE OFFICE of INFORMATION TECHNOLOGY · IT = Information Technology ... Provide...
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INDIAN HEALTH SERVICE OFFICE of INFORMATION TECHNOLOGY
Transcript of INDIAN HEALTH SERVICE OFFICE of INFORMATION TECHNOLOGY · IT = Information Technology ... Provide...
INDIAN HEALTH SERVICEOFFICE of INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
TOPICS
GLOSSARYDESCRIPTION OF IT PSFA IT TRIBAL SHARES
DISTRIBUTION IT TRIBAL SHARES
CALCULATION EXAMPLE
GLOSSARY IT = Information Technology RPMS = Resource and Patient
Management System PSFA = Programs, Services, Functions,
and Activities HIT = Health Information Technology Premier = Support Package 1 Regular = Support Package 2 Economy = Support Package 3
HOSPITALS & CLINICSIT BUDGET LINE ITEMSBUDGET
LINE DESCRIPTION126 DIVISION OF INFORMATION RESOURCE
(DIR) INFORMATION RESOURCES MANAGEMENT (IRM) SUPPORT FUND
137 DIVISION OF INFORMATION RESOURCES (DIR) NATIONAL SUPPORT -ALBUQUERQUE/NATIONAL PROGRAM
1301 HEADQUARTERS DIRECT OPERATIONS
DESCRIPTION OF PSFABudget Line Item: 126 Provides the necessary resources to
maintain a national IT infrastructure that supports IHS, Tribal and Urban (I/T/U) programs.
Primary expenditures of this account are: Procuring equipment (new and upgrades) Hardware and Software Licenses Provide technical support through
contracting
DESCRIPTION OF PSFABudget Line Item: 126 (cont.) Funds are also used for Information
Technology sharing agreements with the: Department of Defense Veterans Administration To accommodate special requests from IHS
and Tribal programs.
DESCRIPTION OF PSFABudget Line Item: 137
A component of the Division of Information Resources is located in Albuquerque, NM.
Directs the planning, development, operation and maintenance of computer and telecommunications systems.
DESCRIPTION OF PSFABudget Line Item: 137 (cont.) Maintains national databases at the
Information Technology Support Center. Provides information in support of health
care statistics and budget activities. Other activities include:
Applications Software Development Office Automation Operating System Support
DESCRIPTION OF PSFABudget Line Item: 1301
DESCRIPTION OF PSFABudget Line Items: 126, 137, & 1301 WHAT PSFAs ARE RESIDUAL?
None. WHAT PSFAs CAN BE TRANSFERRED
TO TRIBES? All PSFAs and funds are available as Tribal
shares. PROGRAM FORMULA FOR
CALCULATING THE TRIBAL SHARE: Tribes are eligible for shares under the TSA
formula.
OFFICE of INFORMATION TECHNOLOGY MAJOR SERVICESNational Database ServicesTelecommunications
Management ServicesSoftware Development and
Maintenance ServicesSystem Support/Training
Services
IT TRIBAL SHARES DISTRIBUTIONBudget Line Item: 126
MAJOR SERVICESPERCENT OF
LINE ITEM TOTALNational Database Services 5.0%Telecommunications Management Services
40.0%
Software Development and Maintenance Services
45.0%
System Support/Training Services
10.0%
TOTAL 100.0%
IT TRIBAL SHARES DISTRIBUTIONBudget Line Item: 137
MAJOR SERVICESPERCENT OF LINE
ITEM TOTALNational Database Services 35.0%Telecommunications Management Services
16.0%
Software Development and Maintenance Services
24.0%
System Support/Training Services
25.0%
TOTAL 100.0%
IT TRIBAL SHARES DISTRIBUTIONBudget Line Item: 1301
MAJOR SERVICESPERCENT OF LINE
ITEM TOTALNational Database Services 25.0%Telecommunications Management Services
30.0%
Software Development and Maintenance Services
25.0%
System Support/Training Services
20.0%
TOTAL 100.0%
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities
SERVICESFUNCTIONS and ACTIVITIES
PERCENT OF LINE ITEM SUBTOTAL
NATIONAL DATABASE SERVICESMaintain/Manage Central Databases 56.0%
Process National Applications 24.0%Provide Workload/Statistical Info (Outputs)
Provide Tech Assistance/Problem Resolution20.0%
Subtotal 100.0%
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
NATIONAL DATABASE SERVICES
Support Pkg 320%Provide Workload/Statistical Info (Outputs)Provide Tech Assistance/Problem Resolution
Support Pkg 244%Process National ApplicationsIncludes Support Pkg 3(24% + 20%)
Support Pkg 1100%Maintain/Manage Central DatabasesIncludes Support Pkg 2 & 3(56% + 44%)
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
SERVICESFUNCTIONS and ACTIVITIES
PERCENT OF LINE ITEM SUBTOTAL
TELECOMMUNICATIONS MANAGEMENT SERVICES
Provide Telecommunications Network 41.0%Provide for Data Movement 35.0%
Provide Tech Assistance & Problem Resolution
24.0%
Subtotal 100.0%
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
TELECOMMUNICATIONS MANAGEMENT SERVICES
Support Pkg 324%Provide Tech Assistance & Problem Resolution
Support Pkg 259%Provide for Data MovementIncludes Support Pkg 3(35% + 24%)
Support Pkg 1100%Provide Telecommuni-cations NetworkIncludes Support Pkg 2 & 3(41% + 59%)
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
SERVICESFUNCTIONS and ACTIVITIES
PERCENT OF LINE ITEM SUBTOTAL
SOFTWARE DEVELOPMENT and MAINTENANCE SERVICES
Operating System Related Support andSoftware Licenses Coordination
21.0%
Software Upgrades/Patches Distribution 19.0%RPMS Applications Related Support 60.0%
Subtotal 100.0%
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
SOFTWARE DEVELOPMENT and MAINTENANCE SERVICES
Support Pkg 360%RPMS Applications Related Support
Support Pkg 279%Software Upgrades/Patches DistributionIncludes Support Pkg 3(19% + 60%)
Support Pkg 1100%Operating System Related Support andSoftware Licenses CoordinationIncludes Support Pkg 2 & 3(21% + 79%)
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
SERVICESFUNCTIONS and ACTIVITIES
PERCENT OF LINE ITEM SUBTOTAL
SYSTEM SUPPORT/TRAINING SERVICESSupport Distributed Application Systems 25.0%Provide Technical Support and Training 75.0%
Subtotal 100.0%
IT TRIBAL SHARES DISTRIBUTIONBy Functions and Activities (cont.)
SYSTEM SUPPORT/TRAINING SERVICES
Support Pkg 275%Provide Technical Support and Training
Support Pkg 1100%Support Distributed Application SystemsIncludes Support Pkg 2(25% + 75%)
IT TRIBAL SHARES CALCULATION EXAMPLE Tribal Scenario
Tribe will use RPMS as primary HIT system. Tribe will be transmitting data to National Data
Warehouse. Tribe will use Tribally operated
Telecommunications Network. Tribe contracts for System Support Tribe will be using Software Application Training.
IT TRIBAL SHARES CALCULATION EXAMPLE (cont.) Tribal Shares Funds Available
Amounts from Table 4 Budget Line Item 126 = $100,000 Budget Line Item 137 = $50,000 Budget Line Item 1301 = $75,000
IT TRIBAL SHARES CALCULATION EXAMPLEBudget Line Item: 126 (cont.)
SERVICESPercent of Line
Item TotalASSOCIATED
COSTNational Database Services 5.0% $5,000Telecommunications Management Services
40.0% $40,000
Software Development and Maintenance Services
45.0% $45,000
System Support/Training Services 10.0% $10,000LINE ITEM TOTAL 100.0% $100,000
IT TRIBAL SHARES CALCULATION EXAMPLEBudget Line Item: 137 (cont.)
SERVICESPercent of
Line Item TotalASSOCIATED
COSTNational Database Services 35.0% $17,500Telecommunications Management Services
16.0% $8,000
Software Development and Maintenance Services
24.0% $12,000
System Support/Training Services 25.0% $12,500LINE ITEM TOTAL 100.0% $50,000
IT TRIBAL SHARES CALCULATION EXAMPLEBudget Line Item: 1301 (cont.)
SERVICESPercent of
Line Item TotalASSOCIATED
COSTNational Database Services 25.0% $3,075Telecommunications Management Services
30.0% $3,690
Software Development and Maintenance Services
25.0% $3,075
System Support/Training Services 20.0% $2,460LINE ITEM TOTAL 100.0% $12,300 **
** Line Item 1301 Total ($75,000 x 16.4% = $12,300)
IT TRIBAL SHARES CALCULATION EXAMPLETotal of Budget Line Items
SERVICESASSOCIATED
COSTNational Database Services $25,575Telecommunications Management Services
$51,690
Software Development and Maintenance Services
$60,075
System Support/Training Services $24,960TOTAL AVAILABLE SHARES $162,300
IT TRIBAL SHARES CALCULATION EXAMPLETotal of Budget Line ItemsCost by Functions and Services
SERVICESFUNCTIONS and ACTIVITIES
Percent of LineItem SubTotal
ASSOCIATED COST
National Database ServicesMaintain/Manage Central
Databases56.0% $14,322
Process National Applications 24.0% $6,138Provide Workload/Statistical Info
(Outputs)Provide Tech Assistance/Problem
Resolution
20.0% $5,115
Subtotal 100.0% $25,575
IT TRIBAL SHARES CALCULATION EXAMPLETotal of Budget Line ItemsCost by Functions and Services (cont.)
SERVICESFUNCTIONS and ACTIVITIES
Percent of LineItem SubTotal
ASSOCIATED COST
Telecommunications Management Services
Provide Telecommunications Network
41.0% $21,193
Provide for Data Movement 35.0% $18,092Provide Tech Assistance &
Problem Resolution24.0% $12,405
Subtotal 100.0% $51,690
IT TRIBAL SHARES CALCULATION EXAMPLETotal of Budget Line ItemsCost by Functions and Services (cont.)
SERVICESFUNCTIONS and ACTIVITIES
Percent of LineItem SubTotal
ASSOCIATED COST
Software Development and Maintenance ServicesOperating System Related Support
and Software Licenses Coordination
21.0% $12,616
Software Upgrades/Patches Distribution
19.0% $11,414
RPMS Applications Related Support
60.0% $36,045
Subtotal 100.0% $60,075
IT TRIBAL SHARES CALCULATION EXAMPLETotal of Budget Line ItemsCost by Functions and Services (cont.)
SERVICESFUNCTIONS and ACTIVITIES
Percent of LineItem SubTotal
ASSOCIATED COST
System Support/Training Services
Support Distributed Application Systems
25.0% $6,240
Provide Technical Support and Training
75.0% $19,470
Subtotal 100.0% $24,960
IT TRIBAL SHARES CALCULATION EXAMPLETotal of Budget Line ItemsCost by Functions and Services (cont.)
National Database
TelecomMgmt
SW Dev & Maint
Sys Sup & Train
RETAINEDSHARES
PREMIER $25,575 $51,690 $60,075 $24,960Retained $25,575 $60,075 $85,650
REGULAR $11,253 $30,497 $47,459 $19,470Retained $19,470 $19,470
ECONOMY $5,115 $12,405 $36,045Retained $12,405 $12,405
TOTAL RETAINED $117,525TOTAL AVAILABLE
SHARES$162,300
PERCENT SHARES RETAINED
72%
Questions to Consider What do Tribal leaders want IHS to consider
for developing options for OIT shares? What do Tribal leaders think about the current
structure of IT services that are packages with separate tiers?
Are there IT services that Tribal leaders need/want but are currently not offered?
Is there information that Tribal leaders believe would be helpful to know about OIT in order to provide feedback to IHS?
THANK YOU
