India Government Mint, Pin- 700053 India Fax No: 033-24010553 … · 2019-12-30 · India...

India Government Mint,Alipur, KolkataPin- 700053 IndiaPh. No: 91-33-24014132-35, 24014821Fax No: 033-24010553 CIN: U22213DL2006GOI144763E-Mail: [email protected]: www.igmkolkata.spmcil.comGSTIN : 19AAJCS6111J2Z4

PR Number PR Date Indenter Department

11007624 31.10.2019 r bardhan CIVIL

Not Transferable

Security Classification:

TENDER DOCUMENT FOR HIRING OF: CONSTRUCTION OF A COINSTORAGE VAULT AT IGM, KOLKATA FACTORY

Tender Number: 6000014143/CIVIL, Dated: 30.12.2019

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: DEVANAND SINGH

Designation: Dy.Manager (MM)

Address: IGMK (India Government Mint, Kolkata)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000014143

Section1: Notice Inviting Tender (NIT)6000014143 /CIVIL 30.12.2019

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 Earthwork in excavation

1.000 AU 48100.00INRFORTY EIGHT

THOUSAND ONE HUNDREDONLY

1 Earthwork in excavation 9.000M3

2 Filling available excavated earth

1.000 AU

1 Filling available excavated

earth 3.000M3

3 Brick flat soling

1.000 AU

1 Brick flat soling 13.000M2

4 Centering & shuttering

1.000 AU

1 Centering & shuttering 49.000M2

5 Laying in position cement concrete

1.000 AU

1 Laying in position cement

concrete 0.500M3

6 Reinforced cement concrete

1.000 AU

1 Reinforced cement concrete 3.150M3

7 Brick work with common burnt clay

1.000 AU

1 Brick work with common burnt

clay 14.000M3

8 Supplying ,filling sand

1.000 AU

1 Supplying ,filling sand 17.000M3

9 Supllying Reinforcement for RCC

work

1.000 AU

1 Supllying Reinforcement for

RCC work 7000.000KG

lying design mix concrete M-30 1.000 AU

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


Schd.No.


Quantity(with unit)


Remarks

10 grade

1 Laying design mix concrete

M-30 grade 51.000M3

11 Plaster ordinary 15 mm thick

1.000 AU

1 Plaster ordinary 15 mm thick 80.000M2

12 Structural steel work revated

bolted

1.000 AU

1 Structural steel work revated

bolted 1100.000KG

13 Fixing float glass panes 4 mm

1.000 AU

1 Fixing float glass panes 4 mm

thick 10.000M2

14 Painting iron work by aluminium

paint

1.000 AU

1 Painting iron work 300.000M2

15 Scrapping walls or color wash

1.000 AU

1 Scrapping walls or color wash 1200.000M2

16 White washing with 2 coats

1.000 AU

1 White washing with 2 coats 1200.000M2

17 Painting iron work by oil paint

1.000 AU

1 Painting iron work by oil paint 250.000M2

18 Supplying , fitting & fixing bamboo

1.000 AU

1 Supplying , fitting & fixing

bamboo 760.000M2

19 Providing & fixing APP

1.000 AU

1 Providing & fixing APP 600.000M2

20 Fixing of scissels on iron structure

1.000 AU



Schd.No.


Quantity(with unit)


Remarks

1 Fixing of scissels on iron

structure 70.000M2

21 Dismantling brickwork in cement

morter

1.000 AU

1 Dismantling brickwork in

cement morter 6.000M3

22 Dismantaling MS section

1.000 AU

1 Dismantaling MS section 1000.000KG

23 Repairing of rusted iron section

1.000 AU

1 Repairing of rusted iron section 200.000KG

24 Welding by gas or electric

1.000 AU

1 Welding by gas or electric 7500.000CM

25 Supplying,Erecting half round

gutter

1.000 AU

1 Supplying,Erecting half round

gutter 120.000M

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

TWO-BIDNational Competetive Bid

Dates of sale of tender documents: From 30.12.2019 to 31.01.2020 during office hours.

Place of sale of tender documents INDIA GOVT. MINT, KOLKATA

Closing date and time for receipt of tenders 31.01.2020 15:00:00

Place of receipt of tenders TENDER BOX, I.G.MINT, KOLKATA

Time and date of opening of tenders 31.01.2020 15:30:00

Place of opening of tenders INDIA GOVT. MINT, KOLKATA

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

DEVANAND SINGHDy.Manager (MM)

2.Interested tenderers may obtain further information about this requirement from the above office selling thedocuments. They may also visit our website mentioned above for further details.3.Tender documents may be purchased on payment of non-refundable fee of Rs 500.00 (Rupees Five HundredOnly) per set in the form of account payee demand draft/ cashier#s cheque/ certified cheque, drawn on a scheduledcommercial bank in India, in favour of India Govt. Mint, Kolkata ( A Unit of SPMCIL), payable at Kolkata.4.Tenderer must be download the tender documents from the web site www.igmkolkata.spmcil.com and submit itstender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3above.5.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.6.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase



organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.7.The tender documents are not transferable.8. No conditional tender will be accepted.9. Non submission of EMD & Tender Fees, if applicable, will lead to rejection of the offer.

..................

..................

(Name , Designation, Address. tel. No. etcOf the officer signing the document)

For and on behalf of

..........................

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Please refer to our website for furtherhttp://www.spmcil.com/spmcil/UploadDocument/GIT.pdf



Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

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Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 4 Eligible Goods and Services (Origin ofGoods)

All goods and services to be supplied andprovided for the contract shall have the origin inIndia only.

02 8 Prebid Conference NA

03 9 Time Limit for receiving request forclarification of Tender Documents

NA

04 11.2 Tender Currency Supplier is requested to quote price within 2Decimal place.Quotation with price quote beyond2 decimal place is ignored.

05 12.10 Applicability of Octroi and Local taxes To be borne by supplier.

06 12.14 Customs Duty NA

07 13 Indian Agent NA

08 20.4 Firm Price/ Variable Price Variable Price is not applicable. so firms arerequested to quote Firm Price only.

09 18 Earnest Money Deposit In addition, for MSE firms, the tenderers who arecurrently registered and, also, will continue toremain registered during the tender validity periodwith District Industries, Centers or Khadi andvillage Industries board or Coir Board or NSICorDirectorate of Handicrafts and Handlooms orany other body specified by Ministry of Micro,Small & Medium Industry under MSME areexempted from payment of earnest money. Incase the tenderer falls in these categories, itshould furnish certified copy of

10 18 Earnest Money Deposit (Contd.) its valid registration details (with NSIC or any otherbody as stated above).

11 19 Tender Validity The tender should be valid for a period of 120days from the date of opening of tender.

12 20.4 Number of Copies of Tenders to besubmitted

A tenderer shall submit two copies of its tendermarking them as #Original# and #Duplicate#.

13 20.8 Signing & Sealing of Tender Tender will consist of Two bid system(Techno-Commercial bid & Financial bid).Techno-commercial Bid and Price Bid are to besubmitted in two separate double sealedenvelopes on or before the due date ofsubmission of tender. It may noted that the price is



Sr No GIT ClauseNo.

Topic SIT Provision

not to be quoted in the Techno-commercial Bid. Itshall only be quoted in Price Bid. Non- adherenceto these shall make tender liable for rejection. Theenvelopes containing bids

14 20.8 Signing & Sealing of Tender (Contd.) shall be super scribed as #Techno- CommercialBid# and #Price Bid# as the case may be for"Construction of Coin Storage Vault at IGM,Kolkata Factory" The sealed envelopes shall againbe put in another sealed cover and should besuper scribed as #Techno-Commercial Bid# and#Price Bid# due on 31.01.2020 up to 3.00 PM(IST). Late tender shall not be accepted.Tenderers shall submit their offers only onprescribed form. Tenders shall be submitted inparts as below :

15 20.8 Signing & Sealing of Tender (Contd.) Part # I : Techno-Commercial Bid

16 20.8 Signing & Sealing of Tender (Contd.) (i) Containing un priced tender consisting ofexperience, past performance, capacity/ capabilityrelated data, financial standing data, declarationetc. as specified under Section IX in this tenderdocument. (ii) EMD (iii) Tender document fee.(iv)Tender Form (unpriced) (v) Questionnaire (vi)Manufacturer's authorization letter if the bidder isnot Manufacturer. (vii) The tenderer shall submitdetailed technical offer as per

17 20.8 Signing & Sealing of Tender (Contd.) technical specifications given in Section VII andlist of requirement given in Section VI of thistender document. (viii) The tenderer has to submitacceptance of all section of the tender document(GIT, SIT, GCC & SCC), quality controlrequirement, etc.Part # II : Price Bid The tenderershall quote price strictly as per the proforma givenin Section XI of this tender document.

18 20.9 E-Tendering NA

19 21.2 Taxes & Duties If the tenderer fails to include taxes in the terder,no claim thereof will be considered by thepurchaser afterwards. Income Tax, TDS shall beborne by the tenderer.

20 35.2 Additional Factors for Evaluation of Offers MSE/NSIC registered firms are exempted frompaying the cost of Tender document.

21 35.2 Additional Factors for Evaluation of Offers(contd.)

As per the Policy circular no. 1(2)(1)/2016-MAdated 10th March 2016 of Ministry of Micro, Small& Medium Enterprises has been issued pertainingto relaxation of norms for Startups and Micro &Small Enterprises in Public Procurement on PriorExperiencePrior Turnover criteria. In exercise ofPara 16 of Public Procurement Policy for Micro



Sr No GIT ClauseNo.

Topic SIT Provision

and Small Enterprises Order 2012, it is clarifiedthat all Central Ministries/ Departments/ CentralPublic Sector Undertakings may relax condition ofprior turnover and


prior experience with respect to Micro and SmallEnterprises in all public procurements subject tomeeting of quality and technical specifications.Hence, the condition of Prior Turnover and priorexperience with respect to Micro and SmallEnterprises isrelaxed for this tender accordingly.


prior experience with respect to Micro and SmallEnterprises in all public procurements subject tomeeting of quality and technical specifications.Hence, the condition of Prior Turnover and priorexperience with respect to Micro and SmallEnterprises isrelaxed for this tender accordingly.

24 43 Parallel Contracts NA

25 51.1, 51.2 PQB Tenders NA



Section IV: General Conditions of Contract (GCC)

Please refer to our website for furtherhttp://www.spmcil.com/spmcil/UploadDocument/GCC.pdf



Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 5 Country of Origin All goods and services to be supplied andprovided for the contract shall have the origin inIndia only.

02 8 Packing NA

03 10 Delivery Schedule i. The work is to be started within 2 weeks after theissue of Mint PO. ii. The work is to be completedwithin 6 months from the date of issue of PO.

04 11 Transportation To be borne by supplier.

05 11.3 Shipping Arrangement NA

06 12 Insurance To be borne by supplier.

07 13 Spare Parts NA

08 14 Incidental Services NA

09 15 Distribution & Dispatch NA

10 16.2, 16.4 Warrantee Clause As per GCC.

11 19.3 Option Clause The purchaser reserves the right to extend thecontract period by 25% of total contract period i.e,four months at any time, on same terms andcondition till final date of the contract, by givingreasonable notice even though the contract periodordered

12 22 Terms of payments payment to be done on producing monthlymaterial challan and bill in triplicate along withdetailed measurement sheets, joint inspectionreport and necessary satisfactory completion ofwork by indenting section of IGM, Kolkata.

13 24 LD If the supplier fails to deliver any or all of thegoods or fails to perform the services within thetime frame(s) incorporated in the contract, IndiaGovt. Mint, Kolkata shall, without prejudice toother rights and remedies available to India Govt.Mint, subject to a maximum deduction of the 10%of the delayed goods' or services' contractprice(s). During the above mentioned delayedperiod of supply and / or performance, theconditions incorporated underGCC Shall alsoapply.



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 Earthwork in excavation AU 1.000 48100.00INRFORTYEIGHTTHOUSANDONEHUNDREDONLY

2 Filling available excavatedearth

AU 1.000

3 Brick flat soling AU 1.000

4 Centering & shuttering AU 1.000

5 Laying in position cementconcrete

AU 1.000

6 Reinforced cementconcrete

AU 1.000

7 Brick work with commonburnt clay

AU 1.000

8 Supplying ,filling sand AU 1.000

9 Supllying Reinforcement forRCC work

AU 1.000

10 lying design mix concreteM-30 grade

AU 1.000

11 Plaster ordinary 15 mmthick

AU 1.000

12 Structural steel workrevated bolted

AU 1.000

13 Fixing float glass panes 4mm

AU 1.000

14 Painting iron work byaluminium paint

AU 1.000

15 Scrapping walls or colorwash

AU 1.000

16 White washing with 2 coats AU 1.000

17 Painting iron work by oilpaint

AU 1.000

18 Supplying , fitting & fixingbamboo

AU 1.000

19 Providing & fixing APP AU 1.000

20 Fixing of scissels on ironstructure

AU 1.000

21 Dismantling brickwork in AU 1.000



ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

cement morter

22 Dismantaling MS section AU 1.000

23 Repairing of rusted ironsection

AU 1.000

24 Welding by gas or electric AU 1.000

25 Supplying,Erecting halfround gutter

AU 1.000



Section VII: Technical Specifications

Name of work:

Construction of a proposed coin storage vault at Foundry shop besides GWS inside IGM, kolkata Factory.

1. Scope of work:

Earthwork in excavation by manual or mechanical means (hydraulic excavator) excavated up to 1500 mm. depthand 1200 X 1200 mm. wide for foundation work.

Qty: 9 cubic meter approx.

2. Scope of work:

Filling available excavated earth in plinth, side slope foundations etc. in layer in depth by ramming and wateringcomplete.

3. Scope of work:

Brick flat soling single layer with second class bricks.

Qty: 13 sq meter approx.

4. Scope of work:

Centering & shuttering for foundation, columns , lintels , beams etc.Qty: 49 sq meter approx.

5. Scope of work:

Providing & Laying in position cement concrete with cement ,sand, stone chips 1:3:6 (M-15) 1 Cement , 3 sand & 6stonechips. Complete in allrespect 150 mm. thick.

Qty: 0.50 cubic meter approx.

6. Scope of work:

Reinforced cement concrete in column footings , colums , beams , lintels etc. up to plinth and above plinth up to3.00 mtr hight finishing & reinforcement with 1:1.5:3 (M-20), 1 Cement , 1.5 Sand and 3 stone chips excludingshuttering.

Qty: 3.15 cubic meter approx.

7. Scope of work:

Brick work with common burnt clay non modular bricks up to 3.00 mtr height in cement sand 1:4 ( 1 cement : 4coarse sand).


8. Scope of work:

Supplying ,filling sand to filling up the low area for preparation of flooring base including labeling watering ramming



complete in all respect with lead & lift.


9. Scope of work:

Supllying Reinforcement for RCC work including straighting , cutting , bending , placing in position and binding allcomplete up to 3 mtr hight from plinth level with T.M.T bar of approved brand & quality.

Qty: 7000 kg approx.

10. Scope of work:

Providing & laying design mix concrete M-30 grade using cement content as per design , mixing using coarse sandand graded stone agreegate of 16-20 mm. down nominal size in appropriate proportions as per approved andspecified design criteria providing dowel bars wherever is required, cement concrete manufactured in automaticbatching plant (RMC Plant) transportation to site in transit mixture.The rate is inclusive of pumping,dressing,lableingby manual labour using vibrator as required.Qty: 51 cubic meter approx.

11. Scope of work:

Plaster ordinary 15 mm. thick with cement , sand 1:6 with fine sand.


12. Scope of work:

Structural steel work riveted bolted or welded in built up section trashes & frame works with MS Angel , flats , platesetc. including cutting , hoisting, fixing in position and applying primer paint ofapproved steel primer complete in allrespect.


13. Scope of work:

Providing & Fixing float glass panes 4 mm. thick glass on existing iron structure with glass clips and putty etc.


14. Scope of work:

Painting iron work with alluminium paint 2 coats.


15. Scope of work:

Scrapping walls to remove old white or colorwash with wire brushes and scrappers in all respect.


16. Scope of work:



White washing 2 coats.


17. Scope of work:

Painting iron work 2 coats with approved brand & color of synthetic oil paint.


18. Scope of work:

Supplying , fitting & fixing bamboos with the help of choir rope for scaffolding and staging purpose on rooftop or walltop and other places with maintaining all precautionary and safety measures taken by contractor during operation ofthis work.


19. Scope of work:

Providing & fixing APP modified pre fabricated five layered water proofing membrance of 2 mm. thickness (forcorrugated asbestos roof sheet) black finish reinforced with glass fibre matt over a coat of bitumen primer.


20. Scope of work:

Fixing scissels on existing iron structure after cutting them to the required size as per site requirement by weldingwith the necesarry size of welding electrode which will be tacked and welded with like scissels metals. The scisselswill be supplied by the Mint Authority (Free of Cost from Mint storeyard) as per required size. Only the labourcharges and welding charges to be borne by IGM, Kolkata for completing the work in all respect.


21. Scope of work:

Dismantling brickwork in cement morter


22. Scope of work:

Dismantling MS section in builtup with angles, tees, flats, channeles including fabricated MS sheet, gusset plates,bolts, nuts, cutting rivets, welding etc. including removing the scrap iron to dumping place within100 mtrs Distance.


23. Scope of work:Repairing of existing rusted & wornout iron section of gates,trusses etc. with supply of new matching iron member bywelding/riveting/bolting as required, complete in all respect with labour & materials.

Qty: 200 kg approx.



24. Scope of work:

"Welding by gas or electric plant including transportation ofplant at site etc complete."

25. Scope of work:Manufacturing,Supplying,Erecting half round gutter having 300-450 mm wide & 1.75-2.00 mm thick made with fibreglass purspex sheet to be fixed over exsisting iron bracket complete with necessary nut bolts and adhesive etc. upto10 mtr height with necessary scaffolding & every type safety precausion for engaged workmen.

Qty: 120 meter approx.

Terms & conditions:a) The present site is covered/stacked with lot of containers and hence the soil topography could not be assessedwhile preparing the said scope of work. However, the soil condition has been taken to be normal for thedetailed calculation of various items against the actual scope of work.

b) The work site should be vacant claerly before execution of work.c) The approach road should be clear for transportation of RMC and other vehicles,man and machineries.d) All the vehicles carrying materials like bricks, sand,stonechips, cement,TMT rod and other materials should getaccess up to general store through Main Gate and Gate no:35 of IGM, Kolkata from 9:00 AM on working days(Monday to Saturday) throughout the working period of Mint workorder.

e) Work should be started within 2 weeks after the issue of Mint PO.f) Variation: Considering civil nature of work, quantity variation +/-10% after keeping the total quoted valueunchanged.g) Mint to be supply electricity ,water free of cost from the available respective source point for hassel free executionof work.h) Payment: To be done on producing monthly material challan and bill in triplicate along with detailed measurementsheets, joint inspection report and necessary satisfactory completion of work by indenting section of IGM, Kolkata.i) The quantity and items mentioned in this purchase requisition are tentative and approxiamate, probable biddersmay please visit the site before quoting.j) All safety and security of the workmen deputed by the suceesful firm is the complete responsibility of the firm itselfand in case of any unwanted events IGM, Kolkata would not take any responsiblity or accountability whatsoever.k) Completion period: The work is to be completed with in 6 months from the date of issue of PO.l) The scissels will be supplied by the Mint Authority (Free of Cost from Mint storeyard) as per required size.



Section X: Tender Form Date:

To,India Government Mint, KolkataA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Kolkata

Ref: Your Tender document No.6000014143 /CIVIL dated 30.12.2019

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

Price for Construction :

GST :

Total Price :

Total Price in Words :

...........................................................Signature of the tenderer with designation with seal



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,India Government Mint, KolkataA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Kolkata

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,India Government Mint, Kolkata.

Subject: Authorization for attending bid opening on 31.01.2020 in the Tender of CONSTRUCTION OF A COINSTORAGE VAULT AT IGM, KOLKATA FACTORY.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.P

Amount

1. G.S.T. Amount and Rate

2. Freight (if applicable)

3. Packing and Forwarding charges (if applicable)

4. Others (Please specify)

5. PVC Amount (with calculation sheet enclosed)

6. (-) deduction/Discount

7. Net amount payable (in words Rs.)

8. GSTIN No.

9. HSN/SAC Code

10. Shipping Address

11. Place of Supply

12. Billing Address

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)



Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Place and Date

Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier



Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 104573 The Bidder, The Bidder,


India Government Mint, Pin- 700053 India Fax No: 033-24010553 … · 2019-12-30 · India...

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Transcript of India Government Mint, Pin- 700053 India Fax No: 033-24010553 … · 2019-12-30 · India...