Incor por a ting a Cultur e of Saf ety in t he F leet Man...
Transcript of Incor por a ting a Cultur e of Saf ety in t he F leet Man...
Incorporating a Culture of Safety in the Fleet Management Program of the Department of Public Works and Highways – A Journey Towards Excellence
Toribio Noel L. Ilao
Director IV, Bureau of Equipment
Department of Public Works and Highways
Outline
• BOE • DPWH-Regional Office Equipment Management Division
• Land-Based Equipment Fleet Profile
• Water-Based Equipment Fleet Profile
• Adopting Risk-based Safety
Management in the DPWH Fleet
Management Program
• DPWH-BOE Safety Program Journey
Bureau of Equipment (BOE)
4
FUNCTION AND RESPONSIBILITIES Formulate policies relating to the
management of infrastructure equipment
and ancillary equipment
Review and evaluate programs,
estimates, tender and contract document
for equipment
Inspect, check and monitor the
management of equipment by Regional
Equipment Services (RES) and Area
Equipment Services (AES) for the
purpose of ensuring that such
activities are being conducted in
accordance with the current standards
and policies of the DPWH
Provide special support to implementing
field offices on equipment management
Under Executive
Order No. 124,
Series of 1987
5
BOE’S ORGANIZATIONAL CHART
Snapshot of Current BOE Functions
• Manages 6,240 units of land-based
equipment and 92 units of water-based
equipment nationwide based on the
Asset Life Cycle Model
• Manages and maintains 336 units of
land-based equipment in the DPWH
Central Office
• Evaluates and recommends for approval
dredging plans for all dredging
projects by-administration nationwide,
including various dredging requests as
a result of climate change
• Evaluates and recommends for approval
dredging fleet maintenance and dry-
docking nationwide based on the Asset
Life Cycle Model 6
7
Snapshot of Current BOE Functions
• Manages dredging operations in the 18
major river basins of the country, on
top of all principal rivers, channels
and tributaries
• Facilitates disposal of unserviceable
equipment and motor vehicles
nationwide
• Other directives, including the
Build, Build, Build Program, Marawi
Rehabilitation, Boracay
Rehabilitation, Typhoon Yolanda,
large-scale to small-scale quick
response operations, equipment
assistance to other government
agencies, etc.
8
PERSONNEL
No. of Personnel
PRIOR TO
Executive Order
366
Currently
Plantilla 446 75
CTI 0 62
Contract of Service
(CoS) 0 163
TOTAL 446 300
83.18% reduction of employees – from 446 to 75
DPWH – Regional Office Equipment Management Division
Previous Organizational Chart (Prior to
Rationalization)
Bureau of
Equipment
Other
Divisions
Administrative
Supervision
Technical
Supervision
Regional
Equipment
Services
Area
Equipment
Services
Regional
Office
District
Engineering
Offices
Other
Divisions
Regional
Office
Equipment
Management
Division
District
Engineering
Offices
Area Equipment
Section
Other
Divisions
Equipment
Operations
Section
Equipment
Custody and
Control Section
Maintenance
Section
Equipment
Services Unit
Maintenance
Management Unit
Bureau of
Equipment
Other Divisions
Current Organizational Chart…
Equipment
Management
Division
Life cycle management of land- and water-based equipment fleet region-wide
Equipment
Custody and
Control Section
• Life cycle management of land-based equipment fleet allocated in the Region, from delivery up to disposal
• Maintaining and updating of ownership records in the Region
Equipment
Operations
Section
• Maintenance of land-based equipment in the Regional Office
• Augmenting of equipment and manpower to DEOs for quick response operations
Area Equipment
Section
• Maintenance of land-based equipment in the DEOs within its area of jurisdiction
Equipment
Management
Division
Life cycle management of land- and water-based equipment fleet region-wide
Equipment
Custody and
Control
Section
Equipment
Operations
Section
Area
Equipment
Section
Marine
Equipment
Section
• River dredging operations • Maintenance of water-based
equipment under jurisdiction
Regional
Office
Equipment
Management
Division
District
Engineering
Offices
Other
Divisions
Maintenance
Section
Equipment
Services Unit
Maintenance
Management Unit
Equipment Services
Unit
• Equipment arm of the DEOs
DPWH Equipment Fleet Profile
Land-Based Fleet
Current DPWH Nationwide Land-Based Fleet Inventory
Total of
6,240
units as of
May 2018
Service Vehicles 3,024 49%
Stake Trucks 135 2%
Dump Trucks 616 10%
Excavators 147 2%
Loaders 243 4%
Backhoe-Loaders 29 1%
Graders 262 4%
Rollers 180 3%
Bulldozers 80 1%
Road Maintainers 72 1%
Others 1,452 23%
Current DPWH Nationwide Land-Based Fleet Inventory
Distributed by Regional Office
336
407
315
278
449
540 527
348
294
411
440
527
217
375
325
232 219
0
100
200
300
400
500
600
CO CAR NCR REG 1 REG 2 REG 3 REG 4A REG 4B REG 5 REG 6 REG 7 REG 8 REG 9 REG 10 REG 11 REG 12 REG 13
DPWH Equipment Fleet Profile
Water-Based
Current DPWH Nationwide Water-Based Fleet Inventory
Total of
92 units as of
September
2018
Cutter Suction
Dredge
21
23%
Multi-Purpose
Amphibious
Dredge
25
27%
Amphibious
Excavator
26
28%
Support Vessel
20
22%
Current DPWH Nationwide Water-Based Fleet Inventory
Distributed by Regional Office
0
1
2
3
4
5
6
7
8
9
10
I II III IV-A IV-B V VI VII VIII IX X XI XII XIII CAR NCR UPMO
3
10
1 1 1 1
3
1
2 2
6
1
2 2
1
2
1 1 1
4
1 1
6
4
1 1
2
1 1
2
5
1
3
8
2
1 1
2
3
CSD MPAD AE SV
Total of 21 Cutter Suction Dredge (CSD),
25 Multi-Purpose Amphibious Dredges
(MPAD), 26 Amphibious Excavators (AE), and 20 Support Vessels (SV)
ADOPTING RISK-BASED SAFETY
MANAGEMENT IN THE DPWH FLEET
MANAGEMENT PROGRAM
FLEET MANAGEMENT & ASSET LIFE CYCLE MANAGEMENT
World Class Organization – Our Vision
Phase 3
Phase 2
Phase 1
Road Map to Excellence
CY 2013-2021: ISO Management
Standards Adoption
CY 2013-2020: DPWH Equipment
Fleet Re-fleeting Program:
Acquisition, Renewal and Disposal
CY 2013-2020: Fleet Management
Implementation and Sustainability
Program
DPWH-BOE Long Term Plan to Achieve
World Class Standard in Fleet Management
CY 2011-2012: Fleet Management
Awareness, Knowledge Build-up
and Process Inventory
PAS 55:2008 Part 1: Specification for the Optimized Management of Physical Assets 2011 to 2014
ISO 9001:2008 (Quality Management System) 2013 to 2017
ISO 9001:2015 (Quality Management System) 2017 to present
IS0 55001:2014 (Asset management – Management systems – Requirements) 2nd Quarter of 2014 to 4th Quarter of 2019
IS0 31000:2018 (Risk management – Guidelines) 2018 to 4th Quarter of 2020
ISO 45001:2018 (Occupational health and safety management systems -- Requirements) 2018 to 1st Quarter of 2021
DPWH-BOE Journey to
Adoption of International
Standards
CORE STANDARD
ISO 55002 Clause 4.4 Asset management systems: “A factor of successful asset management is the ability to integrate with …other functions e.g.….SAFETY…”
ISO 55001 INTERLOCKS OTHER
MANAGEMENT STANDARDS
DPWH-BOE Risk-Based Safety Management
Program
RISK is defined as the combination of
the probability of an event and the
severity of its consequences…
RISK MANAGEMENT is…
OPERATION
MAINTENANCE
RISK
ANALYSIS
Climate Change Impact Assessment Matrix on the Sectors of BOE
PPE Zone Map
SAFETY
SHOES
SAFETY
SHOES
SAFETY
SHOES,
GOGGLES
AND
OVER-ALL
SUIT
SAFETY
SHOES,
GOGGLES
AND
OVER-ALL
SUIT
SAFETY
SHOES
AND
GOGGLES
SAFETY
SHOES,
GOGGLES
AND HARD
HAT
SAFETY
SHOES,
GOGGLES,
OVER-ALL
SUIT,
WORKING
GLOVES AND
WELDING
MASK
SAFETY
SHOES
DPWH Central Office Motorpool
• Risk Management fosters a
systematic, integrated, proactive,
and participative approach to OSH
management
• Risk assessment as the main tool
in OSH management
RISK MANAGEMENT
Various occupational risks - likelihood of injury or disease
arising from a hazard in the work environment x severity of
the potential injury or deterioration of health
ASSET MANAGEMENT is
the set of activities associated
with:
• identifying what assets are
needed
• identifying funding
requirements
• acquiring assets
• providing logistic and
maintenance support for
assets
• disposing and renewing
assets,
so as to effectively and
efficiently meet the desired
objective.
“I have no technical and no university education, and have just to pick up a few
things as I went wrong…”
Winston Churchill
2013
Nationwide Fleet Management
Training, Including Safety
Awareness Topics – Phase 1
2014-2015
Approval and Issuances of
Department Wide Policies,
Including Safety
Initial Purchase of PPE and
Safety Devices for Dredging
Fleet and Motorpool
DPWH-BOE Safety Program Journey
2016
Continuous Training Equipment
Fleet Management – including
adoption of SOLAS
Inclusion of PPE and Safety
Devices for the Annual MOOE
Budget of the entire DPWH
Dredging Fleet
2017
Training & Implementation of
Reliability Centered
Maintenance
Inclusion of Specialized Safety
Training, PPE and Safety
Devices in the Acquisition of
New Equipment
2018
BOSH, COSH and Equipment Management
Audit for Key DPWH Equipment Personnel
TESDA Partnership and Equipment
Certification of Equipment Engineers,
Operators and Mechanics
Launching of BOE OSH Committee and
Facilities, Environmental, Safety & Testing
Unit
BOE Application as an Accredited Safety
Organization
JOURNEY
CONTINUES
Key Milestones in our
Risk-Based Process
Safety Program
Implementation
Dredging Fleet and Management
Policies
SAFETY
The Department places high
premium on safety, both of
personnel and equipment, as a
major factor toward achieving
its objectives. Hence, the first
DOs on dredge management
focus on safety: during
operation, during the conduct
of maintenance, and during the
occurrence of bad weather.
The Department’s goal is to have an injury-free workplace.
DO 74,
S2015
Safety on Board All
DPWH Dredges
and Support
Vessels
Guidelines on Positioning
and Movement of
Dredges and Floating
Equipment During Heavy
Weather
DO 136,
S2015
Guidelines on Hot Work
Operations (HWO) and Lock-
Out/Tag-Out (LOTO)
Procedure for Land and Water
Based-Equipment
DO 162,
S2015
DO 05, Series of 2016: Preventive
Maintenance of All DPWH Multi-Purpose
Amphibious Dredges
DO 53, Series of 2017: Preventive
Maintenance of All DPWH Amphibious
Excavators
DO 94, Series of 2017: Preventive
Maintenance of All DPWH Cutter Suction
Dredges and Support Vessels
DO 160, Series of 2015: Guidelines for
the Dry-docking and Repair Of DPWH
Dredges and Other Floating Equipment
DO 120, Series of 2016: Guidelines on the
Issuance of Certificate of Fitness for Purpose
(CFP) to ALL DPWH Dredges and Support
Vessels
The Fitness for Purpose of each
dredge translates to reliability and
availability which can be achieved
through proper preventive
maintenance and dry-docking.
MAINTENANCE
OPERATIONS
Provides the organizational structure and
responsibilities of the Dredging Program
Management Team
Provides the requirements for the
implementation of dredging projects by
administration
Provides the standard format of a Dredging Plan
for dredging by administration
Provides the process flow for the planning and
implementation of dredging projects by
administration, including Safety Plan
DO NO. 07,
SERIES OF 2016
DO 196,
S2016
Guidelines on the
Evaluation and Ranking of
Dredges and Dredge
Masters
Policy for Idle and Non-
Operational Water-based
Equipment
DO 179,
S2016
ADMINISTRATIVE
With the policies established,
the Bureau of Equipment
devised an evaluation, ranking
and appreciation system to
encourage dredge crew to
excel by fostering a
competitive setting among
themselves while working
toward one common goal.
POLICY MEMORANDA
Memo dated
May 10, 2017 Proper and Safe
Opération of All DPWH
Amphibious Excavators
Memo dated
July 5, 2018
Establishment of Spare
Parts and Materials Price
Database for Water-based
Equipment
Memo dated
May 10, 2017
Medium-term Dry-docking
and/or Repair Plan for CY
2018-2022
Memo dated
Jan 3, 2018
Proper and Safe
Operation of All DPWH
Multi-Purpose
Amphibious Dredgers
19.26
25.90
50.03
36.22
51.83
12.47
21.10
43.85 42.30
50.26
5.87
27.27
20.81
31.75
36.95
0.00
20.00
40.00
60.00
80.00
100.00
1st Sem. 2016 2nd Sem. 2016 1st Sem. 2017 2nd Sem. 2017 1st Sem. 2018
Rati
ng
(%
)
Utilization Rating per Semester (CY 2016 - CY 2018) MPAD
AmpEX
CSD
Linear (AmpEX)
Utilization
25.90
58.43
66.98 68.40 66.91
47.37
80.14
71.51 68.99
72.04
17.87
24.02 21.37
8.65
12.65
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
90.00
100.00
1st Sem. 2016 2nd Sem. 2016 1st Sem. 2017 2nd Sem. 2017 1st Sem. 2018
Rati
ng
(%
)
Availability Rating per Semester (CY 2016 - CY 2018)
MPAD
AmpEX
CSD
Linear (AmpEX)
Availability
78.8 83.1 85.0
74.9
80.8 81.4 77.5
80.7
52.2
71.3 76.1
71.9
66.5 69.7
72.9
55.6 57.6
63.8 61.0
78.4 82.4
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
2016 2017 2018
% A
vai
lab
ilit
y R
atin
g
Calendar Year
3-Year DPWH Land-Based Fleet Availability Rating
H1 H2 H3
F16/F17 L2 N1
Z2/Z4/Z18 Linear (L2)
2018
2019
2020
2021
Safety & Health
Units and BOE
Safety & Health
Committee
Comprehensive
BOE Safety and
Health
Program
ISO 45001 and ISO
14001 Certified
BOE – the
Standard of
Safety of DPWH
To provide DPWH Stakeholders with effective, efficient, and timely services on the life-cycle management of the DPWH land- and water-based equipment fleet operating under safety, health and environmental principles.
BOE MISSION
By 2040, BOE is the center for excellence in public physical
asset management supporting infrastructure and disaster
management programs of the DPWH
BOE VISION
DPWH-BOE Central Office Motorpool Safety Man-Hours
0
40
80
120
160
200
240
1 2 7 5 8
SAFETY
hours
8902
3856
October November December
“I'm a shooting star, leaping through the sky Like a tiger defying the laws of gravity
I'm a racing car, passing by like Lady Godiva I'm gonna go, go, go
There's no stopping me...”
“Don’t Stop Me Now”, 1977 Freddie Mercury
Queen