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Transcript of Incident Action Planning - EORM · Incident Action Planning Christy Wolter, Principal Consultant...
Incident Action Planning
Christy Wolter, Principal Consultant August 27, 2013
EORM Confidential – Not for Distribution
Seminar Outline
2 EORM Confidential – Not for Distribution
Overview of the Hospital Incident Command System
The Incident Action Planning Process
Components of an Effective Incident Action Plan
Forms and Tools to help Complete an Incident Action Plan
© 2013 Environmental and Occupational Risk Management, Inc.
EORM Confidential – Not for Distribution 3
Key Terms and Acronyms
• Hospital Incident Command System HICS
• Hospital Command Center HCC
• National Incident Management System NIMS © 2013 Environmental and Occupational Risk Management, Inc.
EORM Confidential – Not for Distribution 4
What is HICS?
Incident Command
System
Logical Structure
Reporting Channels
Common Nomenclature
Defined Responsibilities
© 2013 Environmental and Occupational Risk Management, Inc.
EORM Confidential – Not for Distribution 5
Basic Incident Command Structure
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Incident Commander
Operations Section Chief
Planning Section Chief
Logistics Section Chief
Finance/ Administration Section Chief
Public Information Officer Safety Officer
Liaison Officer Medical/Technical Specialist(s)
EORM Confidential – Not for Distribution 6
Command Section
• Overall Management • Objectives and Priorities • Ensure successful completion
Functions
• Incident Commander • Command Staff Composition
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Command Staff
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Incident Commander
Public Information Officer Safety Officer
Liaison Officer Medical/Technical Specialist(s)
EORM Confidential – Not for Distribution 8
Sections (General Staff)
Operations Planning
Logistics Finance
© 2013 Environmental and Occupational Risk Management, Inc.
9 EORM Confidential – Not for Distribution © 2013 Environmental and Occupational Risk Management, Inc.
Operations
EORM Confidential – Not for Distribution 10
Operations Section
Operations Section Chief
Medical Care Branch
Staging Manager
Infrastructure Branch
Haz Mat Branch Security
Business Continuity
Branch
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Medical Care Branch
11 EORM Confidential – Not for Distribution
Organize and manage the delivery of emergency, inpatient, outpatient, and casualty care, and clinical support services
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Medical Care Branch Director
Inpatient Unit Casualty Care Behavioral/ Mental Health Outpatient Unit Clinical Support Patient
Registration
Infrastructure Branch
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Organize and manage the services required to sustain and repair the hospital’s infrastructure operations
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Infrastructure Branch Director
Power and Lighting Food Services Medical Gases
and Devices Water/Sewer Environmental Services HVAC Building/
Grounds
HazMat Branch
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HazMat Branch Director
Detection and Monitoring
Victim Decontamination
Facility/Equipment Decontamination
Spill Response Team
• Organize and direct hazardous material incident response activities
• Technical, and emergency decontamination; and facility and equipment decontamination
Security Branch
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Coordinate activities related to internal and external personnel and facility security
© 2013 Environmental and Occupational Risk Management, Inc.
Security Branch
Director
Access Control Traffic Control Search Unit Crowd
Control
Law Enforcement
Interface
Business Continuity Branch
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Ensure business functions are maintained, restored or augmented
© 2013 Environmental and Occupational Risk Management, Inc.
Business Continuity
Branch Director
Information Technology
Records Preservation
Business Function
Relocation
Service Continuity
Logistics Section
16 EORM Confidential – Not for Distribution
Logistics are the “getters” – They provide the “stuff” the other sections need
Service Branch
Support Branch
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EORM Confidential – Not for Distribution 17
Logistics Section – Service Branch
Service Branch
Communications Food and Water IT/IS
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EORM Confidential – Not for Distribution 18
Logistics Section – Service Branch
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Support Branch
Employee Health and Well-Being
Family Care Supply Facility Transportation Labor Pool
EORM Confidential – Not for Distribution 19
Planning Section
Planning Section Chief
Resources
Personnel Material
Demobilization Situation
Patient Tracking Bed Tracking
Documentation
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Planning Section
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Collect, evaluate, and disseminate incident information and intelligence to Incident Commander
Prepare status report
Develop the Incident Action Plan (IAP)
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Finance Section
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The Bank $$$$$$
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Finance Section Chief
Time Compensation Cost Procurement
EORM Confidential – Not for Distribution 22
Incident Action Planning Process
Assess the Situation
Set Operational
Period
Priorities and Control Objectives
Strategies and
Tactics
Implement Actions
© 2013 Environmental and Occupational Risk Management, Inc.
Incident Action Planning Process
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Assess the Situation
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• Life Saving • Stabilization • Property
• Safety Concerns
• Location • Magnitude
Type of Incident
On-Going Hazards
Determine Initial
Priorities
Establish the Hospital Command
Center
Incident Action Planning Process
24 EORM Confidential – Not for Distribution
Set the Operational Period
© 2013 Environmental and Occupational Risk Management, Inc.
Operational Period: • Amount of time for a given
set of actions in the IAP • Set by Incident Commander
Set in Hours • Does not have to match
shift times • Can be short or long
Incident Action Planning Process
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Safety Priorities and Control Objectives
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Control Objectives
• Define where you want to be at the end of the response
• Not limited to Operational Period
Examples
• Provide care to all patients who arrive as a result of the incident
• Ensure safety of all staff, patients, visitors
Incident Action Planning Process
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Operational Period Objectives – More specific than Command Objectives – “Game Plan” – SMART objectives
© 2013 Environmental and Occupational Risk Management, Inc.
Decontaminate 15 victims in the
next hour
Contain the chemical release
in the boiler room during this
operational period
Set up child care center prior to the next shift
Incident Action Planning Process
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Strategies vs. Tactics
© 2013 Environmental and Occupational Risk Management, Inc.
• General direction • Approach Strategies
• Specific actions • How will you do what you
need to do? Tactics
Incident Action Planning Process
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Determine resources needed and issue assignments – HICS org chart
Activate additional positions as needed
Dynamic process!
© 2013 Environmental and Occupational Risk Management, Inc.
Incident Action Planning Process
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Implement Actions – Are objectives achieved? – Is the strategy safe? – Are tactics effective?
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Direct
Monitor
Evaluate
Incident Action Planning Process
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Assess and Adjust
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Situation Assessment
Check Resource Availability
Revise Plan as Necessary
Keys to an Effective IAP
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Not Business As Usual!
Follow the Process – Plan, and follow the plan
Use the HICS Structure
Plan, Do, Check, Act
© 2013 Environmental and Occupational Risk Management, Inc.
EORM Confidential – Not for Distribution 32
HICS Roles in the IAP Process
Incident Commander
• General Control Objectives
• Sets Operational Period
• Approves initial actions and completed IAP
Safety Officer
• Advises on safety issues
• Develops Safety Plan
• Oversees safety of operations
Planning Section Chief
• Prepares for Planning Meeting
• Conducts Planning Meeting
• Coordinates and submits IAP to the IC
• Distributes completed IAP
Operations Section Chief
• Determines areas of operation
• Advises IC of Operations work assignments
• Determines tactics
• Determines resource requirements
Logistics Section Chief
• Ensures resources are ordered to meet needs
• Advises IC on activated logistics positions
• Ensures resources are available to support plan
Finance Section Chief
• Cost implications of the plan
• Ensures plan is within cost limitations
• Advises IC on activated Finance section positions
© 2013 Environmental and Occupational Risk Management, Inc.
Forms and Tools to Complete an IAP
33 EORM Confidential – Not for Distribution
The Forms are Valuable! – Serves as a road map in response: everyone acting from the
same plan – Serves as foundation for corrective action – Ensures consistency and compliance with regulatory guidelines
» Complies with documentation for FEMA reimbursement » Assists with insurance claim filing
© 2013 Environmental and Occupational Risk Management, Inc.
Forms and Tools to Complete an IAP
34 © 2013 Environmental and Occupational Risk Management, Inc. EORM Confidential – Not for Distribution
Forms and Tools to Complete an IAP
35 © 2013 Environmental and Occupational Risk Management, Inc. EORM Confidential – Not for Distribution
HICS Form 201: Incident Briefing
36 EORM Confidential – Not for Distribution
Purpose: Documents initial response information & actions at start-up
Origination: Incident Commander
Copies to: Command staff, Section Chiefs, and Documentation Unit Leader
When to Complete: Prior to briefing the current operational period
Helpful Tips: Distribute to all staff before initial briefing
© 2013 Environmental and Occupational Risk Management, Inc.
37 EORM Confidential – Not for Distribution © 2013 Environmental and Occupational Risk Management, Inc.
HICS Form 202: Incident Objectives
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Purpose: Defines objectives and issues for operational period
Instructions: General Command and Control Objectives for the Incident – Weather/Environmental Implications for the Period – General Safety/Safety Messages – Attachments – Prepared by Planning Chief
© 2013 Environmental and Occupational Risk Management, Inc.
39 EORM Confidential – Not for Distribution © 2013 Environmental and Occupational Risk Management, Inc.
HICS Form 203: Organization Assignment List
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Purpose: To document Hospital Command Center staffing
Origination: Resources Unit Leader
Copies to: – Command Staff and General Staff – Branch Directors and Agency Staff – Documentation Unit Leader
© 2013 Environmental and Occupational Risk Management, Inc.
41 EORM Confidential – Not for Distribution © 2013 Environmental and Occupational Risk Management, Inc.
HICS Form 204: Branch Assignment List
42 EORM Confidential – Not for Distribution
Purpose: Document branch assignments, operational period objectives, strategies/tactics and resource needs
Origination: Branch Director
Copies to: Command, General Staff & Documentation Unit Leader
Prepared by: Branch Director
Approved by: Planning Section Chief
When to complete: At the start of each operational period
© 2013 Environmental and Occupational Risk Management, Inc.
43 EORM Confidential – Not for Distribution © 2013 Environmental and Occupational Risk Management, Inc.
HICS Form 261: Incident Action Plan Safety Analysis
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Purpose: Document hazards and define mitigation
Origination: Safety Officer
Copies to: Command & General Staff, Sections & Branches
Prepared by: Safety Officer
Approved by: Incident Commander
When to complete: Prior to safety briefing
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HICS Form 214: Operational Log
46 EORM Confidential – Not for Distribution
Purpose: Document – Incident issues encountered – Decisions made – Notifications conveyed
Origination: Command and General Staff
When to complete: – Continuously, from activation through demobilization
© 2013 Environmental and Occupational Risk Management, Inc.
47 EORM Confidential – Not for Distribution © 2013 Environmental and Occupational Risk Management, Inc.
Tools and Resources
48 EORM Confidential – Not for Distribution
www.calhospitalprepare.org
FEMA (www.fema.gov)
www.hicscenter.org
© 2013 Environmental and Occupational Risk Management, Inc.