Incident Action Plan (IAP)

Incident Action Plan (IAP)Guide for Public Health Department Management Personnel in Developing an IAP

Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com

Objectives•Describe the Purpose of an IAP•List Initial Steps for Preparing an IAP•List Several Components of an IAP•Describe SMART Objectives•Identify elements of the Planning “P”•List “partners” that Need to see the IAP


Why do we need an IAP?

?


Purpose of an IAP• An IAP is a document used to record incident priorities,

strategy, tactical actions, and supporting information.

• An IAP contains:▫ Overall incident status.▫ Priorities and strategy.▫ Specific objectives and necessary supporting information.▫ Assignment of responsibility for each objective.▫ Date and time of next operational period.▫ The Plan may be oral or written; ideally it is written. (If

written, it may have a number of forms as attachments.)


History of the IAP•IAPs are one of the hallmarks of the

Incident Command System (ICS), which was developed in response to a series of fires in Southern California in the early 1970s.

•It is now the “gold standard” for managing incidents worldwide.


Where do We Begin?


Upon Notification of an Incident…•The person(s) in command activates the

IAP planning process.•Depending on the nature of the incident,

this may be:▫The Public Health Officer▫The Public Health Director▫The Public Health DOC Director▫The individual with responsibility for the

Public Health and Medical response to the incident.


Incident Priorities•The IAP is the tool for the Incident

Commander or EOC Director to establish overall incident priorities. These usually fall in the order of:

1. Life Safety2. Incident Stabilization (immediate threats)3. Property / Equipment Preservation4. Return to Pre-incident Conditions


Putting it All Together


Steps to Building an IAP1. Assessment (incident, facilities, &

resources)2. Command Meeting (establish priorities)3. General Staff Meeting (establish

objectives)4. Tactics Meeting (review strategies /

resources)5. Planning Meeting (assess strategies /

resources)6. Operational Briefing (share the Plan)7. Execute the Plan



• • http://training.fema.gov/EMIWeb/IS/ICSResource/assets/PlanningP.pdf

http://training.fema.gov/EMIWeb/IS/ICSResource/assets/PlanningP.pdf

1. Conduct Assessment• Incident Information:

▫Current and accurate information regarding the incident is crucial. Sources of information may include: OES, EOC, Healthcare Providers, Field Personnel, Public, Media, Subject Matter Experts.

• Facility Assessment:▫Facilities may include Public Health facilities,

healthcare facilities, alternate facilities, etc.• Resource Assessment:

▫This may include assessment of available personnel, supplies, and equipment (depending on the nature of the incident).


Command Meeting•Should include authorities able to provide

initial direction for establishing priorities. Should be brief (10-15 minutes).

•Consideration should be given to:▫Life Safety (health / medical experts)▫Property Protection (law / fire)▫Financial Impact (administration)▫Political Impact (city, county, state)


Command / General Staff Meeting• After the Command Priorities have been established,

the DOC Director will convene a meeting to establish Incident OBJECTIVES. This meeting should be brief (15-20 minutes), and include:▫Command Staff:

PIO Liaison Safety

▫General Staff: Operations Logistics Planning Finance


SMART Objectives• Specific: Can we understand exactly what is expected?

• Measurable: Will we know when we have accomplished the objective?

• Achievable: Are we able to accomplish this with what we have?

• Realistic: Are the expectations reasonable for this operational period?

• Time: Has a timeline been established for accomplishing the objective?


Tactics Meeting•Purpose: To review the tactics developed

by the Operations Section

• Lead by the Operations Section Coordinator

•Includes:▫Safety Officer (ICS215)▫Logistics Section Coordinator▫Resource Unit Leader (ICS205A)


Tactics Meeting•Determines how the selected strategy will

be accomplished in order to achieve the incident objectives.

•Assigns resources to implement the tactics.

•Identifies methods for monitoring tactics and resources to determine if adjustments are required (e.g., different tactics, different resources, or new strategy).


Planning Meeting• Following the Tactics Meeting, preparations are made

for the Planning Meeting, to include the following actions coordinated by the Planning Section: ▫Review the ICS Form 215 developed in the Tactics

Meeting. ▫Review the ICS Form 215A, Incident Safety Analysis

(prepared by the Safety Officer), based on the information in the ICS Form 215.

▫Assess current operations effectiveness and resource efficiency.

▫Gather information to support incident management decisions.


Planning Meeting•Purpose: To provide the opportunity for the

Command and General Staff to review and validate the operational plan as proposed by the Operations Section Chief.

•Lead by the Planning Section Coordinator

•Includes all Command and General Staff.


Planning Meeting• The Planning Section Chief conducts the Planning Meeting

following a fixed agenda.

• The Operations Section Coordinator delineates the amount and type of resources he or she will need to accomplish the plan. The Planning Section’s “Resources Unit” will have to work with the Logistics Section to accommodate.

• At the conclusion of the meeting, the Planning Section Staff will indicate when all elements of the plan and support documents are required to be submitted so the plan can be collated, duplicated, and made ready for the Operational Period Briefing.


Finalizing the Plan• Once all elements of the IAP have been received

and compiled, the Incident Commander or DOC Director must sign the final document.


•CCPHD202- Objectives

•CCPHD203- Assignment List

•CCPHD204s- Group / Unit Objectives

•CCPHD205- Comm. Plan

•CCPHD206- Medical Plan

•CCPHD207- Organization Chart

•CCPHD208- Safety Message

Operational Briefing• The Operations Period Briefing may be referred

to as the Operational Briefing or the Shift Briefing. This briefing is conducted at the beginning of each Operational Period and presents the Incident Action Plan to supervisors of tactical resources.

• Following the Operations Period Briefing supervisors will meet with their assigned resources for a detailed briefing on their respective assignments.


The Planning “P”


Who Needs to See the Plan?


Communicate the Plan•Share the IAP with identified

stakeholders.

▫Who are the stakeholders?

▫Does everyone get the same information?

▫How will we share it?


ExerciseLet’s Review What We’ve Learned


Scenario•Water has been disrupted to the main

Public Health Department building.

•Initial reports indicate that the water supply line was broken by a construction crew, and repairs cannot be made for at least two days.


Let’s Walk Thru the Steps•Assessment (Planning Section)•Priorities (Command- Form 202)•Objectives / Strategy (General Staff-

S.M.A.R.T./Form 202)•Tactics (Operations, Logistics- Forms 204, 208, 215)•Planning Meeting (Command/General Staff-

Review)•Finalize (Planning)•Distribute (Planning)


Thank you!

Doug Buchananwww.DisasterDoug.com


Incident Action Plan (IAP)

Documents

Transcript of Incident Action Plan (IAP)