Inbox zero-summary

33
E-mail OVERLOAD
  • date post

    18-Oct-2014
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    Technology

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description

A quickly review about Inbox Zero and one strategy to start now

Transcript of Inbox zero-summary

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E-mail OVERLOAD

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your email

has been accumulating because you

don't have time to answer it properly

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you answer 1 email and receive 3 new emails

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you also fear losing track of the emails you haven't responded to

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The idea of not checking your email for 30 minutes can cause hives ?

What if I

'miss' something?

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We have an

“Always on” approach

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BUT

What is the problem ?

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Playing way too much

with your email without success!

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Do you want to be more effective with

your e-mail ?

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Inbox Zero

Roger Camargo April / 2013

http://inboxzero.com

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First, remember:

“ There is no silver bullet ” Frederick Brooks

It’s can help you or not...

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What’s Inbox Zero ?

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Habits to help you empty your email inbox

spend less time playing with your email and more time doing other things

What’s Inbox Zero ?

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- Read - Read (after I’ll answer this)

- Read (mark as unread)

- Read another email - Read (ow! I need to answer this)

never finish...

How we play with email:

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- Processing to inbox zero (move from inbox folder to pending folders)

..after with your inbox empty

- Read pending folders (delete, answer or archive the email)

Inbox Zero way:

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Starting Inbox Zero

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1 Improving your habits

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Lying to yourself doesn’t empty your inbox

Don’t treat every email in your

growing inbox like a gift

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Don’t use email for you TO DO List

Create filters to decrease

undesirable emails

Choose the best time to process and read

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Do Email Less

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2 Processing emails to

Inbox Zero

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Processing

More than checking, less than responding

Quickly reading &doing: Delete, Delegate, Respond (if less than 2 minutes) or

Move to Pending Folders

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3 Reading

pending folders

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Each email in pending folder

is an open loop which needs some action

Pending folders are divided to organise priorities

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Remember:

You can't waste time thinking where is the best place to put

each email

You need few options to be fast

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What is working for me: 1-RespondTo_soon 2-RespondTo_oneday 3-Todo_soon 4-Todo_oneday 5-ToRead 6-Archive

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How to work with these folders?

Every day: Try to empty RespondTo_soon Todo_soon

When have time: Try to empty RespondTo_oneday Todo_oneday ToRead

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Finally, After closing an open loop, you should move these emails to 6-Archive folder

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Pending folders

Archive

Next action

Inbox Zero

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Inbox Zero Start from scratch

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It’s impossible to process all of your email

Strategy: 1 – Process the last 2 or 3 months 2 – Move others emails to Archive / Oldest 3 – Start Inbox Zero TODAY