In House Clinic Orientation

Summer 2014

BUSINESS Sign in on information sheet

Maddie and Hannah – CSD GA csdga@selu.edu

NO CLINIC GA for summer Term 1 Clinic - June 9-26, 2014 Term 2 Clinic – July 7-24, 2014 Midterm / Final conferences are to be

detirmined by your clinic supervisor Nametags? Clinic Applications due early September for

spring 15

CLINIC HANDBOOK / SYLLABUS Must validate syllabus on Moodle in

your clinic section (All Clinic Syllabi will be posted on CSD Majors Moodle)

Must refer to CSD Majors site to access clinic handbook.

Use your handbook to for ANY questions regarding clinic policies / procedures / grades, etc.

You will be held to all clinic policies, procedures, rules and regulations noted in the clinic handbook.

MORE FROM CSD MAJORS BBExternal Links: ASHA Code of Ethics (www.asha.org)

Core Competencies: http://www.asha.org/uploadedFiles/certification/05SLPapp.pdf

LBESPA links (www.lbespa.org) This is information you will need when

applying for your state SLP-A (provisional) license in Louisiana

Each state in the USA has its own licensing board – see each state for state-specific requirements if you plan to apply for a license out of state.

Excel Spreadsheets for logging hours – Buddy list / directions are on CSD Majors

Moodle Typhon will be used for all graduate students

Mrs. Adams will hold a training next week

Student Clinician Responsibilities HIPAA – Confidentiality agreement

http://www.hhs.gov/ocr/privacy/hipaa/understanding/ You have all signed the confidentiality agreement, but we are

working on a new one for accreditation purposes All client files MUST stay in the building and may not be copied Guardians will be asked to review HIPAA law and sign

confidentiality form Confidentiality with report writing

YOU MAY NOT WORK ON ANY REPORTS THAT HAVE NAMES OR IDENTIFIATION INFORMATION OUTSIDE OF THIS CLINIC.

Ask your supervisor how he/she wants you to save documents

Jump drives Final printing of reports (TWO COPIES) verify

addresses!!! All videos must be given to supervisor and any audio recordings

must be deleted CAA complaint process

If you have any problems or complaints about supervisors, clinical methods or any question about ethical / unethical behavior, refer to handbook

SCHEDULES You should be communicating with your supervisor

regarding clinic schedules You will be asked to call clients to set up therapy

ABSOLUTELY NO FILES / CLIENT INFORMATION LEAVE THIS BUILDING

PHONE NUMBERS OF CLIENTS SHOULD NOT BE LABELED WITH CONFIDENTIAL INFORMATION

Maddie will hold a training next week on how to scan files in and out!

The treatment room schedule must be completed outside of my office. Check with your supervisor about blocked out rooms ALWAYS write in pencil Never use names (only initials or file code)

All completed paper work from clients can be stored in the building. Then, all completed paperwork should be given to GA in one stack

Get a WATCH – Cell phones off and put away Don’t linger in rooms if sessions follow yours

Your Supervisor Your assigned supervisor is your primary contact for all clinic needs

Ask how they want to be contacted

Signs off on all clinic contact hours

For 500, 510: TYPHON! New tracking system. We will have a separate meeting

about this

Completes the following grading forms Session observation (optional) Dx session observation (optional) Weekly feedback (oral and/or written) Midterm grade – modified CBS form / grading rubric Final grade – modified CBS form / grading rubric

Best ways to contact supervisor – NOT through texting unless specifically stated.

In-House Supervisors

Mrs. Aimee Adams – aadams@selu.edu Mrs. Pamela Bankston –

pamela.bankston@selu.edu Dr. Ashley Meaux – ashely.meaux@selu.edu Dr. Meghan Savage –

meghan.savage@selu.edu Mrs. Holly Smith – hcsmith@selu.edu Mrs. Roxanne Stoehr – rstoehr@selu.edu

SUPERVISOR LIST IS IN REVISION BUT WILL BE POSTED

Client Paperwork Parent Letter Vehicle Registration – parents must bring to police

station Drop off / Pick up form Policy Statement (new clients only) Medical form Payment form – available from GA

Supervisor MUST sign Client gets pink copy Claire the GA will collect Must have D.L. #, no cash, Checks payable to

“Southeastern” Photo Release (new clients only) Confidentiality Form Other: Case Hx, etc.

Clinician Paperwork

Infection Control Agreement (ALL clinicians) READ: Policy regarding illness / sanitizing Keep this in mind with toileting assistance Cold / flu season

Photo Release Form (300s & 500s only) Verify Syllabus Confidentiality Form (ALL clinicians)

Therapy Materials Room 210 – Clinician Work Room

Keep it clean!!! Room 203 – Diagnostic Room

Dx Materials & Tx Materials ALL DX MATERIALS & AUDIOMETERS MUST BE

CHECKED OUT IN INVENTORY MANAGER (computer on GA counter)

ALL TX MATERIALS MUST BE SIGNED OUT Alert GA if sign out sheet is filled

The check out rule applies for Dx tests and Tx materials from Rm 203 (48 hrs) unless you get special approval by clinic director

We are working on inventory See supervisors for additional materials if

needed

Treatment / Therapy Rooms

You are responsible for keeping the rooms stocked with supplies and clean Alert clinic GA if something is missing /

needed We will know who is in the room at

what times. We have video running in clinic rooms at

all times Get in and out quickly if sessions follow

yours Disinfect Remove your supplies after each

session or store them neatly in the cabinet in the room

EXCEL TRAINING

Buddy list – Use this FIRST Entering and documenting Monthly Attendance Record (MAR) GRADS: Audiology hours must be logged

within semester hours because of the site where they occurred in TYOHON.

Alert GA if you need your previous clinic hours logged in.

Its ALL on CSD Majors Moodle

Other Important Information Staffings – arranged by supervisor –

REQUIRED DAILY Caseload – 1-2 clients to meet 36 hours

minimum Required Clinic Service Graduating Seniors

Must check out last week of classes with Mrs. Adams June 30th or July 28th

Will receive a “Senior” memo Emergency Closure NO paperwork saved on home computer with

SLU Clinic name on it – add ONLY when printed in Campbell Hall

GRADING

Supervisors will use the following forms Session observation (optional) Dx observation (optional) Midterm / final grading rubric (same form

for both) 7 pt scale Supervisor Feedback

Oral and written

AAT – Animal Assisted Therapy

Dr. Davis – handler not supervisor Requires separate screening and release

forms Optional Great Opportunity!

Research - Opportunity

Dr. Mackie starting a study Optional participation by supervisors and

student clinicians Involved answering questions Video taping conferences

Planning Review Client files

Keys / access / location of files Room 210 will be student area Files should not leave 2nd floor of Campbell Hall All files MUST be scanned in / out correctly

Be early – everyday! Professional dress (Wear what they wear) or CSD polos

and pants Be prepared with materials/resources appropriate for

population served Evidenced-Based Practice (EBP)

Review the clinic grading rubric so that you know what skills / behaviors are being graded and observed by your supervisor

Log hours DAILY Use Common Sense!! Be Professional! Problem Solve!! Ask

Questions!! You are being entrusted with someone’s well-being!!

Have fun, LEARN, and be responsible!!