Welcome to the

Katrina Pescador

Director of Library & Archives

Books (18,000 titles) Periodicals (600 titles) Films and videos (8,000) Manuals (8,000) Still images (over 2.5 million) Drawings (10,000) Special Collections (230 personal &

corporate papers) Maps (1,000) Flight Logs (500) Oral Histories (600)

Three full-time staff members One full-time grant funded staff member 35 volunteers

Increase and improve user accessibility Preserve assets for future generations Standardize and improve consistency Improve efficiency and productivity Raise awareness of collections

Fragmented listings (excel, word, filemaker Pro, Mac, & card catalog – refer to next slide

Organization began with SDASM’s secondary sources (books & periodicals)

Purchased an Integrated Library System 2007

Converted card catalog into MARC

Non book records were converted to Excel, and customized search fields were developed for each type of material following national cataloging standards and practice.

Separate listings for each material type in several formatsStandardize cataloging for consistencyDevelop basic keyword lists for subject and aircraft to improve search results

Plan ahead and coordinate Determine appropriate fields (MARC

equivalents) Write instructions for adding data to Excel

sheets Select appropriate keywords Edit sheets before uploading to AeroCat Add link after digitizing Be consistent!

Rapid Capture Station for photos 600 DPI Tiffs/Jpegs Before 60,000 images in 10 years using a flatbed

scanner. With the Rapid Capture Station this number

has more than doubled: 70,000 images digitized in one year!

Need large digital storage capacity and back up!

Digital Asset Management System (DAMS)

Over 100 million views Increased exposure and revenue Public has given us incredible feed back Corrections and info Internal use by staff Tags and comments

analyzed to improveaccount

One person added 50,000 tags! Sample tags

Online catalog, AeroCat: http://s92006.eos-intl.net/S92006/OPAC/Index.aspx

Public online cataloging sites (OAC) Public photo and video sites (Flickr and

YouTube sites) SDASM website www.sandiegoairandspace.org 2-4 can be searched by online search engines

Completed 2-year project to process 200 special collections of personal papers and corporate records.Finding Guides Listed on:Online Archive of California (OAC)SDASM websiteAeroCatFlickr (once photos are digitized)

Create document in Word Convert in Archivist Toolkit into EAD and

MARC Upload to OAC, AeroCat, and SDASM website

Differences between databases (OAC & AeroCat) refer to next slides for formats

Problems transferring data across systems, even when in MARC format

Conversion of Archivists’ Toolkit records into OAC and AeroCat requires additional editing

Problems with Archivists’ Toolkit Archivists’ Toolkit no longer supported

Flickr – over 185,000 images www.flickr.com/photos/sdasmarchives

YouTube – over 1,500 films www.youtube.com/user/sdasmarchives Facebook Library blog Twitter Pinterest

Flickr views average 100,000 per day Flickr comments and tags continue to be of

high value In four years, received over 100 million views

on Flickr In one year, received over a million views on

YouTube and continues to grow

Remote requests have increased by three-fold Onsite visitors have remained the same Income from photo requests have doubled Museum website visits have increased by 71%

Simplify the process (volunteers) Standardize and be consistent Plan in advance (coordination)