Improve Visibility of Documents within Classification

39
Influencing SAP: Customer Connection Delivery Call Focus Topic GTS Customs Management Nadine Engler Project Manager, Christian Stadler, Andreas Moschel Product Owner December 9 th , 2014 Customer

Transcript of Improve Visibility of Documents within Classification

Influencing SAP: Customer Connection Delivery Call Focus Topic GTS Customs Management

Nadine Engler – Project Manager,

Christian Stadler, Andreas Moschel – Product Owner

December 9th, 2014 Customer

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 2 Customer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without

the permission of SAP. This presentation is not subject to your license agreement or any other service or

subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this

document or any related presentation, or to develop or release any functionality mentioned therein. This

document, or any related presentation and SAP's strategy and possible future developments, products and

or platforms directions and functionality are all subject to change and may be changed by SAP at any time

for any reason without notice. The information in this document is not a commitment, promise or legal

obligation to deliver any material, code or functionality. This document is provided without a warranty of any

kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness

for a particular purpose, or non-infringement. This document is for informational purposes and may not be

incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except

if such damages were caused by SAP´s willful misconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results

to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-

looking statements, which speak only as of their dates, and they should not be relied upon in making

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Legal disclaimer

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Agenda

Recap of project timeline and approach

Overview of delivered improvements

Overview of improvements in development

Next Steps

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Customer Connection Focus Topic project

GTS Customs Management - project timeline

Collection of Improvement

Requests

Selection of

improvement

requests for

implementation

Improvements’ development

(delivery as notes/SP)

Productive use in

customers‘ systems

Collect Select Develop Use

Kick-Off Final Call Selection Call Delivery Call

Provide feedback

on productive use

Provide feedback in

development & support

testing

Detailed analysis

and decision on

implementation

Development and

delivery of notes and

support packages

Continuous improvement

of the Customer

Connection process

Follows, moderates

and comments on

improvement request

Submit improvement

requests, subscribe for

IR prioritization

SAP Customers

Project Team

28.03.2014 21.05.2014 23.07.2014 09.12.2014

close project workspace

01.06.2014

Customers

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Improvement Request overview: delivered improvements

ID Title Score Improvement Note Releases

D1328 Add comments within classification 22 2102819 10.0/10.1

D1327 Improve visibility of documents within classification 11 2102819 10.0/10.1

D1375 Fix bug on Classification screen when trying to input multiple

selection

18 2052644 10.0/10.1

D6226 Remove Expired Tariff Numbers from HTS Selection Screen 13 2083856 10.0/10.1

D1348 Implement US aggregation rules on Export Declaration 11 2055067 10.0/10.1

D6236 Product Catalogue 8 2098442, 2081751,

2073768

10.0/10.1

D6201 Number Scheme: Allow More than One Internal UOM to Map to

an External UOM

7 2105120 10.0/10.1

D1336 Mass delete classification 6 2082578 10.0/10.1

D1395 Auto-creation of Shipping to Supplementary UOM for Weight-

based Supplementary UOMs for US Imports

6 2105120 10.0/10.1

Add comments within classification (D1328) https://influence.sap.com/D1328

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 7 Customer

Add comments within classification

When classifying a product, it

is sometimes useful to add

tariff classification decisions

within comments.

These decisions can explain

why an individual code has

been chosen and can help

during customs audits for

example.

Please note that those

comments are language

independent.

The following slide shows how comments can now be added within classification in SAP GTS:

Improve Visibility of Documents Within Classification https://influence.sap.com/D1327

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 9 Customer

Improve Visibility of Documents within Classification

When documents have been added to an existing classification, the existence needs to be indicated by an icon.

In previous GTS versions, this icon is shown in a column on the very right of the tree control. Unfortunately This column will be

hidden when working on the classification and it is not possible to rearrange the order of those columns:

For customs audits for example, a clear classification documentation is needed: it needs to be shown why a specific product

was classified in a certain way. The following slide will show how the visibility of documents within classification was

improved.

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Improve Visibility of Documents within Classification

The following slide shows how the visibility of documents within classification was improved:

In the area “Attachments” it is now

possible to display, add or delete various

documents as attachments in different

formats.

In previous versions, it was possible to

define attachments for products and legal

regulations.

Now, attachments can be defined for the

classification itself as well.

Visibility was also improved by having

only one icon displayed for existing

attachments.

Visibility was improved by displaying the

corresponding area the attachment

belongs to: classification or legal

regulation for example.

Fix bug on classification screen when trying to input multiple selection https://influence.sap.com/D1375

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 12 Customer

Fix bug on classification screen when trying to input

multiple selection

Improvement Request

You want to use the multiple selection to select customs products. However, this is possible only if a value was entered in the

field for product numbers beforehand.

The following transactions are concerned

/SAPSLL/PRODUCT_02

/SAPSLL/PRODUCT_03

/SAPSLL/PR_PRCON_02

/SAPSLL/PR_PRCON_03

/SAPSLL/PR_CUSTOMS02

/SAPSLL/PR_CUSTOMS03

Request Reason

The system behavior described always requires an entry in the field for product numbers, even if only the multiple selection is

to be used.

Improvement and Benefit

This correction allows direct usage of the multiple selection for the product number field without previous single entry.

User-friendliness is improved, and time is saved.

Remove Expired Tariff Numbers from HTS Selection Screen

https://influence.sap.com/D6226

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 14 Customer

Remove Expired Tariff Numbers from HTS Selection

Screen

Improvement Request

During product classification/reclassification, the system shows HTS numbers with Valid To dates that are in the past. GTS

should only display the HTS numbers where the valid-to date is equal to or exceeds the current date.

Request Reason

The system behavior described always requires an entry in the field for product numbers, even if only the multiple selection is

to be used.

Current pain points and obstacles

The presence of end dated (i.e. invalid) HTS numbers clutters up the selection screen and makes it difficult to read. It also

increases the risk of assigning an expired HTS.

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Remove Expired Tariff Numbers from HTS Selection

Screen

A new icon allows now to display or not invalid numbers

in order to make an easier classification possible within

SAP GTS

Note: Per default, expired numbers are not displayed

=

=

Implement US Aggregation Rules on Export Declaration https://influence.sap.com/D1348

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 17 Customer

Implement US Aggregation Rules on Export Declaration

There are aggregation rules in the system for EU, but not for US. AES filing for US requires that materials get aggregated by

commodity and country of origin to identify which lines require filing

Current pain points and obstacles

Inability to aggregate products requires the users to file at a material level rather than by commodity level. As a result,

companies either over file, or they waste time manually deleting line items that are under value. One client had 78 line items

and only 2 of the lines had to be filed. The user had to manually delete 76 lines. I believe SAP's intent was that because this

was automated, it would be seamless and no issue to just over file. However, right or wrong, some companies do not

maintain COO for all products (this would create unnecessary error on incompletion procedure), some companies do not

maintain commodity for all products (only classifiy if over $2500), and these would also create errors in incompletion. In an

example like this, it was easier to delete 76 lines, then it would be to follow proper channels and get products

classified. However, if aggregation rules were in place, neither of these would be an issue, as it would have only found 2

eligibile products

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Implement US Aggregation Rules on Export Declaration

Improvement

The system summarizes identical declaration items when you send a declaration to the AES system, and it aggregates values

and quantities.

Benefit

The summarization of the identical declaration items reduces the volume of data to be transferred to AES and accelerates the

processing of the export declaration.

Delivery

You activate the item aggregation by assigning an aggregation schema to the communication activity sequences concerned in

Customizing. For more information about that, see the manual activity section of this SAP Note.

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Implement US Aggregation Rules on Export Declaration

Customizing

Path in the SAP Customizing Implementation Guide:

-> Global Trade Services

-> Customs Management

-> Communication Processes

-> Define Control Settings for Communication Processes

The aggregation schema CUSE1 needs to be

assigned to the activity sequence CUSEX

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Implement US Aggregation Rules on Export Declaration

System Example

This declaration was sent to the AES system and

the corresponding Shipper´s Export Declaration

shows that the positions were aggregated:

Positions 1 + 3 + 4 + 5 + 6 = 7500 UDS

and

Position 2 = 1500 UDS

The customs declaration below shows a document with 6 positions. Only position 2 is a different one. All others are identical:

Product Catalogue

https://influence.sap.com/D6236

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Product Catalogue based on Customs Declarations

Improvement Request

Selection of a product catalog for all declared import or export documents in a period.

Request reason current pain points and obstacles

High manual effort to select the relevant products

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 23 Customer

This new product catalogue displays

all products which were used in

customs declarations during the

selected period and compares master

data to aggregated document data in

the system.

The example shown in the screen shot

displays 3 descriptions used for the same

product:

- Keks (in the product master/ in dark blue)

- Keks (in a customs declaration)

- “2” (in another customs declaration)

Product Catalogue based on Customs Declarations

Number Scheme: Allow More than One external UOM to Map to an internal UOM

https://influence.sap.com/D6201

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 25 Customer

Number Scheme: Allow More than One external UOM to

Map to an internal UOM

Improvement Request

There are several UOMs from the data providers that can map to a single UOM. However, GTS does not allow more than one

external UOM to map to an internal UOM.

For example, the data provider supplies a list of tariffs with UOM of PC (Piece) PCS (pieces) and NO (number). Typically, the

material master is set up as EA.

When trying to get the Alternate UOM to populate on the material master, can only map EA to one UOM (Number, Piece, and

Pieces, are all 1:1 mapping, but system only allows you to pick one of those UOMs to map against EA in configuration).

Example:

Tariff Number UOM

1401202010 NO

3213900000 PCS

Because of this limitation, heavy additional maintenance is required to convert all the parts with EA UOM on Material Master to

the other UOMs that represent an individual unit on product master/material master for export and import electronic filing. It

would save a lot of time if can do a mapping via configuration and then only manage the master data on an exception

only. The same issue applies for KG and KGM.

Request reason current pain points and obstacles

Able to map EA to one of the UOMs via configuration, but have to perform manual maintenance on material master/product

master to map the internal UOM to external UOM on all other parts classified with the other tariff that also represents an

individual unit. Very labor intensive (or have to build LSMW).

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 26 Customer

Number Scheme: Allow More than One external UOM to

Map to an internal UOM

Now it’s possible to convert several external UOM to one internal UOM, for example NO and PCS to EA.

For the conversion in the opposite direction, for instance UOM for depreciation quantities in an export declaration,

there must be a unique assignment. This assignment is made by flagging an external UOM as a primary unit for a

particular internal UOM, for example NO for EA.

Mass delete classification

https://influence.sap.com/D1336

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 28 Customer

Mass delete classification

It is now possible to delete product classifications only in the customs product master and thus for one product.

Using the transactions mentioned below, you can mass delete product classifications within a numbering scheme:

- /SAPSLL/PRCL_001_DEL (Delete Classifications via Worklist) --> import control classification numbers

- /SAPSLL/PRCL_002_DEL (Delete Classifications via Worklist) --> export control classification numbers

- /SAPSLL/PRCL_CUS_DEL (Delete Classifications via Worklist) --> tariff numbers and commodity codes

Depending on the number of products to be processed, the effort involved in maintenance is reduced immensely.

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 29 Customer

Mass delete classification

Delete Classification of Products in Mass Processing:

The screenshots show the steps of

the deletion process: in step 3, a

new icon allows to delete

classifications via worklist.

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Mass delete classification

Note that this functionality is also available in the area Compliance Management:

Import Area - Transaction

/SAPSLL/PRCL_001_DEL

Export Area - Transaction:

/SAPSLL/PRCL_002_DEL

Auto-creation of Shipping to Supplementary UOM for Weight-based Supplementary UOMs for US Imports https://influence.sap.com/D1395

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 32 Customer

Auto-creation of Shipping to Supplementary UOM for

Weight-based Supplementary UOMs for US Imports

Improvement Request

For all Supplementary Tariff UOMs, GTS requires that the user manually calculate and load the Shipping UOM to

Supplementary UOM.

For weight-based Supplementary Tariff UOMs, GTS should calculate the conversion based on the product Net Weight.

For example:

SAP shipping UOM = Each and the Product weighs 0.5 kg and the US HTS code requires that the product be reported in KG

GTS should calculate the Supplementary UOM based on the shipping quantity and the product weight (rounded to whole

numbers for customs reporting)

If the product is shipped in cases, GTS should run the calculation based on the number of EACH per CASES, the number of

cases shipping, and the weight per EACH to comprise the KG quantity.

This could be accomplished in master data, or transactionally at the time of the entry filing.

Request reason, current pain points and obstacles

When a material is classified, it is difficult to remember to also modify the UOM conversion table in GTS to include any

Shipping UOM to Supplementary UOM conversions.

If the conversion is not in the UOM table in the GTS material master, US Customs will reject the customs entry due to an

invalid tariff UOM.

For weight-based products, this method is particularly challenging. When a material's weight is updated in SAP ECC, the new

weight is pushed to SAP GTS. However, there is no way to know that the weight is updated so, any conversion factor that

was manually entered in the UOM conversion table in GTS is no longer valid. This results in incorrect reporting (and potential

increased or decreased duty tax payments) for the material being imported.

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 33 Customer

Auto-creation of Shipping to Supplementary UOM for

Weight-based Supplementary UOMs for US Imports

Prior to this development, if conversion for a weight-based supplementary UOM and UOM of item/shipping quantity

is defined in the product master, the quantity for this supplementary UOM is calculated based on item/shipping

quantity and this conversion. This is an existing standard SAP GTS functionality.

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 34 Customer

Auto-creation of Shipping to Supplementary UOM for

Weight-based Supplementary UOMs for US Imports

With this development, in addition to the existing standard SAP GTS functionality, if conversion for a weight-based

supplementary UOM or UOM of item/shipping quantity is not defined in the product master, the quantity for this

supplementary UOM is calculated based on the item net weight.

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 35 Customer

Improvement Request overview: improvements in

development

(*1) only planned - no commitment concerning release dates

ID Title Planned Delivery(*1)

Releases(*1)

D6212 Cockpit for Messages E_EXP_FUP in AES Germany H1/2015 10.0/10.1

D6235 Additional information in material master H1/2015 10.0/10.1

D1372 Enable PDF forms printing from a local machine H1/2015 10.0/10.1

D1349 Create option for Not Relevant item categories (intangibles) in the

export declaration

H1/2015 10.0/10.1

D6222 Assignment of qualifier to document code H1/2015 10.0/10.1

D1353 SCAC/IATA maintenance redundant H1/2015 10.0/10.1

D6216 Problems after archiving customs documents must be solved H1/2015 10.0/10.1

D6225 Simultaneous Classification of HTS for Multiple Legal Regualtions H1/2015 10.0/10.1

D6200 Allow for Line Item "Assists" for US Imports H1/2015 10.0/10.1

D6230 US Import Reconciliation Requires Several Enhancements H1/2015 10.0/10.1

D6301 Improve Retransfer Commodity Codes to Feeder Systems H1/2015 10.0/10.1

D1351 Notify User Currency Required on Export Declaration H1/2015 10.0/10.1

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 36 Customer

Improvement Finder

Find delivered improvements easily by using:

www.sapimprovementfinder.com

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What’s next ?

Additional Delivery Call in H1 2015

Adopt the new improvements in your productive environment

Share your experience with us

Promote Customer Connection within your communities

Do you have additional Improvement Requests ?

Request a new project cycle with the help of your SAP User Group / Special

Interest Group

Questions & Answers

© 2014 SAP SE or an SAP affiliate company. All rights reserved.

Thank you

For further questions:

Nadine Engler

T +49 6227 7-47425

E [email protected]

www.sap.com

Nadine Engler

Preparation Lead |QGP Customer Connection

SAP SE | Dietmar-Hopp-Allee 16|69190 Walldorf| Germany

T +49 6227 7-47425 | F +49 6227 78-23814

E [email protected]

www.sap.com