Imports…and the Errors they Bring to the Table Michele Borucki CoursEval Implementation & Success...
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Imports…and the Errors they Bring to the Table Michele Borucki CoursEval Implementation & Success Specialist
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Transcript of Imports…and the Errors they Bring to the Table Michele Borucki CoursEval Implementation & Success...
Imports…and the Errors they Bring to the Table
Michele BoruckiCoursEval Implementation & Success Specialist
>You will be able to:– Identify and resolve common import errors– Understand what different errors mean– Identify a process level failure– Configure your system for optimal import success– Minimize import risk
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At the end of this session
Always Check the Log
>Check the import log after every import> Look closely at:– Errors– Detailed Warnings– Import failures due to configured thresholds
>Take a glance at:– New– Existing/No Update– Updates– Detailed Information only
>A percentage of bad data in a file will stop the file from processing– This percentage is set up in the Import Settings
>These errors turn the report icon red icon– Set the Process Error drop-down to ‘Yes’ to see the errors
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Stop! What Halts Processing?
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Import Summary
# Records = New + Error + Update + Existing
>The Import Log shows the details>Are the easiest to resolve>Stop a single record from processing/no data is
brought in>Typically mean that data is missing from the import
fields or the data is not formatted correctly
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Errors!
>Can be:– Invalid data in field
• Invalid Email
– Required field is blank• Email Address not supplied• User Name not supplied• Each import has its own specific errors
– Others• Duplicate record removed• Student/faculty not found
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Errors!
> 'Warnings,' will show data that is not found or skipped during the import – Information is Not Found
• Responsible Faculty not found• Student not found• Graduation Year
– E.g. 2017 is more than allowable for the program
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Detailed Warnings
>You can:– Manually correct the file
• Remember that the next import may have issues to
– Manually correct the data in the source system it is retrieved from and recreate the import files• Re-Run the imports
– Get IT to correct the data and files for you
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Correcting the Data
>Shows the new data that has imported successfully into CoursEval
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New
>Shows the data that already exists in CoursEval
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Existing/No Update
>Show the data that has been updated in the import>Each data change is logged>Occur when the 'Overwrite Option' is selected in the
import or is selected in the import settings> In the Department Import, overwrite existing values is
always turned on
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Updates
Detailed Information only
>CoursEval TM processes that run during the import– Password generation– Course student enrollment count update– Number of roles added– Number of Surveys synchronized to student enrollment
>Shows summary of what happened
Questions
>Click here for more information on import errors or visit the Help Center.
>What problems are you having?
