Importing Into MUNIS

Importing Into MUNISKASBO ConferenceMay 2014Presented by: Erin HarlowKenton County School DistrictSupervisor of Accountingerin.harlow@kenton.kyschools.us1Mar-14Select Account in GL Inquiry

After finding your accounts, be sure to select Browse first

Select the Excel button to exportCreate your amendmentCalculate the change in your budget

Create your amendment . . .Sort spreadsheet by Change in AmendmentDelete accounts that do not require a change

Create your amendment . . .

Add your Debit and Credit Column see column J

Multiply your Credits by -100 (negatives are not allowed) and Debits by +100 to create column KColumn F-Column EC= Neg ChangeD=Pos ChangeCreate your amendment . . .

Select entire spreadsheet Change Format to TextSave As Use the Excel Worksheet and file name 3480amendSelect AllCopy to Budget Template

Copy to Budget TemplateCopy account codes-You cant select the column header, you have to select each cell

Copy D/C column

Copy amount VERY IMPORTANT after you select your amounts in file 3480amend, when you switch to the Budget Template file, you must RIGHT CLICK and select Paste Values instead of All so only the numbers are copies and not #REF# because of the formula

Copy to Budget Template Cont..Modify columns E, F, and G in row 1 and copy down to all rows in the spreadsheet. Column E is the individual line desciption, F and G are reference fields from the budget header screen.

Copy column K, the B, down to the last row in the amendment

Save file to Import

Save as Formatted TextSave file to Import . . .

Select YESSave file to Import . . .Close Excel

Select NO

Import Into MUNISGo into Import JournalsDefine: Import Source should be Budget Import FileImport File find your .prn fileBudget amendment type should be 1 for only expenditure amendments and type 3 for amendments with both revenue and expenditures

Importing Budget Amendments

Import Into MUNIS

Import Into MUNIS . . .Select the Pre-Edit buttonNo Errors were Found should appear select OKSelect ImportPrint or Spool your amendment reportExit the Import JE menu and go to the Budget Transfers & Amendments MenuSelect Browse all your own journals and select your journal to postAdjustments can be made if you forgot an accountImport Into MUNIS . . .If errors were found, a print option would appear for you to print the errorsErrors that I have encounter while learning this processForgot to copy the column K, the B down to all rowsForgot to change my credits to positive numbers