Implementing the University Strategy: Ensuring Success

Jon F BaldwinRegistrar

“50 by 50” – How will we get there?

• Ambitious University Strategy

• Clear mission and purpose

• Work just beginning

• Creativity and innovation combined with effective project management

• Put the University Strategy at the centre of what we do

Implementation Plan

Each Strategic Goal will have a Project Plan settingout:

• Academic lead• Admin/Management lead• Project Team (cross functional)• Key objectives and activities• Main Benefits and Key Performance Indicators• Risk Assessment• Projected budget

Implementation Plan

• Estimated cost of £1.5m; £3.5m; £4.5m; £5m over the next four years

• Timescales to be reviewed following prioritisation of goals

• Plans embedded within Microsoft Project for ongoing monitoring and tracking

• Project plans to be further developed• Project teams to be formed

Project Management function

• New Project Management function required

• Provide market intelligence and planning support for existing goals and new ideas

• Closely aligned to Communications Office, especially internal communications

• Initial £100k to be funded from Strategy

We need to consider ...

• Prioritisation of goals• Setting measures, targets and achievable

milestones (through Project Teams)• Monitoring progress• Rewarding success • £ £ £ ! !• Capacity: how many projects can we run?• Resourcing/training needs• Outsourcing versus insourcing

Funding the Strategy

• Phasing of spend• Seed corn money to enable initial

investigations• Embed into normal University monitoring

process: 5-year plan, Budget Steering Group• Rationalise existing processes• Ensure value for money

Raising Funds

• £200 million investment required (estimate)• Develop more commercial activities -

increased expectations of CRAG • Set challenging but realistic targets for

donations - increased expectations of DARO• Increased expectations for research grant

income and industrial income

Communicating Progress

• Regular updates

• Maintain momentum

• Involve departments (academic and administrative)

• Recognise when projects aren’t progressing – and remedy asap

Opportunities

• Involvement of Warwick staff• Quick wins from smaller projects• Interfunctional/cross departmental working• Revitalise Warwick income generation ‘ethic’• Innovation, creativity and collaboration• Clarity of University mission and purpose

What Happens Next?

• Incorporate ideas from today

• Project teams to meet and agree project plans, including milestones and targets

• Further analysis of budgets – cost and income

• Priority funding allocated to work on key goals

Financial Management

• 2007/08 priority funding to be allocated in September

• Remaining 07/08 funding to be allocated in November, subject to student recruitment targets

• Ongoing funding to be integrated within the 5 year planning process

Future Innovations

• Bids to be received through departmental 5 year plans

• £100k innovation fund (for low cost ideas or relating to support goals only)

Monitoring and Reporting

• Annual ASDAR process to evaluate and monitor all existing activities against strategic aims

• Quarterly Strategy progress reports to Senior Management Team

• Annual Strategy Report to Steering

• Progress Report to Council in 2010

How will we ensure success?• Put the University Strategy at the centre

of what we do

• Refocus departmental priorities

• Embed goals within our activities

• Creative thinking and innovative ideas

• Interfunctional and cross-departmental teamwork

• Effective management and monitoring of projects