Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar -...

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Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief Executive

Transcript of Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar -...

Page 1: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Implementing Patient Safety Programmes – the story no one ever

wants to tell!

Expert Seminar - Paris

22 – 24 May 2006

Sue Osborn/Susan Williams

Joint Chief Executive

Page 2: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

National Patient Safety Agency

“ to improve safety of patients by promoting a culture of reporting and learning from patient safety incidents affecting patients receiving National Health Service funded care”

Page 3: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Purpose of NPSA

Help the NHS to:• learn from things that go wrong• develop and implement solutions to problems• improve patient safety in frontline services

Focus on:• systems not individuals• learning not judgement• fairness not blame• openness not secrecy• all care settings not just acute

Page 4: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

National Health Service

England

Scotland

Northern

Ireland

Wales

Page 5: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

National Health Service

• State funded healthcare system• 3rd largest employer in the world behind Chinese

Army and Indian Rail Industry• Biggest organisation in Europe

Page 6: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

UK context

• Population 65 million• 560 NHS Healthcare Organisations• 2 million prescriptions every day• 360 million patient contacts over a year• 40-50 million clinical decisions per million population per year• Budget £92.6 billion ($170.3 billion)• 7% of Gross Domestic Product (US 13.6%)

Page 7: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

The National Patient Safety Agency

• Collect and analyse information on adverse events from local NHS organisations, NHS staff and patients and carers:

• Assimilate other safety-related information from a variety of existing reporting systems and other sources in this country and abroad;

• Learn lessons and ensure that they are fed back into practice, service organisations and delivery;

• Where risks are identified, produce solutions to prevent harm, specify national goals and establish mechanisms to track progress.

Page 8: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

National Reporting & Learning System

• electronic system to enable NHS organisations,

staff and patients to report patient safety

incidents to a national database

• links to local risk management systems

Page 9: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

• Source: Seven steps to patient safety: a guide for NHS Staff (NPSA)

‘any unintended or unexpected incident which could have or did lead to harm for one or more patient receiving NHS funded healthcare’

Patient safety incident

Page 10: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NRLS

Page 11: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Five levels of severity

• No harm

–Those prevented (near miss)–Those that were not prevented

• Low harm• Moderate harm• Severe harm• Death

Page 12: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NRLS dataset

‘What’, ‘When’, ‘Where’ … and a little ‘How’ & ‘Why’

but NOT Who

notification and basic learning data

hypothesis generating

single high level dataset

specialty extracts

free text to help understanding

data analysis tools

flexibility over time to develop new data fields

stable during national roll out

Page 13: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Overview of analysis of NRLS data

• Routine monitoring reports• Thematic analysis• Ad hoc analysis• Benchmarking information for trusts• Exploratory

– Reviews of selected incidents– Data mining

• The Patient Safety Observatory: analysis of other data sources

Page 14: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Patient Safety Observatory

• Building a memory: Preventing harm, reducing risks and improving patient safety

Page 15: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Number of incidents and reporting trusts

Page 16: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Table of incident reports by care setting

Page 17: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Table of incident reports by degree of harm

Page 18: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Total reported incident types

Page 19: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Who reports:staff type (where known)

No. %

Ambulance staff 738 0.58

Dental staff-general and community 135 0.11

Diagnostic and therapeutic staff 5875 4.62

Manager 4629 3.64

Medical staff 9741 7.67

Nurse/midwife/health visitor 87079 68.53

Optician optometrist 12 0.01

Other 12044 9.48

Pharmacy staff 3050 2.4

Support staff (clinical and administration) 3759 2.96

Total 127062 100.00

Page 20: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types

• Acute/hospital sector• Ambulance services• Mental health• Learning disabilities• General Practice

Page 21: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types in acute/general hospitals

Page 22: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types in ambulance services

Page 23: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types in mental health services

Page 24: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types in learning disability services

Page 25: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types in general practice

Page 26: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Turning information into learning

Page 27: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reported incident types in acute/general hospitals

Page 28: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Acute incidents: medication process

Medication Process Frequency %

Administration/supply 24791 61.5

Prescribing 6454 16.0

Preparation of medicines 6315 15.7

Other 518 1.3

Monitoring 1778 4.4

Supply or use over the counter 269 0.7

Page 29: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Description of medication incident

Description Frequency %

Wrong/unclear dose or strength 7459 18.5

Omitted medicine 6851 17.0

Wrong drug or medicine 4203 10.4

Wrong frequency 3813 9.5

Wrong quantity 2337 5.8

Wrong/transposed/omitted medicine label

1661 4.1

Page 30: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Bench marking information: feeding back to individual organisations

Page 31: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NPSA Activity Analysis

For

Chief Executive, NHS Foundation Trust

Page 32: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Feedback to individual organisations

• Report available to individual organisation via secure internet site

• Password protected-only NHS organisations can access

Page 33: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NRLS extranet launch

• New service available to all NHS organisations in England and Wales from 2 May 2006

• Each NHS organisation has their own individual report providing a comparison between their data and similar organisations over a 3 month period

• Similar organisations are “clustered” in line with existing definitions

• Reports to be made available quarterly

Page 34: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NHS organisation clusters

• Ambulance• Mental Health• Learning Disability• Primary Care Organisations• Large Acute• Medium Acute• Small Acute• Acute Specialist• Acute teaching

Page 35: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 36: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 37: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 38: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 39: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 40: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 41: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Influencing Role

Page 42: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

An Example of Influencing Role –Connecting for Health

• To deliver IT systems which improve clinical safety.

• To provide suppliers with an easy to use and robust safety management system.

• To provide Trusts with assurance and clear guidance on the actions they need to take to ensure systems are deployed in an effective and safe manner.

Page 43: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Requirements

All CfH products and every request to connect with

spine must have:• End-to-end hazard assessment• Safety case• Safety closure report

Must have clinical authority to deploy (issued by Clinical Safety Officer or Director of Knowledge Process and Safety) before products can be accepted into integration testing and deployment

Page 44: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Clinical Safety Organisation

Risk Reduction BoardChair: NHS Trust Clinical Director

NHS CfH Clinical Risk and Safety Team

Chair: Sir Muir Gray

NHS CfH ClinicalSafety Officer

Maureen Baker

Technical AssuranceTest Manager

Project or ComplianceSafety Officer

Clinical Experts

Supplier SafetyOfficer

NHS CfH ProgrammeBoard

Page 45: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Clinical Risk Minimisation

Programme of work to that allows identified safety solutions to be fed into CfH – includes

• Right Patient Right Care• Safer prescribing • Safer handover

As problems identified through NPSA’s Patient Safety Observatory, those with technology solutions can be fed into CfH through this work programme

Page 46: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Embedding SafetyEducational Module for Junior

Doctors

• Aimed at doctors in second foundation year.• Module linked to patient safety learning requirements

in AoMRC’s Curriculum for Foundation Years• Educational material to be available online at

www.saferhealthcare.org• Material will support clinical tutors in Trusts to deliver

module

Page 47: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Content of educational module

• Principles of human error• Principles of risk assessment• Safer systems• Learning from when things go wrong (including

incident reporting and RCA)• Being open• Doctors Net – 39,000 interactions with online

materials on patient safety

Page 48: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Solutions: preventing errors: a hierarchy

Design out the potential for harm

Make incorrect actions correct

Make wrong actions more difficult

Make it easier to discover errors

Page 49: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Preventing errors: a hierarchy

Design out the potential for harm

Page 50: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Preventing Errors: a hierarchy Before After

Page 51: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Solutionsinformation design for patient safety

Good

Bad

Good

Bad

Page 52: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Safe medication practice

• Improving infusion device safety (Safer Practice Notice 02)• National standards for dispensed medicines• Oral liquid medicines and feeds (Design)• Developing a new connector for spinal therapy (Design)• Guidance on safe medication packaging (Design)• Reducing patient safety incidents associated with

anticoagulants• Safer practice with high dose morphine and diamorphine

Page 53: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Solutions / Safer PracticesForms of NPSA advice

• A patient safety alert requires prompt action to address high risk safety problems

• A safer practice notice strongly advises implementing particular recommendations or solutions

• Patient safety information suggests issues or effective techniques that healthcare staff might consider to enhance safety

Page 54: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 55: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Learning about falls and use of bed rails

Page 56: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Acute incidents: patient accidents

Patient Accident Incidents Frequency %

Slips, trips, falls 128354 91.5

Collision/contact with an object 6098 4.3

Contact with sharps (includes needle stick)

1519 1.1

Inappropriate patient handling/positioning

1093 0.8

Exposure to cold/heat (includes fire) 1176 0.8

Exposure to hazardous substance 722 0.5

Other 1355 1.0

Not stated 6 0

Page 57: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

National Reporting & Learning System: falls

• Analysed random samples of 500 falls in detail in acute settings

Page 58: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Where do patients fall? (n=500)

32%

28%

18%

10%

9%2%1%

fall whilst mobilising

fall from bed

fall circumstancesunclear

fall from chair

fall from toilet orcommode

fall in bathroom orshower

fall other

Page 59: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Falls from bed (n=140)

7%

36%

54%

3%

fall from bed withbedrails

fall from bed definitelywithout bedrails

fall from bed probablywithout bedrails

fall from sitting positionon side of bed

Page 60: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Severity of injury in falls from bed

0

5

10

15

20

25

30

35

40

45

fall from bedwith bedrails

fall from beddefinitely without

bedrails

fall from bedprobably without

bedrails

fall from sittingposition on side

of bed

num

ber o

f inc

iden

ts no harm

low

moderate

severe

death

Page 61: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

100 with/100 without bed rails

site of injuries in fall from bed

0

5

10

15

20

25

arm bottom chest head leg/hip spine other

location of injury

nu

mb

er

of

inc

ide

nts

no bedrail

bedrail

Page 62: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Incidents directly involving bedrails

0

5

10

15

20

caught bybedrail

struck bedrail trapped limb other (bedrailfell off onto

foot)

nu

mb

ers

no harm low moderate

Incidents involving bedrails

Page 63: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Learning about the misplacement of

nasogastric tubes

Page 64: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Misplacement of NG tubes:the incident

On Thursday 5th December 2002 an NG tube was inserted to allow

the feeding of an 8 year old girl. The standard tests for placement

were performed and feeding commenced

Unbeknown to all, the tube had been inadvertently inserted through

the trachea and bronchus into the left pleural space

Despite repeated tests the misplacement was not recognised for 24

hours during which time she was fed through the tube

The subsequent chest infection could not be treated adequately and

on 22nd December 2002 the girl died at home

Page 65: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Methods for checking position

• Observation for respiratory distress during insertion• The ‘whoosh’ test

– Insufflation of tube with air whilst auscultating over epigastrium• Testing of NG aspirate for acidity

– Litmus paper – pH paper

• X-ray• Observing ‘bubbling’ when tube placed under water• Experimental methods

– Use of carbon dioxide detectors– Enzymatic analysis of NG aspirate

Page 66: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

What had gone wrong?

• Understanding gained whilst writing report for Coroner• Information from:

– Timeline• Constructed by risk management department• Based on physiotherapy records

– Statements– Literature search– Tests carried out on unit

• Two tests used:– The ‘whoosh test’ – Testing of aspirate with litmus paper

Page 67: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Coroner’s recommendations

• Alert Trusts about risks associated with litmus paper• ‘Whoosh’ test to be withdrawn from use• A review of the next edition of the Marsden Manual • Feed manufacturers to be required to show the pH level of their

food• Tube manufacturers to include advice on appropriate tests for

placement• Consideration of a scheme for reporting adverse events and

lessons learnt nationally – National Reporting and Learning System

Page 68: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NPSA involvement

Coroners recommendations based on one case• Patient Safety Managers identified 10 more deaths • Literature review, No test perfect, pH and x-ray most

reliable• Range of 0.3% - 20% misplacements reported in literature • Limited studies in UK, particularly in relation to neonates• NRLS not in operation at the time Potential for aggregate Root Cause Analysis

Page 69: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Aggregate RCA

• Powerful method of determining underlying causes across a number of incidents

• Originally developed in high hazard industries• Advantage - actions taken to improve care are

based on information from a number of events and so are more likely to address common problems.

• Not been done before in UK

Page 70: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Root causes

• Use of unreliable bedside tests

• Limited awareness of risks

• Lack of decision tree

• Lack of competency based training

solution ‘fast tracked’

Page 71: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NG Alert and Carer Briefing

Page 72: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Compliance

• 99% of acute trusts compliant• 85% of primary care trusts

Page 73: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Learning about MRI scanners

Page 74: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

MRI scanners and metal: the risks

• Metal within the body, such as pacemakers, could be displaced with fatal results.

• Metallic equipment attached to the patient can malfunction.

• Metal attached to the patient, such as callipers could result in a dislocation or fracture

• Loose metal objects become projectiles, with potential for fatal injury if a patient or staff member is in their pathway.

Page 75: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Starting point

• USA fatalities brought to NPSA attention prior to NRLS rollout

• Professional bodies ‘guidance is in place in the UK’

• UK managers state a problem is ‘extremely rare’

Page 76: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NRLS data

• 526 reports of PSIs in MRI units• 31 of these reports related to implants • Five pacemakers, one implantable

defibrillator, one heart valve and three aneurysm clips went undetected. All of these are potential fatalities.

Page 77: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NPSA observatory

• NHSLA – pacemaker/MRI fatality• MHRA – 200 reports related to MRI• Literature – 14 deaths in other countriesVisits by PSMs • Small projectiles almost everyday occurrence• Frontline staff depending on constant vigilance rather

than safer systems• Significant variations in strength and number of barriers

between units

Page 78: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Proposals

NPSA to work with clinical experts and frontline staff:• To develop patient centred written and visual

information • To scope the formation of a comprehensive register

of MRI compatible materials. • To scope and cost a pilot of additional physical

barriers such as metal detectors.• To improve staff documentation and procedures (e.g.

referral forms and checklists) to take account of human factors.

• To support commissioning for patient safety in MRI

Page 79: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Learning for safer patient

identification

Page 80: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Information from NRLS

• Search on “patient incorrectly identified” = 1506 incidents

Page 81: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Error types

Error types Number

Percent of total

a) Mismatches between patients and the documentation on their samples, records, blood transfusion samples and products, and medication. 975 64.7

b) Missing wristbands or wristbands with incorrect data on them. 236 15.7

c) Mismatches between patients and their medical records. 155 10.3

d) Failures in the manual checking processes. 140 9.3

Total 1506 100.0

Page 82: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Error type by location in acute/general and mental health

Location Mismatches with the

documentation

Wristband use

Mismatches with medical

records

Manual checking process

Ward 329 112 46 53 Laboratory 161 4 4 7 Accident and Emergency 121 15 6 5 Outpatients 78 3 41 19 Radiology 85 14 13 19 Operating theatre 48 39 15 12 General areas 73 18 17 4 Intensive Care Unit 28 14 4 6 Day Care Services 10 3 4 4 Recovery Room 3 8 Anaesthetics 1 Ambulatory Care/ Independent Treatment Centre 1 Therapy 1 Mental Health Unit (ward) 1 Other 14 2 2 2 Total 952 232 153 132

Page 83: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Missing wristbands or wristbands with incorrect data

Specialty No wristband in place Incorrect data on the wristband Totals

Surgical Specialties 29 37 66

Medical specialties 28 22 50

Diagnostic services 25 10 35

Obstetrics and Gynaecology 25 9 34

Accident and Emergency 5 7 12

Dentistry-General and Community 1 1

Anaesthetics 1 1

Other 13 24 37

Total 126 110 236

Page 84: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NPSA patient ID programme

Wristband Safer Practice Notice Nov 2005Identified 236 reports to NPSA of errors concerned with missing or incorrect wristbandsAction for NHS:•Ensure acute hospital inpatients wear wristbands that accurately identify them•Make effective arrangements for implementing and monitoring this action

Page 85: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Solutions work programme:

• Right Patient, Right Care

• Correct site surgery (Patient Safety Alert 06)• Wrist band compliance (Safer Practice Notice 11)• Standardisation of wrist bands• Exploration of bedside checking• Programme of work to reduce the risk of patients receiving the wrong blood during transfusions

Page 86: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Learning from deaths

Page 87: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Crash call trolley incidents – Jan – Feb 2005

• Delay in response to crash call.• No support given by ward staff to patient who had arrested until arrival of crash call doctor.

Door locked/no equipment/ no resuscitation attempted despite no knowledge of patient status re resus.

• Attempt to call crash team to collapsed patient. Subsequently found that crash call phone in switchboard accidentally left off the hook.

• Patient coughing up some bright red blood following radiotherapy. Crash Team call. Apparatus missing from crash trolley/emergency lights not working/insufficient staff to cope with the situation.

• Patient suffered cardiac arrest. Crash trolley found not to have been replenished with essential drugs following previous use.

• Equipment on crash trolley was incomplete rendering it unusable and delaying the ability to remove vomit of patient to obtain a clear airway.

• Cardiac arrest call. Incomplete equipment on crash trolley meant unable to provide appropriate care.

• Patient collapsed whilst on commode in community. Dr called and declared patient dead. After doctor left patient found to be alive. Crash team called.

• 2 PSIs for same incident. Patient’s condition declined to cardiac arrest without appropriate monitoring or outreach team being called.

Page 88: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 89: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Example of NRLS/PSO -tracheostomy

• Clinical concern re transfer from ICU to general wards• NRLS: 36 incidents, one death• NHSLA: 45 litigation claims Feb 96 to April 05, of which 13

related to the management of tracheostomy tubes, including 7 deaths

• MHRA: 10 similar incidents since 1998 • HES: increase in tracheostomies being performed in the last 5

years, and a higher proportion of patients who have had a tracheostomy being cared for outside of surgical and anaesthetic specialties

• NPSA Bulletin• Scoping work with other organisations

Page 90: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NRLS: other examples of analysis and issues identified

• patient ID problems in lab tests – lab results or samples being mis-identified• non-medical devices/IT equipment – errors or failure of computing and other

non-medical equipment leading to incidents• missed/delayed diagnosis – incidents relating to this, particular in

emergency care• infusion pumps – inappropriately attaching an infusion pump line to an

intravenous line• pre-filled syringes – supply problems of emergency pre-filled syringes• oxygen cylinders – people smoking near use of oxygen, cylinders falling on

people• bleeps not working, leading to failure to respond to urgent calls• Fire and burn risk from skin preparations and diathermy• Swabs missing from surgery

Page 91: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Summary of ambulance NRLS data 1/4/05 – 30/06/05

• Patient accident (33%)– Injury from vehicle steps– Instability of trolleys and chairs– Patient falling

• Access/admission/transfer/discharge (29%)- OOH care- Transfer of Care

• Consent/communication/confidentiality (11%)- Prioritisation of calls

• Medical device/equipment (11%)– Defibrillator failure

• Treatment procedure (5%)• Consent, communication, confidentiality (3%)

Page 92: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Are we learning from these tragedies?

Page 93: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Patient Safety Alert Impact

Potassium Chloride

Patient Safety Alert 01(2002)

• 100% reduction in deaths since 2002• 97% uptake of actions

Crash call

Patient Safety Alert 02 (2004)

• Survey in 2002 indicated 27 different numbers being used for crash calls across 173 trust

• 100% compliance. All trusts using 2222

Methotrexate

Patient Safety Alert 03 (2004)

• 87% of GP practices have implemented safety alert

Cleanyourhands

Patient Safety Alert 04 (2004)

• 99% of trusts in England and 100% of hospitals in Wales implementing cleanyourhands campaign

Nasogastric Feeding Tubes

Patient Safety Alert 06 (2005)

• 99% of acute trusts in England have implemented this notice.

Correct Site Surgery

Patient Safety Alert 06

• 70% of acute trusts in England have completed the actions and 38% of acute trusts in Wales

Evaluation and Impact

Page 94: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NHS Health Organisations - The Road to Resilience

Proactive Risk

Assessment Toolkits

Scenario Based

Decision Making

Foresight Training

Vulnerable – High Reliability - Resilience

8,000 NHS staff trained in Root

Cause Analysis

7 Steps to Patient Safety

General and Primary Care

Chief Exec Checklist and

Board Training

National Reporting and

Learning System

Cultural ToolsBeing Open

MaPSaF

Incident Decision

Tree

FeedbackPSO -

BulletinExtranet

Patient & Public

Reporting

Page 95: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

The Challenges Faced

Page 96: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

The Future

Page 97: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NHS Health Organisations - The Road to Resilience

Proactive Risk

Assessment Toolkits

Scenario Based

Decision Making

Foresight Training

Vulnerable – High Reliability - Resilience

8,000 NHS staff trained in Root

Cause Analysis

7 Steps to Patient Safety

General and Primary Care

Chief Exec Checklist and

Board Training

National Reporting and

Learning System

Cultural ToolsBeing Open

MaPSaF

Incident Decision

Tree

FeedbackPSO -

BulletinExtranet

Patient & Public

Reporting

Page 98: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

“A structured systematic means for ensuring that both general and particular aspects of what the organisation does are effectively managed to meet the high standards of safety.”

Reference: Waring A (1996) Safety Management Systems. London: Chapman

and Hall

Page 99: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Senior Management Commitment

• Safety is a primary goal of the organisation.• Senior management has the ability to drive safety

systems.• Identified person(s) to take responsibility.• Open communication about safety issues.• Appropriate resource allocation to address concerns.• Integration of safety with other management

systems.

Page 100: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

A Proactive approach to Risk• Formal and informal meetings about safety.• Risk assessments considered a part of every day working

practices.• Integration of known risks and potential risks incorporated into a

register for all risks (a risk register).• Links between the risk assessment process and business

performance.• A clear understand of how those risks can be managed through

defences and controls.• Solutions to minimise risk.• Changes to procedures to work around the risk.

• Communication about risks to staff and public alike.

Page 101: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reactive Processes

• Open and fair culture.• Confidential reporting systems.• Feedback on information and action taken.• Incident analysis used to identify conditions which

need correction – informing risk assessment processes (moving from reactive to proactive approach).

Page 102: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Accountability and Follow Up

• Risk registers translated into action plans.• Action plans describe specified accountability.• Risk register and action plans (and risks themselves)

are monitored and reviewed through audit processes.• Formal assurance processes to show that reporting

goals have been achieved.• Feedback.

Page 103: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

NPSA Guidance

Page 104: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Safety Check List

Senior Management Commitment

Proactive Approach to Risk

Reactive Processes

Accountabilityand Follow up

Safety Management System

Page 105: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Delivering safer healthcare –A leadership checklist for NHS Chief

Executives

Page 106: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

“…The ability of a system or organisation to react to and recover from disturbances at an early stage, with minimal effect on the dynamic stability.”

Reference : Hollnagel E, Woods D and Leveson, N (Eds). Resilience Engineering. Ashgate Publishing, in press, due for publication January, 2006.

Page 107: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

How do Staff

• Prevent something bad from happening?• Prevent something bad from becoming worse?• Recover from something bad once it has happened

to minimise harm?

Reference: Westrum R. Being resilient. In: Hollnagel E, Woods D and Leveson, N (Eds). Resilience Engineering. Ashgate Publishing, in press, due for publication January, 2006.

Page 108: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Reference: Reason, 2005

Page 109: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.
Page 110: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Features of Local Safety UnitsIt is proposed that each unit:• is integrated into the Chief Executives network in the Health Authority;• works closely with the Strategic Health Authority to ensure patient safety is

core to the targets for Trusts and the performance management and improvement work;

• is aligned with a University Department(s) conducting research into safety;• has expertise in human factors and design;• has resources to provide training in the fundamentals of patient safety;• delivers the ‘Patients for Patient Safety’ initiative locally;• takes the lead nationally for a particular area such as mental health,

vascular surgery or general practice (as has been the model with Public Health Observatories);

• develops solutions to local safety problems and disseminates these across all Units;

• engages experts from safety conscious industries in the area to transfer expertise from these industries into healthcare;

Page 111: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

The following diagram sets out the different elements of a programme for a health community:

Strategic Health Authority: agreement of role and remit, including how support can be accessed across an area (eg: local safety units)

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*

Board and senior manager programmes – some specific to the organisation, some generic across organisations

Organisational programmes – some specific to the organisation, some generic across organisations

Clinical safety programmes designed to address specific safety issues in each organisation (eg: eliminating central line infections or preventing patient suicides)

Clinical safety programmes designed to address issues across and between organisations (eg: discharge summaries or medicines reconciliation)

Support from safety experts in other local industries

*KSF – Knowledge and Skills Framework

Page 112: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Patient Safety at National Level – Functions at a National Level

• Bearing in mind the criteria above, we believe that there are a number of functions that should continue to be discharged at a national level, at least in the medium term.

• managing the national reporting and learning system. The WHO guidelines for adverse event reporting and learning systems state that the system must be confidential and safe for the individuals who report and reporting must lead to a constructive response. It is important that these principles continue to be reinforced;

• developing robust mechanisms to provide regular reports back to both organisations and the public about the information collected, demonstrating learning from reports and facilitating the spread of knowledge and solutions developed at a local level;

• drawing together information on risks in the health care system to inform future direction, priorities and action through the Patient Safety Observatory;

• influencing health service policies at a national level to enable safety to be embedded across all policy areas for example CfH, HR, finance, regulation, development of educational curricula and performance management;

• coordinating work across a range of national organisations with key roles in safety – e.g. Royal Colleges, other ALBs.

Page 113: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Patient Safety at National Level – Functions at a National Level – cont’d

• influencing national initiatives such as purchasing and information technology;

• influencing at the EU level in areas such as the free movement of professionals, the regulation of drugs and healthcare devices;

• providing expert advice distilled from a wide range of safety conscious industries and university departments and translating this into the healthcare setting;

• influencing healthcare industries to improve safety including drugs and medical devices;

• developing tools and techniques to support staff across the NHS in delivering the fundamentals of patient safety, such as the ‘Seven Steps to Patient Safety’, the RCA toolkit and prospective risk assessment methods;

• developing methodologies for involving and engaging with patients and the public on patient safety;

• developing national solutions, for example the Potassium Chloride Alert, which required work at a national level with the pharmaceutical industry to ensure that diluted product was available across the NHS;

Page 114: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Features of a National Function

• organisational values aligned with the ‘open and fair’ culture associated with successful safety systems;

• trusted that reports will be used for learning rather than for punitive purposes;

• sufficient authority and independence to publish data and learning in a timely and regular fashion;

• credibility with patients and the public;• linked with local safety units, with mechanisms for

them to be formally represented within the national function;

• governance arrangements that facilitate stronger ties with and buy-in from national and local stakeholders.

Page 115: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

SummaryNow that the NRLS is in place and many of the building

blocks of a safety system have been developed, if not

yet fully embedded, we believe that we have a reached

a point where it is appropriate to enhance the skills and

resources for patient safety at an intermediate and local

level. Alongside this there remain major national roles to

both support and encourage local delivery and to provide

national leadership and action where there is clear benefit in

national delivery, policy and influence but……..

Page 116: Implementing Patient Safety Programmes – the story no one ever wants to tell! Expert Seminar - Paris 22 – 24 May 2006 Sue Osborn/Susan Williams Joint Chief.

Implementing Patient Safety Programmes – the story no one ever

wants to tell!

Expert Seminar - Paris

22 – 24 May 2006

www.npsa.nhs.uk