IMPLEMENTING ASSET MANAGEMENT AT THE RDNPrograms/Asset... · PRESENTATION OVERVIEW STRATEGIC...
Transcript of IMPLEMENTING ASSET MANAGEMENT AT THE RDNPrograms/Asset... · PRESENTATION OVERVIEW STRATEGIC...
IMPLEMENTINGASSETMANAGEMENTATTHERDNUBCMGASTAXAGREEMENTANDASSETMANAGEMENTWORKSHOP
MARCH19,2015
PRESENTATIONOVERVIEW
STRATEGICFRAMEWORK
IMPLEMENTATION
MIKEDONNELLY,MANAGERWATERSERVICES
CHRISMIDGLEY,MANAGERENERGY+SUSTAINABILITY
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
GETTINGSTARTED
AMWORKINGCOMMITTEE
CorporateServices Finance
CommunityandStrategicDevelopment
RecreaRonandParks
TransportaRonandSolidWaste
RegionalandCommunityURliRes
RDNDIVISIONS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
REPRESENTATIONFROMALLDIVISIONS
GETTINGSTARTED
AMWORKINGCOMMITTEE
MANAGER,IT FINANCEDIRECTOR
MANAGER,ENERGY+
SUSTAINBLTY
MANAGER,RECREATIONSERVICES
MANAGER,SOLIDWASTESERVICES
MANAGER,WATERSERVICES
MANAGER,TRANSIT
OPERATIONS
ENGINEERINGTECH.
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
DEVELOPMENTOFRFP
GETTINGSTARTED
AMWORKINGCOMMITTEE
1)STRATEGICFRAMEWORK
2)IMPLEMENTATIONPLAN
2PHASEPROJECT
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
RFPBUDGET
GETTINGSTARTED
AMWORKINGCOMMITTEE
2PHASEPROJECT
$50,000-$75,000
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
CONSULTANTSELECTION
GETTINGSTARTED
AMWORKINGCOMMITTEE
INTERESTEDPROPONENTS:
PROPOSALSUBMISSIONS
CONFERENCECALL:
20 16 12
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
CONSULTANTSELECTION
GETTINGSTARTED
AMWORKINGCOMMITTEE
$70,000
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
GOAL1:
STRATEGICFRAMEWORK
THREEAMGOALS
AssetsmanagedinaconsistentfashionacrossRDN,allowingforgreaterstabilityinfinancialandcapitalplanning.
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
GOAL2:
Informeddecisionmakingregardinginvestmentinassets.
THREEAMGOALS
STRATEGICFRAMEWORK
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
GOAL3:
EnhancedcollaboraRononprojectsthatinvolveassetmanagement.
THREEAMGOALS
STRATEGICFRAMEWORK
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
BOARDVALUES
SHOWFISCALRESTRAINT
CORPORATEALIGNMENT
STRATEGICFRAMEWORK
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
BOARDVALUES
BEFAIRANDEQUITABLE.
CORPORATEALIGNMENT
STRATEGICFRAMEWORK
SHOWFISCALRESTRAINT
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
BOARDVALUES
BEFAIRANDEQUITABLE.
CORPORATEALIGNMENT
STRATEGICFRAMEWORK
SHOWFISCALRESTRAINT
BETRANSPARENTANDACCOUNTABLE.
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
‘BASICLEVEL’ASSETMANAGMENT6AMBCMODULES
STRATEGICFRAMEWORK
KNOWYOURASSETS
KNOWYOUR
FINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOUR
LIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KNOWYOURASSETS6AMBCMODULES
STRATEGICFRAMEWORK
KNOWYOURASSETS
BASICINVENTORY
ASSETCOMPONENTS
SOFTWAREANDTOOLS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KNOWYOURFINANCIALPOSITION6AMBCMODULES
STRATEGICFRAMEWORK
CURRENTINVESMENT
CURRENTO&MCOSTS
FUNDINGSOURCES
FUTURECAPITALCOSTS
KNOWYOUR
FINANCIALPOSITION
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
UNDERSTANDDECISIONMAKING6AMBCMODULES
STRATEGICFRAMEWORK
UNDERSTANDDECISIONMAKING
EVALUATEDECISIONPROCESS
IMPROVEMENTPLAN
PRIORITIZEDIMPROVEMENT
PLAN
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
MANAGEYOURLIFECYCLE6AMBCMODULES
STRATEGICFRAMEWORK
MANAGEYOUR
LIFECYCLE
ASSETCONDITION
LEVELOFSERVICE
RENEWALALTERNATIVES
MAINTENANCESTRATEGIES
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KNOWTHERULES6AMBCMODULES
STRATEGICFRAMEWORK
KNOWTHERULES
STRATEGICGOALS
LEGALOBLIGATIONS/STANDARDS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
MONITORSUSTAINABILITY6AMBCMODULES
STRATEGICFRAMEWORK
MONITORSUSTAINABILITY
SUSTAINABILITYASSESSMETN
COORDINATINGPROJECTS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
CURRENTRDNPRACTICESVSAMBCROADMAPGAPASSESSMENT
STRATEGICFRAMEWORK
ASSETMANAGEMENTWORKSHOP
DEPARTMENTALINTERVIEWS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYINSIGHTSVALUEOFAMBCROADMAP
STRATEGICFRAMEWORK
UNDERSTANDSCOPEOFWHATWENEEDTODO.
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYINSIGHTSVALUEOFAMBCROADMAP
STRATEGICFRAMEWORK
UNDERSTANDSCOPEOFWHATWENEEDTODO.
NON-PRESCRIPTIVE–FLEXIBLETOUNIQUENEEDS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYINSIGHTSVALUEOFAMBCROADMAP
STRATEGICFRAMEWORK
UNDERSTANDSCOPEOFWHATWENEEDTODO.
NON-PRESCRIPTIVE–FLEXIBLETOUNIQUENEEDS
ALLOWSUSTOMEASUREPROGRESSTOWARDBASICLEVELAM
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYTHOUGHTSSTRATEGICOVERVIEW
STRATEGICFRAMEWORK
BUILDFOUNDATIONBEFORELOOKINGATSOFTWARE
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYTHOUGHTSSTRATEGICOVERVIEW
STRATEGICFRAMEWORK
BUILDFOUNDATIONBEFORELOOKINGATSOFTWARE
PROCESSISHOLISTIC/ORGANIZATIONALNOTDEPARTMENTAL
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYTHOUGHTSSTRATEGICOVERVIEW
STRATEGICFRAMEWORK
BUILDFOUNDATIONBEFORELOOKINGATSOFTWAREPROCESSISHOLISTIC/ORGANIZATIONALNOTDEPARTMENTAL
LINKAMGOALSTOBOARD/COUNCILVISION+PRIORITIESMARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
KEYTHOUGHTSSTRATEGICOVERVIEW
STRATEGICFRAMEWORK
BUILDFOUNDATIONBEFORELOOKINGATSOFTWAREPROCESSISHOLISTIC/ORGANIZATIONALNOTDEPARTMENTAL
LINKAMGOALSTOBOARD/COUNCILVISION+PRIORITIES
WORKWITHADEDICATEDCOREGROUPMARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
WHYASSETMANAGEMENT?STABILITYINLONGTERMFINANCIALPLANNING
CONSISTENTDECISIONMAKINGACROSSRDN
SUSTAINABLESERVICEDELIVERY
IMPLEMENTATION
RDNTARGET:AMBCFRAMEWORK:BASICLEVELASSETMANAGEMENT
IMPLEMENTATION
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
A)KNOWYOURASSETS
B)KNOWYOURFINANCIALPOSITION
C)UNDERSTANDDECISIONMAKING
D)MANAGEYOURASSETLIFECYCLE
E)KNOWTHERULES
F)MONITORSUSTAINABILITY
AMBCFRAMEWORKSIXMODULES
IMPLEMENTATION
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
A) A)KNOWYOURASSETS
B)
C)
D)
E)
F)
B)KNOWYOURFINANCIALPOSITION
C)UNDERSTANDDECISIONMAKING
D)MANAGEYOURASSETLIFECYCLE
E)KNOWTHERULES
F)MONITORSUSTAINABILITY
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
AMBCFRAMEWORKSIXMODULES
IMPLEMENTATION
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
A)
B)
C)
D)
E)
F)
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
GAPSBEWEENCURRENTPRACTICEANDAMBCBASIC
PRIORITIZINGACTION
DEPARTMENTALRANKOFHIGH–MEDIUM–LOW
WEIGHTEDBYDEPARTMENTALASSETVALUE
IMPLEMENTATION
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
A)
B)
C)
D)
E)
F)
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
1)DATAMODEL
2)BASICINVENTORY
3)CMMS
4)STAFFSUPPORT
1) REPLACEMENTCOSTANDFUNDING
2) LONG-TERMFINANCIALFORECAST
3) TRACKOPERATIONSANDMAINTENANCECOSTS
4) TRUELIFECYCLECOSTS
1) CAPTUREASSETCONDITION
2) DEFINELEVELOFSERVICE
1) PRIORITIZEDIMPROVEMENTPLAN
2) KEYDECISIONPROCESSES+PERFORMANCEMONITORING
1) COORDINATECOMMONACTIVITIES
RDNHIGHPRIORITYAREASWITHINAMBCMODULES
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
1ACTION
3475051535512424961556575823434445481012549161718192013142511293022585921313446475224262728323341353637383940
59ACTIONS
7ACTIONS
4ACTIONS
4ACTIONS
7ACTIONS
3ACTIONS
6ACTIONS
3ACTIONS
3ACTIONS
3ACTIONS
6ACTIONS
5ACTIONS
1ACTION
6ACTIONS
A)
15
9D)
1F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
22
7
B)
5
C)
E)
ALLACTIONSINACTIONREFERENCESUMMARY:
2014-2018
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
3475051535512424961556575823434445481012549161718192013142511293022585921313446475224262728323341353637383940
59ACTIONS
A)
D)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
B)
C)
E)
ALLACTIONSINACTIONREFERENCESUMMARY:
2014-2018
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
34750515355124249
56
5823434445481012
16
131425
293022
21313446475324
FOCUS:YEAR1(2014/15)&ANDYEAR2(2016)ACTIONS
A)
B)
C)
D)
E)
F)
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1234
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1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
34ACTIONS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
34750515355124249
56
5823434445481012
16
131425
293022
21313446475324
WHATISACHIEVABLEINTHECURRENTBUDGET?
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
34
50515355124249
56
5
434445481012
16
131425
293022
2131
46475324
ACTIONSUNDERWAY:2014-2015
A)
B)
C)
D)
E)
F)
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1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
34
823
OPUSPROJECT+WORKINGGROUP
GRANTAPPLICATIONS
2014-2015
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
34
50515355124249
56
5
434445481012
16
131425
293022
2131
46475324
HOWTOTAKEACTION:2015-2016
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
34
823
O&EREVIEWRELATED
STRATEGICPLANRELATED
2014-2015
REMAININGHIGHPRIORITY
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
34
50515355124249
56
5
434445481012
16
131425
293022
2131
46475324
ACTIONONTHEREST:2015-2016
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
34
823
O&EREVIEWRELATED(16)
2014-2015
3
551242
5
43444548
131425
29
22
53
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
34
50515355124249
56
5
434445481012
16
131425
293022
2131
46475324
ACTIONONTHEREST:2015-2016
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
34
823
O&EREVIEWRELATED(16)
2014-2015
3
551242
5
43444548
131425
29
22
53
STRATEGICPLANRELATED(6)
53
16
2131
4647
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
4
5051
551
1012
16
2930
2131
5324
ACTIONONTHEREST:2015
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
O&EREVIEWRELATED
2014-2015
551
29
53
STRATEGICPLANRELATED
16
2131
RECOMMENDEDYEAR1ACTIONS
5
22
4647
42
43
53
48
49
44
2
1425
13
45
56
3
34
823
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
4
5051
551
1012
16
2930
2131
5324
ACTIONONTHEREST:2016
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
O&EREVIEWRELATED
2014-2015
551
29
53
STRATEGICPLANRELATED
16
2131
RECOMMENDEDYEAR1ACTIONS
5
22
4647
42
43
53
48
49
44
2
1425
13
45
56
3
34
823
2016
RECOMMENDEDYEAR2ACTIONS
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
TIEBACKTOAMBCPRIORITYAREAS
(2014/15)
A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
7
2014-2015
5
22
4647
42
43
53
48
49
44
2
1425
13
45
56
3
34
823
BASICINVENTORY
STAFFSUPPORT
TRACKOPERATIONSANDMAINTENANCECOSTS
DEFINELEVELOFSERVICE
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
4
5051
551
1012
16
2930
2131
5324
TIEBACKTOAMBCPRIORITYAREAS
(2016)
A)
B)
C)
D)
E)
F)
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12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
551
29
53
16
2131
2016
DATAMODEL
REPLACEMENT$/FUNDING
TRUELIFECYCLECOSTS
DEFINELEVELOFSERVICE
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP
4
5051
551
1012
16
2930
2131
5324
NEXTSTEPS:A)
B)
C)
D)
E)
F)
1234
1234
12
1
2
1
KNOWYOURASSETS
KNOWYOURFINANCIALPOSITION
UNDERSTANDDECISIONMAKING
MANAGEYOURASSETLIFECYCLE
KNOWTHERULES
MONITORSUSTAINABILITY
551
29
53
16
2131
2016
DATAMODEL
REPLACEMENT$/FUNDING
TRUELIFECYCLECOSTS
DEFINELEVELOFSERVICE
MAINTAINWORKINGGROUP
POINTPERSONTOTIEO&E,SPANDAMTOGETHER
MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP