Implementing an Institutional Repository: Part IV

16th North Carolina Serials ConferenceMarch 29, 2007

Policy Issues

Document and publicize policies

Policy issues

Division of responsibilities and clarification of roles

Division of responsibilities and clarification of roles

Roles within the hosting institutionTarget group and users can help with:

Identifying and submitting contentVerifying copyrightServing as advisersLetting you know of service problems

UO’s Steering Committee

Policy issues

Division of responsibilities and clarification of roles

Structure, definition, name of the archive

Structure of the archive

Depends on software and technical supportCommunities, collections, titles, filesAuthor or mediated submissionsNeed for local modifications to software

Depends on your vision and resourcesTarget group(s)Type of contentStaffing

Structure: software implications

Structure: software implications

Structure: software implications

CommunitiesSub-communities

CollectionsTitles

Files

Structure: software implications

Structure: software implications

Structure: software implications

Structure: software implications

Definition of the repository: UO

Somehow affiliated with institutionCumulative and perpetualOpen accessInteroperableAcademic content, or in support of the

academic mission

The name

Scholars’ Bank KU ScholarWorks DLearn QSpace Papyrus DSpace@… eScholarship

Policy issues

Division of responsibilities and clarification of roles

Structure, definition, and name of the archive

Definition of communities, collections, and users

General guidelines

Definition of communities, collections, and users

Definition of communityLimits on the number and type of

collections? Different rules for different groups?Commercial use permitted or not?

Establishment of communities

Sample community Academic department

Sample community Academic program

Sample community Administrative department

Sample community Student community

Sample sub-community Faculty communities

Sample sub-community The library example

Sample sub-community

Limits on the number or type of collections

Will you limit?Who makes the decision?What are the determining factors?How will you accomplish it?

Types of collections

InformationalAdministrativePrimary resources for research or studyFrom the facultyFrom studentsGroups only or individuals alsoBorn digital or digitized

Collection guidelines

Informational collectionCampus newsletter

Administrative collectionCampus planning documents

Primary resourcesStatistical data sets

Primary resourcesImages

Society publicationScholarly journal

Academic collectionWorking papers

Faculty collection (individual)Personal collection of a professor

Sample sub-community Faculty communities

Student collectionPapers for an honors class

Student collectionTheses and dissertations

Different rules for different groups

One set of rules and services for students

Another set of rules and services for faculty

Institutional users vs. external users

Services for different users

Commercial use

Policy issues

Division of responsibilities and clarification of roles

Structure, definition, and name of the archive

Definition of communities, collections, and users

Control of content

Control of content

Who sets the standards for the content?

What type of material is acceptable?Who owns the content once

deposited?Will you restrict access to any

content?

Type of content accepted

Type of content accepted

Type of content accepted

What happens when someone leaves?

Restricted access

Policy issues

Division of responsibilities and clarification of roles

Structure, definition, and name of the archive Definition of communities, collections, and

users Control of content Submission and withdrawal

Submission and withdrawal

Mediated submissionAuthor self-submissionReview of submissionsReplacement of filesWithdrawal

Policies for submission and withdrawal

Policies for submission and withdrawal: UO example

Every community determines the specific submission policies for its collections

Someone will revise new submissions to make sure the content is appropriate

Authors may submit their own work or ask for assistance

Policies for submission and withdrawal: UO example

Someone from library always reviews first few submissions

Library reserves the right to remove content

Library reserves the right to change its guidelines

Mediated submissions: Challenges

Capturing hyper links

Broken or erroneous links

Revision or replacement of files

Will you permit the replacement or revision of files?If so, in what circumstances?

Revision of submissions

Example of a new version

Withdrawal of content

Will you withdraw submissions to your IR?If so, in what cases?Will you leave any markers or

placeholders for that missing content?

Example of a withdrawal

Policy issuesDivision of responsibilities and

clarification of rolesStructure, definition, and name of the

archiveDefinition of communities, collections,

and usersControl of contentSubmission and withdrawalMetadata standards

Metadata standards

Based in Dublin Core or some other standard

Determined by software limitationsMediated versus self-submissionControlled vocabulary issuesWhatever is necessary to find, organize,

and display the files appropriatelyIt’s not cataloging!

Authors

 Description

Appropriate level of metadata

Logical and useful presentation

Numbering

Numbering

Numbering: Dissociation

Numbering: Dissociation

Policy issues

Division of responsibilities and clarification of roles

Structure, definition, and name of the archive Definition of communities, collections, and

users Control of content Submission and withdrawal Metadata standards Institutional commitment

Institutional commitment

Permanence of the archiveHow to guarantee the integrity of

the filesHow to guarantee the stability of

the archive

Policy issues Division of responsibilities and clarification of

roles Structure, definition, and name of the archive Definition of communities, collections, and users Control of content Submission and withdrawal Metadata standards Institutional commitment Copyright, permission, and access

Copyright, permission, and access

Do authors have the right to post?Will putting it in IR affect later

publication?Are authors turning over copyright to IR?Who gets to use content in the IR?What guarantees are there against

plagiarism?

Copyright and permission

Copyright and permission

Policy issues

Division of responsibilities and clarification of roles Structure, definition, and name of the archive Definition of communities, collections, and users Control of content Submission and withdrawal Metadata standards Institutional commitment Copyright, permission, and access Going it alone or multi-institutional

Multi-institutional archive

Multi-institutional archive