Implementing a New Vision for Comprehensive Reporting & Analysis BroncoData Warehouse Retreat August...
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Transcript of Implementing a New Vision for Comprehensive Reporting & Analysis BroncoData Warehouse Retreat August...
Implementing a New Vision for Comprehensive Reporting & Analysis
BroncoData Warehouse Retreat
August 25, 20068:00 – 2:00
Retreat Outcomes
The campus data warehouse vision will be shared by all those involved in BroncoData
Roles and responsibilities of those involved in BroncoData will be clear
Methods for assessing progress and communicating to the campus community will be identified
Session Tracks
Track A – for those who are BOTH Data Architects & Report Developers
Track B – for those who are Report Developers only
Track C – for those who are Data Architects only
Track D – for those who are Other Stakeholders
Morning Break Out SessionsTrack A Track B Track C Track D
9:15 to
9:40
Data Architects
MeetingHilton
Room 1235
End-User Experience
Panda
Room 1230
Data Architects
MeetingHilton
Room 1235
End-User Experience
Panda
Room 1230
9:45
to
10:15
Technical
DemoPanda
Room 1230
Dashboard
DemoFrank
Room1243
10:20
to
11:20
Report Developers
MeetingHilton
Room 1235
Report Developers Meeting
Hilton
Room 1235
Assessing, Communicating, Brainstorming
Frank
Room1243
Assessing, Communicating, Brainstorming
Frank
Room1243
Lunch – Informal Discussions 11:30 - 12:20 Kellogg West
Afternoon Sessions
Results of the Assessing, Communicating, Brainstorming Session……………12:30 - 1:15 Hilton
Bringing it all together Discussion of next steps……….…1:15 - 2:00 Hilton
Adjourn……………………………………….2:00 Bonus Session – Further In-Depth
Discussion of Dashboards with Hyperion………………………. 2:10 - 3:30 Frank
BroncoData Vision
FRAMEWORK
Every division, college, department and program on campus shares a common requirement and reasonable expectation that the information necessary to perform its mission and function should be readily available
STANDARD
Convenient access to timely and accurate information is the hallmark of the data warehouse
BroncoData Vision
BUILDING FROM AN EXISTING FOUNDATION
BroncoData began as a project within IRAP; its vision and value are recognized and reinforced by this new model
The growing importance of BroncoData exceeded the existing resource model
The new model builds upon the existing infrastructure, enhancing its effectiveness by providing an organizational structure distributed across the divisions
Guiding Principles
Success is the endpoint – assuming the request is consistent with a valid business need and appropriate use, a request will be honored
Timeliness is essential
Requests will have a champion – either a data architect or report writer will work with the requestor to get the right data, possibly refining the request or output
Processes are clear, simple and effective– Communication is effective and proactive– Security guidelines and procedures are clear
BroncoData – New Model
The data warehouse is a decentralized, yet integrated system
Its organizational structure is distributed across divisions
Contributions from both functional and technical experts are essential
BroncoData – New Model
Responsibilities must be clearly defined; processes & guidelines will be developed
Coordination and collaboration are ensured through well defined structures
DW Administrator – A new role that will provide centralized leadership
Steering Committee
Provides shared oversight
High level planning, resource identification & project prioritization
Responsible for the development of and compliance with policies and procedures
Steering Committee
Cathy Bates, Associate Director, SAITS Ken Bonner, Coordinator of Advancement Information Technology Services Debra Brum, Vice President of I&IT and CIO Mauricio Calderon, Director of I&IT Applications / CMS Technical Director Diane Cuneo, Executive Director, IRAP Charles Gossett, Chair, Political Science Ray Inge, AVP, Diversity, Human Resources & Employee Services Darwin Labordo, AVP, Finance & Administrative Services, Associate CFO Kevin Morningstar, Executive Director, SAITS Lisa Rotunni, Director, Academic Resources Mandayam Srinivas, Associate Dean, College of Science Kathy Street, AVP, Enrollment Services Glendy Yeh, Executive Director, AAIS
Data Warehouse Administrator
New Position – Reports to the VP for I⁢ recruitment to begin shortly
Advocate, focal point, & facilitator
Coordinates Data Architect & Report Developer Meetings
Primary responsibility for tracking projects, timelines, building reporting library and data dictionary
Data Architects
Technical staff from all divisions
Translate information needs into an integrated set of tables
Maintain the integrity of and design the logical structure of the DW
Work with Report Developers to research data elements and determine appropriate additions
Data Architects
Cathy Bates, Associate Director, SAITS Mauricio Calderon, Director of I&IT Applications / CMS Technical Director Sui Cheung, I&IT Applications Beverly Geuting, I&IT Applications Saraswathi Kumathi, I&IT Applications Tim Raymond, I&IT Applications Mohammad Rehman, Financial Aid Lincoln Shumate, University Advancement Information Systems May Tang, Administrative Affairs Information Systems Karen Walker, I&IT Applications Betty Wu, I&IT Applications Adeline Yoshioka, Institutional Research, Assessment & Planning Abel Zamora, I&IT Applications
Report Developers
Functional and technical staff from all divisions
An online community (listserve) used to notify developers of report requests; developers pick up assignments by area of expertise
Regular group meetings to track assignments, prioritize requests, share expertise, problem solve
May recommend policy, procedure and guidelines to the Steering Committee
Collaboration among report developers and between report developers and data architects is essential to success
Report Developers
Academic Affairs - Diane Carter, Christine Coleman, Adeline Yoshioka
Administrative Affairs – Ly Hang, Debbie Lau, Khang Nguyen, May Tang
I&IT – James Caplette, Sui Cheung, Saraswathi Kumathi, Karen Walker, Abel Zamora
Student Affairs – Jacquelyn Almonte, Cathy Bates, David Chen, Eric Emerson, Lee Anne Ma, Louis Mills, Richard Mou, Mohammad Rehman, Isabel Sam, Darwin Sypinero, Carla Torrence, Muriel Young
University Advancement – Dung Quach, Lincoln Shumate
Local Report Coordinators
Designated "go to" people in colleges and other units; the most immediate resource for basic DW help
Assist users in identifying existing reports and arranging access and training
Keep up-to-date on reports and features through regular communications
Discover unmet data needs and coordinate requests for new reports or enhancements
Server & Application Support
I&IT provides hardware and software support
Primary DW support functions: server management, database administration, application software support, front-end application administration, and technical user support
Coordinates the implementation of security
Morning Break Out SessionsTrack A Track B Track C Track D
9:15 to
9:40
Data Architects
MeetingHilton
Room 1235
End-User Experience
Panda
Room 1230
Data Architects
MeetingHilton
Room 1235
End-User Experience
Panda
Room 1230
9:45
to
10:15
Technical
DemoPanda
Room 1230
Dashboard
DemoFrank
Room1243
10:20
to
11:20
Report Developers
MeetingHilton
Room 1235
Report Developers Meeting
Hilton
Room 1235
Assessing, Communicating, Brainstorming
Frank
Room1243
Assessing, Communicating, Brainstorming
Frank
Room1243
Lunch – Informal Discussions 11:30 - 12:20 Kellogg West