Implementing College Management in Moodle – Case Study

SUSHIL KARAMPURICEO & FOUNDER

eAbyas Info Solutions

sushil@eAbyas.in

Initiative !!

Development of College Management Module

in Moodle – Open Source

Hassle free integration

Seamless navigation

Self-managed E-learning and Information

System

Increase E-Learning course access

Improve student’s participation in collaborative

activities

Self-paced Online Certificate Programs in

future

Pilot testing at KITS, Andhra Pradesh (India) for Bachelors in Computer Science,

Semester II, Jan – May, 2013

Why implement College Management module - in MOODLE?

Developing centralized automated

management system in Moodle VS. Open

Source Management systems like – OpenSIS,

Openeducat, SchoolTool, Kuali Student, Project Fedena

Implement customized E-learning blocks/

activities

Richly collaborative including user interaction

LTI integration with Koha ILS & integration with

Smart Card Access system or RFID

Add-ons: Future integrations, plugins,

Tablet/PDAs access

College Management Module in Moodle

Developed 30+ plugins in Moodle :

• Create Schools/Colleges

• Degree Programs

• Curriculums

• Semester

• Academic Calendar

• Classroom Management

• Academic Grading

• Online registration to Semester, Add/Drop courses ..etc

Discussions underway for Implementing the same for

St. Paul’s Hospital Millennium Medical College, Ethiopia

College Management in Moodle - Overview

College Management within Moodle + Koha ILS

+ Smart Card + Accounting

Moodle E-learning System (LMS)

+College Management

Plugins

Koha ILSLTI Integration

Biometric / Smart Card

Add More features - Billing, Accounting,

Alumni Network

College/School

Programs

Curriculum

Module Courses

Departments / Course Category Faculty

Semester

Academic Grades or E-learning

Grades

Moodle’s E-Learning Courses

Students

1 : M

1 : M

1 : M

1 : M

Enroll

Registration Slip/ Add-Drop

dates

Academic Calendar

Events Generated

College Management Structure - 100% in Moodle

College – Programs & Departments

Multiple Colleges/ Faculty

Moodle’s Course Categories are defined as Departments with

feature to add Instructors to Departments

Department can be shared between multiple Colleges

Degree program can have multiple Curriculums

Student is assigned to a “Program + Curriculum + Batch”

A College has multiple Programs and Departments

Managing College in Moodle

Registrar Dashboard

Registrar landing page with reports and important notifications related to

College Management

Managing Programs in Moodle

A Degree Program can have multiple Curriculums with start and end dates

Modules assigned to a Curriculum in Moodle

A Degree Program can have multiple Curriculums with start and end dates

Managing Modules in Moodle

A module is associated to a curriculum and option for adding a Module

Coordinator

Moodle Courses are associated to a Module

Courses Associated to Module

Managing Courses in Moodle

Course creation is simplified with new fields like course type and association

to a department

Work is underway to create a new logical container called Classes which can

be associated to Moodle Course or Face-to-Face class

Managing Semesters in Moodle

A semester is created and a module is associated with start and end of the

semester offering. Students are enrolled to the Semester.

Managing Batches in Moodle

A group of students are added to a batch. Usually, the students joining at

the same time to same degree program are added to a Batch.

A batch of students are enrolled to a Semester – automatically the students

get registered to Semester courses.

Exam Management in Moodle

Exam is standalone

new component

added

Exam is created for a

combination of

program, semester,

course & section with

date and timings

Exam grading is

different from

Moodle’s grading

system

Going forward, a feature to opt between Moodle’s default grading or

Custom grading at program level

Online Application List

Students can apply online to a degree program. Above is list of applicants

with feature to accept or reject to a degree program. Applicant new role is

added to Moodle

Grading Scale in Moodle

Grading Scale in Moodle is customized to have grading scale different for

each program

Semester

AdmissionsStart/ End Dates

Create Semester Start/End

Add / Drop Courses

Examinations

Other Events

Calendar

Academic Events are added to Moodle Calendar

Manage Academic Calendar

Academic Events in Moodle

View of Academic Events list

Managing Classroom in Moodle

Classroom management is new module developed in Moodle

Classroom can be created and assigned to a course in a semester with date

and timings

Moodle - Student Landing Page

A snapshot of student’s landing page with Semester details in the middle

and ability to add/view Moodle blocks on the same page.

Plugins Developed - eAbyas

A list of plugins developed in Moodle

Developed in Moodle 2.3 and recently upgrading to 2.4.x version

Results from 4 months !!

Students - Increased access to E-learning content

o Online Access - Grades, Notifications & Exam Schedule

90% of Computer Science - 2nd Year Semester II students would

like to follow suite

30% of Instructors initiated the E-learning Content – links,

resources, assignments

Management is planning to adopt the system for all programs

under College of Engineering starting August, 2013

Improvements

Navigation & Themeo Drag & Drop activities (Ex: Classroom Management)

o Graphs – JQuery

o Flexible for Academic Grading & E-Learning Grades

o JQuery Data-Grid

Additions to Management Systemo Flexible registration to Semester

Batch upload or Students Self-Enrollment to Semesters

o Finance Module

o Koha ILS Integration

o Smart Card Access

Additions

Discussions underway for implementing the same for St.

Paul's Hospital Millennium Medical College, Ethiopia

Academic Calendar - Ethiopian date

Advanced Registration Process

o Generate Slip for Semester Students confirm Mentor approval

Module Coordinator publishes the grades

Cafeteria Management

Questions ??