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InventoryManagement

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Chapter 1 — Introduction 10Overview of the Inventory Management Module 10How to Use This Manual 11

Graphic Conventions 11Text Conventions 12

Chapter 2 — Using the Setup Menu 13Inventory Management Setup Menu 13Inventory Management Options 14

Setting Up Inventory Management Options 14Setting Up Additional Options 16Setting Up Form Options 17

General Ledger Account Maintenance 18Setting Up General Ledger Accounts 19

Price Code Maintenance 22Setting Up Price Codes 22

U/M Conversion Maintenance 23Setting Up U/M Conversions 23

Product Line Maintenance 25Setting Up Product Lines 25

Updating Product Line Information 27Setting Up Product Line Accounts 28

Warehouse Code Maintenance 29Setting Up Warehouse Codes 29

Buyer/Planner Code Maintenance 30Setting Up Buyer/Planner Codes 30Printing the Buyer/Planner Code Listing 30

Bar Code Printer Maintenance 31Setting Up the Bar Code Printer 31

Warranty Code Maintenance 32

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Inventory Management Utilities 33Item Valuation Change Selection 33

Item Valuation Cost Methods 35Hierarchy of Costs 37

Item Valuation Change Maintenance 38Item Valuation Change Register 39Item Delete/Renumber/Merge 40

Deleting Item Numbers 41Renumbering Item Numbers 42Merging Item Numbers 42Selecting Files for Deletion 44Delaying the Execution Process 44

Chapter 3 — Using the Main Menu 45Inventory Management Main Menu 45Inventory Maintenance 46

Building the Inventory Master File 46Entering Inventory Information 47Entering an Extended Item Description 48Maintaining Item Memos 49Deleting Inventory Item Records 49Vendor/Item List Information 50Renumbering Items 50Copying from Another Item 51Viewing Detailed Quantity History 51

Viewing Detailed Quantity History Information 52Viewing Sales History 53Viewing Detailed Sales History Information 54Editing Sales History 54Viewing Receipts History 55Viewing Detailed Receipts History Information 56Editing Receipts History 56

Viewing Quantity on Hand & Reorder 57Viewing Quantity Recap 58Viewing Quantity History 59Viewing Future Period Activity 59

Maintaining Sales Promotion Information 60


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Viewing Lot or Serial Numbers 61Entering Alias Item Numbers 62

Printing the Alias Item Number Listing 62Creating Alternate Item Numbers 63Setting Quantity Price Breaks 64Entering Vendors 65

Viewing Vendor Prices 66Maintaining Item Options 67Viewing Item Transactions 68

Viewing Transaction Item Cost Detail 69Viewing Open Orders 70

Viewing Additional Open Order Information 71Viewing Cost Detail 72

Inventory Inquiry 73Viewing Inventory Information 73Looking Up Item Prices 74Viewing Alternate Items 75Viewing Additional Information 76

Transaction Entry 77Recording Transactions 77Entering Line Items 79Adding Item Numbers 79Distributing Lot or Serial Numbers 80

Distributing by Range 80List Entry Feature 81

Transaction Journal 82Printing the Transaction Journal 82Printing the Back Order Fill Report 83Printing Receipt Labels 84

Automatic Cost/Price Change 85Entering Cost/Price Changes 85

Sales Promotion Maintenance 87Entering Sales Promotions 87

Applying Sales Promotions 88Sales Promotion Report 89

Printing the Sales Promotion Report 89


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Daily Transaction Register 90Printing the Daily Transaction Register 90

Chapter 4 — Using the Physical Menu 92Inventory Management Physical Menu 92Physical Count Worksheet 93

Printing the Physical Count Worksheet 93Physical Count Entry 95

Entering Physical Count Data 95Entering Line Information 96Adding an Item 97

Physical Count Variance Register 97Printing the Physical Count Variance Register 98

Chapter 5 — Using the Kits Menu 100Inventory Management Kits Menu 100How to Use Sales Kits 101Sales Kit Maintenance 102

Entering Sales Kits 102Copying from Another Sales Kit 103

Sales Kit Listing 104Printing the Sales Kit Listing 104

Sales Kit Where-Used Listing 105Printing the Sales Kit Where-Used Listing 105

Costed Sales Kit Report 106Printing the Costed Sales Kit Report 106

Chapter 6 — Using the Reports Menu 107Inventory Management Reports Menu 107Inventory Item Listing 108

Printing the Inventory Item Listing 108


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Inventory Label Printing 109Printing Inventory Labels 109Bar Code Printing 110

Defining Bar Code Types 111Quiet Space Requirements 111Bar Code Reader Considerations 111Assigning Printers to Bar Code Types 112Selecting Bar Code Data for Printing 112Nongraphical Printing Considerations 113Graphical Printing Considerations 114

Inventory Memo Printing 115Printing Inventory Memos 115

Inventory Price List 116Printing the Inventory Price List 116

Inventory Stock Status Report 117Printing the Inventory Stock Status Report 117

Inventory Reorder Report 118Printing the Inventory Reorder Report 118

Inventory Valuation Report 119Printing the Inventory Valuation Report 119

Inventory Turnover Report 120Calculating Report Amounts 120Printing the Inventory Turnover Report 121

Inventory Sales Analysis 122Printing the Inventory Sales Analysis 123

Inventory Sales History Report 124Printing the Inventory Sales History Report 125

Inventory Issue History Report 126Printing the Inventory Issue History Report 127

Detail Transaction Report 128Printing the Detail Transaction Report 129

Trial Balance Report 130Printing the Trial Balance Report 130

General Ledger Posting Recap 131Printing the General Ledger Posting Recap 131

Item Masterfile Audit Report 132Printing the Item Masterfile Audit Report 132


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Inventory Receipts History Report 133Printing the Inventory Receipts History Report 133

Inventory Valuation Report by Period 135Printing the Inventory Valuation Report by Period 135

Chapter 7 — Using the Period End Menu 136Inventory Management Period End Menu 136Inventory Negative Tier Report 137

Printing the Inventory Negative Tier Report 137Inventory Negative Tier Adjustment 138

Printing the Inventory Negative Tier Adjustment Register 138Period End Processing 139

Performing Period End Processing 139Full Period End Processing 140Only Remove Costing Tiers with Zero Quantities 142Only Remove Transaction Detail 142Only Remove Detail History 143

Glossary 144

Appendix A — System Messages 147Inventory Management Messages 147

Inventory Management Options 147Price Code Maintenance 148Product Line Maintenance 148Warehouse Code Maintenance 148Bar Code Printer Maintenance 148Inventory Utilities 149Inventory Maintenance 149Internet Item Attachments 151Transaction Entry 151Transaction Journal, Physical Count Variance Register, and Inventory Negative Tier

Adjustment Register 152Sales Kit Maintenance 152Inventory Label/Receipt Label Printing 153


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Appendix B — Customizing Nongraphical Forms 154Customizing Labels 155

Appendix C — Integrating Other Modules with Inventory Management 156General Ledger 156Sales Order 157Purchase Order 158Job Cost 158Bill of Materials 159Work Order 160Material Requirements Planning 160

Appendix D — Report Samples 161


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IntroductionChapter 1
Overview of the Inventory Management Module

The Inventory Management module keeps a detailed accounting of inventory quantities, and at the same time, provides in-depth cost and sales information to help you make purchasing and pricing decisions.

A number of options allow you to create a flexible system that adapts to your requirements instead of requiring you to change your business to accommodate the system. For example, every item can be assigned a separate costing method (Standard Cost, Average Cost, LIFO, FIFO, Lot Number, or Serial Number). You can maintain inventory for a single location or any number of warehouses (locations), classify items of similar types into product lines, or create your own sort categories.

Comprehensive reports provide up-to-date information on stock status, reordering needs, inventory valuation, inventory turnover, and detailed sales history and analysis.

If the Sales Order module is integrated with the Inventory Management module, you can set up a pricing structure that includes special pricing for sales or promotions, quantity price breaks, pricing levels for different customer types, or even contract pricing on designated items for specific customers. When used in conjunction with the Sales Order and Purchase Order modules, Inventory Management automatically reflects all current sales and purchasing information. The Job Cost module can also be integrated with Inventory Management allowing you to post costs associated with items issued from inventory to jobs.

When the General Ledger module is integrated with the Inventory Management module, all inventory postings are made directly to the general ledger, eliminating duplicate entries and possible errors.


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Chapter 1 Introduction

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How to Use This Manual

Your Inventory Management module is designed to operate in conjunction with the other modules in this product line. Before proceeding, complete the installation instructions listed in your Installation Guide as well as the instructions for Performing System Setup Tasks in your Getting Started Guide.

Use the Inventory Management manual as a reference for understanding features of the module. The manual contains overviews and samples of windows. This manual should be used in conjunction with the Help system, which provides detailed field information and "How Do I" procedures.

Graphic Conventions

The following icons are used throughout this manual to indicate different types of information.

The Note symbol is followed by additional information about a topic.

The Helpful Hint symbol is located in a grey text box and followed by additional information about an option.

The Warning symbol is followed by information to help you avoid costly mistakes.

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Chapter 1 Introduction

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Text Conventions

The following table describes the text conventions used in all manuals.

Text Convention Explanation

Field font Indicates a field name, list box name, options in a list, column name, or check box.

Example: The Modes button is available only if Windows Printer Port or Physical Device is selected at the Device Type field.

Italic font Indicates directory names or references to other manuals.

Example: For more information about setting up and processing sales tax, refer to your Accounts Receivable or Accounts Payable manual.


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Using the Setup MenuChapter 2
Inventory Management Setup Menu

The Inventory Management Setup menu contains the options used to build and maintain the files required for the operation of the Inventory Management module.

If you are running System Startup, this menu does not appear; however, you will advance sequentially through each option on the Inventory Management Setup menu until the startup process is complete.

After completing System Startup, you can access the Inventory Management Setup menu at any time to modify the Inventory Management options. In addition, you can modify or delete the information contained in the setup files.

Setup menu options:

Inventory Management Options

General Ledger Account Maintenance

Price Code Maintenance

U/M Conversion Maintenance

Product Line Maintenance

Warehouse Code Maintenance

Buyer/Planner Code Maintenance

Bar Code Printer Maintenance

Warranty Code Maintenance

Inventory Management Utilities


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Chapter 2 Using the Setup Menu

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Each module can be customized to fit your company's specific accounting requirements. Inventory Management Options presents a series of options that allow you to select features most appropriate for your business.

Setting Up Inventory Management Options

Although these options are usually established during System Startup, they can be modified at any time. On the Inventory Management Setup menu, click Inventory Management Options.

Click the Help button for overviews and related procedures. You can also press F1 at any field for pop-up field information.

The Lot/Serial Inquiry and Drill-Down features in Inventory Maintenance are available only if this check box is selected.

The Warranty Tracking features are available only if this check box is selected.


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! The beginning and ending dates for each inventory period are determined by the Base Inventory Periods On field in the Inventory Management Options window.

• If Calendar Months is selected, the inventory period-ending dates are based on the standard calendar month (January 31, February 28, etc.). You can only have 12 periods when using the Calendar option. For the system to calculate the actual period-ending dates, the Current Inventory Calendar Year must be typed in the Inventory Management Options window.

• If Fiscal Periods is selected, the inventory period-ending dates are based on the period-ending dates specified for the general ledger. This option is available only if the General Ledger module is installed. The number of periods in a fiscal year is determined by the entries in General Ledger Options.

You should not process inventory for a period prior to the current general ledger period. If it is necessary to do so, refer to your General Ledger manual.

Whether you are using the calendar year or fiscal periods, the current inventory period is incremented after the completion of Inventory Management Period End Processing.


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Setting Up Additional Options

After completing the Inventory Management Options Main tab, click the Additional tab to define additional setup options.

Receipt labels only print for items received that are set up for labels in Inventory Management Options.


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Setting Up Form Options

After completing the Inventory Management Options Additional tab, click the Forms tab to select forms that will print graphically using Crystal Reports™.

Click the Printer button to print the Inventory Management Options Listing. For printing instructions, see Printer Options in the Help system.

During System Startup, if the General Ledger module is installed, you advance to Price Code Maintenance. If the General Ledger module is not installed, you advance to General Ledger Account Maintenance.


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General Ledger Account Maintenance

The Inventory Management module can provide a recap of general ledger postings that reflect inventory activity for each accounting period. The posting information contained in this recap reflects the inventory received, issued, transferred, and adjusted.

Anytime a transaction entry, physical count entry, or negative tier adjustment changes an item's quantity on hand or unit cost, the general ledger accounts defined for the item's product line are posted with the associated cost amounts.

Whether or not the General Ledger module is set up, Inventory Management posts journal entries to the Daily Transaction Register using account numbers defined in General Ledger Account Maintenance. The General Ledger check box must be selected in the Inventory Management Options window to post the transactions printed on the Daily Transaction Register.

If you have not set up the General Ledger module, you must use General Ledger Account Maintenance to enter each general ledger account you will use to post inventory transactions (only the Main tab will be accessible). The postings from the Inventory Management module are reflected on both the Daily Transaction Register and the General Ledger Posting Recap reports. These reports provide an audit trail of all Inventory Management activities and serve as a source for posting to a manual general ledger. The postings contained on these reports can be purged during Inventory Management period-end processing. Use the General Ledger Posting Recap to make journal entries to your manual general ledger.

If you have set up the General Ledger module, accounts can be established using General Ledger Account Maintenance or Account Maintenance in the General Ledger module. Journal entries automatically post to the general ledger.


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Setting Up General Ledger Accounts

The following general ledger accounts are used by the Inventory Management module and must be assigned to each product line in Product Line Maintenance.

Cost of Goods Sold Account

This expense account is debited with the cost of items sold or issued from inventory.

Inventory Account

This asset account contains the current inventory value on a perpetual basis. It is debited when inventory is increased (received) and credited when inventory is reduced (sold or issued). You can use a single Inventory account for the entire inventory, or use separate accounts for different product lines.

Inventory Adjustment Account

This account is used to post write-downs or write-ups of inventory when an adjustment is made using Transaction Entry or Physical Count Entry. This account is credited when a positive adjustment (write-up) is made, and debited when a negative adjustment (write-down) is made. The Adjustment account should be in the miscellaneous income or miscellaneous expense section of your chart of accounts.

Manufacturing Variance Adjustment Account

This miscellaneous expense account is debited with any variance from the standard cost and the actual product cost when an item using the Standard Cost valuation method is completed for a work order in Work Order Transaction Entry.

Purchase Order Variance Adjustment Account

This account is used to post any variance between the cost of goods received and the amount actually invoiced in Purchase Order Receipt of Goods/Invoice Entry. The offset to this account is the Purchases Clearing account. If the invoiced cost of an item is different from the cost recorded when the item was received, the difference is posted as a credit to the Purchases Clearing account and as a debit to the Purchase Order Variance Adjustment account.

"WarningDo not delete the Product Line Maintenance accounts.


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Purchases Clearing Account

This is a liability holding account for inventory received until the invoices for the receipts are posted through the Accounts Payable or Purchase Order module. It is credited when goods are received into inventory. When the applicable invoice is received, it is debited and the corresponding liability account in the Accounts Payable module is credited.

Sales/Income Account

This income account is credited with the sale amount of each inventory item and miscellaneous charge. For miscellaneous charges and miscellaneous items, the accounts can be assigned to charge codes in Sales Order Miscellaneous Charge Maintenance. This account can be changed manually in Sales Order Invoice Data Entry or Sales Order Entry.

Sales Returns Account

This income account is debited with the sales amount associated with the item being returned (negative sales amount).

Although these accounts are usually established during System Startup, they can be modified at any time.


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On the Inventory Management Setup menu, click General Ledger Account Maintenance.

You can add a record by entering an account number. If the General Ledger module is not set up, the default account number format of "####-###" must be used. Additionally, you will not have access to some of the General Ledger features, such as the Budget tab and Copy Accounts button. For more information, refer to your General Ledger manual.

Click the Printer button to print a Chart of Accounts Listing. For printing instructions, see Printer Options in the Help system.

During System Startup, you advance to Price Code Maintenance.


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Use Price Code Maintenance to set up price schedules based on a specified markup or discount method, as well as quantity price breaks. Price codes can be assigned to any number of items in inventory. When an item number is entered in Transaction Entry, the price is automatically calculated based on the price code and the quantity entered. When an item number is entered in Sales Order Entry, the price level specified in the Accounts Receivable Customer master file is used. Prices for items not assigned a price code are based on the standard price for the item.

When the Inventory Management module is used in conjunction with the Sales Order and Accounts Receivable modules, Price Code Maintenance can be used to establish pricing for different groups of customers. Establish customer price levels within each price code and enter the corresponding customer price levels in the Accounts Receivable Customer master file.

Price Code Maintenance allows you to create a unique pricing structure. If you do not want to use price codes for quantity break pricing, you can skip Price Code Maintenance. If you require quantity break pricing for specific items, this information can be entered for individual items in Inventory Maintenance.

Setting Up Price Codes

On the Inventory Management Setup menu, click Price Code Maintenance.

If you delete the Standard price level, all price levels for the price code are deleted. You can delete other price levels for a price code without deleting the entire price code.


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Click the Printer button to print a Price Code Listing. For printing instructions, see Printer Options in the Help system.

During System Startup, you advance to U/M Conversion Maintenance.

U/M Conversion Maintenance

Use U/M Conversion Maintenance to define the relationships between various units of measure. For example, the conversion file defines a gross as containing 12 dozen or 144 single units. For any given unit of measure, equivalent units of other measures are defined. Because a gross, 12 dozen, and 144 single units all represent the same total number of items, each of these measurements is classified as equal.

The conversion factors established for a unit of measure can be used to automatically enter equivalent sales and purchase units of measure. The factors entered in this option can be used in Inventory Maintenance, Product Line Maintenance, Transaction Entry, and in the Sales Order, Purchase Order, Bill of Materials, and Work Order modules.

Setting Up U/M Conversions

On the Inventory Management Setup menu, click U/M Conversion Maintenance.

You must enter the largest unit of measure at the Unit of Measure field, and enter the smaller equivalents at the U/M fields.


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For example, if the standard unit of measure is EACH, and the purchase unit of measure is CASE, enter the conversion factors as shown below.

Click the Printer button to print a U/M Conversion Listing. During System Startup, you advance to Product Line Maintenance.


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Use Product Line Maintenance to set up and maintain multiple product lines. A product line consists of any number of items that you want to group for inventory reporting and general ledger posting, and that share similar product information. For example, a product line can consist of items from the same manufacturer, items of a similar type or purpose, etc.

All inventory reports can be sorted by product line with quantity and cost information subtotals printed by product line. In addition, information for items assigned to a product line are posted to the same general ledger accounts.

Setting Up Product Lines

A product line code must be assigned to every item when establishing the Inventory master file. When an item is assigned a product line code, it assumes the attributes defined for that specific product line. The product line information then becomes the default information for that item.

! To save time and avoid confusion, define the product line codes using the following guidelines.

• Define at least one product line. If all of your inventory items are posted to the same general ledger accounts, and you do not require report subtotals by product line, you can assign all items to the same product line.

• Define at least one product line for each separate Inventory or Cost of Goods Sold account to which you want to post.

• Define a separate product line for items being grouped for reporting and posting purposes.

Information for all items assigned to the same product line is posted to the same general ledger accounts.

!NoteEven if you do not group your inventory by product line, you must establish at least one product line code. This code will include all inventory items.


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On the Inventory Management Setup menu, click Product Line Maintenance."Warning

If the Retain Sales History and Retain Receipts History check boxes are cleared, the Item Valuation by Period Report may be inaccurate.

The standard unit of measure is used for reporting the quantity-on-hand information for each item and should be the smallest unit of measure.

The valuation method can be changed for individual items during inventory setup.

This field is available only if the Allow Entry of Landed Cost check box is selected in the Purchase Order Options window.

This field is available only if the Sales Tax Reporting check box is selected in the Accounts Receivable Options window.

This field is available only if the Enable Warranty Tracking check box is selected in the Inventory Management Options window.


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Updating Product Line Information

On the Product Line Maintenance Main tab, click Apply to maintain product line information. Product line information can be changed within Product Line Maintenance and specific product line fields can be updated to all inventory items or a range of inventory items in the product line. Information can also be updated for items included on open sales orders or open purchase orders.

Click Proceed to build an inventory item list containing the information to apply. The following dialog box appears.

Print the Product Line Maintenance Apply Report and review it for accuracy. If there are errors, return to Product Line Maintenance, make the necessary changes, print the Product Line Maintenance Apply Report, and proceed with the update.

If you select the Open PO Items and/or Open SO Items check boxes, and you select the Tax Class check box, the taxable/nontaxable total amounts on the purchase order or sales order are changed based on the Tax Class check box.



"WarningDo NOT, under any circumstances, interrupt the update process!


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If Yes or Changes is selected at the Track Changes Made to Item Masterfile field in the Inventory Management Options window, the information is also updated to the Audit file.

Setting Up Product Line Accounts

After completing the Product Line Maintenance Main tab, click the Accounts tab to set up Product Line accounts.

If an accounting segment is selected at the G/L Segment for Whse Postings field in the Inventory Management Options window, the Post by Warehouse check box appears for each inventory account listed. For information on posting product line information to an account number by warehouse, see Posting by Warehouse in the Help system.

Click the Printer button to print a Product Line Listing. For printing instructions, see Printer Options in the Help system.

During System Startup, you advance to Warehouse Code Maintenance.


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Use Warehouse Code Maintenance to set up and maintain information for all inventory locations such as stores, warehouses, departments, etc. By establishing multiple warehouse codes, you can produce inventory reports, print labels and physical count sheets, and post general ledger transactions by warehouse.

If the Require Multiple Warehouses check box is selected in the Inventory Management Options window, use Warehouse Code Maintenance to assign a code, description, address, and general ledger segment value to each location.

If the Require Multiple Warehouses check box is cleared, you must enter information for the default warehouse code (the only warehouse for your company) entered in the Inventory Management Options window. The default warehouse code cannot be deleted, but you can access the record at any time to change the description, address, and general ledger segment value.

Setting Up Warehouse Codes

On the Inventory Management Setup menu, click Warehouse Code Maintenance.

Click the Printer button to print a Warehouse Code Listing. For printing instructions, see Printer Options in the Help system.

During System Startup, you advance to Buyer/Planner Code Maintenance.

!NoteYou cannot delete the default warehouse code specified in Inventory Management Options.


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Buyer/Planner Code Maintenance

Use Buyer/Planner Code Maintenance to assign a code to the employees in charge of buying inventory and/or planning work orders. You can assign a buyer and/or planner code to each inventory item. Both the Buyer/Planner Code Listing and Inventory Item Listing print buyer/planner information.

Setting Up Buyer/Planner Codes

On the Inventory Management Setup menu, click Buyer/Planner Code Maintenance.

During System Startup, you advance to Bar Code Printer Maintenance.

Printing the Buyer/Planner Code Listing

Click the Printer button in Buyer/Planner Code Maintenance to print a Buyer/Planner Code Listing. For more information, see Printer Options in the Help system.


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Use Bar Code Printer Maintenance to select one of two types of bar code standards to use for printing bar code information on labels in the Inventory Management, Purchase Order, and Bill of Materials modules. If the Work Order module is integrated, bar code information can also be printed on picking sheets and operation tickets. Bar codes can be printed in either Bar Code 39 or Bar Code 128 format. For more information, see Bar Code Printing.

This option allows you to select the printer for printing bar codes. Bar codes can be printed to a variety of printers, and you can select as many as 10 separate printers for bar code printing.

Setting Up the Bar Code Printer

On the Inventory Management Setup menu, click Bar Code Printer Maintenance.

Select the printer type that your printer uses for printing bar codes (for printing graphics). This information can be obtained from your printer manual.

!NoteBar Code Printer Maintenance must be set up before any bar codes can be printed.

Due to Windows printing conflicts, you must set up a DOS printer in Device Configurator to use as a bar code printer, then select that printer when printing bar codes. For more information, see Device Configurator in your Library Master manual. A DOS printer is only needed when printing nongraphical forms.


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Warranty Code Maintenance

Use Warranty Code Maintenance to create and maintain warranty codes. You can also specify the number of days to calculate warranty expiration dates.

Click the Printer button to print a Warranty Code Listing. For printing instructions, see Printer Options in the Help system.

!NoteThis window is available only if the Enable Warranty Tracking check box is selected in the Inventory Management Options window.


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Inventory Management Utilities

Inventory Management Utilities contains utilities that allow you to modify certain fields for a large number of items. Utilities are available for deleting, renumbering, or merging items and changing the valuation method for items.

On the Inventory Management Setup menu, click Inventory Management Utilities.

Item Valuation Change Selection

Use the Item Valuation Change Selection option to change an inventory item's valuation method, even if there is quantity on hand for the item, or if the item is committed on a sales order, purchase order, or work order. You can change the valuation method for a selected range of product lines and/or inventory items. If changing an item's valuation method causes a change in the item's value, an entry is created and automatically posted to the general ledger.

!NoteTo enter valuation changes item by item, see Item Valuation Change Maintenance.


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In the Inventory Management Utilities window, select Item Valuation Change Selection.

Inventory items that have a negative quantity in a warehouse cannot be changed to a valuation of lot or serial. For more information on changing valuation methods, see Item Valuation Cost Methods.

Click the Printer button to print the Item Valuation Change Register. Review your entries before updating them to the Inventory master file. For more information, see Item Valuation Change Register.

Click Proceed to return to the Inventory Management Utilities menu.


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Item Valuation Cost Methods

The following table illustrates which cost is used when changing an item's existing valuation method to a new valuation method. To use this table, find the Old valuation method listed on the left, and match it with the New valuation method listed across the table. For example, if you are changing an item's valuation method from FIFO to Lot Number, the costing method used is method 2.

NEW

ValuationMethod

StandardCost

AverageCost FIFO LIFO

LotNumber

SerialNumber

Standard Cost

N/A AVG STD STD STD STD

OLD

Average Cost

STD N/A AVG AVG AVG AVG

FIFO STD AVG N/A 4 2 3

LIFO STD AVG 4 N/A 2 3

Lot Number STD AVG 1 1 N/A 3

Serial Number

STD AVG 1 1 2 N/A


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Reading Valuation Method Table Codes

1 The Item Valuation Change Selection option in Inventory Management Utilities creates a new tier for each receipt date, number, and unit cost for that warehouse.

2 For each new lot created in a warehouse, the utility uses the unit cost of the first tier record for that warehouse.

3 For each tier record encountered, the utility creates a unique serial number with a quantity of 1 for all quantities in that tier, using the unit cost of that tier.

4 The unit cost remains the same for each tier. Only the chronological order is reversed.

STD The standard cost in the Item master file is used.

AVG The average cost of the item for each warehouse is used.


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Hierarchy of Costs

The valuation method of an item affects the order in which each type of cost is used in Auto Generate Orders Selection and Purchase Order Entry, as illustrated below. Purchase Order Automatic Reorder Selection uses the last cost specified in Item Vendor Maintenance; however, if that cost is zero, then the last cost in the Inventory master file is used.

Valuation MethodCost Hierarchy

Standard Valuation The standard cost from the Inventory master file is used. If the standard cost is zero, the unit cost defaults to the last cost. If the last cost is zero, the unit cost defaults to the warehouse average cost. If the warehouse average cost is zero, the unit cost defaults to the item average cost.

Average Valuation The warehouse average cost from the Inventory master file is used. If the warehouse average cost is zero, the unit cost defaults to the item average cost. If the item average cost is zero, the unit cost defaults to the last cost. If the last cost is zero, the unit cost defaults to the standard cost.

LIFO/Lot/Serial Valuation The last cost from the Inventory master file is used. If the last cost is zero, the unit cost defaults to the standard cost. If the standard cost is zero, the unit cost defaults to the warehouse average cost. If the warehouse average cost is zero, the unit cost defaults to the item average cost.

FIFO Valuation The last cost from the Inventory master file is used. If the last cost is zero, the unit cost defaults to the standard cost. If the standard cost is zero, the unit cost defaults to the warehouse average cost. If the warehouse average cost is zero, the unit cost defaults to the item average cost.


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Item Valuation Change Maintenance

Use the Item Valuation Change Maintenance option to view and edit selections from the Item Valuation Change Selection option. You can also use this option to enter valuation changes item by item.

If an item's valuation method is changed to or from Standard Cost, and the standard cost is different from the actual cost at the time of receipt (in either Transaction Entry or Purchase Order Receipt of Goods Entry), the costs in the Transaction Detail file are also changed. The variance between these costs is posted to the Inventory Adjustment account (established in Product Line Maintenance) when the Item Valuation Change Register is updated. To change the valuation method for an item which is normally reconciled in the Detail Transaction Report, print the Detail Transaction Report before the valuation method is changed, and delete the detail for that item using the Item Delete/Renumber/Merge option.

In the Inventory Management Utilities window, select Item Valuation Change Maintenance.

Click Clear to clear all item valuation change selections.

Click Qty Remaining to distribute the total quantity remaining for the warehouse for the current lot/serial number.


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Inventory items that have a negative quantity in a warehouse cannot be changed to a valuation of Lot or Serial. For more information on changing valuation methods, see Item Valuation Cost Methods.

Item Valuation Change Maintenance posts an adjustment to the Inventory and Adjustment accounts if there is a cost difference between the old valuation and new valuation.

When the total quantity on hand for all warehouses is distributed, click Accept to accept the new valuation information.

Click the Printer button to print the Item Valuation Change Register. Review your entries before updating them to the Inventory master file. For more information, see Item Valuation Change Register.

Item Valuation Change Register

The Item Valuation Change Register lists all information entered using the Item Valuation Change Selection and Item Valuation Change Maintenance options and is used to check the accuracy of the data entered. The report must be printed before the valuation change entries can be updated to the inventory.

In the Inventory Management Utilities window, select Item Valuation Change Register. This option can also be accessed at the completion of the Item Valuation Change Selection or Item Valuation Change Maintenance option.


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Review the Item Valuation Change Register for accuracy. If there are errors, select the Item Valuation Change Maintenance option, make the necessary corrections, print the Item Valuation Change Register, and proceed with the update.

During the update process, the following occurs:

• The average cost in the Warehouse Detail file is recalculated (except when there are zero or negative quantities on hand).

• Costing tiers are created or removed.

• The Purchase Order Entry file is updated with the new valuation method and average cost.

• If the valuation change results in an inventory variance, the variance is posted to the general ledger using the Product Line Inventory and Adjustment accounts.

• If Yes is selected at the Track Changes Made to Item Masterfile field in the Inventory Management Options window, valuation method changes are updated to the Audit file.

Item Delete/Renumber/Merge

The Item Delete/Renumber/Merge option allows you to delete, renumber, or merge existing item numbers. Users can enter individual or a range of item numbers, using wildcard characters to mask selected groups of item numbers. Changes are made to all files in which the selected item number is referenced.

An item number can only be selected to undergo one function at a time. For example, you cannot delete and then renumber the same item number. The most recent function assigned to that item number is placed on the delete/renumber/merge list to be executed. To perform a series of procedures to a single item number, you must execute each function separately, updating the Delete/Renumber/Merge Log file each time.


"WarningBefore using Item Delete/Renumber/Merge, back up all data files.


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In the Inventory Management Utilities window, select Item Delete/Renumber/Merge.

If the Item Delete/Renumber/Merge process is not completed, a list of previously entered delete/renumber/merge entries appears, which you can add to or maintain.

Click the Printer button to print the Item Delete/Renumber/Merge Listing. For printing instructions, see Printer Options in the Help system. You must print and clear the log before you can complete another Item Delete/Renumber/Merge process.

Deleting Item Numbers

If an item number is selected for deletion, the Purchase Order, Sales Order, Sales Kit, Bill of Materials, and Work Order files are checked for lines containing that item number. Item numbers are also checked for quantities on hand if the Item master file, Warehouse Detail, or Item Costing Detail records are selected for deletion. If the item number or quantities on hand are found, the deletion is not performed and an error message is printed on the Item Delete/Renumber/Merge Listing.

Click Explode to list all files within a range of items designated to be deleted or merged.

Click Clear to remove all entries from the list.

Click Proceed to execute the Item Delete/Renumber/Merge process.


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Renumbering Item Numbers

When using wildcards to renumber accounts, the wildcard is used to replace, but not remove, a character. For example, if the starting and ending numbers are 1A*** and the new number is 1B***, all numbers starting with 1A will then begin with 1B; however, if the starting and ending numbers entered are 1A*** and the new customer number entered is 1***, the numbers remain 1A**. In this example, the last asterisk (*) is dropped, but the "A" is not omitted because the wildcard indicates that all numbers in this range remain the same.

Merging Item Numbers

If items with the same serial number are merged, the item quantities are merged and the serial number is assigned to the combined quantity available. Multiple quantities cannot be issued or sold from the same serial number during the same transaction; however, after the transaction is updated, remaining items with the same serial number can be issued or sold individually.

If an item with a valuation method other than Standard Cost is merged into a standard item, the value of the item is based on the standard cost of the destination item. Any variances between the value of the merged item and the value of the destination item must be posted manually to the general ledger.

If a nonstandard cost item will be merged into a standard item, the Item Valuation Change Maintenance option can be used to change the merged item to use the standard cost before the merge takes place. Another method is to reduce the quantity on hand of the merged item to zero before the merge takes place, and then receive the quantity back into inventory after the merge is completed. Either process generates any necessary general ledger postings automatically.

The following criteria are checked when two item numbers are selected for merging:

• Different standard units of measure• Incompatible costing methods• Both items are sales kits• Both items are bills of material


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Items with Standard Cost or Average Cost valuation methods cannot be merged into items with FIFO, LIFO, Lot Number, or Serial Number valuation methods if there are existing quantities on hand for the item being merged. This is because Standard Cost and Average Cost valuation methods do not contain the transaction detail necessary for such a merge. If such a merge is attempted, the process is not permitted, and the Item Delete/Renumber/Merge Listing will contain an error message.

Items with FIFO, LIFO, Lot Number, or Serial Number valuation methods can be merged into standard or average cost items. The merged items lose their transaction detail (date, lot and serial number detail, etc.), and take on a Standard Cost or Average Cost valuation method.

Items with different units of measure cannot be merged because this would result in an inaccurate quantity on hand. If both items are sales kits or bills of material, one of the kits or bills must be deleted before the items can be merged. When one item is merged with another, all occurrences of that item number in all Inventory files, purchase order lines, sales order lines, sales kits, work orders, and bills of material are affected.

When one item number (the original item number) is selected to be merged into another item number (the destination item number), the resulting record has the characteristics of the destination item number's files. Exceptions to this include the Last Sold and Last Rcpt fields on the Inventory Maintenance Main tab, which contain the latest dates from either of the two items. The Last Costs Total field amount is taken from the most recent amount of the items receipted.

Cost (Unit Cost) and average amount fields are recalculated to contain the weighted average from the two item numbers, unless one item number has negative amounts. The cost or average amounts are then taken from the destination item number.

All total and quantity (Total Qty Available, Reorder Point, etc.) fields in the Quantity on Hand & Reorder window in Inventory Maintenance are recalculated to include the combined totals of both item numbers. All other numeric fields are taken from the destination Item Number files.


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Selecting Files for Deletion

In the Item Delete/Renumber/Merge window, click Files to display a list of Inventory Management files that contain the item number you selected for deletion. Use the File Selection dialog box to select the specific files from which you want the item number to be deleted.

Delaying the Execution Process

In the Item Delete/Renumber/Merge window, click Delayed to designate a time for the Item Delete/Renumber/Merge process.

If you have set up Inventory Management as part of System Startup, the Bar Code Printer Maintenance option concludes System Startup. You can now begin routine processing of your inventory transactions, maintain sales promotions, and make use of the extensive Inventory Management reporting capabilities.


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3
Using the Main MenuChapter 3
Inventory Management Main Menu

The Inventory Management Main menu contains the options used to create your Inventory master file, enter transactions, set up cost/price changes, and set up sales promotions.

Main menu options:

Inventory Maintenance

Inventory Inquiry

Transaction Entry

Transaction Journal

Automatic Cost/Price Change

Sales Promotion Maintenance

Sales Promotion Report

Daily Transaction Register


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Use Inventory Maintenance to create and maintain a file containing detailed records for each of your inventory items. This option contains functions that allow you to set up, maintain, and inquire into inventory item records.

Building the Inventory Master File

During System Startup, you build an Inventory master file containing records for each item in your inventory. You can access and retrieve information from the files previously established (the product line, warehouse code, etc.) to speed the data entry process.

Item numbers that identify your inventory items can contain up to 15 alphanumeric characters. Generally, you can use your existing numbering method, as long as it does not exceed the limit.

An item's product line code can be used as the leading four characters of the item number; however, because all reports can be sorted by product line, the product line code should not be included in the item number, unless duplicate item numbers exist in different product lines.

If you use numbers as part of your item numbers, you must enter leading zeros, so that each number has the same number of characters (digits and letters). If leading zeros are not entered, items will not be correctly sorted on reports.

The following examples illustrate how numeric item numbers, with and without leading zeros, are sorted.

Without Leading Zeros With Leading Zeros

110010 00065023401 009100650 0234019100 110010


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Entering Inventory Information

On the Inventory Management Main menu, click Inventory Maintenance to enter the product line, product type, procurement type, valuation method, unit of measure, and other constant data you use when processing inventory and producing Inventory Management reports.

If you enter a conversion unit of measure from U/M Conversion Maintenance at the Standard U/M field and enter a unit of measure from the U/M field of the Conversion file at the Purchase U/M or Sales U/M fields, the appropriate factor is entered automatically at the No. Of fields. You can also enter these units of measure and quantities manually.

!NoteAfter any activity is posted to the item, the valuation method cannot be changed.

Your selection at this field indicates the method of calculating the value of this item.

This option is available only for lot or serial valuations.


This field appears if the Enable Warranty Tracking check box is selected in the Inventory Management Options window.


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Entering an Extended Item Description

In the Inventory Maintenance window, click the Text button to enter an extended description for the item.

! The Inventory Management module supports the following six separate methods of costing your inventory:

• Standard Cost• Average Cost• First-In, First-Out (FIFO)• Last-In, Last-Out (LIFO)• Lot Number• Serial Number

These valuation methods determine the current value of the on-hand inventory, allocate the cost of goods sold, and determine gross profits as items are sold from inventory. Each item can be assigned a different valuation method, or all items can be valued using the same method. Selecting the appropriate valuation method ensures that the financial and inventory reports provide the most accurate picture of the status of your business. Consult with your accountant to determine which valuation method (or combination of valuation methods) best suits your needs.

Type text into the window. As text reaches the end of each line, it wraps automatically to the next line.


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Maintaining Item Memos

In the Inventory Maintenance window, click the Memo button to create and maintain memos containing information pertinent to a specific item. These memos can contain information regarding purchasing, packaging, stocking, or upcoming sales promotions.

Deleting Inventory Item Records

In the Inventory Maintenance window, click Delete to remove an item. Only items that have had no activity recorded can be deleted. Additionally, the quantity on hand must be adjusted to zero in Transaction Entry. No sales orders, purchase orders, work orders, sales kits, or bills can exist, and prior year quantity history must be zero.

The reminder date can be used within Inventory Memo Printing to print all memos with information related to a specific range of dates.

Type text into the window. As text reaches the end of each line, it wraps automatically to the next line.


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Vendor/Item List Information

On the Inventory Maintenance Main tab, click the Search button at the Primary Vendor field to view vendor/item information.

Renumbering Items

On the Inventory Maintenance Main tab, click Renumber to assign a new item number to any item already on file in the Inventory master file. This can only be done before any activity is recorded for the item. An item number cannot be changed if a physical count is in process and any items are frozen, or if data entry has begun in Transaction Entry but not yet updated. Also, an item number cannot be changed if detail exists.

!NoteThis option should be used only to correct input errors during the original setup. The Item Delete/Renumber/Merge option should be used after the initial setup.


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Copying from Another Item

After an item number is established for a new item, on the Inventory Maintenance Main tab, click Copy From to copy information from an existing item to the new item.

After the information is copied, you can access any data field and modify the information unique to that specific item number.

Viewing Detailed Quantity History

On the Inventory Maintenance Main tab, click History to view detailed quantity history information by year and period for an item by warehouse. Information shown for each item includes the quantity sold, received, and issued in the same period. You can also access sales history and receipt history information from this window if the Retain Sales History and the Retain Receipt History check boxes are selected on the Inventory Maintenance Options tab.

Click Totals to view the combined total of all warehouses for the item.


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Viewing Detailed Quantity History Information

In the Detailed Quantity History window, click the Zoom button to view detail transaction information.!Note

This option is available only if the Retain Transaction History check box is selected in the Inventory Management Options window.

Click the Zoom button to view the source document for the line selected.

For more information on transaction types, see Transaction Types in the Help system.


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Viewing Sales History

In the Detailed Quantity History window, click Sales Hist to view sales history information by customer or by item and warehouse. !Note

This option is available only if the Retain Sales History check box is selected on the Inventory Maintenance Options tab.

This field is available only if By Customer is selected at the History Option field and Retain Ship-to Detail in Customer Sales History is selected in the Sales Order Options window.


Click the Search button to display customers that have sales for the item.

Click the Search button to display warehouse sales information for the item.

Click Totals to view the combined total of all ship-to locations for the customer. This option is available only for customers with multiple ship-tolocations.


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Viewing Detailed Sales History Information

In the Detailed Sales History window, click the Zoom button to view sales transaction detail.

Editing Sales History

In the Detailed Sales History window, click Edit to edit sales history. Any modifications made to sales history affect the totals in the Detailed Sales History window and are reflected on the Inventory Sales History Report.

!NoteThis option is available only if the Retain Transaction History check box is selected in the Inventory Management Options window.

For more information on transaction types, see Transaction Types in the Help System.



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Viewing Receipts History

In the Detailed Quantity History window, click Receipts Hist to view receipts history information by item and warehouse or by vendor.!Note

This option is available only if the Retain Receipt History check box is selected in the Inventory Maintenance Options window.

Click the Search button to display vendors that have receipts for the item.


Click the Search button to display warehouse receipts information for the item.


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Viewing Detailed Receipts History Information

In the Detailed Receipts History window, click the Zoom button to view receipt transaction detail for the period.

Editing Receipts History

In the Detailed Receipts History window, click Edit to edit receipts history. Any modifications made to receipts history affect the totals in the Detailed Receipts History window and are reflected on the Inventory Receipts History Report.


For more information on transaction types, see Transaction Types in the Help system.



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Viewing Quantity on Hand & Reorder

On the Inventory Maintenance Main tab, click Quantity to inquire into the quantity-on-hand information for an item. This option can also be used to enter or view the sales history for an item.

The quantity-on-hand fields are maintained automatically as inventory is processed.

The sales history summarizes quantities received, adjusted, sold, and on hand for the current period, year-to-date period, and prior-year period. The sales history information is also updated automatically; but during System Startup, prior history can be entered to obtain an accurate Inventory Sales History Report.

This option is used to inquire into on-hand and sales history information for an item at one or more warehouse locations. It can also be used to maintain bin location and reorder information for each item at each warehouse location.

These reorder fields are available only for the default warehouse if the Require Multiple Warehouses check box is selected and the Reorder by Warehouse check box is cleared in the Inventory Management Options window.

These fields are available only if the Sales Order module is integrated with Inventory Management and if the Enable Shipping check box is selected in the Sales Order Options window.

Click Totals to view the total combined quantity and sales history information for all locations. The total for the Qty in Shipping field reflects the total in the Sales Order Shipping Qty by Item file for the current item. Click the Search

button to display all warehouse activity for the item.

!NoteFor an explanation of how to enter beginning on-hand quantities, refer to your Getting Started Guide.


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Viewing Quantity Recap

In the Quantity on Hand & Reorder window, click Recap to display a recap of the quantity received, adjusted, sold, issued, and on hand for the current inventory period, as well as the beginning average cost and the current average cost for the period.


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Viewing Quantity History

In the Quantity on Hand & Reorder window, click Qty History to display the quantity history for an item.

Viewing Future Period Activity

The Inventory Management module allows you to post transactions to a future accounting period. Unlike the General Ledger module, however, the future posting capability for Inventory Management is limited to the next accounting period following the current period specified in Inventory Management Options.

!NoteTo provide accurate information in all Inventory Management reports, you cannot process more than one future period. Always complete period-end processing before posting any transactions that are more than one period in the future.


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As Inventory Management transactions are posted, the accounting date used to update the transactions is checked against the current Inventory Management period defined in Inventory Management Options. The transaction amounts posted in the future periods are not displayed in the item sales history for the Period to Date and Year to Date columns in the Item Quantity History window in Inventory Maintenance. Instead, click Future to display a window containing the future period activity and the year-to-date amounts that reflect future postings.

Some Inventory Management reports, such as the Inventory Stock Status Report and the Inventory Reorder Report, provide information on an as is basis without regard to the report date. All current and future transactions entered and posted against inventory are reflected on these reports.

Maintaining Sales Promotion Information

On the Inventory Maintenance Main tab, click Sale Info to enter and maintain information specific to the sale or promotion of an individual item or a group of items.


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Viewing Lot or Serial Numbers

On the Inventory Maintenance Main tab, click Lot/Serial to select a specific lot/serial number for viewing.

All transaction types appear, which allows you to view all activity for any lot or serial number. For more information on transaction types, see Transaction Types in the Help system.




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Entering Alias Item Numbers

On the Inventory Maintenance Main tab, click Alias to maintain a file of vendor/customer or general part numbers (associated with the vendor/customer parts catalog) that are different from the standard inventory item number to be used for lookup purposes.

Alias item numbers can be accessed during the Sales Order and Purchase Order modules data entry options. When you select an alias item number, the corresponding part number from your inventory list is entered automatically at the Alias Item Number field. Alias item numbers can be printed on your sales orders and purchase orders.

Printing the Alias Item Number Listing

In the Alias Item Number Maintenance window, click the Printer button to print the Alias Item Number Listing.

!NoteThe alias item number for the primary vendor cannot be deleted using this window.


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Creating Alternate Item Numbers

On the Inventory Maintenance Main tab, click Alternate to create a list of items that can be used as substitutes when filling an order for an out-of-stock item. The list is ordered by priority of substitution and includes the item number and description.

If the Sales Order module is integrated with Inventory Management, you can access this information using Sales Order Entry to display the substitute items and the on-hand quantities available. This information can also be printed on the Inventory Listing for reference.


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Setting Quantity Price Breaks

On the Inventory Maintenance Main tab, click Pricing to set up quantity price breaks for individual items that can be applied automatically using Sales Order Entry.

Item Pricing Maintenance is similar to Price Code Maintenance, allowing the setup of price schedules and customer price levels. The price schedules and price levels entered here apply to only one item and allow you to define pricing for a separate item for a specific customer. In addition, Item Pricing Maintenance also allows override prices that can be applied to specific customers or customer price levels.

Use Item Pricing Maintenance to set up item quantity price breaks and/or pricing methods that are unique from those defined in Price Code Maintenance. If you set up item pricing for an item with an assigned price code, the price schedule for item pricing takes precedence during Sales Order processing.

The price levels entered here must match the customer price levels defined in the Accounts Receivable module.


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Entering Vendors

On the Inventory Maintenance Main tab, click Vendors to enter or display vendors for the current item.

If the Sales Order and Purchase Order modules are integrated with Inventory Management, your entry at the Vendor No. field is necessary for transferring item information when orders are drop shipped or for automatic generation of purchase orders. The Sales Order module's inventory line item can be transferred to a drop-ship purchase order only when the vendor number entered for the purchase order matches the vendor number entered for those line items at the Vendor No. field.

When the Material Requirements Planning module is integrated with Inventory Management, the Lead Time fields are used to determine vendor lead times.

The Primary Vendor check box can only be viewed and only appears selected if this vendor is the primary contact for the vendor.

Click this Zoom button (ALT+Y) to view the receipt history.

Click this Zoom button (ALT+Z) to view the return document.



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Viewing Vendor Prices

In the Item Vendors Maintenance window, click Pricing to set up price structures for specific vendors, product lines, or inventory items based on a specified pricing method and the quantities ordered. This option is available only if the Purchase Order module is integrated with the Inventory Management module.

You can establish three levels of price schedules:

• By vendor number• By vendor number/product line• By vendor number/item number

Click Copy to copy vendor price levels for the selected vendor.


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Price level by vendor number/item number is applicable only for a specific inventory item purchased from the vendor. Price level by vendor number/product line is applicable for all inventory items within the specified product line. Price level by vendor number (without specifying item number or product line) is applicable for any inventory items purchased from the vendor.

Maintaining Item Options

Click the Inventory Maintenance Options tab to maintain the item option fields.

"WarningIf the Retain Sales History and Retain Receipt History check boxes are cleared, the Item Valuation by Period Report may be inaccurate.

Click the Folder button to browse for the image file.


This field is available only if the Purchase Order module is integrated with Inventory Management.

Click the Image button to preview the image.

This field is available only if a kit item type is selected.

If the item is a serial item, selecting Yes or By Item at this field prints separate receipt labels for each item.


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Viewing Item Transactions

Click the Inventory Maintenance Transactions tab to display a list of all transactions for the item by warehouse code and date.

Transaction detail information is always retained for the current period; it is purged during period-end processing if the Retain Transaction History check box is cleared in the Inventory Management Options window. For more information on transaction types, see Transaction Types in the Help system.

Click the Zoom button to view more information about the selected sales and receipts for SO and PO types.


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Viewing Transaction Item Cost Detail

On the Inventory Maintenance Transactions or Cost Detail tab, click the Batch button to access the transaction item cost detail information. You can view the split between the item cost and allocated cost.

!NoteThis option is available only if the Allow Entry of Landed Cost check box is selected in the Purchase Order Options window and a receipt of goods is processed with landed costs.


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Viewing Open Orders

Click the Inventory Maintenance Inquiry tab to view all open purchase orders, sales orders, or work orders for the current item.

!NoteThis option is available only if the Purchase Order, Sales Order, or Work Order module is integrated with Inventory Management.


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Viewing Additional Open Order Information

On the Inventory Maintenance Inquiry tab, click the Zoom button to view more information about the selected item.

Click Credit to view the customer credit history.


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Viewing Cost Detail

Click the Inventory Maintenance Cost Detail tab to view all cost tier information for LIFO, FIFO, lot, and serial items.

The displayed cost detail includes the receipt date, receipt number, unit cost, and quantity. If you are inquiring into a lot or serial cost item, the lot or serial number also appears.

!NoteThe Cost Detail option is not available for items that use the Standard Cost or Average Cost valuation method.

Click the Batch button to access the item cost detail. For more information, see Viewing Transaction Item Cost Detail.


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Inventory Inquiry

Use Inventory Inquiry to review information for an inventory item. In addition, the Inventory Inquiry Main tab provides information about quantity on hand, on purchase, on sales order, on back order, committed, and available by warehouse with totals for all warehouse locations.

Additional Inventory Inquiry tabs can also be selected. These tabs contain similar information that appears on the Inventory Maintenance tabs. For more information about each option and button feature, see Inventory Maintenance.

Viewing Inventory Information

On the Inventory Management Main menu, click Inventory Inquiry.

The information in Inventory Inquiry can only be reviewed. The System Security feature can be used to restrict Inventory Maintenance access to personnel authorized to add, delete, or maintain inventory information.

Click the Zoom button to display quantity-on-hand, shipping, and reorder information for a warehouse.

This field is available only if theEnable Warranty Tracking check boxis selected in the Inventory Management Options window.


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Looking Up Item Prices

On the Inventory Inquiry Main tab, click Price Lookup to view all standard or custom prices for an item by customer and/or price level. The prices displayed are based on the price schedules established using Price Code Maintenance and Inventory Maintenance Item Pricing Maintenance. Any applicable sales promotion prices are also displayed.

If you enter a quantity, the price is calculated and displayed based on the pricing information on file for the item and/or customer. If a price schedule does not exist, the price calculation is based on the standard price. If a sales promotion price is in effect on the current date, the sale price is used if it is the lower price.


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Viewing Alternate Items

On the Inventory Inquiry Main tab, click Alternate to display and select an alternate item. When selected, the alternate item becomes the current item.

! The pricing options provide automatic price calculations when assigned to an item. Each time a sales order is entered or the Price Lookup button is used, the system checks for the item's pricing schedule in the following order:

1 Promotion pricing, if a sales promotion is in effect for the current date and the promotion price is less than the calculated price

2 Contract pricing for the customer for this item

3 Item pricing for this item based on the customer's price level

4 Item pricing for this item based on the standard price level

5 Pricing for the item's price code based on the customer's price level

6 Pricing for the item's price code based on the standard price level

When the pricing option assigned to the item and/or customer is found, the per-unit price is calculated. If no price option applies, the price is based on the standard price.

Select an alternate item number and then click Switch To to display the alternate item. The Inventory Inquiry Main tab appears with the selected item shown as the current item.


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Viewing Additional Information

Click the Inventory Inquiry Additional tab to view additional information about the item.


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Transaction Entry

Use Transaction Entry to record sales, issues, receipts, transfers (movement of items between locations), and adjustments of inventory items. This option is also used to enter beginning on-hand quantities during System Startup. For more information, refer to your Getting Started Guide.

Recording Transactions

When entering receipts in Transaction Entry, you can add new items to the Inventory master file without leaving the window. This ability to add items on the fly allows you to complete the data entry process in an efficient, uninterrupted manner.

If no other modules are integrated with Inventory Management, Transaction Entry is the data entry option used for all inventory transactions. If the Sales Order module is installed, all sales/returns should be entered using that module; if the Purchase Order module is installed, receipts should be entered through that module. Adjustments and transfers are always entered using Transaction Entry. For more information, see Adjust Quantities and Costs in the Help system.

After transactions are entered in Transaction Entry, print the Transaction Journal and update the entries to the permanent files. Sales, issues, or receipts entered through the Sales Order or Purchase Order module are posted directly to the Inventory files using the update options in these modules.

!NoteIf the Sales Order or Purchase Order module is installed, do not use this option for processing returned goods.


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On the Inventory Management Main menu, click Transaction Entry.

! If you use the LIFO or FIFO valuation method for any of your inventory items, it is possible to over distribute a cost tier so that the quantity on hand becomes a negative number.

Any time more units are sold than are currently in stock (you accept a quantity entered during Sales Order processing or Transaction Entry that is larger than the quantity on hand), a special cost tier with a reference of Overdist is created for the negative quantity amount. The last cost for the item is used as the unit cost. This condition is usually encountered when a sale is processed before a receipt is recorded. After a receipt for additional units of the item is recorded, the Overdist tier will be deleted during Period End Processing.

This comment is printed on the Transaction Journal for reference.


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Entering Line Items

Click the Transaction Entry Lines tab to enter transaction entry line items.

If Sales is selected at the Transaction Type field and the Job Cost module is installed, refer to the Inventory Management Supplement in your Job Cost manual to post an inventory item number to a job number.

Adding Item Numbers

If Receipts is entered at the Transaction Type field, you can enter new item numbers without leaving the window. The ability to add items on the fly allows you to complete the transaction entry process without interruptions.

Only the Sales transaction type considers a sales promotion.


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Distributing Lot or Serial Numbers

When entering a lot or serial item during line entry, you are required to distribute the total quantity entered for the item to one or more lot/serial numbers. You can enter the lot/serial numbers and quantities one at a time until the total quantity for the item is fully distributed.

You must fully distribute all lot/serial lines before completing the transaction. You can use several different methods to help speed the distribution process. On the Transaction Entry Lines tab, click Distrib to display the lot/serial numbers that are distributed for the current line item. You can also enter additional lot/serial numbers.

Distributing by Range

In the Lot/Serial No. dialog box, click Range to distribute the quantity entered for a serial item to a range of serial numbers automatically. This feature is available only for serial items.

Serial numbers are distributed automatically, beginning with the starting serial number, until the total quantity for the item is distributed or until the serial number exceeds the ending serial number specified.

!NoteDuring receipt entry, you cannot add to an existing quantity for a serial item.


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List Entry Feature

In the Lot/Serial No. - Distribution Entry dialog box, click List to display the lot/serial numbers already on file for the current item and to distribute the transaction quantity by entering the quantities next to the corresponding lot/serial numbers.

Click Distrib to view the lot/serial numbers distributed for the current line item. During receipt entry, you cannot add to an existing quantity for a serial item.


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Transaction Journal

Use Transaction Journal to list all information entered in Transaction Entry and to check the accuracy of the data entered. The report must be printed before the transaction entries can be posted to the Daily Transaction file for future posting to the permanent files.

Separate journals are printed for sales, receipts, transfers, issues, and adjustments. Information for each transaction includes the entry number, transaction date, item number, unit of measure, quantity, unit cost, extended cost, and lot or serial numbers, where applicable. For sales, the sales amount is shown in addition to the unit price and extended price. An example of a Transaction Journal is shown on page 162.

Printing the Transaction Journal

On the Inventory Management Main menu, click Transaction Journal.

After the Transaction Journal prints, if there are items on back order and if receipts were processed for those items, you can print the Back Order Fill Report. For more information, see Printing the Back Order Fill Report.

Review the Transaction Journal for accuracy. If there are errors, select Transaction Entry, make the necessary changes, print the Transaction Journal, and proceed with the update.



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• The Sales History and Receipt History files are updated.

• The quantity received, issued, adjusted, sold, and on hand is updated in the Inventory Item Warehouse Detail file.

• The Inventory master file is updated with the average cost information (for sales, issues, adjustments, and receipts) and the last cost, date last sold, and last receipts date are updated.

• The Inventory Transaction Detail file and the Cost Tier files are updated.

• Postings are made to the General Ledger Daily Transaction file for future printing.

When the update is complete, you can print receipt labels and the Daily Transaction Register and update the general ledger. For more information, see Printing Receipt Labels and Daily Transaction Register.

Printing the Back Order Fill Report

The Back Order Fill Report lists any back order type sales orders that can be filled as a result of receipts entered in Transaction Entry. The quantity received, a list of back orders, and the back order quantity that can be filled are shown for each item. Back-ordered quantities on standard sales order types can be included by selecting the Include Backordered Lines on Back Order Reports check box in the Sales Order Options window.

This report includes work order component requirement information if the Work Order module is installed, if the Print WOs on Back Order Fill Report check box is selected in the Work Order Options window, and if receipt transactions for the items required for work orders were entered. An example of a Back Order Fill Report is shown on page 163.

!NoteIf the Print Receipt Labels check box is cleared in the Inventory Management Options window, you cannot print labels from this option.

!NoteThis report is available only if the Sales Order module is integrated with Inventory Management, and if receipt transactions for items on back order were entered using Transaction Entry.


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Printing Receipt Labels

If the Print Receipt Labels check box is selected in the Inventory Management Options window, when the Transaction Journal update is completed, the following dialog box appears automatically.

If the Purchase Order module is integrated with Inventory Management, receipt labels can be printed from the Purchase Order module after printing the Daily Receipt Registers/Update.

Receipt labels are printed for items received for which Yes or By Item is selected at the Receipt Labels field on the Inventory Maintenance Options tab. If No is selected at the Receipt Labels field for an item, receipt labels will not print for that item.

Label formats established in Inventory Label Printing are used to print receipt labels. This option is also used to maintain and align formats for receipt labels.

If Yes is selected at the Receipt Labels field for an item on the Inventory Maintenance Options tab, the number of labels entered is printed for all quantities received of that item. If By Item is selected at the Receipt Labels field, the number of labels entered is printed for each item received. Examples of Inventory/Receipt Labels are shown on page 174.

You can print receipt labels in a nongraphical format, or a graphical format using Crystal Reports. For information on customizing graphical forms, see Customize Graphical Forms in the Help system, and refer to the MAS 90 and MAS 200 Crystal Reports manual. For information on customizing nongraphical forms, see Customizing Nongraphical Forms in the Help system.

Click Form to customize your receipt labels.

!NoteIf you established bar code printers using Bar Code Printer Maintenance, you can print bar codes for the item number, bin location, and item retail or standard price.


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Automatic Cost/Price Change

Use Automatic Cost/Price Change to automatically update the standard price and/or the standard costs in the Inventory master file for all or a range of item numbers and to all or a selected group of product lines, price codes, or vendor numbers.

If you are using the Standard Cost valuation method, using Automatic Cost/Price Change to change the standard cost does not affect the General Ledger Inventory account. You must use General Journal Entry in the General Ledger module to adjust the Inventory account.

Entering Cost/Price Changes

The Automatic Cost/Price Change Register lists the old and new cost and/or price for each item selected. This register can be used to check the accuracy of the data entered before applying the cost/price changes to the Inventory master file. An example of an Automatic Cost/Price Change Register is shown on page 164.

On the Inventory Management Main menu, click Automatic Cost/Price Change.

Click Apply to update the cost or price information in the Inventory master file.


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Click the Printer button to print the Automatic Cost/Price Change Register. The following dialog box appears.

After the register prints, the following dialog box appears.

Review the register for accuracy. If there are errors, click No, select Automatic Cost/Price Change, make the necessary changes, and then print the Automatic Cost/Price Change Register. Click Yes to update the cost or price information in the Inventory master file.


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Sales Promotion Maintenance

Use Sales Promotion Maintenance to set up a file of sale dates and prices that can be applied to all or selected items. This option provides a method for automatically entering sale dates and prices for a large number of items. You can enter the sales promotion information, select the items, and update the information to the Inventory master file. Sales promotion information can also be entered individually for each item using Inventory Maintenance.

As you enter orders in the Sales Order module, the system compares the standard price or any custom pricing on file with the sale price, and uses the lowest price. When the ending date of the sales promotion passes, the system automatically returns to the normal pricing schedules.

Entering Sales Promotions

On the Inventory Management Main menu, click Sales Promotion Maintenance.

Click the Printer button to print a Sales Promotion Listing to list all sales promotions entered. The sales promotion name, start and end dates, sale method, and discount percentage or sale price display for each sales promotion listed.


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Applying Sales Promotions

In the Sales Promotion Maintenance window, click Apply to assign a sales promotion to a group of items. When you add or change information for a sales promotion, it may be necessary to indicate which inventory items are applicable for the sale.

Click the Printer button to print the Sales Promotion Application Register. The Sales Promotion Application Register lists all items to which a sales promotion is applied. The unit of measure, standard price, and sale price are shown for each item listed. An example of a Sales Promotion Application Register is shown on page 165.

! Sales Promotion Maintenance consists of special pricing to use on specific dates for a group of items. Sales promotion pricing is compared to the normal price schedule applicable to the customer. Special sale prices for a specified time period can be assigned to a group of items using Sales Promotion Maintenance. If a sales order is entered during the sale dates and the sale price is lower than the pricing option price assigned to the item, the sales promotion price is used. After the final sale date, sales promotion prices revert to the normal pricing information on file.

Click Proceed to update the sales promotion information to the Inventory master file.


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The Sales Promotion Report provides a list of items included in a sales promotion. You can specify one of eight sort options and/or select a range of items from the user-defined categories.

You can also change the date of a sales promotion in the Inventory master file for the items selected. You can include the retail price, and the standard and sale price on this report. An example of a Sales Promotion Report is shown on page 166.

Printing the Sales Promotion Report

On the Inventory Management Main menu, click Sales Promotion Report.

If new sale dates are entered for an existing sales promotion, the sale dates in the Inventory master file will be changed for the items specified.


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Daily Transaction Register

The Daily Transaction Register is an audit report detailing all general ledger transactions posted using Transaction Entry, Physical Count Entry, and Inventory Negative Tier Adjustment.

Each transaction is listed by general ledger account number and description, along with the appropriate debit and credit amounts. Transactions on this report print by posting date, source journal (II, IR, etc.), and register number. Totals are provided by source and date. The Inventory Management accounting date is used as the default posting or transaction date.

If the General Ledger module is integrated with Inventory Management, all entries can be updated directly to the general ledger after this register prints.

If the General Ledger module is not installed, your transactions are updated to the General Ledger Recap file. The General Ledger Posting Recap and this register can be used as a reference when posting transaction information to your manual general ledger. The Daily Transaction Register should be printed each time you have entered inventory transactions and physical count information. An example of a Daily Transaction Register is shown on page 167.

Printing the Daily Transaction Register

On the Inventory Management Main menu, click Daily Transaction Register.

!NotePrinting the register does not automatically update to the general ledger. After you print the register, you are prompted to update the Daily Transaction Register, which clears the file and updates the information to the general ledger.


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Review the Daily Transaction Register for accuracy before updating.

When the update is completed, the Daily Transaction file is cleared. All updated postings are reflected on the General Ledger Posting Recap.



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Using the Physical MenuChapter 4
Inventory Management Physical Menu

The Inventory Management Physical menu contains options that allow you to count the physical inventory and post adjustments to the perpetual inventory efficiently and easily. Physical count worksheets can be printed for all or for a range of items sorted by warehouse and/or bin location. Physical Count Entry can be performed using a one-step process that matches the count information written on the worksheet. Also, the Physical Count Variance Register can be printed to show all discrepancies between the physical count and the perpetual inventory data.

Physical menu options:

Physical Count Worksheet

Physical Count Entry

Physical Count Variance Register


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Use Physical Count Worksheet to freeze items to be counted and to print worksheets for the items selected. Information on the worksheets includes the item number and description, bin location, inventory cycle, and space in which to write the physical count quantities. The Physical Count Worksheet can be printed in bin location or item number order for one or all product lines.

The perpetual inventory must be frozen while the actual physical count is in process. When the actual physical count is completed, normal operations can still be performed while the physical count is entered. After the physical count is entered and updated, any shipping and receiving that occurred between the completion of the actual physical count and the Physical Count Variance Register update is considered as the perpetual inventory is adjusted. An example of a Physical Count Worksheet is shown on page 168.

Printing the Physical Count Worksheet

On the Inventory Management Physical menu, click Physical Count Worksheet.

Selecting Item Number at the Sort Options field sorts by bin location and then by item number, if the Sort Physical Count by Bin Location check box is selected in the Inventory Management Options window.

Double-spacing provides additional room for recording figures, adding notes, figuring, etc., when taking the physical count.



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If you selected Print Worksheet and Freeze Items or Freeze Items Only at the Report Options field to freeze items that are not yet updated, the following conditions apply:

• All transactions generated from this module and from other integrated modules should be entered and updated before freezing, if they will be included in the actual physical count.

• If there are any unprocessed items in the Inventory Transaction Entry files, a dialog box appears. To include the unprocessed items in the current inventory before freezing, you must print the Transaction Journal, complete the update, and print the Physical Count Worksheet.

!NoteIf you selected Freeze Items Only or Clear Frozen Items at the Report Options field, in the Physical Count Worksheet window, click Print to proceed.


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Physical Count Entry

When the actual physical count is complete, you can bring the perpetual inventory up to date by entering the physical count data into the system. You can facilitate the data entry process by setting up the Physical Count Entry window to match the Physical Count Worksheet.

Entering Physical Count Data

On the Inventory Management Physical menu, click Physical Count Entry.


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Entering Line Information

Click the Physical Count Entry Lines tab to enter line item information.

Items within the bin location range, item number range, and product line entered are displayed if they were frozen in Physical Count Worksheet or previously entered in Physical Count Entry.

Any item that was not frozen in Physical Count Worksheet or entered in Physical Count Entry is not displayed, even if it is within the bin location range, item number range, and product line entered. To enter physical count data for an item that is not frozen, you must click Add Item. For more information, see Adding an Item.


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Adding an Item

On the Physical Count Entry Lines tab, click Add Item to enter physical count data for an item that was not frozen in Physical Count Worksheet or entered in Physical Count Entry. This item must be within the bin location range, item number range, and product line entered on the Physical Count Entry Header tab. If you attempt to add an item that is not within these ranges, that item will be frozen but not displayed.


The Physical Count Variance Register shows the difference between your perpetual inventory balance at the time it was frozen and your posted physical count. Printing and updating this register is the final step in the Physical Count process.

The Physical Count Variance Register register compares the perpetual inventory data that was frozen at the beginning of the Physical Count process with the count data entered in Physical Count Entry. The frozen on-hand quantities, the actual physical count entered in Physical Count Entry, and the difference between the two can be printed. A variance amount, based on the quantity over or short and the item's costing method, is extended for each item and is used to adjust the perpetual inventory during the update. An example of a Physical Count Variance Register is shown on page 169.


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Printing the Physical Count Variance Register

On the Inventory Management Physical menu, click Physical Count Variance Register.

Review the Physical Count Variance Register for accuracy. If there are errors, return to Physical Count Entry, make the necessary changes, print the Physical Count Variance Register, and proceed with the update.

Only frozen items within the ranges entered are printed and updated. Frozen items not included within the ranges are not updated and remain in the Physical Count file.



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• The quantity-on-hand fields in the Inventory Item Warehouse Detail file are updated to the physical count quantities.

• The average cost is recorded in inventory, and the Item Costing records for lot/serial and LIFO/FIFO items are updated. For more information, see General Ledger Posting Examples in the Help system.

• The physical count detail is recorded in the Inventory Transaction file.

• Postings are made to the General Ledger Transaction file for future printing.

Print the Daily Transaction Register and update the general ledger entries posted from the Physical Count Variance Register. For more information, see Daily Transaction Register.


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Using the Kits MenuChapter 5
Inventory Management Kits Menu

The Inventory Management Kits menu contains the options used to define and maintain sales kits. This menu also contains reports that list detailed sales kit information.

If the Bill of Materials module is installed, sales kit information cannot be maintained using this menu. Instead, you must use Bill of Materials Maintenance in the Bill of Materials module to maintain sales kits. For more information, see Using Sales Kits in your Bill of Materials manual.

Kits menu options:

Sales Kit Maintenance

Sales Kit Listing

Sales Kit Where-Used Listing

Costed Sales Kit Report

!NoteTo fully utilize the Sales Kit feature, the Sales Order module is required. Transaction Entry does not automatically explode sales kits into their component items.


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How to Use Sales Kits

Sales kits are groups of items that are normally sold together. The price of a sales kit usually differs from the total price of the combined items if those items were sold separately. When a sales kit item is ordered or invoiced using the Sales Order module, the item group can be "exploded" into its individual components. The detail information for each component can be modified using Sales Order Invoice Data Entry or Sales Order Entry to accommodate special kit configurations.

A sales kit must be defined as a specific inventory item. Sales kit inventory items must be defined as kit-type items. Each sales kit can consist of any number of component items and comment lines. Although the price of a sales kit is assigned to the kit itself, the cost of the kit is based on the total cost of all component items.

Because sales kits cannot be components of other sales kits, the Sales Kit feature only supports a single-level assembly. In addition, Transaction Entry cannot be used to explode sales kit components. If you require these features, the Bill of Materials or Sales Order module is required.

This listing indicates that sales kits AB100 and AB200 use the component item SDF108 once per kit. It also indicates that sales kit AB300 uses this component twice for each kit.

!NoteIf the Bill of Materials module is installed, the Sales Kit feature cannot be accessed from Inventory Management. Instead, you must use Bill of Materials Maintenance to maintain sales kits and standard bills.


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Use Sales Kit Maintenance to create and maintain sales kits. Sales kits are groups of items that are normally sold together. When a sales kit item is ordered or invoiced using the Sales Order module, the item group is "exploded" into its individual components. This component detail information can then be modified using Sales Order Entry to accommodate special kit configurations.

A sales kit must be defined as a specific inventory item. Sales kit inventory items must be defined as kit type items. Each sales kit can consist of any number of component items and comment lines; however, a component item for a sales kit cannot be another sales kit. For more information, see How to Use Sales Kits.

Entering Sales Kits

On the Inventory Management Kits menu, click Sales Kit Maintenance.

!NoteIf the Bill of Materials module has been installed for the current company, use Bill of Materials to maintain sales kit information.

The quantity of each component item required for a kit is entered here.

Click the Text button to maintain an extended description for the item.



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Use Sales Kit Maintenance to enter line items for the current sales kit. Each line item represents either a component item or a comment line. As you enter or delete line items from the kit, they are consecutively renumbered. You can enter up to 9,999 lines for each kit.

To accommodate component items whose use varies with each order, you can override the quantity per kit using Sales Order Entry if the Sales Order module is installed. To accomplish this, enter a zero quantity for each variable-use item. The actual quantity can then be entered during data entry.

Copying from Another Sales Kit

When adding a new sales kit that varies only slightly from a previously entered sales kit, in the Sales Kit Maintenance window, click Copy to copy the kit information. You can then modify the information copied.


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Sales Kit Listing

The Sales Kit Listing provides a listing of component items and comments for a specified range of sales kits. This report is produced in kit number order. Use this report to verify the component information entered for each sales kit. An example of a Sales Kit Listing is shown on page 170.

Printing the Sales Kit Listing

On the Inventory Management Kits menu, click Sales Kit Listing.


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The Sales Kit Where-Used Listing provides a listing of all sales kits that use a particular component item. You can enter a range of component items, and you can optionally include information on the current inventory status of each kit.

This report is useful in determining whether a component can be deleted from inventory, or if a replacement component can be used. This report lists all kits that use the component item in question. An example of a Sales Kit Where-Used Listing is shown on page 171.

Printing the Sales Kit Where-Used Listing

On the Inventory Management Kits menu, click Sales Kit Where-Used Listing.


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The Costed Sales Kit Report provides a detailed listing of component costs for a range of sales kits. This report is produced in kit number order. Total cost information is provided for each kit. The cost information can be calculated based on average cost, last cost, or standard cost for each item. An example of a Costed Sales Kit Report is shown on page 172.

Printing the Costed Sales Kit Report

On the Inventory Management Kits menu, click Costed Sales Kit Report.


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Using the Reports MenuChapter 6
Inventory Management Reports Menu

The Inventory Management Reports menu provides timely, informative reports that contain up-to-date information on inventory value, turnover, stock status, and reordering needs. Other reports help you analyze gross profit and sales history by item and company totals. In addition to management reports, you can also print inventory item listings and labels. For information on printing, see Printer Options in the Help system.

Reports menu options:

Inventory Item Listing

Inventory Label Printing

Inventory Memo Printing

Inventory Price List

Inventory Stock Status Report

Inventory Reorder Report

Inventory Valuation Report

Inventory Turnover Report

Inventory Sales Analysis

Inventory Sales History Report

Inventory Issue History Report

Detail Transaction Report

Trial Balance Report

General Ledger Posting Recap

Item Masterfile Audit Report

Inventory Receipts History Report

Inventory Valuation Report by Period


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Use Inventory Item Listing to list items and item-related inventory information. The listing can show only the item number and description or can include a combination of constant data, quantity on hand, price, cost, item pricing, bin location, reorder, alternate item, buyer code, planner code, and memo information.

You can list all items, define an item number range, and produce listings by product line or product type. An example of an Inventory Item Listing is shown on page 173.

Printing the Inventory Item Listing

On the Inventory Management Reports menu, click Inventory Item Listing.



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Inventory Label Printing

Inventory Label Printing uses information entered in Inventory Maintenance to print labels on label stock. You can align the data to fit the size of your labels and the format of your label sheets. You can also print multiple labels for each item. If you established bar code printers using Bar Code Printer Maintenance, you can print bar codes for the item number, bin location, and the item's retail or standard price. For more information, see Bar Code Printing.

Printing Inventory Labels

The standard, default format for inventory labels is contained in the Forms file. This format can be modified or a new format can be created by clicking Form in the Inventory Label Printing window. Any type of format can be created for printing inventory item information on a variety of forms. You can, for example, print one type of label for use on packages or products and another type for labeling file folders or other internal records. You can also create formats for printing on continuous-form Rolo-Dex® cards.

Inventory label formats defined using this option can also be used in Receipt Label Printing following the Transaction Journal update. If the Purchase Order module is integrated with Inventory Management, receipt labels can also be printed following the Daily Receipt Register update. Examples of Inventory/Receipt Labels are shown on page 174.

You can print inventory labels in a nongraphical format, or a graphical format using Crystal Reports. For information on customizing graphical forms, see Customize Graphical Forms in the Help system, and refer to the MAS 90 and MAS 200 Crystal Reports manual. For information on customizing nongraphical forms, see Customizing Nongraphical Forms in the Help system.


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On the Inventory Management Reports menu, click Inventory Label Printing.

Bar Code Printing

Bar codes can be printed on inventory labels and receipt labels in the Inventory Management module; on production labels in the Bill of Materials module; on receipt labels in the Purchase Order module; and on picking sheets, operation tickets, and work order labels in the Work Order module.

Before bar codes can be printed, you must:

• Use Bar Code Printer Maintenance to define the types of bar codes and to assign printers to each bar code type.

• In the Inventory Label Printing window, click Form to specify bar code information.

• Set up a printer in Device Configurator to use as a bar code printer, and then select that printer when printing bar codes.

Click Form to customize your inventory labels.

These sort options are defined in Inventory Management Options.


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Defining Bar Code Types

Two types of bar codes can be printed: Code 39 and Code 128.

• Code 39, also known as "Code 3 of 9," is a distinct, self-checking, variable length symbology. Each Code 39 character consists of five bars and three spaces.

• Code 128 is a high-density, self-checking, alphanumeric symbology with variable lengths and multiple element widths. Each Code 128 character consists of three bars and three spaces.

Code 128 is recommended for the following reasons:

• Prints a shorter bar by approximately 35 percent• Encodes more characters

Regardless of the code type selected for printing, if the word or digit being printed contains a character that does not exist in the code's character set, the character is ignored. If you use special characters when assigning item numbers or bin locations, it may be preferable to use Code 128 bar codes.

Quiet Space Requirements

Quiet space, also known as quiet zone or clear area, is blank, white space between bar codes printed on the same line, or blank space between a bar code and the edge of the label. It is quiet in terms of the scanning signal produced. Quiet space is required to make the bar code readable. Allow at least one-quarter inch of quiet space at each end of a bar code.

Bar Code Reader Considerations

If you are considering the purchase of a bar code reading system, virtually any system you decide on will function with the printed bar codes. The quality of print produced by your printers should be taken into account when considering the reader. Light pens are generally low-cost, light, and rugged, but require a certain amount of good scanning technique by the user. Laser guns, on the other hand, are more expensive, but are more tolerant of bar code defects and different scanning techniques.


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If you are encountering problems with your scanning equipment (that is, it is unable to read the printed bar codes), verify that the ribbon on your dot-matrix printer, or the toner on your laser printer is in good condition. Light or faded print can inhibit the bar code reader's ability to scan the codes.

Assigning Printers to Bar Code Types

Use Bar Code Printer Maintenance to set up printers to print bar codes. This option supports the following four types of graphics printers:

• Epson 9-Pin• Epson 24-Pin• IBM Graphics• HP LaserJet II (and compatibles)

Any of these printers can print bar codes; however, you must carefully consider the quality of bar code printing and the ability of your scanning equipment to read the codes when selecting a printer device.

If your printed bar codes are not clearly defined or are scrambled, you can increase the values of your printer's SPCOLS and CPCOLS device modes to 255. For more information, see Device Configurator in your Library Master manual.

Selecting Bar Code Data for Printing

In the Inventory Label Printing window, click Form to specify up to four types of data from the Inventory master file for which you can print bar codes: the item number, bin location, retail price, and standard price. For more information, see Customizing Nongraphical Forms

Before printing the labels, verify that the selected printer is defined for bar code printing in Bar Code Printer Maintenance. If you attempt to print the labels on a printer that is not defined for bar code printing, the bar code data fields will be ignored and the codes will not print.


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Nongraphical Printing Considerations

The following considerations can affect how the bar codes print:

• The number of lines required for printing bar codes• The correct tab positions • The difference in width of bar codes depending on the printer used

Number of Lines Required for Printing Bar Codes

Bar codes require four vertical print lines. Fields containing text cannot be printed on the same line as bar codes. Text fields can be printed above and below lines containing bar codes. For example, if you define a bar code to begin printing at line 8, you cannot print the next field containing text prior to line 12 because the bar code will print on lines 8, 9, 10, and 11. If a text field is defined to print on the same line as a bar code, the text field will not print.

Correct Tab Positions for Bar Codes

The width, or print space, of the bar code remains constant, whether you are printing in standard or compressed mode. Verify the selected fields by printing an alignment pattern prior to printing your labels to ensure proper alignment of text and bar codes. If necessary, you can modify the entries in the Tab column on the Forms Customization Detail tab in Inventory Label Printing.

Bar Code Vertical Widths

When a bar code field prints, it takes up more vertical space than would the same field printed as text. In addition, bar codes printed on different printers do not print with the same width. To illustrate this point, the following table provides a comparison of Code 39 and Code 128 bar codes printed using an HP LaserJet-type printer and an Epson-type 9- or 24-pin dot-matrix printer. The values in each column represent the number of printed characters.

!NoteTo print multiple bar codes on the same line of a form, the codes must be printed in the same order in which they appear in the Forms Customization window.


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Example: Assume that you want to print a five-digit item number using Bar Code 39. The printed width of the bar code would be equivalent to 13 alphanumeric characters printed on a laser printer, or 16 alphanumeric characters printed on a dot-matrix printer.

Graphical Printing Considerations

To use bar codes with Crystal Reports forms, the proper bar code fonts must be purchased and installed. The fonts must be installed on all workstations that will use bar codes with Crystal Reports forms.

Depending on the bar code font being used, use the following Crystal Reports functions to create a readable bar code:

= StringToCode 128B

= StringToCode39 (included with Crystal Reports)

= StringtoPostnet (included with Crystal Reports)

Code 39 Code 128

WordLength

LaserCharacters

Dot-MatrixCharacters

LaserCharacters

Dot-MatrixCharacters

1 5 7 6 8

5 13 16 12 15

10 22 28 19 24

15 32 40 27 33

20 41 51 34 42

25 50 63 41 52

30 60 75 48 61

35 69 >80 56 70

40 78 >80 63 79

!NoteCrystal Reports must be installed on the workstation and the Crystal form must be modified to print bar code fields.


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If necessary, use the Trim function to trim spaces from the bar code. For more information on the Trim function, refer to the Crystal Reports User's Guide.

Best Software can assist in adding bar codes to Crystal Reports forms; however, assistance with unreadable or inaccurate bar code generation is not provided. Contact your bar code vendor if readability issues occur.

Inventory Memo Printing

Use Inventory Memo Printing to print memos containing information pertinent to inventory items. These memos can contain recaps of vendor correspondence or specific information regarding the availability of individual items.

Each memo contains a header section containing information specific to the memo itself. This information includes a memo code, subject description, memo date, and reminder date. Examples of Inventory Memos are shown on page 175.

Printing Inventory Memos

On the Inventory Management Reports menu, click Inventory Memo Printing.

The reminder date is identified during memo creation for future reference.


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Inventory Price List

Use Inventory Price List to produce a price list that includes the exact degree of detail and type of price data you require. You can print a list for all items or a specified range of items and for a specific product line, product type and/or price code. In addition, you can print or suppress the retail price, standard price, base price, and/or the standard unit cost. Detailed price schedules that show quantity price break information and customer price levels can also be included for each item. Examples of an Inventory Price List are shown on pages 176 and 177.

Printing the Inventory Price List

On the Inventory Management Reports menu, click Inventory Price List.



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The Inventory Stock Status Report provides an overview for one or all warehouses and/or product lines. This report shows the quantity on hand, on purchase order, on sales order, on work order, required for work order, and on back order for each item listed. In addition, the quantity available for sale (calculated by subtracting the quantity on sales order and quantity on back order from the quantity on hand) is shown as of the current date. This report shows the reorder point and the average cost. You can also print warehouse detail.

The quantity available can include or exclude the quantity on purchase order and/or the quantity on work order and the quantity required for work order, depending on the selection made at the Include in Quantity Available field in the Inventory Management Options window. An example of an Inventory Stock Status Report is shown on page 178.

Printing the Inventory Stock Status Report

On the Inventory Management Reports menu, click Inventory Stock Status Report.



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The Inventory Reorder Report provides current on-hand, purchase order, sales order, and back order quantity information for each item in the range specified. In addition, a recommended reorder quantity is shown that is based on the reorder information entered in the Inventory master file. You can print reorder information, or actual period-to-date, year-to-date, and prior-year quantities sold. An example of an Inventory Reorder Report is shown on page 179.

Printing the Inventory Reorder Report

On the Inventory Management Reports menu, click Inventory Reorder Report.



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Use the Inventory Valuation Report to determine the value of the on-hand quantity of each item. Value is calculated by multiplying the unit cost (based on the valuation method established for the item in the Inventory master file) by the quantity on hand. The report can be produced as a summary by item and/or warehouse or the report can include cost tier information for all FIFO, LIFO, lot, and serial items. Detail receipt information for these items includes the receipt number and date, the quantity received, the actual unit cost, and the extended inventory value.

Lot and serial item detail also includes costing detail by lot and serial number. The inventory value for each receipt (cost tier) is calculated individually, based on the valuation method specified for that item. An example of an Inventory Valuation Report is shown on page 180.

Printing the Inventory Valuation Report

On the Inventory Management Reports menu, click Inventory Valuation Report.

Select this check box to print a cost tier that comprises the receipt number, receipt date, quantity received, and the unit cost.


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Use the Inventory Turnover Report to evaluate year-to-date inventory turnover. Analyzing high and low turnover items can help determine which items are overstocked (low turnover rate) and understocked (high turnover rate). This information enables you to adjust sale, pricing, and reordering strategies. Turnover is shown by item, warehouse, and inventory totals.

Calculating Report Amounts

If the Track Warehouse Transfers as Issues check box is selected in the Inventory Management Options window, all transfer quantities are added to the amount in the Quantity Issued YTD column to calculate the amount in the Annual Turnover column on the Inventory Turnover Report.

The amounts in the Number of Turns YTD column on the Inventory Turnover Report are calculated by dividing the amounts in the Quantity Sold YTD and Quantity Issued YTD columns by the amount in the Average Inventory column. Annual turnover is calculated as the number of inventory periods multiplied by the amount in the Number of Turns YTD column, divided by the current period. An example of an Inventory Turnover Report is shown on page 181.


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Printing the Inventory Turnover Report

On the Inventory Management Reports menu, click Inventory Turnover Report.



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Inventory Sales Analysis provides an overview of each item's sales performance and gross profit percentage. This information can help determine whether or not an item is profitable on a continuing basis.

The quantity sold and returned, dollars sold, cost of goods sold, gross profit, and percentage of profit can be detailed for each item by period to date, year to date, and prior year.

You can also select the most active and least active products in your inventory by sorting information by period-to-date, year-to-date, or prior-year sales and selecting items within a certain sales volume range for corresponding periods. An example of an Inventory Sales Analysis is shown on page 182.

The Inventory Sales Analysis report provides accurate information for the current Inventory Management period only. To obtain sales information for the next accounting period, period-end processing must be completed for the current period.


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Printing the Inventory Sales Analysis

On the Inventory Management Reports menu, click Inventory Sales Analysis.



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Inventory Sales History Report

The Inventory Sales History Report details the quantity sold, dollars sold, and gross profit percentage for a single year or range of years for up to 13 separate inventory periods. Transactions are posted to inventory based on the accounting date of the source module, including future-period or future-year transactions, if future posting is set up. The sales history information can be printed by item only, by item with warehouse detail, or by item with customer detail. You can print only items with a decrease in sales over the last period, items with an increase in sales, items with year-to-date sales within a specified range, or all items, regardless of unit sales. Examples of an Inventory Sales History Report are shown on pages 183 and 184.

!NoteThis report will only print information (such as sales history) for items for which the Retain Sales History check box is selected on the Inventory Maintenance Options tab.


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Printing the Inventory Sales History Report

On the Inventory Management Reports menu, click Inventory Sales History Report.



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Inventory Issue History Report

The Inventory Issue History Report details the quantity issued for a single year or range of years for up to 13 inventory periods. Transactions are posted to inventory based on the accounting date of the source module, including future-period or future-year transactions, if future posting is set up. The issue history information can be printed by item only or by item with warehouse detail. You can print only items with a decrease in quantity issued from last period, items with an increase, items with year-to-date issued quantities within a specified range of quantity, or all items, regardless of activity. Examples of an Inventory Issue History Report are shown on pages 185 and 186.


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Printing the Inventory Issue History Report

On the Inventory Management Reports menu, click Inventory Issue History Report.



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The Detail Transaction Report provides a detailed listing of all activity for the current inventory period and is generally used as an audit tool for checking against the on-hand balance in the Inventory master file. This report shows the beginning on-hand balance for the month, followed by every transaction posted against that item for the current month. All sales, receipts, issues, adjustments, and transfers are shown.

If the Sales Order and Purchase Order modules are integrated with Inventory Management, sales order invoice and purchase order receipt invoice activity is included. If the Work Order module is installed, work order issue and receipt activity is included. If the Bill of Materials module is installed, issue, receipt, and negative adjustment activity is included.

The Detail Transaction Report is date sensitive and provides accurate information for any date, as long as that date does not fall within an accounting period that is already closed (if transactions are purged after each period).

The transaction detail is purged automatically following period-end processing if the Retain Transaction History check box is cleared in the Inventory Management Options window. If the check box is selected, the transaction detail is retained indefinitely until the Only Remove Detail History option is selected in the Period End Processing window. An example of a Detail Transaction Report is shown on page 187.


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Printing the Detail Transaction Report

On the Inventory Management Reports menu, click Detail Transaction Report.


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The Trial Balance Report summarizes beginning balance and cost for the current period and shows ending balance and cost. You can print the report by item and warehouse, and sort the report by item or product line. You can use this report to assist in reconciling the Inventory General Ledger account balances. An example of a Trial Balance Report is shown on page 188.

Printing the Trial Balance Report

On the Inventory Management Reports menu, click Trial Balance Report.



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The General Ledger Posting Recap provides a detailed recap, by general ledger account number, of all postings made using Transaction Entry, Inventory Negative Tier Adjustment, and Physical Count Entry. Like the Daily Transaction Register, the General Ledger Posting Recap itemizes each transaction and lists the corresponding debit and credit amounts. If desired, a range of dates can be specified.

Transactions shown on this report are sorted by general ledger account, with totals shown for all transactions posted to each account. At the end of the report is shown the grand total of all posting activity through the specified ending date.

The General Ledger Posting Recap is primarily designed for Inventory Management users who do not have the General Ledger module installed. Printing the report at the end of each period provides a summary of inventory transactions used to post to a manual general ledger.

If the General Ledger module is not installed, the detail information on this report is purged during period-end processing. If the General Ledger module is integrated with Inventory Management, you can print this report for a record of the current period's inventory postings. In this case, however, detail purging is performed using General Ledger Period End Processing. An example of a General Ledger Posting Recap is shown on page 189.

Printing the General Ledger Posting Recap

On the Inventory Management Reports menu, click General Ledger Posting Recap.

!NoteThis report reflects only those transactions printed on the Daily Transaction Register and subsequently updated.


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If you select the Summarize Postings check box, only the posting account number, the account description, and the debit or credit amount posted are provided on the recap. If you clear the check box, the recap includes the posting detail for each transaction posted to an account, along with the date, reference, and posting remark for each transaction.


Use Item Masterfile Audit Report to audit changes, deletions, or additions to the Item master file. This report prints changes made to data fields, including those changes made on the fly, and notes the date and user ID or workstation ID. An example of an Item Masterfile Audit Report is shown on page 190.

Printing the Item Masterfile Audit Report

On the Inventory Management Reports menu, click Item Masterfile Audit Report.

Click Print to print the Inventory Masterfile Audit Report. After you print the report, you can purge the Item Masterfile Audit file.

If you do not purge the Item Masterfile Audit file at this time, the transaction information remains in the file and is available for future reporting needs.

!NoteThis report is available only if an option other than No is selected at the Track Changes Made to Item Masterfile field in the Inventory Management Options window.


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Inventory Receipts History Report

The Inventory Receipts History Report details the quantity received, cost of goods sold, quantity returned, quantity produced, and the quantity received for a single year or range of years for up to 13 separate inventory periods. Transactions are posted to inventory based on the accounting date of the source module, including future-period or future-year transactions, if future posting is set up.

Printing the Inventory Receipts History Report

The receipt history information can be printed by item only, by item with warehouse detail, or by item with vendor detail. You can print only items with a decrease in receipts over the last period, items with an increase in receipts, items with year-to-date receipts within a specified range, or all items, regardless of activity level. Examples of an Inventory Receipts History Report are shown on pages 191 and 192.

!NoteThis report only prints information (such as receipt history) for items for which the Retain Receipt History check box is selected on the Inventory Maintenance Options tab.


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On the Inventory Management Reports menu, click Inventory Receipts History Report.



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Use Inventory Valuation Report by Period to print an inventory valuation report by item for a specific period.

The source document date (invoice date) is used when updating the Inventory History files. The module accounting date is used to update the general ledger. If a batch includes source documents in multiple periods or is updated to an incorrect period, the report total may not reconcile to the general ledger balance. Transactions are posted to inventory based on the accounting date of the source module, including future-period or future-year transactions, if future posting is set up. An example of an Inventory Valuation Report by Period is shown on page 193.

Printing the Inventory Valuation Report by Period

On the Inventory Management Reports menu, click Inventory Valuation Report by Period.

!NoteAn item deleted from the Inventory master file will not be included in the valuation report; therefore, the report total may not reconcile to the general ledger balance if it had a value for the period requested.

"WarningThis report may not be accurate if the Retain Sales History and Retain Receipts History check boxes on the Product Line Maintenance Main tab are cleared.


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7
Using the Period End MenuChapter 7
Inventory Management Period End Menu

The Inventory Management Period End menu contains options for you to use at the end of each accounting period. Period-end processing, performed at each period end, prints monthly inventory reports and clears the monthly files automatically. At year end, this process also clears all year-to-date information for each item.

If you use the LIFO, FIFO, Lot Number, or Serial Number valuation method for any of your inventory items, the Inventory Negative Tier Report lists all items with overdistributed (negative) cost tiers. Adjustments for LIFO and FIFO items with negative tiers can be applied automatically using Inventory Negative Tier Adjustment.

Period End menu options:

Inventory Negative Tier Report

Inventory Negative Tier Adjustment

Period End Processing


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The Inventory Negative Tier Report alerts you to any LIFO, FIFO, lot, or serial inventory items that have a negative quantity in a cost tier. Negative cost tiers are created when a LIFO, FIFO, lot, or serial item is overdistributed (the quantity on hand for the item is a negative number). To ensure that proper costing values are used for the item, it is necessary to adjust the negative quantities against other cost tiers (receipts, lot numbers, or serial numbers) that contain a positive quantity.

Using the information on this report, enter adjustments using Transaction Entry. Use Inventory Negative Tier Adjustment to automatically adjust LIFO or FIFO items with negative tiers; lot and serial item adjustments must be entered using Transaction Entry. An example of an Inventory Negative Tier Report is shown on page 194.

Printing the Inventory Negative Tier Report

On the Inventory Management Period End menu, click Inventory Negative Tier Report.



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Inventory Negative Tier Adjustment

The Inventory Negative Tier Adjustment Register prints only those LIFO/FIFO items that have negative cost tiers and have other receipt entries with positive quantities that can be used to adjust negative quantities. It also shows the difference in cost between the negative tier and the adjusting positive tier. After the Inventory Negative Tier Adjustment Register prints, the cost difference shown can be posted automatically to the general ledger and the quantity on hand can be updated to the Inventory files. An example of an Inventory Negative Tier Adjustment Register is shown on page 195.

Printing the Inventory Negative Tier Adjustment Register

On the Inventory Management Period End menu, click Inventory Negative Tier Adjustment.

Review the register for accuracy. If there are errors, select Transaction Entry to manually adjust the cost tier, and proceed with the automatic negative cost tier adjustment.

The Inventory master file quantity on hand for each cost tier is adjusted, and the adjustment amount is posted to the general ledger.


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Period End Processing

Period End Processing is normally performed at the end of each inventory period (usually the last business day of each month) to clear the monthly files and prepare for the next month's business. When performed at year end, this process also clears the year-to-date sales information stored for each item.

Use Period End Processing to purge (clear) the detail file of all current transactions and/or remove LIFO, FIFO, lot, and serial costing tiers with zero quantities to save file space.

When performing period-end processing, be sure that the current accounting date agrees with the period-end date through which you want to have the files cleared. If the dates do not agree, on the File menu, click Change Date to change the accounting date before proceeding. For more information, refer to your Getting Started Guide.

Certain Inventory Management options in Period End Processing use the module's accounting date as the purge date. For example, the Only Remove Transaction Detail option uses the module's accounting date. Certain restrictions can also be placed on the selection of the accounting date.

Performing Period End Processing

On the Inventory Management Period End menu, click Period End Processing.

"WarningBacking up your data is an important part of your daily and weekly procedures. Back up all Inventory Management data before proceeding. For information on backing up your data, refer to your Library Master manual.


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Full Period End Processing

The Full Period End Processing option performs routine period-end processing. This option sets the period-to-date information for each item to zero and removes any zero quantity costing tiers for LIFO, FIFO, lot, or serial items. At period end, it cycles the system to the next accounting period. At year end, it also clears the year-to-date Sales History files for each item. If the Retain Transaction History check box is cleared in the Inventory Management Options window, the Inventory Transaction Detail file is purged of all current period activities.

Verify that the proper period and period-ending date appear. If the correct period does not appear and you are closing your periods on a regular basis, contact your authorized Reseller or Software Consultant for assistance. If the correct period-ending date does not appear, return to General Ledger Options to change the current year. If the General Ledger module is not installed, the period-ending date displayed defaults to the last day of the current month.


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Click Proceed to continue.

Select the check box next to each period-end report that you want to print. The reports are printed using the broadest range available (all warehouses, all product lines, all price codes, etc.) and are printed in sequence, without user intervention.

After all reports print, complete period-end processing.

The following occurs:

• The period-to-date sales and issue information are cleared for each item. In addition, the beginning balance quantity and beginning average cost are calculated.

• All zero quantity cost tiers for LIFO/FIFO, lot, or serial items are purged.

• If the Retain Transaction History check box is cleared in the Inventory Management Options window, all current period activity is purged from the Inventory Transaction Detail file.

• If the General Ledger module is not integrated with Inventory Management, all general ledger posting detail in the General Ledger Posting Recap file is cleared.

!NoteIf no reports are selected, you must click Print to continue with period-end processing.


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Year-end processing takes place automatically when period-end processing is performed for the last period of the accounting year, as established in General Ledger Options. If your company's business year coincides with the calendar year, this occurs with the closing of December.

During year-end processing, the prior-year sales information is cleared, and the current year-to-date data is set to the prior year. Detailed sales history records for discontinued items are also removed.

Only Remove Costing Tiers with Zero Quantities

The Only Remove Costing Tiers with Zero Quantities option clears the Item Costing Tier file of any zero quantity costing tiers (for LIFO, FIFO, lot, and serial items only) to create additional file space.

Only Remove Transaction Detail

The Only Remove Transaction Detail option clears the Transaction Detail file to provide additional file space. By changing the accounting date, you can specify a cutoff date of activities that are purged if dated on or prior to the specified date.


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Only Remove Detail History

The Only Remove Detail History option clears the Sales History file, Receipt History file, and Issues History file based on the year displayed. This option removes files for all periods and years prior to the year displayed.


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Glossary

Audit Report

A report used to verify the accuracy of information entered into the computer. Audit reports are usually required before a file update is permitted.

Bank Code

A code that identifies each bank account set up in the system. Each bank code is associated with a separate description, general ledger cash account number, and bank account number.

Bar Code

A patterned series of parallel bars designed to be scanned and read into a computers memory. Only odes 39 and 128 are supported.

Batch

A collection of related data items entered at one time. Typically, a register prints all entries of a batch prior to updating the permanent files.

Categories

Customized sort fields that can be established in Inventory Maintenance. Four separate categories can be used.

Cost Tier

Cost information for LIFO, FIFO, lot, and serial items that is retained for each receipt of an item. Each cost tier consists of a date, a reference, the unit cost, and the quantity received. The cost tier information is used to determine the cost of goods sold.

First In, First Out (FIFO)

An inventory valuation method that assumes that the first items purchased (first in) are the first units sold (first out).

Freeze

A procedure that locks the on-hand quantity in the perpetual inventory, but allows normal daily operations to continue while a physical count is being performed.


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Inventory Cycle

A code entered during Inventory Maintenance used to group items for reporting and for physical inventory processing.

Label Form Code

A code identifying a specific format contained in the Forms file for printing inventory labels. Each format on file must be assigned its own label form code.

Last In, First Out (LIFO)

An inventory valuation method that assumes that the last items purchased (last in) are the first units issued (first out).

Price Code

A code that identifies a price schedule (discount or markup method for up to five quantity price breaks). When price codes are assigned to inventory items, prices are calculated automatically in the Sales Order module.

Price Level

A code assigned to a price code that allows a unique price schedule to be created for customers assigned a corresponding price level.

Price Schedule

An automatic pricing structure created in Price Code Maintenance and Item Pricing Maintenance that is a combination of a price level, pricing method, and discount/markup rates for up to five quantity breaks. Price schedules can be applied to selected items and/or customers.

Pricing Method

An entry in Price Code Maintenance and Item Pricing Maintenance that defines the calculation process for marking up or discounting an item's price.

Procurement Type

A code that is used to indicate how an inventory item was obtained (manufactured, purchased, or subcontracted).


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Product Line

A group of inventory items that are grouped for reporting and/or general ledger posting.

Quantity Break

A quantity range that determines the price when a quantity of an item is sold at a price that is between the set minimum and maximum.

Quiet Space

The white space between bar codes printed on the same line, or blank space between a bar code and the edge of the label. Quiet space is required to make the bar code readable. You should allow at least one-quarter inch of quiet space at each end of a bar code.

Routing

A process outline composed of one or more operations used to define the steps required to complete the manufacture of an item.

Sales Kit

A group of items normally sold together. Each sales kit inventory item comprises component items and comment lines. Sales kits cannot contain other sales kits.

Sales Promotion

Special prices that can be applied to selected items during specified dates.

Unit of Measure

The basic quantity that is used for transactions involving an inventory item. Separate units of measure can be assigned to track quantities on hand (standard unit of measure), for quantities purchased (purchase unit of measure), and quantities sold (sales unit of measure).

Valuation Method

The method that determines the value of the quantity of the inventory on hand. The valuation methods are Standard Cost, Average Cost, LIFO, FIFO, Lot Number, and Serial Number.


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System MessagesAppendix A

When the system encounters a condition requiring your attention, a System Message dialog box appears. Usually, the resolution is simple, and you can proceed without difficulty.

Inventory Management Messages

The general messages that may be encountered when using the Inventory Management module are presented on the following pages. These messages are listed by the option in which the messages are likely to appear. Following each message is an explanation and instructions for resolving that particular problem.


Return all terminals to menu before changing parameters.

You cannot access Inventory Management Options while other workstations are active in Inventory Management or a related module. Verify that all workstations have returned to the Launcher and click Inventory Management Options again. Click the Printer button to print the Inventory Management Options Listing for the option settings you have entered without interrupting other workstation activity. This message applies only to multiuser systems.

Warning: Any existing sales history and issues history may be reflected in incorrect periods due to this change.

You attempted to change the Base Inventory Periods On field in the Inventory Management Options window. Changing this option can affect the sales history and issues history information for the current company. This message is for information purposes only. Click Yes to proceed. Click No to cancel the change of period.


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All price levels for this price code will be deleted. Do you want to continue the deletion of this code?

You attempted to delete the standard price level for a price code. Click Yes to delete all price level information for the current price code. Click No to continue with other price level entries without deleting the current price code.


Unable to delete an active product line.

You cannot delete a product line to which inventory items are currently assigned.


You may not delete an active warehouse.

You cannot delete a warehouse code to which items with current activity or sales history are assigned.

You may not delete the default warehouse.

You cannot delete the default warehouse code defined in Inventory Management Options.


Device must be a printer.

You entered a device code that is not a printer, or you entered a device code that is not defined in Device Configurator. Enter a valid printer device code. For more information on configuration of printer devices, see Device Configurator in your Library Master manual.


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Inventory Utilities

Cannot change an item to lot or serial that has a negative quantity in a warehouse.

You selected Lot or Serial at the New Valuation field in Item Valuation Change Maintenance. Enter a different valuation method at the New Valuation field.

An out of balance item has been encountered.

This message appears after the Valuation Change Register prints if the quantity on hand in the Warehouse Detail file does not equal the quantity in the Cost Detail file. Contact an authorized Representative for assistance in balancing these two files.

Items cannot be deleted, renumbered, or merged while item valuation change is in progress.

You cannot run the Item Delete/Renumber/Merge option while an item valuation change is taking place, or while Purchase Order, Sales Order, Bill of Materials, Work Order, or Inventory Management data entry options are in progress. You must wait for the valuation selection or maintenance process to be completed and run the Item Valuation Change Register before deleting, renumbering, or merging items.


Bill exists for this item. Continue with change/delete?

You attempted to change the item number or delete an item for a defined bill. Click Yes to change the bill number or delete the bill. Click No to cancel the Change or Delete option.


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Cannot change items with open sales orders.orCannot change items with open work orders.orCannot delete items with current warehouse detail.

You cannot delete or change the item number for items with open sales orders, open work orders, or transaction detail. In addition, items cannot be deleted or changed if Physical Count Entry or Transaction Entry is in process. The type of active data encountered is included in the message.

Cannot delete item from its default warehouse.

You cannot delete a warehouse detail record from the assigned default warehouse.

Cannot delete items from a warehouse with current warehouse balance.

You cannot delete a warehouse detail record for an item if there is a current quantity on hand, current activity, or sales history for the item at that warehouse. In addition, warehouse detail records cannot be deleted while Physical Count Entry or Transaction Entry is in progress.

Invalid product line.

You must enter a valid product line for each inventory item. Enter a new entry at the Product Line field.

Item numbers cannot begin with '/ ' or ' * '.

You cannot enter an item number that begins with either a slash " / " or an asterisk " * ". These characters denote miscellaneous charges or special items in the Sales Order module.

No cost detail is available for average cost items.

You cannot use Cost Detail Inquiry for standard cost or average cost items. Cost detail information is not retained for these items.


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Warning: Standard price is less than standard cost.

You entered a standard price that is less than the standard cost. This is only a warning.

Internet Item Attachments

An image file for preview has not been detected.

Select an image from the Folder button and then click the Preview button.

Transaction Entry

Out of balance - Do you want to delete the line?

When you enter lot or serial item transactions, the distribution quantities entered are not equal to the total transaction quantity entered for the item. Click Yes to delete the transaction line. Click No to enter a new transaction and/or distribution quantity.

There are no lot/serial numbers on file.

You clicked the Lookup button at the Serial/Lot Number field for an item with no lot or serial numbers.

This U/M is not convertible to the Std U/M for the current item.

You entered a unit of measure that is not defined as a valid convertible unit of measure assigned to the current item.

To and from warehouse are the same.

When you enter defaults for a transfer transaction, you cannot specify the same warehouse code for both the "to" and "from" warehouses.

During line entry for a transfer transaction, you cannot enter a destination warehouse code that is the same as the "from" warehouse.


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Transaction Journal, Physical Count Variance Register, and Inventory Negative Tier Adjustment Register

Notice: Date falls into a future General Ledger period.

The accounting date is set to a future accounting period. Because future posting is allowed, this is only a precautionary message. Change the displayed date.

Update interrupted. Do you want to restart?

The update process has been interrupted. Click Yes to proceed with the update. Update options attempt to restart the update process from the point of the interruption. It is important, however, to check all records affected by the update to verify they were properly updated.

Warning: The system date falls into a prior General Ledger period. You must change your system date or re-open the period in the General Ledger.

You attempted to print the register or journal with the accounting date set to an accounting period that is closed. Because you cannot post to a closed period, change the accounting date to the current accounting period. You can also proceed to General Ledger Options to open the prior period. For procedures describing how to open prior periods, refer to your General Ledger manual.


This is a kit item.

You cannot enter a kit-type inventory item as a component of a sales kit.

This item already exists. Do you want to modify it?

You entered an item number that is already a component of the current sales kit. Click Yes to make any necessary changes. Click No to reenter the item number.


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Unable to copy from the same kit.

You attempted to copy sales kit information from the current sales kit. You can only copy information from a different sales kit number.

Inventory Label/Receipt Label Printing

Bar code definition file cannot be found.orBar code definition record not found.

If you selected bar code data to print on receipt labels, you must define at least one bar code type and printer device to use for printing. On the Inventory Management Setup menu, click Bar Code Printer Maintenance and define the bar code type and printer device to use when printing receipt labels.

Label print options exceed 132 columns.

You cannot set the Tab To, No. Labels Across Page, or Spaces Between Labels fields to print more than 132 columns.

Printer xxx must be defined as a bar code printer. Use Bar Code Printer Maintenance to correct.

If you selected bar code data to print on receipt labels, you cannot print receipt labels to a printer that is not defined in Bar Code Printer Maintenance. On the Inventory Management Setup menu, click Bar Code Printer Maintenance and define the bar code type and printer device to use when printing receipt labels.


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Customizing Nongraphical FormsAppendix B

Your Inventory Management module allows you to customize the printing of inventory and receipt labels. You can modify the default print formats or create new ones to handle your individual printing requirements. Newly created formats are retained in the Forms file for future use.

Before printing any labels for the first time, you should carefully review the default print format for each type of form to determine if they can accommodate your existing forms. You may need to add new formats to the file for printing different types of labels.

To customize nongraphical inventory or receipt labels, in the Inventory Label Printing or the Inventory Receipt Labels window, click Form. To customize graphical inventory or receipt labels, the Inventory Labels or Receipt Labels check box must be selected on the Inventory Management Options Forms tab.

Use the Forms Customization Header tab to establish header alignment information. Use the Detail tab to specify the data and descriptive headings and to determine their print positions.

!NotePrior to customizing any form, print the format and file it for future reference.

!NoteFor more information on customizing graphical forms, refer to the MAS 90 and MAS 200 Crystal Reports manual.


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Appendix B Customizing Nongraphical Forms

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Customizing Labels

The following table indicates what effect the field description has on label printing.

Field Description Effect on Labels

Bar Code Item Number Bar Code Bin Location Bar Code Retail PriceBar Code Standard

To print a bar code type, select the line item representing any one of these bar codes on the Forms Customization Detail tab and select the Print check box. For more information, see Bar Code Printing.

Quantity ReceivedLot Number - Auto OnlySerial Number - Auto Only

These fields print only if the labels are being printed as part of the Transaction Journal update process; these fields do not print if Inventory Label Printing is selected from the Reports menu.


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Integrating Other Modules with Inventory Management Appendix C

The Inventory Management module can operate on a stand-alone basis, or other modules can be integrated with Inventory Management, to take full advantage of the information stored in the system. When integrated, each accounting module shares common information with any related modules. Sharing eliminates any double entry of information already stored within the system.

The following modules can be integrated with the Inventory Management module:

• General Ledger• Sales Order • Purchase Order • Job Cost• Bill of Materials• Work Order • Material Requirements Planning

The benefits of integrating these accounting modules with Inventory Management follow.

General Ledger

The General Ledger module is the key to integrating all financial information from the Inventory Management module, and from the other accounting modules. The General Ledger module provides complete, timely financial reports, which consistently reflect current information.

If the General Ledger module is installed, all journal entries generated from Inventory Management are posted directly to the general ledger following the printing and updating of the Daily Transaction Register. The financial statements and other General Ledger reports printed after the update of the Daily Transaction Register reflect postings on the register.


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Appendix C Integrating Other Modules with Inventory Management

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If the General Ledger module is not installed, the Inventory Management journal entries can be posted to the General Ledger Detail Posting file following the printing of the Daily Transaction Register. The General Ledger Posting Recap report printed from this file, provides the necessary information to prepare monthly journal entries for your manual general ledger. The information on this report is purged following Inventory Management period-end processing.

The General Ledger module, when installed, is assumed to be integrated with Inventory Management unless the General Ledger check box is cleared in the Inventory Management Options window. If the check box is cleared, Inventory Management makes no postings to the general ledger following Daily Transaction Register printing. If the General Ledger module is not installed, the General Ledger check box determines whether or not Inventory Management posts the journal entries to the General Ledger Detail Posting file.

Sales Order

The Sales Order module is not a stand-alone module; it must be integrated with the Accounts Receivable module. The Sales Order, Purchase Order, and Inventory Management modules provide a comprehensive Sales Order system that simultaneously tracks all inventory activity.

When used in conjunction with these modules, the Sales Order module allows you to print sales orders, invoices, picking sheets, shipping labels, and back order reports using information from the Inventory Management and Accounts Receivable files. Extensive daily and monthly reports are available to recap sales by item, product line, customer, and division. As sales orders are entered, customer credit limits and inventory stock are checked. Prices are calculated based on the price schedules established for the item and the customer price level. If an item is out of stock, a list of alternate items can be displayed for selection.

When a sales kit item is entered in Sales Order Invoice Data Entry or Sales Order Entry, the component items can be added to the order. This component detail information can then be modified using Sales Order Invoice Data Entry or Sales Order Entry to accommodate specific kit configurations.


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Purchase Order

The Purchase Order module is not a stand-alone module; it must be integrated with the Accounts Payable module. The Purchase Order module can also be integrated with the Inventory Management module. When used in conjunction with these modules, the Purchase Order module provides a fully-integrated purchasing and inventory system.

All invoices that are posted to the Accounts Payable module as purchase orders are received through the Purchase Order module. In addition, you can inquire into the status of all open purchase orders for each vendor. If the Purchase Order module is integrated with Inventory Management, items ordered and received are posted directly to inventory. You can also inquire into the status of open purchase orders for each item. Purchase orders can be generated automatically based on Inventory Management reorder requirements.

Job Cost

The Job Cost module allows you to post the cost of inventory items to a job. The Job Cost files are then updated to reflect all job-related inventory transactions. A detailed report of job distribution information is also provided.

When the Job Cost module is integrated with Inventory Management, Transaction Entry can be used to issue inventory items to a specific job number and cost code/cost type. The Transaction Journal lists distribution information for the inventory items issued. During the Daily Transaction Register update, the issued items are removed from inventory and the appropriate costs are posted to the designated Job Cost files.

To integrate the Job Cost module with Inventory Management, the Job Cost check box must be selected in the Inventory Management Options window. For a description of integrating Inventory Management with the Job Cost module, refer to your Job Cost manual.


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Bill of Materials

The Bill of Materials module allows you to keep a detailed record of the components and miscellaneous charges that make up your finished items and subassembly components. These records, in turn, provide important cost information for making purchasing and pricing decisions.

The Bill of Materials module provides comprehensive capabilities that exceed those provided by the single-level Sales Kit Processing feature in Inventory Management. The Bill of Materials module supports up to 99 levels of subassemblies. Multiple revisions of a single bill can be maintained separately, and engineering change order information can be maintained for each bill.

The Bill of Materials module supports bills with different configuration options. Up to nine option categories can be defined for each bill, and each category can consist of any number of option selections. You can specify the actual configuration of a bill when exploding the components for reporting and production entry.

Bill of Materials Production Entry allows you to record the manufacturing of finished goods. During the Production Entry update, the quantity of the finished goods produced is recorded as a receipt, and the components of the finished goods are issued based on the bill of materials.

Comprehensive reports, including Bill of Materials Indented Bill of Materials, Indented Where-Used, Costed Bill of Materials, and Component Requirement Report, provide up-to-date information detailing the structure of your bills. These reports also detail where individual components are used, and which components must be purchased to fill anticipated orders.


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Work Order

Routing information can be assigned to specific items to be produced. In addition, work centers and operation codes can be assigned to each routing step. When work orders are created, you can print work order travelers, picking sheets, dispatch sheets, and operation tickets. Work Order Transaction Entry allows you to record activity for a work order, including work order release, material issue, labor, miscellaneous labor charge, miscellaneous material charge, outside processing charge, work order completion, and work order close transactions. Work orders can be completed to inventory, to a sales order, or to another work order.

The Work Order module requires integration with the Inventory Management module. When the Work Order module is installed, the quantities required for work orders and quantities-on-work orders are tracked for each inventory item. The Work Order Inquiry feature in Inventory Maintenance and Inventory Inquiry allows you to display outstanding work orders for an inventory item. The Work Order Back Order Fill Report includes a list of work orders requiring an item received if the Print WOs on Back Order Fill Report check box is selected in the Work Order Options window.

Material Requirements Planning

The Material Requirements Planning (MRP) module looks at current inventory levels to plan material acquisitions. The MRP module provides information to the purchasing and production departments so that they can maintain sufficient amounts of materials on hand at all times.


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Report SamplesAppendix D

This section contains representative samples of the reports available through your Inventory Management module. You may want to review the descriptions and report contents before setting up your inventory and beginning routine processing.

Samples of the following reports are included.

• Transaction Journal, page 162• Back Order Fill Report, page 163• Automatic Cost/Price Change Register, page 164• Sales Promotion Application Register, page 165• Sales Promotion Report, page 166• Daily Transaction Register, page 167• Physical Count Worksheet, page 168• Physical Count Variance Register, page 169• Sales Kit Listing, page 170• Sales Kit Where-Used Listing, page 171• Costed Sales Kit Report, page 172• Inventory Item Listing, page 173• Inventory/Receipt Labels, page 174• Inventory Memos, page 175• Inventory Price List, pages 176 and 177• Inventory Stock Status Report, page 178• Inventory Reorder Report, page 179• Inventory Valuation Report, page 180• Inventory Turnover Report, page 181• Inventory Sales Analysis, page 182• Inventory Sales History Report, pages 183 and 184• Inventory Issue History Report, pages 185 and 186• Detail Transaction Report, page 187• Trial Balance Report, page 188• General Ledger Posting Recap, page 189• Item Masterfile Audit Report, page 190• Inventory Receipts History Report, pages 191 and 192• Inventory Valuation Report by Period, page 193• Inventory Negative Tier Report, page 194• Inventory Negative Tier Adjustment Register, page 195


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Transaction JournalAudit Report

See page 82 for more information on this report.

ABC Distribution and Service Corp. INVENTORY TRANSACTION JOURNAL

SALES REGISTER: IS-0006

App Date: 05/31/03 User: John Smith

Sys Date: 05/31/03 / 5:07 pm Page: 1

REFERENCE TRAN DATE COMMENT/ UNITITEM NUMBER DESCRIPTION MEAS. WHS G/L ACCNT QUANTITY UNIT COST EXTENSION SALES AMNT

00000017 05/31/03 1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK EACH 000 450-01-00 5.00 87.250 436.25 654.75 8953 UNIVERSAL 3 1/2" SSDD FLEX DSK EACH 000 450-01-00 211.40

LOT NO: JAN10 50.00 1.483 74.15 8971 UNIVERSAL 5 1/4" SSDD FLEX DSK EACH 000 450-01-00 107.50

LOT NO: JAN10 50.00 .775 38.75 8973 UNIVERSAL 5 1/4" DSHD FLEX DSK EACH 000 450-01-00 312.50

LOT NO: JAN10 50.00 2.458 122.90

TRANSACTION TOTAL: 672.05 1,286.15

00000018 05/31/03 6655 PRINTER STAND W/ BASKET EACH 000 450-01-00 20.00 81.250 1,625.00 3,280.00 GB-MD788 MODEM 300 (AUTO-ANSWER) EACH 000 450-01-00 99.50

SER NO: 24-977 1.00 67.450 67.45

TRANSACTION TOTAL: 1,692.45 3,379.50

00000019 05/31/03 6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ EACH 000 450-01-00 5.00 242.715 1,213.58 2,037.75 WJ-M-2107-A POST BINDER 3/16 X 1 (100) BOX 000 450-01-00 20.00 13.250 265.00 568.00 VOG-CM-MP-B MODESTY PANEL EACH 000 450-01-00 0.00 27.500 .00 .00 1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK EACH 000 450-01-00 5.00 34.250 171.25 399.00


00000020 05/31/03 4886-18-14-3 PAPER CADDY 18"W 14"D 3"H EACH 000 450-01-00 12.00 22.604 271.25 486.00 VOG-CM-MSC STORAGE CUBE EACH 000 450-01-00 6.00 144.770 868.62 1,600.50


REPORT TOTAL: 5,154.20 9,756.90


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Back Order Fill Report


ABC Distribution and Service Corp. BACK ORDER FILL REPORT


Sys Date: 05/31/03 / 3:56 pm Page: 1

CUSTOMER UNIT QUANTITY QUANTITYITEM NUMBER DESCRIPTION ORDER NO. DATE NUMBER NAME MEAS REQUIRED RECEIVED

2481-5-50 DESK FILE 5 1/4" CAP 50 EACH 2500.00 S/O: 0000161 05/31/03 01 - ABF American Business Futures 24.00 TOTAL ON BACK ORDER: 24.00

4886-18-14-3 PAPER CADDY 18"W 14"D 3"H EACH 40.00 S/O: 0000149 05/23/03 02 - AMERCON American Concrete Service 7.00 S/O: 0000161 05/31/03 01 - ABF American Business Futures 42.00 TOTAL ON BACK ORDER: 49.00

6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ EACH 6.00 S/O: 0000153 05/11/03 01 - ABF American Business Futures 1.00 S/O: 0000161 05/31/03 01 - ABF American Business Futures 44.00 TOTAL ON BACK ORDER: 45.00

GB-MD788 MODEM 300 (AUTO-ANSWER) EACH 1.00 S/O: 0000161 05/31/03 01 - ABF American Business Futures 11.00 TOTAL ON BACK ORDER: 11.00


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Automatic Cost/Price Change Register


ABC Distribution and Service Corp. AUTOMATIC COST/PRICE CHANGE REGISTER


Sys Date: 05/31/03 / 9:50 am Page: 1

NEW COST = OLD COST + .000% NEW PRICE = OLD PRICE + .000%

OLD NEW OLD STD NEW STDITEM NUMBER DESCRIPTION UNIT COST COST PRICE PRICE

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK EACH 32.750 32.750 84.000 84.000 1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK EACH 35.750 35.750 87.000 87.000 1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK EACH 82.500 82.500 131.000 131.000 1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK EACH 86.500 86.500 135.000 135.000 2480-8-50 DESK FILE 8" CAP 50 EACH 15.750 15.750 34.950 34.950 2481-5-50 DESK FILE 5 1/4" CAP 50 EACH 7.980 7.980 19.950 19.950 2551-3-50 DESK FILE 3 1/2" CAP 50 EACH 11.227 11.227 24.950 24.950 2568-3-25 DESK FILE 3 1/2" CAP 25 EACH 5.827 5.827 12.950 12.950 4886-18-14-3 PAPER CADDY 18"W 14"D 3"H EACH 22.750 22.750 45.000 45.000 6650-26-16-11 SOUND CVR 26"W 16"D 11"H DM EACH 137.800 137.800 259.000 259.000 6652-28-24-15 SOUND CVR 28"W 24"D 15"H LQ EACH 215.850 215.850 429.000 429.000 6655 PRINTER STAND W/ BASKET EACH 79.950 79.950 179.000 179.000 6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ EACH 225.000 225.000 429.000 429.000 8953 UNIVERSAL 3 1/2" SSDD FLEX DSK EACH 1.483 1.483 4.450 4.450 8971 UNIVERSAL 5 1/4" SSDD FLEX DSK EACH .775 .775 2.350 2.350 8972 UNIVERSAL 5 1/4" DSDD FLEX DSK EACH .983 .983 2.950 2.950 8973 UNIVERSAL 5 1/4" DSHD FLEX DSK EACH 2.316 2.316 6.950 6.950 AM/FM STEREO AM/FM/STEREO EACH 300.000 300.000 600.000 600.000 ARS-9101 ART SPECIALTY WALNUT CNDL LAMP EACH 44.500 44.500 89.950 89.950 ARS-9201 ART SPECIALTY GINGER JAR LAMP EACH 47.450 47.450 94.950 94.950 ARS-9301 ART SPECIALTY BRONZE LAMP EACH 58.160 58.160 119.950 119.950 ARS-9401 ART SPECIALTY EMP CANDLE LAMP EACH 64.750 64.750 129.950 129.950 BB1850 A-B SWITCH - 25-PIN EACH .000 .000 .000 .000 CHROME KIT CHROME LUGGAGE AND SIDE RAILS EACH 300.000 300.000 700.000 700.000 D1000 DESK 72" X 30" EACH 450.000 450.000 900.000 900.000 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 65.000 65.000 130.000 130.000 D1000-CD DESK CENTER DRAWER EACH 20.000 20.000 40.000 40.000 D1000-FC FILING CABINET EACH 270.000 270.000 550.000 550.000 D1000-LHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR EACH 20.000 20.000 40.000 40.000 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 70.000 70.000 140.000 140.000 D1000-LHLOCK LOCK SET FOR LEFT-HAND DRAWERS EACH 15.000 15.000 30.000 30.000 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 15.000 15.000 30.000 30.000 D1000-RHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR EACH 20.000 20.000 40.000 40.000 D1000-RHDS DESK DRAWER SET - RIGHT HAND EACH 70.000 70.000 140.000 140.000 D1000-RHRET RIGHT-HAND RETURN FOR D1000 EACH 20.000 20.000 40.000 40.000 D1000-SR SECRETARIAL RETURN EACH 75.000 75.000 150.000 150.000 D1400 EXECUTIVE DESK ENSEMBLE EACH 850.000 850.000 1,700.000 1,700.000 D1500 DESK ENSEMBLE EACH 850.000 850.000 1,700.000 1,700.000 D1700 SECRETARY DESK ENSEMBLE EACH 450.000 450.000 900.000 900.000 D2000 DESK 84" X 48" EACH 550.000 550.000 1,250.000 1,250.000 D2000-C EXECUTIVE CREDENZA EACH 125.000 125.000 800.000 800.000 D2000-CD EXECUTIVE DESK CENTER DRAWER EACH 20.000 20.000 40.000 40.000 GB-EL04MS-07 RJ-11 4 WIRE MOD CABLE 7 FT EACH .650 .650 2.600 2.600 GB-EL04MS-14 RJ-11 4 WIRE MOD CABLE 14 FT EACH .950 .950 3.860 3.860 GB-EL04MS-25 RJ-11 4 WIRE MOD CABLE 25 FT EACH 1.850 1.850 4.960 4.960 GB-EQ380-10-MF CENTRONICS CABLE 10 FT M/F EACH 16.750 16.750 34.500 34.500 GB-EQ380-10-MM CENTRONICS CABLE 10 FT M/M EACH 16.750 16.750 34.500 34.500 GB-EQ380-5-MF CENTRONICS CABLE 5 FT M/F EACH 12.750 12.750 30.250 30.250 GB-EQ380-5-MM CENTRONICS CABLE 5 FT M/M EACH 12.750 12.750 30.250 30.250 GB-MD750 MODEM 9600 (SYNCHRONOUS) EACH 1,129.850 1,129.850 1,650.000 1,650.000 GB-MD788 MODEM 300 (AUTO-ANSWER) EACH 65.250 65.250 99.500 99.500 GB-MD789 MODEM 300 EACH 38.750 38.750 69.500 69.500 GB-MD791 MODEM 9600 FAST POLL EACH 1,105.000 1,105.000 1,995.000 1,995.000 GLOB-V-3060-25W GLOBE FOLDING TABLE 30x60 EACH 41.750 41.750 89.600 89.600 GLOB-V-3072-25W GLOBE FOLDING TABLE 30x72 EACH 41.750 41.750 99.600 99.600 GLOB-V-3096-25W GLOBE FOLDING TABLE 30x96 EACH 65.550 65.550 114.150 114.150 GLOB-V-3672-25W GLOBE FOLDING TABLE 36x72 EACH 60.710 60.710 101.000 101.000 GLOB-V-3696-25W GLOBE FOLDING TABLE 36x96 EACH 72.050 72.050 131.000 131.000 LEATHER DASH LEATHER DASH BOARD EACH 200.000 200.000 400.000 400.000 LEATHER PACKAGE Leather seats,dash,side panels EACH 1,200.000 1,200.000 2,800.000 2,800.000 LEATHER SEATS COWHIDE LEATHER SEATS, BENCH EACH 800.000 800.000 1,600.000 1,600.000 LTHR SDE PANELS LEATHER SIDE PANELS,FRONT/BACK EACH 200.000 200.000 400.000 400.000 LUGGAGE RACK CHROME LUGGAGE RACK EACH 200.000 200.000 500.000 500.000 PFS-004-CABLE EIA RS232 CABLE 4 CONDUCTOR FT .090 .090 .180 .180 PFS-004-CONN-F EIA RS232 CONECT 4 CONDUCTOR F EACH 7.500 7.500 12.000 12.000 PFS-004-CONN-M EUA RS232 CONECT 4 CONDUCTOR M EACH 7.500 7.500 12.000 12.000 PFS-007-CABLE EIA RS232 CABLE 7 CONDUCTOR FT .110 .110 .200 .200 PFS-007-CONN-F EIA RS232 CONECT 7 CONDUCTOR F EACH 8.250 8.250 13.000 13.000 PFS-007-CONN-M EIA RS323 CONECT 7 CONDUCTOR M EACH 8.250 8.250 13.000 13.000 SIDE RAILS CHROME SIDE RAILS EACH 50.000 50.000 100.000 100.000 SPEAKERS SPEAKERS EACH 150.000 150.000 100.000 100.000


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Sales Promotion Application Register


ABC Distribution and Service Corp. SALES PROMOTION APPLICATION REGISTER


Sys Date: 05/31/03 / 5:29 pm Page: 1

PROMOTION: MEMDAY FROM: 05/15/03 TO: 05/31/03 DISCOUNT: 5.000 %

VENDOR NO: 01-CONT Container Corporation of USA

STANDARD SALEITEM NUMBER DESCRIPTION UNIT PRICE PRICE

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK EACH 84.000 79.800 1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK EACH 87.000 82.650 1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK EACH 131.000 124.450 1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK EACH 135.000 128.250 4886-18-14-3 PAPER CADDY 18"W 14"D 3"H EACH 45.000 42.750 6650-26-16-11 SOUND CVR 26"W 16"D 11"H DM EACH 259.000 246.050 6652-28-24-15 SOUND CVR 28"W 24"D 15"H LQ EACH 429.000 407.550 6655 PRINTER STAND W/ BASKET EACH 179.000 170.050 6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ EACH 429.000 407.550 ARS-9101 ART SPECIALTY WALNUT CNDL LAMP EACH 89.950 85.452 ARS-9201 ART SPECIALTY GINGER JAR LAMP EACH 94.950 90.202 ARS-9301 ART SPECIALTY BRONZE LAMP EACH 119.950 113.952 ARS-9401 ART SPECIALTY EMP CANDLE LAMP EACH 129.950 123.452 GB-EL04MS-07 RJ-11 4 WIRE MOD CABLE 7 FT EACH 2.600 2.470 GB-EL04MS-14 RJ-11 4 WIRE MOD CABLE 14 FT EACH 3.860 3.667 GB-EL04MS-25 RJ-11 4 WIRE MOD CABLE 25 FT EACH 4.960 4.712 GB-EQ380-10-MF CENTRONICS CABLE 10 FT M/F EACH 34.500 32.775 GB-EQ380-10-MM CENTRONICS CABLE 10 FT M/M EACH 34.500 32.775 GB-EQ380-5-MF CENTRONICS CABLE 5 FT M/F EACH 30.250 28.737 GB-EQ380-5-MM CENTRONICS CABLE 5 FT M/M EACH 30.250 28.737 GLOB-V-3060-25W GLOBE FOLDING TABLE 30x60 EACH 89.600 85.120 GLOB-V-3072-25W GLOBE FOLDING TABLE 30x72 EACH 99.600 94.620 GLOB-V-3096-25W GLOBE FOLDING TABLE 30x96 EACH 114.150 108.442 GLOB-V-3672-25W GLOBE FOLDING TABLE 36x72 EACH 101.000 95.950 GLOB-V-3696-25W GLOBE FOLDING TABLE 36x96 EACH 131.000 124.450 PFS-004-CABLE EIA RS232 CABLE 4 CONDUCTOR FT .180 .171 PFS-004-CONN-F EIA RS232 CONECT 4 CONDUCTOR F EACH 12.000 11.400 PFS-004-CONN-M EUA RS232 CONECT 4 CONDUCTOR M EACH 12.000 11.400 PFS-007-CABLE EIA RS232 CABLE 7 CONDUCTOR FT .200 .190 PFS-007-CONN-F EIA RS232 CONECT 7 CONDUCTOR F EACH 13.000 12.350 PFS-007-CONN-M EIA RS323 CONECT 7 CONDUCTOR M EACH 13.000 12.350 VOG-CM-CASTERS CASTERS (SET OF 4, 2 W/LOCK) SET 22.000 20.900 VOG-CM-CB PRINTOUT CATCHER BASKET EACH 47.000 44.650 VOG-CM-MP-B MODESTY PANEL EACH 42.000 39.900 VOG-CM-MSC STORAGE CUBE EACH 275.000 261.250 WJ-M-2107-A POST BINDER 3/16 X 1 (100) BOX 28.400 26.980 WJ-M-2107-B POST BINDER 3/8 X 1 (100) BOX 30.960 29.412 WJ-M-2109-A POST BINDER 3/16 X 1/2 (100) BOX 28.400 26.980


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ABC Distribution and Service Corp. SALES PROMOTION REPORT

SORTED BY ITEM NUMBER


Sys Date: 05/31/03 / 9:55 am Page: 1

SALES PROMOTION: MEMDAY FROM: 05/15/03 TO: 05/31/03

RETAIL STANDARD SALEITEM NUMBER DESCRIPTION UNIT PRICE PRICE PRICE

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK EACH 84.000 84.000 79.800 2480-8-50 DESK FILE 8" CAP 50 EACH 34.950 34.950 33.202 2481-5-50 DESK FILE 5 1/4" CAP 50 EACH 19.950 19.950 18.952 2551-3-50 DESK FILE 3 1/2" CAP 50 EACH 24.950 24.950 23.702 2568-3-25 DESK FILE 3 1/2" CAP 25 EACH 12.950 12.950 12.302 8953 UNIVERSAL 3 1/2" SSDD FLEX DSK EACH 4.450 4.450 4.227 8971 UNIVERSAL 5 1/4" SSDD FLEX DSK EACH 2.350 2.350 2.232 8972 UNIVERSAL 5 1/4" DSDD FLEX DSK EACH 2.950 2.950 2.802 8973 UNIVERSAL 5 1/4" DSHD FLEX DSK EACH 6.950 6.950 6.602


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Daily Transaction RegisterAudit Report


ABC Distribution and Service Corp. DAILY TRANSACTION REGISTER


Sys Date: 05/31/03 / 10:08 am Page: 1

POSTINGS FOR: 05/31/03

SOURCEJOURNAL G/L ACCT POSTING COMMENT DEBIT CREDIT

IR - 0001 115-00-03 Inventory - Central Warehouse INVENTORY TRANSACTION (RECEIPT) 2,275.00 200-03-00 Purchases clearing account INVENTORY TRANSACTION (RECEIPT) 2,275.00

JOURNAL 0001 TOTALS: 2,275.00 2,275.00

SOURCE IR TOTALS: 2,275.00 2,275.00


IS - 0001 115-00-02 Inventory - West Warehouse INVENTORY TRANSACTION (SALE) 130.00 115-00-03 Inventory - Central Warehouse INVENTORY TRANSACTION (SALE) 2,065.31 450-01-00 Purchases INVENTORY TRANSACTION (SALE) 2,065.31 450-01-02 Purchases - West INVENTORY TRANSACTION (SALE) 130.00

JOURNAL 0001 TOTALS: 2,195.31 2,195.31

SOURCE IS TOTALS: 2,195.31 2,195.31


IT - 0001 115-00-01 Inventory - East Warehouse INVENTORY TRANSACTION (TRANSFER) 4,406.90 115-00-03 Inventory - Central Warehouse INVENTORY TRANSACTION (TRANSFER) 4,406.90

JOURNAL 0001 TOTALS: 4,406.90 4,406.90

SOURCE IT TOTALS: 4,406.90 4,406.90

05/31/03 TOTALS: 8,877.21 8,877.21


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ABC Distribution and Service Corp. PHYSICAL COUNT WORKSHEET


Sys Date: 05/31/03 / 10:18 am Page: 1

WAREHOUSE: 000 CENTRAL WAREHOUSE INV CYCLE: ALL PROD LN: ALL PHYSICALBIN LOC ITEM NUMBER DESCRIPTION U/M COUNT

C-200-30 8953 UNIVERSAL 3 1/2" SSDD FLEX DSK EACH

LOT NO: JAN10

LOT NO: MAR10

LOT NO:

C-200-40 8972 UNIVERSAL 5 1/4" DSDD FLEX DSK EACH

LOT NO: JAN10

LOT NO: MAR10

LOT NO:

D-100-10 6655 PRINTER STAND W/ BASKET EACH

D-200-10 4886-18-14-3 PAPER CADDY 18"W 14"D 3"H EACH

D-300-10 6652-28-24-15 SOUND CVR 28"W 24"D 15"H LQ EACH

D-300-20 6650-26-16-11 SOUND CVR 26"W 16"D 11"H DM EACH

D-300-30 6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ EACH


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ABC Distribution and Service Corp. PHYSICAL COUNT VARIANCE REGISTER

REGISTER NO: IP-0001


Sys Date: 05/31/03 / 10:25 am Page: 1

WAREHOUSE: 000 CENTRAL WAREHOUSE ON PHYSICAL OVER/ UNIT VARIANCEBIN LOC. ITEM NUMBER DESCRIPTION LOT-SERIAL NO. U/M HAND COUNT SHORT COST AMOUNT

C-200-30 8953 UNIVERSAL 3 1/2" SSDD FLEX DSK EACH LOT NO: JAN10 110.00 0.00 110.00- 1.483 163.13- LOT NO: MAR10 7000.00 0.00 7000.00- 1.483 10,381.00- ITEM TOTAL: 7110.00 0.00 7110.00- 10,544.13-

C-200-40 8972 UNIVERSAL 5 1/4" DSDD FLEX DSK EACH LOT NO: JAN10 900.00 0.00 900.00- .983 884.70- LOT NO: MAR10 3000.00 0.00 3000.00- .983 2,949.00- ITEM TOTAL: 3900.00 0.00 3900.00- 3,833.70-

D-100-10 6655 PRINTER STAND W/ BASKET EACH 51.00 0.00 51.00- 81.250 4,143.75-D-200-10 4886-18-14-3 PAPER CADDY 18"W 14"D 3"H EACH 94.00 0.00 94.00- 22.604 2,124.78-D-300-10 6652-28-24-15 SOUND CVR 28"W 24"D 15"H LQ EACH 25.00 0.00 25.00- 215.850 5,396.25-D-300-20 6650-26-16-11 SOUND CVR 26"W 16"D 11"H DM EACH 59.00 0.00 59.00- 138.562 8,175.16-D-300-30 6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ EACH 36.00 0.00 36.00- 242.000 8,712.00-E-100-10 GLOB-V-3072-25W GLOBE FOLDING TABLE 30x72 EACH 50.00 0.00 50.00- 44.250 2,212.50-E-100-20 GLOB-V-3060-25W GLOBE FOLDING TABLE 30x60 EACH 12.00 0.00 12.00- 44.250 531.00-E-100-30 GLOB-V-3672-25W GLOBE FOLDING TABLE 36x72 EACH 48.00 0.00 48.00- 61.500 2,952.00-E-100-40 GLOB-V-3096-25W GLOBE FOLDING TABLE 30x96 EACH 20.00 0.00 20.00- 64.750 1,295.00-E-100-50 GLOB-V-3696-25W GLOBE FOLDING TABLE 36x96 EACH 8.00 0.00 8.00- 74.000 592.00-E-200-10 ARS-9201 ART SPECIALTY GINGER JAR LAMP EACH 161.00 0.00 161.00- 51.250 8,251.25-E-200-20 ARS-9101 ART SPECIALTY WALNUT CNDL LAMP EACH 21.00 0.00 21.00- 45.250 950.25-E-200-30 ARS-9301 ART SPECIALTY BRONZE LAMP EACH 81.00 0.00 81.00- 59.550 4,823.55-E-200-40 ARS-9401 ART SPECIALTY EMP CANDLE LAMP EACH 84.00 0.00 84.00- 65.250 5,481.00-E-300-10 1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK EACH 36.00- 0.00 36.00 33.500 1,206.00 E-300-20 1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK EACH 73.00 0.00 73.00- 37.150 2,711.95-E-300-30 1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK EACH 72.00 0.00 72.00- 83.500 6,012.00-E-300-40 1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK EACH 52.00 0.00 52.00- 87.250 4,537.00-E-400-10 VOG-CM-MSC STORAGE CUBE EACH 7.00 0.00 7.00- 144.770 1,013.39-E-400-20 VOG-CM-MP-B MODESTY PANEL EACH 132.00 0.00 132.00- 26.750 3,531.00-E-400-50 VOG-CM-CB PRINTOUT CATCHER BASKET EACH 287.00 0.00 287.00- 28.250 8,107.75-E-500-10 VOG-CM-CASTERS CASTERS (SET OF 4, 2 W/LOCK) SET 101.00 0.00 101.00- 13.500 1,363.50-E-500-20 WJ-M-2109-A POST BINDER 3/16 X 1/2 (100) BOX 27.00- 0.00 27.00 12.750 344.25 E-500-30 WJ-M-2107-B POST BINDER 3/8 X 1 (100) BOX 204.00 0.00 204.00- 15.250 3,111.00-E-500-40 WJ-M-2107-A POST BINDER 3/16 X 1 (100) BOX 116.00 0.00 116.00- 13.250 1,537.00- WAREHOUSE 000 TOTAL: 12741.00 0.00 12741.00- 100,392.66- REGISTER TOTAL: 12741.00 0.00 12741.00- 100,392.66-


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Sales Kit Listing


ABC Distribution and Service Corp. SALES KIT LISTING


Sys Date: 05/31/03 / 10:26 am Page: 1

KIT NUMBER DESCRIPTION U/M PRINT DETAIL?

D1400 EXECUTIVE DESK ENSEMBLE EACH Y

COMPONENT DESCRIPTION U/M KIT QTY D2000 DESK 84" X 48" EACH 1.00 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 1.00 D1000-RHDS DESK DRAWER SET - RIGHT HAND EACH 1.00 D2000-CD EXECUTIVE DESK CENTER DRAWER EACH 1.00 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 2.00 VOG-CM-MP-B MODESTY PANEL EACH 2.00 D2000-C EXECUTIVE CREDENZA EACH 2.00 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 2.00

D1500 DESK ENSEMBLE EACH Y

COMPONENT DESCRIPTION U/M KIT QTY D1000 DESK 72" X 30" EACH 2.00 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 1.00 D1000-RHDS DESK DRAWER SET - RIGHT HAND EACH 1.00 D1000-CD DESK CENTER DRAWER EACH 1.00 D1000-RHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR EACH 1.00 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 2.00 VOG-CM-MP-B MODESTY PANEL EACH 2.00 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 2.00

D1700 SECRETARY DESK ENSEMBLE EACH Y

COMPONENT DESCRIPTION U/M KIT QTY D1000 DESK 72" X 30" EACH 1.00 D1000-SR SECRETARIAL RETURN EACH 2.00 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 1.00 D1000-CD DESK CENTER DRAWER EACH 1.00 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 1.00 VOG-CM-MP-B MODESTY PANEL EACH 1.00 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 1.00 D1000-FC FILING CABINET EACH 2.00


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ABC Distribution and Service Corp. SALES KIT WHERE-USED LISTING


Sys Date: 05/31/03 / 10:28 am Page: 1

ITEM DESCRIPTION U/M

D1000 DESK 72" X 30" EACH

PARENT KIT DESCRIPTION KIT QTY U/M WHS QTY ON HAND QTY ON P.O. QTY ON S.O. D1500 DESK ENSEMBLE 2.00 EACH 000 32.00 0.00 0.00 D1700 SECRETARY DESK ENSEMBLE 1.00 EACH 000 21.00 0.00 0.00 001 0.00 0.00 4.00

D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH

PARENT KIT DESCRIPTION KIT QTY U/M WHS QTY ON HAND QTY ON P.O. QTY ON S.O. D1400 EXECUTIVE DESK ENSEMBLE 2.00 EACH 000 7.00 0.00 0.00 001 0.00 0.00 7.00 D1500 DESK ENSEMBLE 2.00 EACH 000 32.00 0.00 0.00 D1700 SECRETARY DESK ENSEMBLE 1.00 EACH 000 21.00 0.00 0.00 001 0.00 0.00 4.00

D1000-CD DESK CENTER DRAWER EACH

PARENT KIT DESCRIPTION KIT QTY U/M WHS QTY ON HAND QTY ON P.O. QTY ON S.O. D1500 DESK ENSEMBLE 1.00 EACH 000 32.00 0.00 0.00 D1700 SECRETARY DESK ENSEMBLE 1.00 EACH 000 21.00 0.00 0.00 001 0.00 0.00 4.00

D1000-FC FILING CABINET EACH

PARENT KIT DESCRIPTION KIT QTY U/M WHS QTY ON HAND QTY ON P.O. QTY ON S.O. D1700 SECRETARY DESK ENSEMBLE 2.00 EACH 000 21.00 0.00 0.00 001 0.00 0.00 4.00

D1000-LHDS DESK DRAWER SET - LEFT HAND EACH


D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH


D1000-RHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR EACH

PARENT KIT DESCRIPTION KIT QTY U/M WHS QTY ON HAND QTY ON P.O. QTY ON S.O. D1500 DESK ENSEMBLE 1.00 EACH 000 32.00 0.00 0.00

D1000-RHDS DESK DRAWER SET - RIGHT HAND EACH

PARENT KIT DESCRIPTION KIT QTY U/M WHS QTY ON HAND QTY ON P.O. QTY ON S.O. D1400 EXECUTIVE DESK ENSEMBLE 1.00 EACH 000 7.00 0.00 0.00 001 0.00 0.00 7.00 D1500 DESK ENSEMBLE 1.00 EACH 000 32.00 0.00 0.00


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ABC Distribution and Service Corp. COSTED SALES KIT REPORT


Sys Date: 05/31/03 / 10:29 am Page: 1

KIT NUMBER DESCRIPTION U/M

D1400 EXECUTIVE DESK ENSEMBLE EACH

COMPONENT DESCRIPTION U/M KIT QTY AVG COST COST OF KIT D2000 DESK 84" X 48" EACH 1.00 538.970 538.970 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 1.00 66.000 66.000 D1000-RHDS DESK DRAWER SET - RIGHT HAND EACH 1.00 71.250 71.250 D2000-CD EXECUTIVE DESK CENTER DRAWER EACH 1.00 20.000 20.000 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 2.00 15.000 30.000 VOG-CM-MP-B MODESTY PANEL EACH 2.00 26.778 53.556 D2000-C EXECUTIVE CREDENZA EACH 2.00 120.450 240.900 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 2.00 65.000 130.000 TOTAL: 1,150.676

D1500 DESK ENSEMBLE EACH

COMPONENT DESCRIPTION U/M KIT QTY AVG COST COST OF KIT D1000 DESK 72" X 30" EACH 2.00 432.900 865.800 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 1.00 66.000 66.000 D1000-RHDS DESK DRAWER SET - RIGHT HAND EACH 1.00 71.250 71.250 D1000-CD DESK CENTER DRAWER EACH 1.00 18.000 18.000 D1000-RHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR EACH 1.00 19.500 19.500 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 2.00 15.000 30.000 VOG-CM-MP-B MODESTY PANEL EACH 2.00 26.778 53.556 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 2.00 65.000 130.000 TOTAL: 1,254.106

D1700 SECRETARY DESK ENSEMBLE EACH

COMPONENT DESCRIPTION U/M KIT QTY AVG COST COST OF KIT D1000 DESK 72" X 30" EACH 1.00 432.900 432.900 D1000-SR SECRETARIAL RETURN EACH 2.00 72.130 144.260 D1000-LHDS DESK DRAWER SET - LEFT HAND EACH 1.00 66.000 66.000 D1000-CD DESK CENTER DRAWER EACH 1.00 18.000 18.000 D1000-LOCK LOCK SET FOR D1000 DRAWER SET EACH 1.00 15.000 15.000 VOG-CM-MP-B MODESTY PANEL EACH 1.00 26.778 26.778 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT EACH 1.00 65.000 65.000 D1000-FC FILING CABINET EACH 2.00 270.000 540.000 TOTAL: 1,307.938


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ABC Distribution and Service Corp. INVENTORY ITEM LISTING



Sys Date: 05/31/03 / 1:48 Page: 1

ITEM NUMBER: 1001-HON-H252 DESCRIPTION: HON 2 DRAWER LETTER FLE W/O LK

PROD LINE: WF&A WORKSTATION FURN & ACCESS PRODUCT TYPE: F FINISHED GOODPRICE CODE: STD STANDARD QUANTITY PRICING VALUATION: 3 FIFO

BACKORDERS: Y SALES HIST: Y RECPT HIST: YTRADE DISC: Y TAX CLASS: TX ROUTING:

PRINT LABELS: Y PROCUREMENT: B BUYCOMMISSION: S STD COMMISSION RATE: .000 BASE: .00

STAND U/M: EACH PURCHASE U/M: EACH NO OF EACH: 1.WHSE: 000 CYCLE: B SALES U/M: EACH NO OF EACH: 1.

VOLUME: .0000 CONFIRM COST: N LANDED COST: YPRIMARY VENDOR: 01-CONT Container Corporation Of Usa

WEIGHT: 35 WARRANTY CODE: 24MONTHS COLOR: BLACK SIZE: 29X15X18 STYLE: MODERN CATALOGUE REF#: P0011-0007

BUYER: PLANNER: IMAGE: abc_1001-hon-h252.jpg INTERNET ENABLED: N

ITEM PRICE & COST INFORMATION:DATE LAST SOLD: 05/31/03

RETAIL PRICE: 84.000 DATE LAST RECPT: 05/31/03STANDARD PRICE: 84.000

NAME OF SALE: MEMDAY STANDARD COST: 32.750 STARTING DATE: 05/15/03

LAST COST: 34.250 ENDING DATE: 05/31/03LAST ALLOC'D COST: .000

AVERAGE COST: 34.252 DISCOUNT PER CENT: 5.000

REORDER DATA (U/M=EACH)WAREHOUSE: 000 CENTRAL WAREHOUSE BIN LOC:E-300-10

REORDER METHOD: E ECONOMIC QTY REORDER POINT: 40.00ECO. ORDER QTY: 100.00 MIN ORD QTY: 40.00

MAX ON HAND: 300.00

WAREHOUSE: 001 EAST WAREHOUSE BIN LOC:E-300-10

REORDER METHOD: M TO MAX QTY REORDER POINT: 5.00ECO. ORDER QTY: 10.00 MIN ORD QTY: 5.00

MAX ON HAND: 20.00

WAREHOUSE: 002 WEST WAREHOUSE BIN LOC:E-300-10

REORDER METHOD: M TO MAX QTY REORDER POINT: 10.00ECO. ORDER QTY: 20.00 MIN ORD QTY: 10.00

MAX ON HAND: 50.00

VENDOR INFORMATION:

LAST RCPT - DATE LAST RETURN - DATE STD. LEAD TIMEVENDOR NO/NAME ITEM NUMBER LAST RCPT QTY LAST LEAD TIME

01-CONT - - 45Container Corp 1001-HON-H252 0.00 0

VENDOR WARRANTY:


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Inventory/Receipt Labels

See page 109 for more information on these labels.


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Inventory Memos


ABC Distribution and Service Corp. ITEM MEMO PRINTING

DETAIL OPTION


Sys Date: 05/31/03 / 10:42 am Page: 1

ITEM: 1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK

MEMO: MEM -119 FALL SALES PROMOTION 05/31/03 REMIND: 07/01/03

THIS ITEM WILL BE INCLUDED IN THIS YEAR'S FALL SALES PROMOTION. THIS YEAR THE DISCOUNT WILL BE A FLAT 25% ACROSS THE BOARD. WE FEEL THAT THIS IS A SIGNIFICANT INCENTIVE AND IT IS FAR LESS CONFUSING THAN PREVIOUSLY IMPLEMENTED TIERED-DISCOUNT SCHEMES.

MEMO: MEM-101 COLOR CHANGES 04/12/03 REMIND: 05/15/03

THE COLORS AVAILABLE ON THIS PRODUCT WILL BE CHANGING ON ALL SHIPMENTS THAT WE RECEIVE AFTER 5/31/03. THE FOLLOWING CHANGES WILL TAKE PLACE: TAN - THE COLOR WILL BE DARKENED A FEW SHADES BLACK - WILL NO LONGER BE AVAILABLE GREY - THE COLOR WILL BE LIGHTENED SIGNIFICANTLY PLEASE MAKE SURE THAT YOU INFORM YOUR CUSTOMERS WHO ORDER THIS PRODUCT OF THE CHANGES.


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Inventory Price ListSample 1


ABC Distribution and Service Corp. INVENTORY PRICE LIST



Sys Date: 05/31/03 / 10:44 am Page: 1

PROD UNIT/ PRICE RETAIL STANDARDITEM NUMBER DESCRIPTION LINE MEAS. CODE PRICE PRICE UNIT COST

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK WF&A EACH STD 84.000 84.000 32.750 1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK WF&A EACH STD 87.000 87.000 35.750 1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK WF&A EACH STD 131.000 131.000 82.500 1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK WF&A EACH STD 135.000 135.000 86.500 2480-8-50 DESK FILE 8" CAP 50 FD&A EACH STD 34.950 34.950 15.750 2481-5-50 DESK FILE 5 1/4" CAP 50 FD&A EACH STD 19.950 19.950 7.980 2551-3-50 DESK FILE 3 1/2" CAP 50 FD&A EACH STD 24.950 24.950 11.227 2568-3-25 DESK FILE 3 1/2" CAP 25 FD&A EACH STD 12.950 12.950 5.827 4886-18-14-3 PAPER CADDY 18"W 14"D 3"H PS&A EACH 45.000 45.000 22.750 6650-26-16-11 SOUND CVR 26"W 16"D 11"H DM PS&A EACH 259.000 259.000 137.800 6652-28-24-15 SOUND CVR 28"W 24"D 15"H LQ PS&A EACH 429.000 429.000 215.850 6655 PRINTER STAND W/ BASKET PS&A EACH 179.000 179.000 79.950 6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ PS&A EACH 429.000 429.000 225.000 8953 UNIVERSAL 3 1/2" SSDD FLEX DSK FD&A EACH 4.450 4.450 1.483 8971 UNIVERSAL 5 1/4" SSDD FLEX DSK FD&A EACH 2.350 2.350 .775 8972 UNIVERSAL 5 1/4" DSDD FLEX DSK FD&A EACH 2.950 2.950 .983 8973 UNIVERSAL 5 1/4" DSHD FLEX DSK FD&A EACH 6.950 6.950 2.316 AM/FM STEREO AM/FM/STEREO WF&A EACH STD .000 600.000 300.000 ARS-9101 ART SPECIALTY WALNUT CNDL LAMP WF&A EACH LMP 89.950 89.950 44.500 ARS-9201 ART SPECIALTY GINGER JAR LAMP WF&A EACH LMP 94.950 94.950 47.450 ARS-9301 ART SPECIALTY BRONZE LAMP WF&A EACH LMP 119.950 119.950 58.160 ARS-9401 ART SPECIALTY EMP CANDLE LAMP WF&A EACH LMP 129.950 129.950 64.750 BB1850 A-B SWITCH - 25-PIN C&A EACH STD .000 .000 .000 CHROME KIT CHROME LUGGAGE AND SIDE RAILS WF&A EACH STD .000 700.000 300.000 D1000 DESK 72" X 30" WF&A EACH STD .000 900.000 450.000 D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT WF&A EACH STD .000 130.000 65.000 D1000-CD DESK CENTER DRAWER WF&A EACH STD .000 40.000 20.000 D1000-FC FILING CABINET WF&A EACH .000 550.000 270.000 D1000-LHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR WF&A EACH STD .000 40.000 20.000 D1000-LHDS DESK DRAWER SET - LEFT HAND WF&A EACH STD .000 140.000 70.000 D1000-LHLOCK LOCK SET FOR LEFT-HAND DRAWERS WF&A EACH STD .000 30.000 15.000 D1000-LOCK LOCK SET FOR D1000 DRAWER SET WF&A EACH STD .000 30.000 15.000 D1000-RHCONNECT RIGHT-HAND DUAL-DESK CONNECTOR WF&A EACH STD .000 40.000 20.000 D1000-RHDS DESK DRAWER SET - RIGHT HAND WF&A EACH STD .000 140.000 70.000 D1000-RHRET RIGHT-HAND RETURN FOR D1000 WF&A EACH STD .000 40.000 20.000 D1000-SR SECRETARIAL RETURN WF&A EACH .000 150.000 75.000 D1400 EXECUTIVE DESK ENSEMBLE WF&A EACH STD .000 1,700.000 850.000 D1500 DESK ENSEMBLE WF&A EACH STD .000 1,700.000 850.000 D1700 SECRETARY DESK ENSEMBLE WF&A EACH STD .000 900.000 450.000 D2000 DESK 84" X 48" WF&A EACH STD .000 1,250.000 550.000 D2000-C EXECUTIVE CREDENZA WF&A EACH .000 800.000 125.000 D2000-CD EXECUTIVE DESK CENTER DRAWER WF&A EACH STD .000 40.000 20.000 GB-EL04MS-07 RJ-11 4 WIRE MOD CABLE 7 FT C&A EACH STD 2.600 2.600 .650 GB-EL04MS-14 RJ-11 4 WIRE MOD CABLE 14 FT C&A EACH STD 3.860 3.860 .950 GB-EL04MS-25 RJ-11 4 WIRE MOD CABLE 25 FT C&A EACH STD 4.960 4.960 1.850 GB-EQ380-10-MF CENTRONICS CABLE 10 FT M/F C&A EACH STD 34.500 34.500 16.750 GB-EQ380-10-MM CENTRONICS CABLE 10 FT M/M C&A EACH STD 34.500 34.500 16.750 GB-EQ380-5-MF CENTRONICS CABLE 5 FT M/F C&A EACH STD 30.250 30.250 12.750 GB-EQ380-5-MM CENTRONICS CABLE 5 FT M/M C&A EACH STD 30.250 30.250 12.750 GB-MD750 MODEM 9600 (SYNCHRONOUS) DC EACH MOD1 1,650.000 1,650.000 1,129.850 GB-MD788 MODEM 300 (AUTO-ANSWER) DC EACH MOD1 99.500 99.500 65.250 GB-MD789 MODEM 300 DC EACH MOD1 69.500 69.500 38.750 GB-MD791 MODEM 9600 FAST POLL DC EACH MOD1 1,995.000 1,995.000 1,105.000 GLOB-V-3060-25W GLOBE FOLDING TABLE 30x60 WF&A EACH STD 89.600 89.600 41.750 GLOB-V-3072-25W GLOBE FOLDING TABLE 30x72 WF&A EACH STD 99.600 99.600 41.750 GLOB-V-3096-25W GLOBE FOLDING TABLE 30x96 WF&A EACH STD 114.150 114.150 65.550 GLOB-V-3672-25W GLOBE FOLDING TABLE 36x72 WF&A EACH STD 101.000 101.000 60.710 GLOB-V-3696-25W GLOBE FOLDING TABLE 36x96 WF&A EACH STD 131.000 131.000 72.050 LEATHER DASH LEATHER DASH BOARD WF&A EACH STD .000 400.000 200.000 LEATHER PACKAGE Leather seats,dash,side panels WF&A EACH STD .000 2,800.000 1,200.000 LEATHER SEATS COWHIDE LEATHER SEATS, BENCH WF&A EACH STD .000 1,600.000 800.000 LTHR SDE PANELS LEATHER SIDE PANELS,FRONT/BACK WF&A EACH STD .000 400.000 200.000 LUGGAGE RACK CHROME LUGGAGE RACK WF&A EACH STD .000 500.000 200.000 PFS-004-CABLE EIA RS232 CABLE 4 CONDUCTOR C&A FT CAB1 .180 .180 .090 PFS-004-CONN-F EIA RS232 CONECT 4 CONDUCTOR F C&A EACH 12.000 12.000 7.500 PFS-004-CONN-M EUA RS232 CONECT 4 CONDUCTOR M C&A EACH 12.000 12.000 7.500 PFS-007-CABLE EIA RS232 CABLE 7 CONDUCTOR C&A FT CAB1 .200 .200 .110 PFS-007-CONN-F EIA RS232 CONECT 7 CONDUCTOR F C&A EACH 13.000 13.000 8.250 PFS-007-CONN-M EIA RS323 CONECT 7 CONDUCTOR M C&A EACH 13.000 13.000 8.250 SIDE RAILS CHROME SIDE RAILS WF&A EACH STD .000 100.000 50.000 SPEAKERS SPEAKERS WF&A EACH .000 100.000 150.000 STEREO/CD PCKGE AM/FM/STEREO/CASSETTE/CD PLAYR WF&A EACH STD .000 2,800.000 1,000.000 VOG-CM-CASTERS CASTERS (SET OF 4, 2 W/LOCK) WF&A SET STD 22.000 22.000 13.250 VOG-CM-CB PRINTOUT CATCHER BASKET WF&A EACH STD 47.000 47.000 27.500 VOG-CM-MP-B MODESTY PANEL WF&A EACH STD 42.000 42.000 27.500 VOG-CM-MSC STORAGE CUBE WF&A EACH STD 275.000 275.000 149.950


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Inventory Price ListSample 2


ABC Distribution and Service Corp. INVENTORY PRICE LIST



Sys Date: 05/31/03 / 10:47 am Page: 1

PROD UNIT/ PRICE RETAIL STANDARDITEM NUMBER DESCRIPTION LINE MEAS. CODE PRICE PRICE UNIT COST

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK WF&A EACH STD 84.000 84.000 32.750

QTY 1 PRICE 1 QTY 2 PRICE 2 QTY 3 PRICE 3 QTY 4 PRICE 4 QTY 5 PRICE 5 STANDARD: 4 84.000 9 81.480 24 78.120 999999 75.600

1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK WF&A EACH STD 87.000 87.000 35.750


1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK WF&A EACH STD 131.000 131.000 82.500


1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK WF&A EACH STD 135.000 135.000 86.500


2480-8-50 DESK FILE 8" CAP 50 FD&A EACH STD 34.950 34.950 15.750

QTY 1 PRICE 1 QTY 2 PRICE 2 QTY 3 PRICE 3 QTY 4 PRICE 4 QTY 5 PRICE 5 STANDARD: 1 34.950 5 31.950 999999 30.950

2481-5-50 DESK FILE 5 1/4" CAP 50 FD&A EACH STD 19.950 19.950 7.980






4886-18-14-3 PAPER CADDY 18"W 14"D 3"H PS&A EACH 45.000 45.000 22.750


6650-26-16-11 SOUND CVR 26"W 16"D 11"H DM PS&A EACH 259.000 259.000 137.800


6652-28-24-15 SOUND CVR 28"W 24"D 15"H LQ PS&A EACH 429.000 429.000 215.850


6655 PRINTER STAND W/ BASKET PS&A EACH 179.000 179.000 79.950


6657-24-20-12 SOUND CVR 24.5"W 20"D 12"H LQ PS&A EACH 429.000 429.000 225.000


8953 UNIVERSAL 3 1/2" SSDD FLEX DSK FD&A EACH 4.450 4.450 1.483


8971 UNIVERSAL 5 1/4" SSDD FLEX DSK FD&A EACH 2.350 2.350 .775



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ABC Distribution and Service Corp. STOCK STATUS REPORT



Sys Date: 05/31/03 / 10:48 am Page: 1

ITEM NUMBER DESCRIPTION/ QUANTITY RE-ORDER AVERAGE VENDOR NUMBER PROD LN PROD TYP UNIT WHSE ON HAND ON P.O. ON S.O. ON B.O. AVAILABLE POINT COST

2480-8-50 DESK FILE 8" CAP 50 CYCLE: 15.583 01-UNITED FD&A FINISHED GOOD EACH 000 1375.00 0.00 0.00 0.00 1375.00 300.00 001 165.00 0.00 0.00 0.00 165.00 200.00 002 210.00 0.00 100.00 20.00 90.00 200.00 ITEM 2480-8-50 TOTAL: 1750.00 0.00 100.00 20.00 1630.00 700.00

2481-5-50 DESK FILE 5 1/4" CAP 50 CYCLE: 7.999 01-UNITED FD&A FINISHED GOOD EACH 000 675.00 150.00 0.00 0.00 675.00 300.00 001 76.00 250.00 0.00 0.00 76.00 100.00 002 140.00 100.00 75.00 0.00 65.00 100.00 ITEM 2481-5-50 TOTAL: 891.00 500.00 75.00 0.00 816.00 500.00

2551-3-50 DESK FILE 3 1/2" CAP 50 CYCLE: 11.420 01-UNITED FD&A FINISHED GOOD EACH 000 650.00 0.00 0.00 0.00 650.00 300.00 001 84.00 0.00 0.00 0.00 84.00 400.00 002 170.00 0.00 0.00 5.00 165.00 200.00 ITEM 2551-3-50 TOTAL: 904.00 0.00 0.00 5.00 899.00 900.00

2568-3-25 DESK FILE 3 1/2" CAP 25 CYCLE: 5.798 01-UNITED FD&A FINISHED GOOD EACH 000 925.00 0.00 0.00 0.00 925.00 300.00 001 225.00 0.00 0.00 0.00 225.00 400.00 002 435.00 0.00 0.00 0.00 435.00 200.00 ITEM 2568-3-25 TOTAL: 1585.00 0.00 0.00 0.00 1585.00 900.00 REPORT TOTAL: 5130.00 500.00 175.00 25.00 4930.00


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ABC Distribution and Service Corp. INVENTORY REORDER REPORT



Sys Date: 05/31/03 / 10:48 am Page: 1

ITEM NUMBER INV DESCRIPTION/ ORDR QUANTITY REORDER MIN ECON. MAX ON RECOM. PURCH VENDOR NO CYC PROD LN TYP MTHD ON HAND ON P/O ON S/O ON B/O AVAIL POINT ORDER ORDER HAND ORDER QTY WHSE

VOG-CM-CASTERS CASTERS (SET OF 4, 2 W/LOCK) VEND ITEM NO: LAST RCPT: 05/31/03 @ 13.500 SET SET 01-CONT WF&A FIN 000 ECON 101 5 0 0 101 200 200 300 500 300 300 001 MAX 19 0 10 0 9 20 20 60 100 91 91 002 MAX 91 0 0 0 91 10 10 30 100 0 0 ITEM VOG-CM-CASTERS TOTAL: 211 5 10 0 201 230 230 390 700 391 391

VOG-CM-CB PRINTOUT CATCHER BASKET VEND ITEM NO: LAST RCPT: 05/31/03 @ 28.250 EACH EACH 01-CONT WF&A FIN 000 ECON 287 100 0 0 287 100 100 300 400 0 0 001 MAX 100 0 0 0 100 20 20 50 100 0 0 002 MAX 51 0 0 0 51 10 10 20 100 0 0 ITEM VOG-CM-CB TOTAL: 438 100 0 0 438 130 130 370 600 0 0

VOG-CM-MP-B MODESTY PANEL VEND ITEM NO: LAST RCPT: 05/31/03 @ 26.750 EACH EACH 01-CONT WF&A FIN 000 ECON 132 0 0 0 132 40 40 100 200 0 0 001 MAX 57 16 3 0 54 10 10 30 70 0 0 002 MAX 4 46 0 0 4 10 10 20 50 46 46 ITEM VOG-CM-MP-B TOTAL: 193 62 3 0 190 60 60 150 320 46 46

VOG-CM-MSC STORAGE CUBE VEND ITEM NO: LAST RCPT: 05/31/03 @ 144.770 EACH EACH 01-CONT WF&A FIN 000 ECON 7 0 0 0 7 20 30 70 200 70 70 001 MAX 89 0 8 0 81 5 5 25 50 0 0 002 MAX 28 0 0 0 28 5 5 25 50 0 0 ITEM VOG-CM-MSC TOTAL: 124 0 8 0 116 30 40 120 300 70 70

WJ-M-2107-A POST BINDER 3/16 X 1 (100) VEND ITEM NO: LAST RCPT: 03/15/03 @ 13.250 BOX CASE 01-CONT WF&A FIN 000 ECON 116 40 0 0 116 200 200 500 1000 500 25 001 MAX 4 0 0 0 4 20 20 200 400 396 20 002 MAX 21 0 0 0 21 10 20 200 400 0 0 ITEM WJ-M-2107-A TOTAL: 141 40 0 0 141 230 240 900 1800 896 45

WJ-M-2107-B POST BINDER 3/8 X 1 (100) VEND ITEM NO: LAST RCPT: 03/15/03 @ 15.250 BOX CASE 01-CONT WF&A FIN 000 ECON 204 0 0 0 204 300 300 800 2000 800 40 001 MAX 110 0 12 0 98 100 100 300 700 602 31 002 MAX 133 0 0 0 133 60 70 200 400 0 0 ITEM WJ-M-2107-B TOTAL: 447 0 12 0 435 460 470 1300 3100 1402 71

WJ-M-2109-A POST BINDER 3/16 X 1/2 (100) VEND ITEM NO: LAST RCPT: 03/15/03 @ 11.750 BOX CASE 01-CONT WF&A FIN 000 ECON 27- 0 0 0 27- 200 200 500 1000 500 25 001 MAX 15 0 5 0 10 20 30 70 200 190 10 002 MAX 30 0 0 0 30 10 10 30 70 0 0 ITEM WJ-M-2109-A TOTAL: 18 0 5 0 13 230 240 600 1270 690 35 REPORT TOTAL: 1572 207 38 0 1534 1370 1410 3830 8090 3495 658


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ABC Distribution and Service Corp. INVENTORY VALUATION REPORT



Sys Date: 05/31/03 / 10:50 am Page: 1

DESCRIPTION/ RECEIPT RECEIPT QUANTITY UNIT INVENTORYITEM NUMBER PROD LN PROD TYP VAL U/M WHSE LOT/SERIAL N0 NUMBER DATE ON HAND COST VALUE

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK WF&A FINISHED GOOD FIF EACH 000 000 RC-721 05/01/03 44.00 34.250 1,507.00 G001009 05/10/03 30.00 34.250 1,027.50 G001010 05/15/03 70.00 34.250 2,397.50 00000001 05/31/03 10.00 34.250 342.50 G001007 05/31/03 10.00 34.250 342.50

WAREHOUSE 000 TOTAL: 164.00 34.250 5,617.00

001 RC-721 05/01/03 7.00 34.250 239.75 RC-721 05/01/03 10.00 34.250 342.50

WAREHOUSE 001 TOTAL: 17.00 34.250 582.25

002 TRANSFR 05/07/03 19.00 34.250 650.75

ITEM 1001-HON-H252 TOTAL: 200.00 34.250 6,850.00

1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK WF&A FINISHED GOOD FIF EACH 000 RC-721 05/01/03 73.00 37.150 2,711.95

001 0.00 .000 .00

002 TRANSFR 05/03/03 3.00 36.250 108.75 TRANSFR 05/07/03 5.00 37.150 185.75

WAREHOUSE 002 TOTAL: 8.00 36.813 294.50

ITEM 1001-HON-H252LK TOTAL: 81.00 37.117 3,006.45

1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK WF&A FINISHED GOOD FIF EACH 000 RC-721 05/01/03 72.00 83.500 6,012.00

001 TRANSFR 04/22/03 5.00 83.430 417.15 RC-721 05/01/03 14.00 83.500 1,169.00 RC-721 05/01/03 14.00 83.500 1,169.00

WAREHOUSE 001 TOTAL: 33.00 83.489 2,755.15

002 TRANSFR 05/03/03 4.00 83.500 334.00 TRANSFR 05/07/03 5.00 83.500 417.50

WAREHOUSE 002 TOTAL: 9.00 83.500 751.50

ITEM 1001-HON-H254 TOTAL: 114.00 83.497 9,518.65

1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK WF&A FINISHED GOOD FIF EACH 000 RC-0107 03/15/03 10.00 87.250 872.50 RC-721 05/01/03 42.00 87.250 3,664.50

WAREHOUSE 000 TOTAL: 52.00 87.250 4,537.00

001 TRANSFR 04/22/03 9.00 87.083 783.75

002 TRANSFR 05/07/03 1.00 87.250 87.25


REPORT TOTAL: 24,783.10


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ABC Distribution and Service Corp. INVENTORY TURNOVER REPORT



Sys Date: 05/31/03 / 10:51 am Page: 1

ITEM NUMBER DESCRIPTION/ QUANTITY AVERAGE QUANTITY QUANTITY NUMBER OF ANNUAL VENDOR NUMBER PROD LN PROD TYP UNIT WHSE ON HAND INVENTORY ISSUED YTD SOLD YTD TURNS YTD TURNOVER

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK 01-CONT WF&A FINISHED GOOD EACH 000 36.00- 10.75 0.00 2000.00 186.05 446.52 001 17.00 3.75 0.00 59.00 15.73 37.75 002 19.00 2.50 0.00 112.00 44.80 107.52 ITEM 1001-HON-H252 TOTAL: 0.00 17.00 0.00 2171.00 127.71 306.50

1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK 01-CONT WF&A FINISHED GOOD EACH 000 73.00 7.38 0.00 0.00 0.00 0.00 001 0.00 3.25 0.00 83.00 25.54 61.30 002 8.00 0.63 0.00 53.00 84.13 201.91 ITEM 1001-HON-H252LK TOTAL: 81.00 11.26 0.00 136.00 12.08 28.99

1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK 01-CONT WF&A FINISHED GOOD EACH 000 72.00 11.24 0.00 0.00 0.00 0.00 001 33.00 8.00 0.00 197.00 24.63 59.11 002 9.00 1.38 0.00 52.00 37.68 90.43 ITEM 1001-HON-H254 TOTAL: 114.00 20.62 0.00 249.00 12.08 28.99

1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK 01-CONT WF&A FINISHED GOOD EACH 000 52.00 5.25 0.00 0.00 0.00 0.00 001 9.00 3.00 0.00 51.00 17.00 40.80 002 1.00 0.38 0.00 66.00 173.68 416.83 ITEM 1001-HON-H254LK TOTAL: 62.00 8.63 0.00 117.00 13.56 32.54 REPORT TOTAL: 257.00 57.51 0.00 2673.00 46.48 111.55


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ABC Distribution and Service Corp. INVENTORY SALES ANALYSIS

WAREHOUSE DETAIL SORTED BY ITEM NUMBER


Sys Date: 05/31/03 / 10:52 am Page: 1

ITEM NUMBER DESCRIPTION/ QUANTITY QUANTITY DOLLARS COST OF GROSS PROFIT VENDOR NUMBER PROD LN PROD TYP UNIT WHSE SOLD RETURNED SOLD GOODS SOLD PROFIT PERCENT

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK 01-CONT WF&A FINISHED GOOD EACH 000 PTD 351 12 3,298.80 2,284.25 1,014.55 30.76 YTD 2,049 49 17,309.80 12,019.25 5,290.55 30.56 PYR 2,749 65 24,915.00 16,870.00 8,045.00 32.29

001 PTD 23 0 1,853.90 769.00 1,084.90 58.52 YTD 59 0 4,724.40 1,845.31 2,879.09 60.94 PYR 104 0 8,367.27 3,118.09 5,249.18 62.73

002 PTD 56 0 4,399.92 1,881.26 2,518.66 57.24 YTD 112 0 8,721.72 3,504.43 5,217.29 59.82 PYR 156 0 12,264.24 4,621.54 7,642.70 62.32 PTD ITEM 1001-HON-H252 TOTAL: 430 12 9,552.62 4,934.51 4,618.11 48.34 YTD 2,220 49 30,755.92 17,368.99 13,386.93 43.53 PYR 3,009 65 45,546.51 24,609.63 20,936.88 45.97

1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK 01-CONT WF&A FINISHED GOOD EACH 000 PTD 0 0 .00 .00 .00 .00 YTD 0 0 .00 .00 .00 .00 PYR 0 0 .00 .00 .00 .00

001 PTD 20 0 1,740.00 725.00 1,015.00 58.33 YTD 83 0 6,812.97 2,733.05 4,079.92 59.88 PYR 177 0 14,496.23 5,774.62 8,721.61 60.16

002 PTD 17 0 1,465.95 616.25 849.70 57.96 YTD 53 0 4,450.05 1,797.47 2,652.58 59.61 PYR 104 0 8,713.62 3,393.00 5,320.62 61.06 PTD ITEM 1001-HON-H252LK TOTAL: 37 0 3,205.95 1,341.25 1,864.70 58.16 YTD 136 0 11,263.02 4,530.52 6,732.50 59.78 PYR 281 0 23,209.85 9,167.62 14,042.23 60.50

1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK 01-CONT WF&A FINISHED GOOD EACH 000 PTD 0 0 .00 .00 .00 .00 YTD 0 0 .00 .00 .00 .00 PYR 0 0 .00 .00 .00 .00

001 PTD 45 0 5,665.35 3,749.59 1,915.76 33.82 YTD 197 0 22,918.25 14,608.35 8,309.90 36.26 PYR 430 0 49,904.41 32,250.64 17,653.77 35.38

002 PTD 16 0 2,016.56 1,333.00 683.56 33.90 YTD 52 0 6,304.06 4,041.64 2,262.42 35.89 PYR 104 0 12,497.73 7,745.40 4,752.33 38.03 PTD ITEM 1001-HON-H254 TOTAL: 61 0 7,681.91 5,082.59 2,599.32 33.84 YTD 249 0 29,222.31 18,649.99 10,572.32 36.18 PYR 534 0 62,402.14 39,996.04 22,406.10 35.91 PTD REPORT TOTAL: 528 12 20,440.48 11,358.35 9,082.13 44.43 YTD 2,605 49 71,241.25 40,549.50 30,691.75 43.08 PYR 3,824 65 131,158.50 73,773.29 57,385.21 43.75


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Inventory Sales History ReportSample 1


ABC Distribution and Service Corp. INVENTORY SALES HISTORY REPORT

WAREHOUSE DETAIL SORTED BY ITEM NUMBER FOR YEAR 2003


Sys Date: 05/31/03 / 9:53 am Page: 1

ITEM NUM. JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK PROD LN: WF&A PROD TYP: FINISHED GOOD U/M: EACH

WAREHOUSE: 000 CENTRAL WAREHOUSE

QTY SOLD: 375 540 370 413 350 0 0 0 0 0 0 0 $ SOLD: 3,527 4,520 2,960 3,304 2,919 0 0 0 0 0 0 0

PROFIT %: 32.52 % 29.20 % 28.21 % 29.18 % 33.54 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 2,380 3,200 2,125 2,340 1,940 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

WAREHOUSE: 001 EAST WAREHOUSE

QTY SOLD: 14 8 5 9 23 0 0 0 0 0 0 0 $ SOLD: 1,088 661 377 745 1,854 0 0 0 0 0 0 0

PROFIT %: 62.51 % 62.50 % 62.54 % 62.51 % 58.52 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 408 248 141 279 769 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

WAREHOUSE: 002 WEST WAREHOUSE

QTY SOLD: 21 13 8 14 56 0 0 0 0 0 0 0 $ SOLD: 1,638 995 567 1,121 4,400 0 0 0 0 0 0 0

PROFIT %: 62.44 % 62.43 % 62.44 % 62.43 % 57.24 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 615 374 213 421 1,881 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL FOR ITEM: 1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK

QTY SOLD: 410 561 383 436 429 0 0 0 0 0 0 0 $ SOLD: 6,253 6,176 3,904 5,170 9,173 0 0 0 0 0 0 0


REPORT TOTAL:

QTY SOLD: 410 561 383 436 429 0 0 0 0 0 0 0 $ SOLD: 6,253 6,176 3,904 5,170 9,173 0 0 0 0 0 0 0



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Inventory Sales History ReportSample 2


ABC Distribution and Service Corp. INVENTORY SALES HISTORY REPORT

CUSTOMER DETAIL SORTED BY ITEM NUMBER FOR YEAR 2003


Sys Date: 05/31/03 / 12:13 pm Page: 1


1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK PROD LN: WF&A PROD TYP: FINISHED GOOD U/M: EACH

CUSTOMER NO: 01-9999999 Cash Sales

QTY SOLD: 0 2 2 3 13 0 0 0 0 0 0 0 $ SOLD: 0 174 174 261 1,105 0 0 0 0 0 0 0

PROFIT %: .00 % 57.30 % 57.30 % 57.30 % 56.70 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 0 74 74 111 478 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

CUSTOMER NO: 01-ABF American Business Futures

QTY SOLD: 2 5 10 5 24 0 0 0 0 0 0 0 $ SOLD: 174 422 809 422 2,036 0 0 0 0 0 0 0

PROFIT %: 57.30 % 55.98 % 54.08 % 55.98 % 56.25 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 74 186 372 186 891 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

CUSTOMER NO: 01-AVNET Avnet Processing Corp

QTY SOLD: 37 23 14 25 31 0 0 0 0 0 0 0 $ SOLD: 3,054 1,856 1,057 2,091 2,697 0 0 0 0 0 0 0

PROFIT %: 60.42 % 60.42 % 60.42 % 60.42 % 58.33 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 1,209 735 418 828 1,124 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL FOR ITEM: 1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK

QTY SOLD: 39 30 26 33 68 0 0 0 0 0 0 0 $ SOLD: 3,228 2,452 2,040 2,774 5,838 0 0 0 0 0 0 0

PROFIT %: 60.25 % 59.44 % 57.64 % 59.45 % 57.30 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 1,283 995 864 1,125 2,493 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

REPORT TOTAL:

QTY SOLD: 39 30 26 33 68 0 0 0 0 0 0 0 $ SOLD: 3,228 2,452 2,040 2,774 5,838 0 0 0 0 0 0 0

PROFIT %: 60.25 % 59.44 % 57.64 % 59.45 % 57.30 % .00 % .00 % .00 % .00 % .00 % .00 % .00 %COG SOLD: 1,283 995 864 1,125 2,493 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0


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Inventory Issue History ReportSample 1


ABC Distribution and Service Corp. INVENTORY ISSUE HISTORY REPORT



Sys Date: 05/31/03 / 1:51 pm Page: 1



WAREHOUSE: 000 CENTRAL WAREHOUSE

QTY ISSUED: 3 3 10 0 13 2 10 2 6 0 0 8 QTY TRANSF: 0 0 0 0 0 0 0 0 0 0 0 0 QTY ADJUST: 0 0 0 0 0 0 0 0 0 0 0 0

WAREHOUSE: 001 EAST WAREHOUSE


WAREHOUSE: 002 WEST WAREHOUSE

QTY ISSUED: 0 3 2 0 3 2 0 3 0 0 0 1 QTY TRANSF: 0 0 0 0 0 0 0 0 0 0 0 0 QTY ADJUST: 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FOR ITEM: 1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK

QTY ISSUED: 5 7 17 2 18 7 14 5 10 0 0 19 QTY TRANSF: 0 0 0 0 0 0 0 0 0 0 0 0 QTY ADJUST: 0 0 0 0 0 0 0 0 0 0 0 0 REPORT TOTAL:



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Inventory Issue History ReportSample 2


ABC Distribution and Service Corp. INVENTORY ISSUE HISTORY REPORT

ITEM SUMMARY SORTED BY ITEM NUMBER FOR YEAR 2003


Sys Date: 05/31/03 / 1:58 pm Page: 1










REPORT TOTAL:



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ABC Distribution and Service Corp. DETAIL TRANSACTION REPORT



Sys Date: 05/31/03 / 10:58 am Page: 1

TRANS VENDOR/ REFERENCEITEM NUMBER DESCRIPTION DATE CUST NO. TYPE NUMBER DATE LOT/SERIAL NO. QUANTITY UNIT COST EXTENSION

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK U/M: EACH WHSE 000 BEGINNING BALANCE: 33.00 33.500 1,105.50 05/03/03 IT TR-545 05/03/03 41.00- 33.646 1,379.49- 05/07/03 IT TR-7868 05/07/03 25.00- 34.250 856.25- 05/15/03 IP PHYS COUNT 05/15/03 2.00- 34.250 68.50- 05/31/03 IR 00000001 05/31/03 10.00 34.250 342.50 05/31/03 IS 00000007 05/31/03 1.00- 34.250 34.25- 05/31/03 IT 00000001 05/31/03 10.00- 34.250 342.50- 05/31/03 IT 00090010 05/31/03 10.00- 34.250 342.50- 05/31/03 PO G001007 05/31/03 10.00 34.250 342.50

WHSE 000 ENDING BALANCE: 36.00- 34.250 1,232.99-

WHSE 001 BEGINNING BALANCE: 20.00 33.313 666.26 05/03/03 II SO-05/03 05/03/03 2.00- 32.750 65.50- 05/04/03 II SO-05/04 05/04/03 1.00- 32.750 32.75- 05/07/03 II SO-05/05 05/07/03 5.00- 33.200 166.00- 05/14/03 01ABF SO 0100031-IN 10.00- 33.500 335.00- 05/15/03 01ABF SO 0100034-IN 4.00- 34.063 136.25- 05/28/03 SO IN-0100015 05/28/03 1.00- 33.500 33.50- 05/31/03 IT 00000001 05/31/03 10.00 34.250 342.50 05/31/03 IT 00090010 05/31/03 10.00 34.250 342.50

WHSE 001 ENDING BALANCE: 17.00 34.251 582.26

WHSE 002 BEGINNING BALANCE: 9.00 32.917 296.25 05/03/03 IT TR-545 05/03/03 41.00 33.646 1,379.49 05/07/03 IT TR-7868 05/07/03 25.00 34.250 856.25 05/12/03 II SO-05/12 05/12/03 15.00- 33.209 498.14- 05/15/03 019999999 SO 0100036-IN 16.00- 33.873 541.97- 05/28/03 SO IN-0100010 05/28/03 25.00- 33.646 841.15-

WHSE 002 ENDING BALANCE: 19.00 34.249 650.73

1001-HON-H252 ENDING BALANCE: 0.00 .000 .00


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ABC Distribution and Service Corp. TRIAL BALANCE REPORT

WAREHOUSE DETAIL SORTED BY ITEM NUMBER THRU 05/31/03


Sys Date: 05/31/03 / 10:59 am Page: 1

ITEM NUMBER DESCRIPTION PROD U/M VALUATION QUANTITY ON HAND DOLLAR AMOUNT ON HAND WHSE BEG BAL ACTIVITY END BAL BEG BAL ACTIVITY END BAL

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK WF&A EACH FIFO 000 33.00 131.00 164.00 1,130.25 4,486.75 5,617.00 001 20.00 3.00- 17.00 685.00 102.75- 582.25 002 9.00 10.00 19.00 308.25 342.50 650.75 ITEM 1001-HON-H252 TOTAL: 62.00 138.00 200.00 2,123.50 4,726.50 6,850.00

1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK WF&A EACH FIFO 000 18.00 55.00 73.00 668.70 2,043.25 2,711.95 001 20.00 20.00- 0.00 743.00 743.00- .00 002 2.00 6.00 8.00 74.30 220.20 294.50 ITEM 1001-HON-H252LK TOTAL: 40.00 41.00 81.00 1,486.00 1,520.45 3,006.45

1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK WF&A EACH FIFO 000 21.00 51.00 72.00 1,753.50 4,258.50 6,012.00 001 50.00 17.00- 33.00 4,175.00 1,419.85- 2,755.15 002 4.00 5.00 9.00 334.00 417.50 751.50 ITEM 1001-HON-H254 TOTAL: 75.00 39.00 114.00 6,262.50 3,256.15 9,518.65

1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK WF&A EACH FIFO 000 10.00 42.00 52.00 872.50 3,664.50 4,537.00 001 20.00 11.00- 9.00 1,745.00 961.25- 783.75 002 1.00 0.00 1.00 87.25 .00 87.25 ITEM 1001-HON-H254LK TOTAL: 31.00 31.00 62.00 2,704.75 2,703.25 5,408.00

2480-8-50 DESK FILE 8" CAP 50 FD&A EACH LOT 000 1325.00 50.00 1375.00 20,475.23 885.42 21,360.65 001 275.00 110.00- 165.00 4,249.58 1,642.58- 2,607.00 002 300.00 90.00- 210.00 4,635.90 1,333.51- 3,302.39 ITEM 2480-8-50 TOTAL: 1900.00 150.00- 1750.00 29,360.71 2,090.67- 27,270.04

2481-5-50 DESK FILE 5 1/4" CAP 50 FD&A EACH LOT 000 775.00 100.00- 675.00 6,217.05 816.90- 5,400.15 001 125.00 49.00- 76.00 1,002.75 396.27- 606.48 002 150.00 10.00- 140.00 1,203.30 82.95- 1,120.35 ITEM 2481-5-50 TOTAL: 1050.00 159.00- 891.00 8,423.10 1,296.12- 7,126.98

2551-3-50 DESK FILE 3 1/2" CAP 50 FD&A EACH LOT 000 450.00 600.00 1050.00 5,156.10 6,869.03 12,025.13 001 450.00 366.00- 84.00 5,156.10 4,213.03- 943.07 002 200.00 30.00- 170.00 2,291.60 354.13- 1,937.47 ITEM 2551-3-50 TOTAL: 1100.00 204.00 1304.00 12,603.80 2,301.87 14,905.67

2568-3-25 DESK FILE 3 1/2" CAP 25 FD&A EACH LOT 000 1325.00 400.00- 925.00 7,629.35 2,273.87- 5,355.48 001 475.00 250.00- 225.00 2,735.05 1,423.97- 1,311.08 002 300.00 135.00 435.00 1,727.40 796.31 2,523.71 ITEM 2568-3-25 TOTAL: 2100.00 515.00- 1585.00 12,091.80 2,901.53- 9,190.27

REPORT TOTAL: 6358.00 371.00- 5987.00 75,056.16 8,219.90 83,276.06


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ABC Distribution and Service Corp. GENERAL LEDGER POSTING RECAP

ALL POSTINGS AS OF: 12/31/99


Sys Date: 05/31/03 / 6:40 pm Page: 1

ACCT# DESCRIPTIONDATE REF NO. POSTING REMARKS DEBIT CREDIT

115-00-03 Inventory - Central Warehouse

05/31/03 IA 0001 INVENTORY TRANSACTION (ADJUSTMENT) 463.59 05/31/03 IR 0001 INVENTORY TRANSACTION (RECEIPT) 66,685.93 05/31/03 IS 0001 INVENTORY TRANSACTION (SALE) 5,236.36 05/31/03 IS 0002 INVENTORY TRANSACTION (SALE) 3,000.00 05/31/03 IS 0003 INVENTORY TRANSACTION (SALE) 104,877.06

TOTAL POSTINGS: 67,149.52 113,113.42

200-03-00 Purchases clearing account

05/31/03 IR 0001 INVENTORY TRANSACTION (RECEIPT) 66,685.93

TOTAL POSTINGS: .00 66,685.93

450-01-00 Purchases

05/31/03 IS 0001 INVENTORY TRANSACTION (SALE) 5,236.36 05/31/03 IS 0002 INVENTORY TRANSACTION (SALE) 3,000.00 05/31/03 IS 0003 INVENTORY TRANSACTION (SALE) 104,877.06

TOTAL POSTINGS: 113,113.42 .00

960-00-04 Miscellaneous

05/31/03 IA 0001 INVENTORY TRANSACTION (ADJUSTMENT) 463.59

TOTAL POSTINGS: .00 463.59

REPORT TOTAL: 180,262.94 180,262.94


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ABC Distribution and Service Corp. ITEM MASTERFILE AUDIT REPORT


Sys Date: 05/31/03 / 6:27 pm Page: 1

TRANS ITEMTYPE NUMBER ITEM DESCRIPTION FIELD NAME ORIGINAL FIELD VALUE NEW FIELD VALUE

USER ID: JWS

TRANSACTION DATE: 05/31/03

DELETED SPEAKERS SPEAKERS CHANGED 1001-HON-H252 HON 2 DRAWER LETTER FLE W/ PRODUCT TYPE K F CHANGED 1001-HON-H252 HON 2 DRAWER LETTER FLE W/ PURCHASE U/M CAN PKG CHANGED 1001-HON-H252 HON 2 DRAWER LETTER FLE W/ PROCUREMENT TYPE S B CHANGED 1001-HON-H252 HON 2 DRAWER LETTER FLE W/ PURCH U/M FACTOR 1.0000 6.0000 CHANGED 1001-HON-H252 HON 2 DRAWER LETTER FLE W/ STANDARD PRICE 55.0000 65.0000 CHANGED 6655 PRINTER STAND W/ BASKET PRODUCT LINE WF&A PS&A CHANGED 6655 PRINTER STAND W/ BASKET PRINT RECPT LABELS? I Y CHANGED 6650-26-16-11 SOUND CVR 26"W 16"D 11"H D BACKORDERS ALLOWED? N Y CHANGED 6650-26-16-11 SOUND CVR 26"W 16"D 11"H D COMMISSION C P CHANGED 6650-26-16-11 SOUND CVR 26"W 16"D 11"H D DEFAULT WAREHOUSE 002 000 CHANGED GB-EL04MS-14 RJ-11 4 WIRE MOD CABLE 14 COMMISSION G S CHANGED GB-EL04MS-14 RJ-11 4 WIRE MOD CABLE 14 DEFAULT WAREHOUSE 001 002 CHANGED GB-EL04MS-14 RJ-11 4 WIRE MOD CABLE 14 VENDOR NO 1 02AIRTRAV 01CONT CHANGED 2480-8-50 DESK FILE 8" CAP 50 PRODUCT LINE FD&A PS&A CHANGED 2480-8-50 DESK FILE 8" CAP 50 COMMISSION C S CHANGED 2480-8-50 DESK FILE 8" CAP 50 PURCHASE U/M BOX CASE CHANGED 2480-8-50 DESK FILE 8" CAP 50 PURCH U/M FACTOR 100.0000 2000.0000


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Inventory Receipts History ReportSample 1


ABC Distribution and Service Corp. INVENTORY RECEIPTS HISTORY REPORT



Sys Date: 05/31/03 / 7:38 am Page: 1


1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK PROD LN: WF&A PROD TYP: KIT U/M: EACH

WAREHOUSE: 000 Central Warehouse

TOTAL FOR WAREHOUSE: 000 Central Warehouse

QTY RECV: 230 0 20 6 2,811 0 0 0 0 0 0 0 COG RECV: 10,825 0 842 253 133,766 0 0 0 0 0 0 0 QTY PROD: 0 0 0 0 0 0 0 0 0 0 0 0 QTY RTRN: 100 0 0 0 0 0 0 0 0 0 0 0



REPORT TOTAL:



192


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Inventory Receipts History ReportSample 2


ABC Distribution and Service Corp. INVENTORY RECEIPTS HISTORY REPORT

VENDOR DETAIL SORTED BY ITEM NUMBER FOR YEARS UPTO AND INCLUDING 2999


Sys Date: 05/31/03 / 4:39 pm Page: 1



VENDOR NO: 01-STEV Stevens Supply YEAR: 2003

QTY RECV: 0 6 6 16 5 0 0 0 0 0 0 0 COG RECV: 0 260 260 692 171 0 0 0 0 0 0 0 QTY PROD: 0 0 0 0 0 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL FOR VENDOR: 01-STEV Stevens Supply


VENDOR NO: 01-UNITED United Computers YEAR: 2003


TOTAL FOR VENDOR: 01-UNITED United Computers



QTY RECV: 10 11 11 29 5 0 0 0 0 0 0 0 COG RECV: 433 476 476 1,254 171 0 0 0 0 0 0 0 QTY PROD: 0 0 0 0 0 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0

REPORT TOTAL:

QTY RECV: 10 11 11 29 5 0 0 0 0 0 0 0 COG RECV: 433 476 476 1,254 171 0 0 0 0 0 0 0 QTY PROD: 0 0 0 0 0 0 0 0 0 0 0 0 QTY RTRN: 0 0 0 0 0 0 0 0 0 0 0 0


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ABC Distribution and Service Corp. INVENTORY VALUATION REPORT BY PERIOD



Sys Date: 05/31/03 / 11:05 am Page: 1

ITEM NUMBER DESCRIPTION PROD LN PROD TYP VAL U/M WHSE QUANTITY UNIT INVENTORY ON HAND COST VALUE

1001-HON-H252 HON 2 DRAWER LETTER FLE W/O LK WF&A FINISHED GOOD FIF EACH 000 000 44.00 34.250 1,507.00 30.00 34.250 1,027.50 70.00 34.250 2,397.50 10.00 34.250 342.50 10.00 34.250 342.50

WAREHOUSE 000 TOTAL: 164.00 34.250 5,617.00

001 7.00 34.250 239.75 10.00 34.250 342.50

WAREHOUSE 001 TOTAL: 17.00 34.250 582.25

002 19.00 34.250 650.75

ITEM 1001-HON-H252 TOTAL: 200.00 34.250 6,850.00

1001-HON-H252LK HON 2 DRAWER LETTER FLE W/ LCK WF&A FINISHED GOOD FIF EACH 000 73.00 37.150 2,711.95

001 0.00 .000 .00

002 3.00 36.250 108.75 5.00 37.150 185.75

WAREHOUSE 002 TOTAL: 8.00 36.813 294.50


1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK WF&A FINISHED GOOD FIF EACH 000 72.00 83.500 6,012.00

001 5.00 83.430 417.15 14.00 83.500 1,169.00 14.00 83.500 1,169.00

WAREHOUSE 001 TOTAL: 33.00 83.489 2,755.15

002 4.00 83.500 334.00 5.00 83.500 417.50

WAREHOUSE 002 TOTAL: 9.00 83.500 751.50

ITEM 1001-HON-H254 TOTAL: 114.00 83.497 9,518.65

1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCK WF&A FINISHED GOOD FIF EACH 000 10.00 87.250 872.50 42.00 87.250 3,664.50

WAREHOUSE 000 TOTAL: 52.00 87.250 4,537.00

001 9.00 87.083 783.75

002 1.00 87.250 87.25


2480-8-50 DESK FILE 8" CAP 50 FD&A FINISHED GOOD LOT EACH 000 200.00 15.453 3,090.60 325.00 15.800 5,135.00 850.00 15.453 13,135.05

WAREHOUSE 000 TOTAL: 1,375.00 15.535 21,360.65

001 165.00 15.800 2,607.00

002 165.00 15.800 2,607.00 45.00 15.453 695.39

WAREHOUSE 002 TOTAL: 210.00 15.726 3,302.39

ITEM 2480-8-50 TOTAL: 1,750.00 15.583 27,270.04

REPORT TOTAL: 52,053.14


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ABC Distribution and Service Corp. INVENTORY NEGATIVE TIER REPORT


Sys Date: 05/31/03 / 3:08 pm Page: 1

ITEM NUMBER DESCRIPTIONWHSE ON HAND COST TIER TIER QTY

1001-HON-H254 HON 4 DRAWER LETTER FLE W/O LK U/M: EACH000 14.00- OVERDIST 14.00-

AM/FM STEREO AM/FM/STEREO U/M: EACH000 100.00- OVERDIST 100.00-

D1000-BBW/LIGHT BOOK BIN W/FLUORESCENT LIGHT U/M: EACH000 30.00- OVERDIST 30.00-

VOG-CM-MSC STORAGE CUBE U/M: EACH000 75.00- OVERDIST 75.00-

WJ-M-2107-B POST BINDER 3/8 X 1 (100) U/M: BOX 000 296.00- OVERDIST 296.00-


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Inventory Negative Tier Adjustment Register


ABC Distribution and Service Corp. INVENTORY NEGATIVE TIER ADJUSTMENT REGISTER

REGISTER NO: IN-0002


Sys Date: 05/31/03 / 6:32 pm Page: 1

PRODUCT LINE: WF&A WORKSTATION FURN & ACCESS

ITEM NUMBER DESCRIPTION NEGATIVE COST TIERS ADJUSTED COST TIERSUNIT WHSE COST TIER QUANTITY UNIT COST COST TIER QTY ADJUST UNIT COST ADJUSTMENT

1001-HON-H254LK HON 4 DRAWER LETTER FLE W/ LCKEACH 000 OVERDIST 3.00- 87.250 05/31/03 00000013 3.00 87.250 .00

ITEM 1001-HON-H254LK TOTAL: .00

AM/FM STEREO AM/FM/STEREO EACH 000 OVERDIST 40.00- 300.000 05/31/03 00000013 40.00 300.000 .00

ITEM AM/FM STEREO TOTAL: .00

VOG-CM-MSC STORAGE CUBE EACH 000 OVERDIST 602.00- 144.770 05/31/03 00000013 602.00 144.770 .00

ITEM VOG-CM-MSC TOTAL: .00

PRODUCT LINE WF&A TOTAL: .00

REPORT TOTAL: .00


A

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196

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Index

Aalias item numbers, entering 62alternate item numbers, creating 63audit report, defined 144Automatic Cost/Price Change

overview 85report sample 164window sample 85

BBack Order Fill Report

printing 83report sample 163

bank code, defined 144bar code

considerationsprinting 113reader 111

correct tab positions for 113data, selecting for printing 112defined 144printer, setting up 31types

assigning printers to 112defining 111

vertical widths 113Bar Code Printer Maintenance

overview 31system message 148window sample 31

batch, defined 144Buyer/Planner Code Listing

printing 30window sample 30

Buyer/Planner Code Maintenanceoverview 30setup 30window sample 30

Ccategories, defined 144

costdetail, viewing 72price changes, entering 85tier, defined 144

Costed Sales Kit Reportoverview 106printing 106report sample 172window sample 106

customizing nongraphical forms 154

DDaily Transaction Register

overview 90printing 90report sample 167updating 91window sample 90

Detail Transaction Reportoverview 128printing 129report sample 187window sample 129

FFIFO

defined 144valuation method 43

forms customization, nongraphical 154freeze, defined 144

GGeneral Ledger Account Maintenance

overview 18setup 19window sample 21

General Ledger Posting Recapoverview 131printing 131report sample 189window sample 131

graphic conventions 11


CONTENTS

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Hhierarchy of costs 37how to use

this manual 11

Iintegration with other modules 156Internet Item Attachments

system messages 151inventory

information, viewing 73labels, printing 109

Inventory Inquiryoverview 73window samples

Additional tab 76Alternate Item Inquiry 75Item Price Lookup 74Main tab 73

Inventory Issue History Reportoverview 126printing 127report samples 185, 186window sample 127

inventory itemlist, building 27records, deleting 49

Inventory Item Listingoverview 108printing 108report sample 173window sample 108

Inventory Label Printingoverview 109report sample 174system messages 153window sample 110

Inventory Maintenanceoverview 46system messages 149

Inventory Maintenance (continued)window samples

Alias Item Number Maintenance 62

Alternate Item Maintenance 63

Cost Detail tab 72Detailed Quantity History 51Detailed Quantity History

Transaction Inquiry 52Detailed Receipts History 55Detailed Sales History 53Detailed Sales History

Transaction Inquiry 54Edit Receipts History 56Edit Sales History 54, 56Inquiry tab 70Item Copy From 51Item Memo Maintenance 49Item Renumber 50Item Text Maintenance 48Lot/Serial Transaction

Inquiry 61Main tab 47Multiple Vendors Data

Entry 65Options tab 67Quantity on Hand &

Reorder 57Quantity Recap 58Sales Promotion

Information 60Transactions tab 68Vendor Price Level

Maintenance 66Inventory Management Options

overview 14setup 14system messages 147window samples

Additional tab 16Forms tab 17Main tab 14


CONTENTS

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Inventory Memo Printingoverview 115printing 115report sample 175window sample 115

Inventory Negative Tier Adjustment Register

overview 138printing 138report sample 195system messages 152window sample 138

Inventory Negative Tier Reportoverview 137printing 137report sample 194window sample 137

Inventory Price Listoverview 116printing 116report samples 176, 177window sample 116

Inventory Receipt Labelsreport sample 174window sample 84

Inventory Receipts History Reportoverview 133printing 133report sample 191, 192window sample 134

Inventory Reorder Reportoverview 118printing 118report sample 179window sample 118

Inventory Sales Analysisoverview 122printing 123report sample 182window sample 123

Inventory Sales History Reportoverview 124printing 125report samples 183, 184window sample 125

Inventory Stock Status Reportoverview 117printing 117report sample 178window sample 117

Inventory Turnover Reportoverview 120printing 121report sample 181window sample 121

Inventory Utilitiesoverview 33system messages 149window sample 33

Inventory Valuation Reportoverview 119printing 119report sample 180window sample 119

Inventory Valuation Report by Periodoverview 135printing 135report sample 193window sample 135

itemmemos, maintaining 49options, maintaining 67pricing, looking up 74transactions, viewing 68valuation change methods,

overview 35Item Delete/Renumber/Merge

overview 40process, delaying 44window samples 41

Delayed Execution 44File Selection 44


CONTENTS

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Item Masterfile Audit Reportoverview 132printing 132report sample 190window sample 132

Item Valuation Change Maintenanceoverview 38window sample 38

Item Valuation Change Registeroverview 39window sample 39

Item Valuation Change Selectionoverview 33window sample 34

KKits menu, overview 100

Llabel form code, defined 145LIFO

defined 145valuation method 43

lot/serial numbersdisplaying 80distributing 80viewing 61

MMain menu, overview 45manual, when to use 11menus

Kits 101Main 45Period End 136Physical 92Reports 107Setup 13

Nnegative cost tiers, adjustment 138nongraphical forms, customizing 154

Oopen orders, viewing 70

PPeriod End menu, overview 136Period End Processing

full period-end processing 140overview 139performing 139removing only costing tiers with

zero quantities 142removing only transaction

detail 142updating 141window samples 139

Period End Reports 141physical count data, entering 95Physical Count Entry

overview 95window samples

Add Item to Physical Inventory 97

Header tab 95Lines tab 96

Physical Count Variance Registeroverview 97printing 98report sample 169system messages 152updating 98window sample 98

Physical Count Worksheetoverview 93printing 93report sample 168window sample 93

Physical menu, overview 92price

codesdefined 145setting up 22

level, defined 145schedule, defined 145


CONTENTS

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Price Code Maintenanceoverview 22system message 148window sample 22

pricing method, defined 145procurement type, defined 145Product Line Maintenance

overview 25system message 148window samples

Apply Product Line Information To 27

Main tab 26product lines

defined 146setting up 25

Qquantity

break, defined 146history, displaying 58price breaks, setting 64received, recap of 58

quantity-on-hand information 54, 56quiet space

bar code considerations 111defined 146

Rreceipt labels

printing 84report sample 174system messages 153

report samplesAutomatic Cost/Price Change

Register 164Back Order Fill Report 163Costed Sales Kit Report 172Daily Transaction Register 167Detail Transaction Report 187General Ledger Posting Recap 189Inventory Issue History

Report 185, 186

report samples (continued)Inventory Item Listing 173inventory memos 175Inventory Negative Tier Adjustment

Register 195Inventory Negative Tier Report 194Inventory Price List 176, 177Inventory Receipts History

Report 191, 192Inventory Reorder Report 179Inventory Sales Analysis 182Inventory Sales History

Report 183, 184Inventory Stock Status Report 178Inventory Turnover Report 181Inventory Valuation Report 180Inventory Valuation Report by

Period 193inventory/receipt labels 174Item Masterfile Audit Report 190Physical Count Variance

Register 169Physical Count Worksheet 168Sales Kit Listing 170Sales Kit Where-Used Listing 171Sales Promotion Application

Register 165Sales Promotion Report 166Transaction Journal 162Trial Balance Report 188

Reports menu, overview 107routing, defined 146

Ssales history, editing 54, 56Sales Kit Listing

overview 104printing 104report sample 170window sample 104


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Sales Kit Maintenanceoverview 102system messages 152window samples 102

Kit Copy From 103Sales Kit Where-Used Listing


sales kitscopying from another 103defined 146entering 102how to use 101

sales promotionapplying 88defined 146entering 87

Sales Promotion Application Registerprinting 88report sample 165

Sales Promotion Listing, printing 87Sales Promotion Maintenance

overview 87window sample 87

Sales Promotion Reportoverview 89printing 89report sample 166window sample 89

selecting files for deletion 44system messages

Bar Code Printer Maintenance 148Inventory Label/Receipt

Printing 153Inventory Maintenance 149Inventory Utilities 149Negative Tier Adjustment

Register 152Physical Count Variance

Register 152Price Code Maintenance 148Product Line Maintenance 148

system messages (continued)Sales Kit Maintenance 152Transaction Entry 151Warehouse Code

Maintenance 148

TTransaction Entry

overview 77system messages 151window samples

Distribution Entry 80Distribution Range 80Header tab 78Lines tab 79List Entry 81

Transaction Journaloverview 82printing 82report sample 162system messages 152updating 82window sample 82

transactions, recording 77Trial Balance Report


UU/M Conversion Maintenance

overview 23window sample 23

unit of measure, defined 146

Vvaluation method

changing 33defined 146maintaining 38table codes, reading 36


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vendor prices, viewing 66vendors, viewing and entering 65

WWarehouse Code Maintenance

overview 29system messages 148window sample 29

warehouse codes, setting up 29when to use

manual 11window samples

Automatic Cost/Price Change 85Bar Code Printer Maintenance 31Buyer/Planner Code Listing 30Buyer/Planner Code

Maintenance 30Costed Sales Kit Report 106Daily Transaction Register 90Detail Transaction Report 129General Ledger Account

Maintenance 21General Ledger Posting Recap 131Inventory Inquiry

Additional tab 76Alternate Item Inquiry 75Item Price Lookup 74Main tab 73

Inventory Issue History Report 127Inventory Item Listing 108Inventory Label Printing 110Inventory Maintenance

Alias Item Number Maintenance 62

Alternate Item Maintenance 63

Cost Detail tab 72Detailed Quantity History 51Detailed Quantity History

Transaction Inquiry 52Detailed Receipts History 55Detailed Sales History 53

window samples (continued)Detailed Sales History

Transaction Inquiry 54Edit Receipts History 56Edit Sales History 54, 56Inquiry tab 70Item Copy From 51Item Memo Maintenance 49Item Renumber 50Item Text Maintenance 48Lot/Serial Transaction

Inquiry 61Main tab 47Multiple Vendors Data

Entry 65Options tab 67Quantity on Hand &

Reorder 57Quantity Recap 58Sales Promotion

Information 60Transactions tab 68Vendor Price Level

Maintenance 66Inventory Management Options

Additional tab 16Forms tab 17Main tab 14

Inventory Management Utilities 33Inventory Memo Printing 115Inventory Negative Tier Adjustment

Register 138Inventory Negative Tier Report 137Inventory Price List 116Inventory Receipt Labels 84Inventory Receipts History

Report 134Inventory Reorder Report 118Inventory Sales Analysis 123Inventory Sales History Report 125Inventory Transaction Journal 82Inventory Turnover Report 121Inventory Valuation Report 119


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window samples (continued)Inventory Valuation Report by

Period 135Item Delete/Renumber/Merge 41

Delayed Execution 44File Selection 44

Item Masterfile Audit Report 132Item Valuation Change

Maintenance 38Item Valuation Change Register 39Item Valuation Change

Selection 34Period End Processing 139

Period End Reports 141Physical Count Entry

Add Item to Physical Inventory 97

Header tab 95Lines tab 96

Physical Count Variance Register 98

Physical Count Worksheet 93Price Code Maintenance 22Product Line Maintenance

Apply Product Line Information To 27

Main tab 26Sales Kit Listing 104Sales Kit Maintenance 102

Kit Copy From 103Sales Promotion Maintenance 87Sales Promotion Report 89Transaction Entry

Distribution Entry 80Distribution Range 80Header tab 78Lines tab 79List Entry 81

Trial Balance Report 130U/M Conversions 23Warehouse Code Maintenance 29


imcd

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