8/10/2019 Illinois State Mental Hospitals - History and Record Availability,

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Western Hospital for the Insane, Watertownfrom Historical Encyclopedia of Illinois, 1901

Closed in 1979

East Moline Correctional CenterHomeopathic AsylumWestern Hospital for the InsaneEast Moline State Hospital

ILLINOIS STATE ARCHIVES:RECORD GROUP 262.000 - EAST MOLINE MENTAL HEALTH CENTER

In 1895 the General Assembly established the Illinois Western Hospital for the Insane. A board of three trustees, appointed by the Governor, was instructed to select a suitable site within the northwestern part of the state on which to locate the institution.The board also was empowered to initiate construction plans and after completion oversee the administration of the institution subject to the inspection of the Board of State Commissioners of Public Charities (L. 1895, p. 18).

The trustees purchased land five miles east of Moline in an area known as the Watertown site. The hospital was opened in May 1898 and received its first patients from the Illinois Central Hospital for the Insane at Jacksonville.

The board of trustees and the Board of State Commissioners of Public Charities were abolished in 1909 as control of all state charitable institutions passed to the newly created Board of Administration. The institution's name then became Watertown State

Hospital (L. 1909, p. 102).

The Civil Administrative Code of 1917 transferred jurisdiction of the institution to the Department of Public Welfare. When the Department of Public Welfare was abolished in 1961 the Department of Mental Health assumed responsibility for the hospital(L. 1961, p. 2666). In 1975 the institution's name, which had been changed to East Moline State Hospital in 1927, was again altered to East Moline Mental Health Center (P.A. 79-581, p. 1895).

These are the types of records housed at the Illinois State Archives for this Institution:

Access to some of these records is restricted according to the provisions of the Mental Health Code and the State Records Act of 1957 as amended.

262.001ADMISSION RECORD. May 1916-September 1923; October 1941-June 1945. 2 pa rtial vols. Index, 1916-1923.For each patient admitted to East Moline State Hospital entries include date of admission, patient's name and county of residence, name a nd address of individual bringing patient to hospital, and name of staff member receiving patient and ward assigned to.

Beginning in 1917 entries expand to include patient's age, sex, race, occupation, religion, marital status, and birthplace; type of commitment; and name and address of correspondent. For 1941-1945 record also notes the number of years the patient resided inIllinois and whether the pat ient was a new admission or a readmission. Listed for 1944 and 1945 are patients refused admission because they needed medical care or were not "psychotic."

262.002

CASEBOOKS. May 16, 1898-May 8, 1912. 9 vols. Index, January 1899-April 1903.For each patient admitted to East Moline entries include: patient's name, county of residence, age, nationality, marital status, occupation, education, religion, physical condition, and register/admission number; date of admission; whether supported privatelyor by county; history of mental illness in patient's family including names of any insane or epileptic relatives; diagnosis of mental illness; periodic notes on treatment, improvement, or deterioration of mental and/or physical condition; and dates of parole,

discharge, or death. From May 16, 1898 to June 1, 1898 casebook includes only patients transferred to East Moline from other state hospitals. Entries for these patients include name and county of residence, register/admission number, date of originaladmission, date of transfer, history of mental illness and cause of insanity, and physical and mental c ondition at time of a dmission to Ea st Moline.

For patients admitted after 1912 see CASE FILES, RS 262.003.

262.003CASE FILES. Ca. 1915-1959. 334 microfilm rolls and 139 cu. ft. No index.Case files, arranged alphabetically by patient surname, contain a wide range of material such as statistical data sheet, results of physical and psychiatric examinations, staff meeting summaries, anamnesis, supervisor's reports, progress notes, commitmentpapers, reports from other institutions (if previously institutionalized), record of death or discharge, and correspondence with family and friends. Statistical data sheet usually includes patient's picture; patient's name, age, birth date, birthplace, race, maritalstatus, number of children, Social Security number, and residence; date and time of admission; father's name; mother's maiden name; and family history with economic condition.

Beginning in 1967 files on adolescents are included. Files include admission sheet showing student's name, age at admission, birth date, date admitted, academic level, te st results, subject areas of study, and relationship with peers; progress reports on schoolwork and attitude; special education program evaluation report showing teacher's name, evaluation date, behavior adjustment, and academic achievement; and daily academic effort record.

For patients admitted before 1915 see CASEBOOKS, RS 262.002.262.004

RECORD OF PAROLES AND ESCAPES. November 1917-August 1923; November 1941-June 1945. 2 partial vols. Index, 1917-1923.For each parole or escape e ntries include patient's name, date and hour of escape or parole, name and address of individual returning patient to hospital, name of staff member receiving patient and ward assigned to, and remarks concerning reason forpatient's return from parole.

262.005ANNUAL REPORTS. 1926-1978. 0.25 cu. ft. and 2 vols. No index.Reports show total patient population and patient population movement, medical service rendered (i.e., number and types of staff, staff changes, research conducted, drug administration), dental work completed, therapy given (i.e., hydro, shock,recreational, biblio), use of beauty care facilities, social services provided, farm production (i.e., garden produce, livestock, canned goods), farm improvements, occupational therapy production (i.e., tin, clothing, industrial shops), laboratory productivity, andfire protection and safety measures taken.

262.006SUPERINTENDENT'S CORRESPONDENCE FILES. 1976-1980. 1 cu. ft. No index.

Files include correspondence between the superintendent of the East Moline Mental Health Center and the Department of Mental Health, other state departments and agencies, the Office of the Governor, and the U.S. Department of Health, Education andWelfare. Subjects concern physicians' evaluations for state hospital permits, agreements for purchase of equipment, in-service training programs for professional staff, regional planning meetings, appointments of medical personnel, departmental policies andprocedures, legislation concerning mental health care, regional administrators' and supervisors' meetings, agreements with other hospitals, revisions to the Mental Health Code, Environmental Protection Agency site inspection reports, data for Medicaid and

Medicare eligibility requests (i.e., numbers of admissions, discharges, transfers, readmissions, and out-patients), personnel problems, approval of travel vouchers, staffing plans, fiscal planning, monthly fire prevention reports, state's attorney legal opinionsconcerning court decisions involving the center and the department, work requests for repairs, reports on escapes, and proposed conversion of facilities into a maximum security prison and a work release center by the Department of Corrections (1979).

262.007

EXECUTIVE MANUAL. November 1978. 1 vol. No index.Manual contains guidelines for patient care and treatment, provision of services, and administrative procedures. Included are organizational charts of the institution and each department, objectives in care and treatment of patients, rules and regulations,description of fiscal administration, agreements with other hospitals and nursing schools, descriptions of committees, a description of each department and program (i.e., adult psychiatric program, activity therapy, nursing, psychology, social services), and adirectory of medical staff.

262.008SCHOOL OF NURSING STUDENT FILES. 1930-1952. 1 cu. ft. No index.Files for each student include an application for admission, a report of preliminary course work, a report of practical work, a health record, the results of intelligence tests, a registration certificate, references, reasons for entering nursing school, and related

correspondence. Information shown includes student's name, address, place and dat e of birth, race, marital status, number of children, religious affiliation, employment history, nursing training and experience with the names of schools attended and the datesof graduation, courses taken, and credit hours earned. Filed with these records is a certificate which authorizes East Moline State Hospital to operate as a school of nursing.

262.009SCHOOL OF NURSING STUDENT RECORD. 1908-1964. 1 vol. Index.Record shows the student's name and address, the date instruction began, a record of practical work completed, student's temperament, courses taken and grades earned, and the date diploma was granted or student resigned. Also included are

correspondence about transcripts and lists of graduates.

262.010GENERAL ACCOUNTS JOURNAL. 1898-1954. 2 vols. No index.Journal itemizes institutional receipts and expenditures. Entries show the date, the account number and title, a description of the transaction, and the amount debited or credited to each account.

262.011PHOTOGRAPH FILES. 1898-1962. 0.25 cu. ft. No index.Files include twelve photographs of former superintendents of the facility and six photographs of the grounds prior to the c onstruction of the E ast Moline Mental Health Center building.

262.012SCRAPBOOK. 1953-1964. 1 cu. ft. No index.

Scrapbook of newspaper clippings concerns staff appointments, visitation days, mental illness panel discussions, volunteer programs, therapy projects, legal cases, facility improvements, operations of t he hospital farm, recognition of personnel, MentalHealth Week activities, hospital conditions, and fund drives.

Peoria State Hospital1902

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