IFRC IATI data publishing procedure · The data is published on an open data licence and can be...
Transcript of IFRC IATI data publishing procedure · The data is published on an open data licence and can be...
r::L7l I nternational Federation ~ of Red Cross and Red Crescent Societies
IFRC IATI data publishing procedure
Document reference number: 242
Document owner Natig Veliev ~anager,Finance ~- 07-Sep-2018 Processes and ~tVf Systems .1
Document authorizer Andrew Rizk Director, Finance
~ and Administration /V/7/lfl
Document stakeholder Lucie Laplante General Counsel lo/0o/'lPIg
Document stakeholder Anitta Underlin Acting Director, Information -fen ./8. Technology Department
Author Joanna Wood 06-Jul-2018 Consultant
Version number: 1.4 Authorization date: 07 -Sep-2018
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Table of contents
1. Purpose, scope and audience. . . .. . . .. . . . 3
2. Document detail 3
2.1 Background 3
2.2 How the IFRC and its member national societies work. 3
2.3 The data set 4
3. Responsibilities .4
4. Abbreviations/acronyms 4
5. Related documents 5
6. Document revision history 5
Appendix 1: Detailed explanation of data included in the organisation file 6
Appendix 2: Detailed explanation of data included in the activity files 8
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1. Purpose, scope and audience Developing countries face huge challenges in accessing up-to-date information about aid, development and humanitarian flows. Information that they need to plan and manage resources effectively. Similarly, citizens in developing countries and in donor countries lack the information they need to hold their governments accountable for the use of the resources. The International Aid Transparency Initiative (IA TI) aims to address these challenges by making information about aid spending easier to access, use and understand.
The IATI Standard is a format and framework for publishing data on development cooperation activities, intended to be used by all organisation in development, including government donors, private sector organisations and national and international NGOs. It was designed in close consultation with key users of development cooperation data in developing countries, to ensure its relevance and utility for a variety of different data users,
This document sets out the IFRC's IATI data publishing procedure. This document shall be read by all staff involved in working with IA TI or publishing data sets for IA TI.
2. Document detail
2.1 Background
The IFRC is committed to a culture of transparency and openness and considers access to information a key component to the effective participation in and understanding of the Red Cross and Red Crescent work. The IFRC works on the principle that information shall be disclosed unless there is a compelling reason for non-disclosure.
As part of the World Humanitarian Summit Grand Bargain, the International Federation of Red Cross and Red Crescent Societies (IFRC) joined the International Committee of the Red Cross (ICRC) in committing "to invest in examining the feasibility of using IA TI to publish timely, transparent, harmonized and open high-quality data".
Consequently, the IFRC agreed to adopt a phased approach to the publication of data to IATI. In September 2018, the IFRC starts publishing information for its emergency appeals for which substantial information was already existing in the public domain, to a level comparable with other agencies. Further phases are wlder consideration that would support the publication of development programmes and more detailed humanitarian-related data for emergency appeals.
This document explains which data can be found in IFRC's IATI publication, and answers frequently asked questions about the content of the data set
2.2 How the IFRC and its member national societies work
The IFRC is the world's largest volunteer-based humanitarian network, reaching 150 million people each year through its 191 member National Societies. Together, they act before, during and after disasters and health emergencies to meet the needs and improve the lives of vulnerable people. They do so with impartiality as to nationality, race, gender, religious beliefs, class and political opinions
On receipt of a request from a National Society of a stricken country, the IFRC will, when conditions call for it, launch an Emergency Appeal. The IFRC will actively offer assistance to disaster victims through the agency of the National Society in a spirit of cooperation with the public authorities. In principle, Red Cross and Red Crescent help is of a complementary and auxiliary nature and is given primarily in the emergency and reconstruction phase.
In addition to the above, the IFRC maintains a Disaster Relief Emergency Fund (DREF). The DREF was established in 1985 to provide immediate financial support to National Red Cross and Red Crescent
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Societies, enabling them to carry out their unique role as first responder after a disaster. The DREF is available to all 191 member National Societies and has two main purposes:
• Start up funding for the IFRC and National Societies to respond to large scale disasters _ the "loan facility"
• Funding for National Society responses to small to medium scale disasters and health emergencies for which no international appeal will be launched or when support from other actors is not foreseen _ the "grant" facility.
2.3 The data set
The IFRC publishes data to IATI for all its Emergency Appeals and DREF operations that existed 011,
or started after 30 September 2018.
Activity data is published on a monthly basis
This data is derived directly from IFRC internal operational systems and is unaudited. Whilst every effort is made to ensure the accuracy of the data published, errors or mistakes may occur.
The data is published on an open data licence and can be freely used, re-used and re-distributed by anyone for non-commercial purpose provided that source of information is specified. The publication of data is subject to any legal restrictions related to non-disclosure of information, including confidential and restricted information. Any other type of usage requires an authorization by a relevant stakeholder, for more information please contact the Legal Department at IFRC.
Please refer to the IA TI data registry for the data in XML format:
https://iatiregistry.org/publisher/ifrcrcs
Alternatively the IA TI organization file and activity files may be downloaded directly from the IFRC website:
https://media.ifrc.orglifrc/who-we-are-performance-and-accountability-iati-publications
3. Responsibilities Senior Officer, Finance Processes and Systems is responsible for preparation of the publication and publishing it to the IFRC Web Site on periodic basis.
Manager, Finance Processes and Systems is responsible for overseeing the publishing process and verification of the published data.
4. Abbreviations/acronYDls Abbreviation Meaning
DREF Disaster Relief Emergency Fund
IATI International Aid Transparency Initiative
ICRC International Committee of the Red Cross
IFRC International Federation of Red Cross and Red Crescent Societies
NGO Non-governmental organizations
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5. Related documents
Name Doc number Revision Department
Information Management 224 11105/2018 Finance and Administration Procedure
Information Disclosure Procedure 210 18111/2015 . Risk Management and Audit
Information Classification Standard 200 1910212014 Office of the Secretary Genera
Version Date Details
Version 1 06-Jul-20 18 Original draft by IA TI consultant
. Version 1.1 18-Jul-2018 Revision by legal department
Version 1.2 13-Aug-2018 Standard procedure template formatting
Version 1.3 22-Aug-2018 Added procedure number, actual URL to the public web site and updated list of document authorizers
Version 1.4 05-Sep-2018 Revision by IT department
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Appendix 1: Detailed explanation of data included in the organisation file This file contains organisation level data and is updated on an annual basis only
IATI Name
Field IATI Field Description IFRC Description / explanation
Organisation -identifier
Machine-readable identification string for the The unique code XM-DAC-21018 has been organisation issuing the report issued to IFRC based on UN DAC codes.
Name The human-readable name of the organisation International Federation of Red Cross
and Red Crescent Societies
Reporting org
The organisation issuing the report International Federation of Red Cross
and Red Crescent Societies
Ref = Machine readable identification string for the XM-DAC-21018
organisation issuing the report
(IA TI codelist).
Type = The type of organisation issuing the report As there IS no specific type for "International Organisation"
the organisation type
"90 _ Other" is utilised
Secondary reporter = A flag indicating that the Not applicable reporting organisation is a secondary reporter
repeated in different languages)
Narrative = The name of the organisation (may be International Federation of Red Cross
and Red Crescent Societies
Total-budget The total-budget element allows for the reporting of General Assembly approved total budget
the organisation's own budget.
Recommendation is to publish total annual planned
budget for next three years
The breakdown of the budget (if any) is determined
by the IFRC.
figures for the next two years
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Recipient erg-budget
Allows for the reporting of forward looking budgets Not applicable
for each institution which receives core funding from
the reporting organisation.
Recipient- Allows for the reporting of forward looking budgets Not published region-budget where the organisation maintains region-wide, rather
than or in addition to country-specific budgets
Recipient country budget
Total expenditure
Document link
Allows for the reporting of forward looking budgets Not published
for each country in which the organisation operates.
Allows for the reporting of the organisation's Total operating expenditure as per IFRC
expenditure. Recommendation is to publish past audited financial statements for the last
three years total expenditure.
The breakdown to the expenditure (if any) is
determined by the IFRC.
Links to organisation level documents
three years
- Strategy 2020
- Latest General Assembly Approved
Plan and Budget
- Audited Financial Statements for the
past three years
- Annual Reports for the past three years
- IA TI data Procedure
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Appendix 2: Detailed explanation of data included in the activity files This file contains Appeal level data relating to Emergency Response activities which IS automatically updated to IAT! on a monthly basis.
Field Name
Iati-identifier A globally unique identifier for the activity that must All active IFRC Emergency Appeal and be prefixed with the IA TI organisation identifier DREF ti did E opera ons an c ose mergency
Appeals and DREF operations with an end date after 30 September 2018
Reporting org
Field Description IFRC Description / Explanation
Eg XM-DAC-21018-MDRC0014
The organisation issuing the report
Ref = Machine readable identification string for the XM-DAC-21018
organisation issuing the report
Type = The type of organisation issuing the report IFRC is an International Orga.nisation. As
(IA TI code-list). there is no specific type in for this in the
IATI code-list, the organisation type is:
"90- Other"
Secondary reporter = A flag indicating that the Not applicable
reporting organisation is a secondary reporter
Narrative = The name of the organisation (may be International Federation of Red Cross
repeated in different languages) and Red Crescent Societies
Title The free text name or description of the item being The Appeal name from IFRC internal
described. operational systems
Eg Colombia _ Population Movement
Description A longer, human readable description containing a There is no data field readily available and
meaningful description of the activity. this field is used to describe the general
nature of all IFRC Emergency Operations.
"The IFRC
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Participating- An organisation involved with the activity. If the
org reporting organisation role plays a role it should be
repeated here.
internal operational systems The government or organisation which provides
funds for the activity
Role: 1- Funding
Role: 4 - implementing
launches Emergency appeals at the request of and in support of the
National Society in the country of operation. Emergency operations are
supported by partners from across the Red Cross Red Crescent Movement."
All donors are listed as per the IFRC
XM-DAC-21018 (i.e. IFRC) is always an
out the implementing organisation. The organisation that physically carries In addition, the following text is included to
explain how IFRC works with its partners Information about implementing partners is not
currently maintained in an accessible format in IFRC "The IFRC always works with the Red
financial systems. At least two implementing Cross or Red Crescent Society in the
partners are involved in each operation, the IFRC and . country of operation"
the National Society in the country of operation.
The current status of the activity.
Active appeals
the activity
Activity date type 2 - Actual start
activity or intervention
Other identifier
An other identifier for the activity. This may be a Not applicable
publishers own identifier that it wishes to record with
the activity
Activity status
Closed appeals with an end date after 30 September Activity Status 3 - Completion 2018 (Date of first publication)
Activity Status 2 - Implementation
Activity-date The planned and actual start and completion dates of Data is taken from IFRC internal operation
systems as:
Appeal Start date
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Activity-scope The geographical scope of the activity: regional,
national, sub-national etc
Contact info
Activity date type 3 - Planned end date
Activity date type 4 - Actual end
Contact information for the activity.
Activity scope code 1 - Global
Activity scope code 2 - Regional
Activity scope code 4 - National
Appeal end date for active appeals
Appeal end date for closed appeals
The Emergency Appeal for the DREF is the
only exception to the above niles where the
start and end date are set to the start and end
date of the current financial year.
For Global Appeals
For Regional Appeals
For Country Appeals
Recipient country
Recipient region
A country that will benefit from the activity for Eg CO Colombia
Country Appeals
A region that will benefit from the activity for Eg 389 North & Central America,
Regional/Global appeals regional
For Hurricane Irma - St Kitts and Antigua
Location
Sector
The sub-national geographical identification of the Not available target locations of an activity
classifying the purpose of the activity.
A recognised code, from a recognised vocabulary, Vocabulary 1 OECD DAC CRS
Code 72020 - Material relief assistance At this stage it is only possible for the IFRC to use and services
one sector code from the standard DAC codes
Country- Encodes the alignment of activities with functional Not available budget-items and administrative classifications used in the
recipient country's Chart of Accounts
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Sector is not reported at transaction level
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Humanitaria Classification of emergencies, appeals and other
n-scope humanitarian events and actions.
Collaboration The type of collaboration involved in the activity's Not available
-type disbursements
Default-flow- Whether the activity is funded by ODA, OOF etc Not available type
Default- The type of finance (eg grant, loan, debt relief etc) Not available finance-type
Default-tied- Whether aid is untied, tied or partially tied status
Procedure marker
Default-aid type
Budget
A code for the type of event or action being classified N ·1 bl ot avai a e
Other field "not applicable"
The type of aid being supplied (project-type COl Project Type interventions
intervention, budget support, debt relief etc)
A procedure or theme addressed by the activity
The IFRC uses one code that applies to all operations
The value of the aid activity's budget
Not available
Not applicable
Type _ Original for the first budget launched and Code I = original
Code 2 = revised
Period start
Period end
revised for all other budgets
Budget status
All IFRC budgets are indicative
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Code I
Start date of the appeal
End date of the appeal
The Emergency Appeal for the DREF is the
only exception to the above rules where the
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period start and end date are set to the start
and end date of the current financial year.
Value The budget figure corresponds to "funding
requirements" for Emergency Appeals and
the total expenditure figure for the
"Operational Budget" for DREF operations.
Planned disbursement
Should only be used to report specific planned cash Not applicable
transfers
Capital-spend The percentage of the total commitment that is for Not applicable
capital spending
Transaction Transactions recording committed or actual funds
flowing in or out of an aid activity
Ref _ Internal reference linking the transaction back Not applicable
to the IFRC's financial system
Humanitarian _ a process flag for humanitarian aid Not available
Transaction type
Incoming funds _ Funds received for use on the Code 1
activity Includes Cash Contributions, inkind goods
and transport, inkind personnel
Disbursement _ Funds transferred between two Code 3 _ Used to reflect allocations
between the DREF Emergency Appeal and
Minor emergency operations
separately reported activities
Code 4 _ expenditure on Emergency Expenditure _ Outgoing funds that are spend on
Appeal and DREF operations goods and services for the activity
Transaction date _ The date n v 'hie .. the trar saction Last day of th financial year that the
is made transaction relates to for pnor year
transactions. Latest month end date for
current year transactions.
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Value date _ The date to be used for determining Matched to transaction date
currency conversions
Narrative _ Description of the item being described. "The IFRC always works with the
As IFRC is unable to separate implementing partner National Society in the country of
expenditure from IFRC expenditure this standard operation"
text is used to further clarify IFRC working practices
Provider-org _ For incoming funds the organisation Eg DATOOI Austrian Red Cross
from which the transaction originated (eg donor). On
outgoing funds the reporting org i.e. IFRC.
Sector _ not used at transaction level Not available
Recipient country / Region _ not used at transaction Not available
level
Document link
A link to an online, publicly accessible web page or Eg Emergency Appeal
document
Document category A07 Review of project and performance
evaluation The IFRC produces a number of documents linked to
an appeal. On reviewing the available document
categories, none align precisely to the documents
produced. All document types are classified as A07
Review of project performance and evaluation
Document -date
Date of publication of the document Date of publication of the document
Related activity
Another separately reported IA TI activity that is Not available
related to this one
Legacy-data Allows for reporting of values held in the Not available
organisations systems that does not match an IA TI
element
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Conditions Specific terms and conditions that if met may Not available
influence the delivery of commitments made by
participating organisations
Result A container for reporting outputs, outcomes, impacts Not available
and other results
CRS-add Additional items specific to CRS++ Not available
Fss Allows entry of data required for OECD DAC Not available
Forward Spending Survey
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