IEEE Communications Society CIO Report OpCom-2 Venice September21 2011 Alex Gelman, CIO.

IEEE Communications Society

CIO Report

OpCom-2

Venice September21 2011

Alex Gelman, CIO

WebcastingDescription 2011

Certification Training

Wireless virtual classesOne each quarter16Hrs/Q

IEEE GreencomWebcasting vendor: WebEx Europe New ComSoc registration Development 70HrsEvent management (40 hours)

Event: September40 Hrs/event

ComSoc Webcasts

CCNC WCNCDySPANICC – Selected eventsSmartGridCommGLOBECOMLicenses $200/MoReleases 2 Days/event

Ongoing7 Days/eventReleases: 2 Days/Event

Active Drupal Projects

Description Completion

Publishing Operations Production Information (POPI)For Publications

- Allows Publications Dept to track key metrics

- Calculated statistics per article: weeks from submission to acceptance, weeks from original submission to submission for posting, weeks from acceptance to submission for posting, and days from receipt of files to submission for posting)

- Calculated statistics per issue are: mean and median of ‘weeks from original submission to submission for posting.’

- Web Dashboard interface

Completed(75 hours)

Some minor work left due to last second Publications Dept

requests (3-5 hours)

Digital Publications and Documents

Digital Commag

Create process to convert PDF to Flipbook for online viewing Completed(80 Hours)

Create automated process to convert slide images for Flipbook for online mobile viewing – iPhone, iPad and Android devices

Completed(80 Hours)

Setup digital.comsoc.org on Drupal to host digital publications and integrate IEEE Web Accounts

Completed(30 Hours)

Design and layout of digital.comsoc.org In Process

Design Email template to alert subscribers to current issue Completed(30 hours)

Integrate Web Analytics for reporting To be done

Develop iPad app To be done

Future Drupal Projects

Description Timeframe

Digital Library

New Web Publisher

Architecture for New DL

Development – new features and design

Mobile devices

IEEE Web Accounts

eCommerce

Database Migration

Could require external consulting

Study in progressOpCom-2 report

DL appendix


Description 2011

Community Site

Observation: Blogging demand is low (one blogger)Forums features - not usedGroups features - high demandMigrate to New Drupal Tool – Open AtriumUsers and Groups will be handled well

Plans to enhance Groups with Skype, Web Conferencing Integration and other features

Open Atrium has been installed on test site (10 hours)

Q4 or 2012

Self-serve websites

Eprise replacementWizard and Template based systemTrue domain supportWill require staff development and theming to make Drupal available in a self-serve capacity and migrate Eprise legacy data

Q4 or 2012


Description Completion

ComSoc Volunteer Recruitment Database.

New Development:Major Goal – searchable database of individual volunteers (30 hours)-Call for Requirements to Four VP (8 Hours)-Integrate feedback from VP (2 Hours)-Prepare final requirements and analysis (8 Hours)

-Develop application-Volunteering Forms already in place for Conferences and Publications, recommend delay full app until late Q4 or 2012

Q4 or 2012


Description 2011

Registration Application

Created on Drupal PlatformFirst use – IEEE GreencomUtilizes IEEE Web Accts and pricing matrixCan be adapted for other uses:-Wireless Certification Classes-Physical ConferencesNeed to establish requirements from stakeholdersBuild functionality

2012

Drupal v7

New features built into new releaseFull migration once all modules are ready – critical modules still not migrated to version 7DL would be built on version 7

Report Module $30

2012

ComSoc Web site

Description 2011

Web Trends Reporting

New profile for Community siteIEEE Working group for new Enterprise Web Analytics

In process(16 hours)

Website Redesign

Conference main page redesignConference Portfolio events navigation improvementNew, improved Conference Search function

Completed(75 hours)

Individual Publications “current issue” redesignQ4

(75 Hours)

Mobile Add iconsAdd small ads

Completed(4 hours)

Smartphonomics

Description 2011

Smartphonomics

Waiting on IEEE to get Apple developer licenseIEEE requires staff to use IEEE Mac and iPad for development and testing

In processHas taken two

months to simply get equipment

approved

Porting over ComSoc web site iPhone app to IEEE Apple License

Waiting on instructions from IEEE – we have

been waiting over two months

New conference app – open source code Code can be compiled for iPhone/iPad, AndroidCan be used for all conferencesWill present to Smartphonomics group

Will begin after receiving IEEE equipment and

license installation

Future Drupal Projects - prioritiesProject Priority Year

Digital Library Development-Web Publisher, DL, Migration

1 2011-12

Digital Publications- Including iPad app

2 2011

Community site migration to Open Atrium 3 2012

Drupal 7 Upgrade 4 2012

Self-serve Drupal web site hosting 5 2012

Registration App 2.0-WCET-Physical Conferences

6 Future

iPhone/iPad app for conferences 7Future

ComSoc Volunteer Recruitment Database 8 Future

CIO Report

OpCom 2September, 2011Venice

Alex GelmanCIO

Appendix – ComSoc Digital Library

ComSoc Digital Library

Snapshot

Custom Application Vendor – ParityComSoc licenses

Components Web PublisherDigital Library

Initial Development Version 1 – approx 18 monthsVersion 2 – approx 9 months

Other Development WebPublisher, CommOntology, Web Accounts, Shopping Cart

Live Version 1 – Released Nov 2002Version 2 (current) – Released Oct 2008

Number of Papers 76,355


Financials

Year 2010 2009 2008

Revenues $85K $99K $108K

Costs:MaintenanceArticle UploadsEnhancements

$110K $193K $181K

Net ($25K) ($94K) ($73K)

ComSoc Digital LibraryComprised of Two Applications

Web Publisher Processes Content for DL and IEEE

Digital Library Content RepositoryUser InterfaceE-Commerce

ComSoc Digital LibraryWeb Publisher

ComSoc Digital LibraryWeb Publisher Functions

Publishing Module

Index Module

Manager Module

XML Creation Module

DL Update Module

DL Homepage module

Quarterly Content Update (CUP)

ComSoc Digital LibraryWeb Publisher Module Functions

Content Journals, Magazines, Conference Proceedings, Tutorials Now

Input XML for JournalsHTML for MagazinesXML for Tutorials NowCD for Conference Proceedings

Document Parsing Author, Title, Abstract, References, Other

Output Current IssueTable of Contents for current issueTable of Contents for minipapers

Linking Minipapers to full text PDF

ComSoc Digital LibraryOther Web Publisher Modules

Index Adds Meta Data for Articles into DL Database

Manager Magazine Wizard TemplateJournal Wizard Template

XML RapidPost Parses Latex files to create XML files for submission to IEEE

DL Update Test for all articles indexedReject non-compliant filesParity processes non-compliant filesAdd Articles to the Content Type tree

DL Homepage module Edit and update homepage tabs ComSoc DLAutomatically updates each publication type with top 10 most read articles

ComSoc Digital LibraryDL Content

Periodicals IEEE Communications MagazineIEEE NetworkIEEE Wireless CommunicationsIEEE Transactions on CommunicationsIEEE Journal on Selected Areas in CommunicationsIEEE Communication LettersIEEE/ACM Transactions on NetworkingIEEE Transactions on Wireless CommunicationsIEEE Transactions on Network and Service ManagementIEEE Journal of Communications and NetworksIEEE Communications Surveys and Tutorials

Conferences IFIP/IEEE International Symposium on Integrated Network ManagementIEEE Global Communications ConferenceThe Conference on Computer CommunicationsIEEE International Conference on CommunicationsIEEE Military Communications ConferenceIEEE/IFIP Network Operations and Management SymposiumIEEE Wireless Communications and Networking ConferenceIEEE Consumer Communications and Networking ConferenceIEEE Communications Society Conference on Sensor and Ad Hoc Communications and NetworksIEEE International Symposium on Personal, Indoor and Mobile Radio CommunicationsIEEE Symposium on New Frontiers in Dynamic Spectrum Access Networks

Other Tutorials Now

ComSoc Digital LibraryDL Main Features

Browsing Search

IEEE Web Account Integration

Article classification – Commontology

Mini Paper Linking by Author, References, Citation

MyComSoc Personalization Individual Paper Sales

ComSoc Digital LibraryDL Main Features – Finding Papers

Browsing By PublicationBy Author, Bio

Article Classification By Subject

Search By Keyword (CommOntology)- Ranked By RelevanceBy Author

Advanced Search BooleanDate RangeFilters:- Refines search and/or ontology browsing by specifying multiple queries or filters at once- Multiple filters can be added and activated at the same time- Sort results by relevance or date

ComSoc Digital LibraryDL Main Features – Mini Papers

Mini Paper Includes the following:- Title- Link to full text PDF- Author (linked)- Bibliographic Entry (linked)- Ontology Subjects(linked)- Keywords (linked)- Abstract- References (linked)- Citations (linked)-Patents (linked) (Note: no longer maintained)

ComSoc Digital LibraryDL Main Features – Linking

Author links to all articles by the author within the ComSoc DL

Reference lists and links to articles referenced within the ComSoc DL

Citations lists and links to articles cited within the ComSoc DL

ComSoc Digital LibraryDL Main Features – Other

IEEE Web Account Integration

Determines AccessDetermines Pricing for Papers

E-Commerce Shopping CartIndividual Paper and Tutorial sales

Citations lists and links to articles cited within the ComSoc DL

Download Entire Issues

User rated articles

ComSoc Digital LibraryDL Main Features – My ComSoc

My ComSoc Personalization Allows uses to create personal page- Customize by choosing subjects, authors or publications- Save favorite searches, subjects, authors and articles- Create personal library- Notification of newly published articles- View access rights- View purchase history

ComSoc Digital LibraryDL Main Features – Other Modules

Ontology Editor Allows Volunteer Committee to update Ontology

Ad Server Advertisement Banners to DL pages

ComSoc Digital LibraryNew Digital Library Considerations

Functional Replication Current tools built around Publications workflow requirements

Feature Replication New DL should replicate current feature set

Costs Need to significantly reduce operational costs of DL

Migration DL content must be migrated to new platform

Resources Staff time, financial costs to move to a new platform

Avoid Vendor lock inInability to add new features or change output for IEEE

ComSoc Digital LibraryWeb Publisher Replacement

Custom Requirements

Non-standard Input and Output

LaTec and XML tags are customIEEE Requirements must be met-Xplore-Rapid Post

Must work well with new Digital Library platform

New DL could have unique publishing and format requirements

New Features Must be able to customize if requirements change

ComSoc Digital LibraryWeb Publisher Replacement

Commercial Replacement We were not able to identify a tool that will meet our unique requirements

Recommendation Build custom toolOwnership of Codebase

Choices Staff DevelopersContract to third party

ComSoc IT Staff Build on Drupal PlatformComSoc would own code baseBuilt to specificationsCan be updated

Third Party Cost to buildCost to updateCost to support

Recommend Build by ComSoc IT staff

ComSoc Digital LibraryOption Pros Cons

Commercial Full featuredSupport

Cost to purchaseOngoing support costsVendor Lock InVendor determines features and updatesNo IEEE Web Acct

Open Source DL CMS

Free to useExtensibleWe can maintain code

Features can be limitedWill need much customization by staff or contract (expensive) Have to build IEEE Web Acct and EcommerceOpportunity cost of Staff time

Drupal CMS Free to useIn house developersIn house experienceIEEE Web AcctEcommerce

Not specifically build for DLOpportunity cost of Staff time

ComSoc Digital LibraryDigital Library Replacement

Features Need to identify requirements vs optional

Considerations Avoid vendor lock inMinimize costsAllow custom modificationsSupport

Choices Commercial “off the shelf” softwareThird Party CustomComSoc IT using Open Source Tool:-Digital Library CMS platform-General Purpose CMS platform

ComSoc Digital LibraryCommercial Digital Library Vendors

Digital CommonsBerkeley Electronic Pressdigitalcommons.bepress.com

Commercial SoftwareHosted on their servers onlyExamples: http://ir.uiowa.edu/wwqr/http://digitalcommons.macalester.edu/libtech_conf/Costs:

CONTENTdmOCLCwww.contentdm.org

Commercial SoftwareAPI available for customization for shopping cart, etc.Can handle other content – video, etc.Examples:http://www.digitalhorizonsonline.org/index.phpCosts:

AdlibAdlib Information Systemswww.adlibsoft.com

Commercial SoftwareMainly used by museumsFeature rich:http://www.adlibsoft.com/products/library-softwareExamples:http://www.rcseng.ac.uk/Price:

ComSoc Digital LibraryOpen Source DL

Dspacewww.dspace.org

For academic, non-profit, and commercial organizations building open digital repositoriesConsultants recommended for installation and setupLargest online community of developersThird party modulesFeatures:www.dspace.org/latest-releaseExample: etd.auburn.edu/etd/

Greenstonewww.greenstone.org

Sparse interface and featuresNo “higher end” libraries among featured usersFeatures:www.greenstone.org/factsheetExample:http://europa.iwu.edu/gsdl/cgi-bin/library?c=argus8&p=aboutCosts:

Omekaomeka.org

Used mainly for add-ons for existing DLNo “higher end” libraries among featured usersFeatures:http://omeka.org/files/docs/Featurelist.pdfExample:http://lincolnat200.org/

ComSoc Digital LibraryDatabase

Issues Incomplete and complex Parity Schema – lack of good table definitions

Migration must be completed regardless of new platform

Open Source tools typically use MySQL or PostgresSQL and do not support Oracle

Oracle – free support and DBA servicesMySQL – may need to pay separately if IEEE will not perform DBA

Given issues regarding schema complexity, number of files and support/DBA we may want to utilize consultant services

IEEE Communications Society CIO Report OpCom-2 Venice September21 2011 Alex Gelman, CIO.

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Transcript of IEEE Communications Society CIO Report OpCom-2 Venice September21 2011 Alex Gelman, CIO.