Express Yourself :

Q-F. You have just participated in an important

meeting with your superior. How will you ensure

that every part of the instructions you received

will properly reach all subordinates, suppliers

and clients, located in different parts of the world?

Prepared for:

By: Byunghyun Son

April, 2014

School of Social and

Behavioral Sciences

Byunghyun Son

Q-F. You have just participated in an important meeting with your

superior. How will you ensure that every part of the instructions you

received will properly reach all subordinates, suppliers and clients,

located in different parts of the world?

There are at least five options to communicate with those involved living in

different parts of the world:

Sending email (text only)1

Sending email with attached file2

Using Google Drive3

Using Skype4

Conference call5

Byunghyun Son

Q-F. You have just participated in an important meeting with your

superior. How will you ensure that every part of the instructions you

received will properly reach all subordinates, suppliers and clients,

located in different parts of the world?

Pros:

Least time required

Able to communicate with those in different time zone

Able to track sent date and time

Cons:

Some instructions are hard to understand without image and/or table

Reaction can be longer than your expectation

(IOW, unable to know why there is no reply from the addressee)

Sending email (text only)1

Pros:

Able to track sent date and time

Able to communicate with those in different time zone

Able to simplify message as you can demonstrate it with image and/or table

If instructions change, able to identify with the file name (e.g. version)

Cons:

Reaction can be longer than your expectation

(IOW, unable to know why there is no reply from the addressee)

Sending email with attached file2

Byunghyun Son

Q-F. You have just participated in an important meeting with your

superior. How will you ensure that every part of the instructions you

received will properly reach all subordinates, suppliers and clients,

located in different parts of the world?

Pros:

Able to change instructions that were already shared with ease

Able to communicate with those in different time zone

Cons:

Everyone should have Google account

Some people might not be able to access to the link as this method is relatively new

Reaction can be longer than your expectation

(IOW, unable to know why there is no reply from the addressee)

Using Google Drive3

Pros:

Able to talk directly with those involved

Able to explain in detail (e.g. Q&A section)

Cons:

Hard to schedule with those in different time zone

Hard to control the discussion

Unable leave a proof (written information)

The Internet connection is needed

Using Skype4

Byunghyun Son

Q-F. You have just participated in an important meeting with your

superior. How will you ensure that every part of the instructions you

received will properly reach all subordinates, suppliers and clients,

located in different parts of the world?

Pros:

Able to talk directly with those involved

Able to explain in detail (e.g. Q&A section)

You do not need the Internet connection

Cons:

Hard to schedule with those in different time zone

Hard to control the discussion

Unable leave a proof (written information)

Usually costs money

Conference call5

In conclusion, first I would use one of the options

to give an idea to the those involved,

and then I would use one of the options

to ensure that everyone has correctly understood.

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