ICTA Location: Miele Gallery Vaughan, Ontario Date: March 24, 2015 6:30pm Spring 2015 Annual General...

ICTA

Location:

Miele Gallery

Vaughan, Ontario

Date: March 24, 2015 6:30pm

Spring 2015 Annual General Meeting

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ICTAAgenda for ICTA Spring AGMMarch 24, 2015, 6:30 PM

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1. Tennis Canada - Richard Crowell2. Call to Order and Determination of Quorum3. Approval of Agenda4. Approval of Minutes – October 28, 2014 ICTA Fall AGM (see website)5. President’s Report - Rick Bertozzi6. Treasurer’s Report – Sagar Karri

• Presentation and Approval of the 2014 Financial Statements• Presentation and Approval of the 2015 Budget

7. External Liaison Report – Sonja Zibin8. ICTA Tournament – Stuart Teather9. CIO Report -- Adrian Cordea10. League Reports and Issues

a) Ladies -- Adwynna MacKenzieb) Plus 55 – Eric Poonc) Juniors – Todd Orrettd) Mixed -- John Mowat

• Proposed rule changes (see ICTA website)11. Set Date for Fall AGM – October 27, 201512. Other Business

• Motion - A format change so that each team in the mixed league fields two men's pairs, two women's pairs, and two mixed pairs each match. (a change from 8 Men and 4 Ladies, to 6 Men and 6 Ladies for each fixture).

13. Adjournment

ICTA

1. Tennis Canada - Richard Crowell

2. Call to Order and Determination of Quorum

3. Approval of Agenda

4. Approval of Minutes – October 28, 2014 ICTA Fall AGM (see website)

Agenda Items

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• Opening Remarks and Executive Update

• Projects

• Other Businesso New Club Membership

5. President’s Report

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6. Treasurer’s Report - Financial StatementsBalance Sheet – as at Dec. 31, 2014

InterCounty Tennis Association

Balance Sheet

As at December 31, 2014

AssetsCash 6,103 A/R - Tennis Canada 2,500 Other A/R 820

Deposits in Transit 900 Prepaid Expense - Tenniscores 36

Total Assets 10,359

Liabilities

A/P - Adwynna 1,165 A/P - Anton 129

A/P - Unearned Revenue 580 A/P - OTA Membership 375

Total Liabilities 2,249

Equity

Equity - Dec. 31, 2013 9,446

Retained Earnings - 1,336

Equity - Dec. 31, 2014 8,110

Total Liabilities + Owner's Equity 10,359

ICTAIncome Statement For period ended, December 31, 2014

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2014 Budget 2014 YTD Variance

Revenues

Membership Fees 15,850 15,850 0

Tournament Income 5,200 4,925 -275

Total Revenue 21,050 20,775 -275

Expenses

General & Administration 6,705 7,060 355

Website 400 501 101

Ladies League 2,600 2,055 -545

Junior League 2,115 2,465 350

Mixed League 3,655 3,653 -2

Plus 55 615 711 96

Tournament 5,695 5,666 -29

Total Expenses 21,785 22,111 326

Net Income/(Loss) -735 -1,336 -601

ICTALeague ExpensesFor period ended December 31, 2014

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Ladies League 2014 Budget 2014 YTD Variance

Honorariums 300 325 25

Tenniscore Fees 1,350 1,290 (60)

Plaques & Award 650 428 (222)

Other Expenses 300 12 (288)

Total 2,600 2,055 (545)

Mixed League 2014 Budget 2014 YTD Variance


Tenniscore Fees 2,430 2,490 60

Plaques & Awards 700 638 (62)

Total 3,655 3,653 (2)

Junior League 2014 Budget 2014 YTD Variance

Honorariums

125 75 (50)

Tenniscore Fees

750 870 120

Plaques & Medals

1,100 1,379 279 Achievement Awards

140 141 1

Totals 2,115 2,465 350

Plus 55 League 2014 Budget 2014 YTD Variance


Tenniscore Fees 390 450 60

Meeting Expenses - - 0

Plaques & Awards 100 136 36

Totals 615 711 96

ICTAG&A/Technology Expenses 2014

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G&A Budget Actual Variance

Honorariums 4,800 4,400 -400

Insurance 660 595 -66

OTA Membership 375 375 0

Bank Charges 75 79 4

Post Office Box 195 314 119

Gifts and Donations 200 635 435

Other 400 405 5

Task Force 0 258 258

Total 6,705 7,060 355

Technology Budget Actual Variance

Domain Registration 65 65 0

Hosting 120 120 0

Software 215 316 101

Total 400 501 101

ICTATournament Report 2014

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Revenues 2014 Budget 2014 Actual Variance

Tennis Canada 2,500 2,500 0

Tennis Canada - Facility Rental 1,500 1,500 0

Barbeque 900 625 -275

Dunlop 300 300 0

Total Revenue 5,200 4,925 -275

Expenses

Trophies 2,300 2,066 -234

Facility Rental 1,500 1,500 0

Barbeque 775 1,257 482

Balls 300 300 0

Insurance 160 158 -2

Signs 210 160 -50

Volunteer Lunches 225 225 0

Total Expenses 5,470 5,666 196

Net Income/(Loss) -270 -741 -471

ICTAProjected Income Statement For Fiscal 2015

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2014 Actual 2015 Budget 2015B vs 2014A

Revenues

Membership Fees 15,850 16,060 210

Tournament Income 4,925 5,400 475

Total Revenues 20,775 21,460 685

Expenses

General & Administration 7,060 6,819 -241

Website 501 500 -1

Ladies League 2,055 2,900 845

Junior League 2,465 2,425 -40

Mixed League 3,653 3,690 37

Plus 55 711 711 0

Tournament 5,666 5,485 -181

Total Expenses 22,111 22,530 419 Net Income/(Loss) -1,336 -1,070 266

ICTAProjected League ExpensesFor Fiscal 2015

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Ladies League 2014 Actual 2015 Budget 2015Bvs2014A



Plaques & Award 428 850 422

Other Expenses 12 300 288

Total 2,055 2,900 845

Mixed League 2014 Actual 2015 Budget 2015Bvs2014A




Total 3,653 3,690 37

Junior League 2014 Actual 2015 Budget 2015Bvs2014A


Tenniscore Fees 870 840 (30)

Plaques & Medals 1,379 1,320 (59)

Achievement Awards 141 140 (1)

Totals 2,465 2,425 (40)

Plus 55 League 2014 Actual 2015 Budget 2015Bvs2014A


Tenniscore Fees 450 450 0

Meeting Expenses - - 0


Totals 711 711 0

ICTAG&A/Technology Expenses 2015

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G&A 2014 Actual 2015 Budget 14Avs15B

Honorariums 4,400 4,800 400

Insurance 595 595 1

OTA Membership 375 375 -

Bank Charges 79 79 -

Post Office Box 314 232 - 82

Gifts and Donations 635 200 - 435

Other 405 400 - 5

Task Force 258 - - 258

Insurance - 138 138

Total 7,060 6,819 (241)

Technology 2014 Actual 2015 Budget 14Avs15B

Domain Registration 65 65 0

Hosting 120 120 0

Software 316 315 (1)

Total 501 500 (1)

ICTATournament Report 2015 Forecast

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Revenue 2014 Actual 2015 Budget 14Avs15B

Tennis Canada 2,500 2,500 0

Tennis Canada - Facility Rental 1,500 1,500 0

Barbeque 400 900 500

Merchant of Tennis 300 500 200

Total Revenue 4,700 5,400 700

Expenses

Trophies 2,066 2,100 34

Facility Rental 1,500 1,500 0

Barbeque 1,257 1,000 -257

Balls 300 300 0

Insurance 158 160 2

Signs 160 200 40

Volunteer Lunches 225 225 0

Total Expenses 5,666 5,485 -181

Net Income/(Loss) -966 -85 881

ICTAOverpayments2014

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Team Overpayment Club Fee Overpayment

Credit Valley 1 O'Connor Hills

Pinepoint 2 Ballantree Golf and Tennis

Sandy Beach 1

Thomson Park 1

Newmarket 1

Oshawa 1

German Mills 1

Timberlane 1

Hillcrest 1

York Weston 1

Erin Town 1

ICTA7. External Liaison Report

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My Role• Connect with Tennis Canada, the Ontario Tennis Association and all major

stakeholders and sponsors in our area, to provide benefits to ICTA members and promote tennis in general.

2015 Initiatives• Signed a Strategic Partnership Agreement with Tennis Canada.

• Negotiated a special offer for Rogers Cup tickets for ICTA players.

• Renewing the Strategic Partnership Agreement with the OTA.

• Organizing the 2nd Tennis Rocks Festival – a team Jr. event in partnership with the OTA.

Goals• Continue to work with the OTA and TC to provide benefits for ICTA clubs.

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8. Tournament Report

2015 Tournament

• Date – September 19

• Rainout - September 20

• Tevlin Challenger at the same time

Mixed Tournament Rules

• Write | Formalize | Review | Distribute

o 2015 test | adjust | formalized for Mixed league

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Tournament (Continued)

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Tenniscores

• Potential changes the way Tenniscores will be accessible in 2015

• Plug-able league sites will be embedded into intercountytennis.com

• Final details will be communicated in April

Intercountytennis.com

• No significant changes planned for 2015

Tenniscores App

• No changes

9. CIO Report

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10a. Ladies League Report

• Need 2 Division Chairs

• 2015 Season Starts May 6th and 7th

o Bye for July 1st

o 93 Teams confirmed

• Schedules posted by April 27th – no special requests can be accommodated

• Will coordinate with +55 for Thursday scheduling

• Captain’s Meeting on Monday, April 27th o 10:30-noon at Umpire Dining Room, Rexall Centre, Tennis Canadao Great for new captainso Includes overview of Tenniscores and rules

ICTA

1. New Teams and Teams Withdrawn I am glad to announce that Veneto Tennis Club has committed to join the +55

League in the West Division this year, and so has King City Tennis Club in the

East Division. Credit Valley Tennis Club also has great interest, but still has not

committed to join our League at this moment.

Ajax Tennis Club has withdrawn its 2 teams and Bramalea Tennis Club has

withdrawn 1 of its 3 teams.

2. League Rules Since we amended our League Rule No. D4 from ‘Teams will have the right to

refuse Promotion’ to ‘Teams must take Promotion’. All our captains have

followed the new Rule and are all happy when they see the new Team

Alignment.

10b. +55 League Report

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3. Playoffs Since we had great success in playoffs last year, we will continue to use the same

format every year.

4. Division Chair Meeting Our yearly Division Chair meeting will be held sometime in September after the

Final. Captains are encouraged to raise their issues to their Division Chairs

before this meeting.

5. Rogers Cup Week If our Tournament Final date, set on Saturday, Sept. 19th, is finalized, a week

later than last year’s, then we have the luxury to take Rogers Cup week as a Bye

Week. It would certainly benefit all the Rogers Cup volunteers.

+55 League Report (continued)

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ICTA10c. 2015 Junior League Offerings

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Start Dates / Times• Boys and Girls Leagues: Saturday, May 2 between 9:00 to 11:00am• Mixed League: Sunday, May 3 between 1:00 and 2:00pm

League Divisions (50+ teams)• Boys: “Majors” West, “Majors” East, “A1”,”A2” West, “A1”,”A2” East• Girls: West and East• Mixed: “Majors” and “A” East

Season Duration• 6 to 9 weeks depending on the number of teams in each division• Top team in each division qualify for the end of season tournament

New Clubs • Rosedale, Tournament Park

ICTA

Goal: Increase awareness/participation in the ICTA leagues

Periodical promotion of the ICTA league endeavours through various OTA communication channels

• Emails sent to all OTA club executives about the ICTA junior leagues

• Email sent to all OTA junior players regarding the ICTA junior leagues

Unwritten – Both organizations to develop and encourage junior tennis

• TENNIS ROCKS – Ontario Junior Team Tennis Championships

OTA Strategic Partnership

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Presented by the OTA in partnership with the ICTA

Featuring “The Junior Team Tennis Championships”!

Rexall Centre, Toronto, May 23 and 24, 2015

http://www.intercountytennis.com/main.asp

Ontario Tennis Association 1 Shoreham Drive, Suite 200

Toronto Ontario. M3N 3A7

What is the Tennis Rocks Festival!...

• A 2 day tennis festival bringing together junior players from across the province• May 23 and 24, 2015 at Rexall Centre, Toronto (ICTA junior league play suspended)

• Centre court/stadium activities including OTA Smash Cage, skill games, exhibition matches, entertainment, food and beverages, retail/sponsor mini-village, OTA/sponsor prizes, awards presentations and more!

• Features “The Junior Team Tennis Championships” • Open to junior participants from all OTA / ICTA member clubs (10 courts + Centre Court)




Tennis Rocks! The Festival Experience…

• Rexall Centre in Toronto will be the host site• Numerous fun-filled interactive activities on Centre Court• Retailers and sponsors will have a tented mini-village• BBQ lunch will be available• Exhibition match between 2 Nationally ranked players• Smash cage and mini courts available for all competitors and spectators• Off-court contests, i.e. best team outfit, cheer, sign etc. throughout event• Awards ceremony at conclusion of each category event – Centre court




How Does The Junior Team Tennis Championships Work?...

• all OTA and ICTA member clubs are eligible to enter one or more teams• must be registered by May 3rd, 2015 - smaller clubs can combine entries• entry fee is $140 (incl HST) per team payable to the OTA• the OTA will set up draws, schedule of play, track results and award prizes• a volunteer committee will be set up to help oversee competition

• Boys and Girls Doubles Divisions – each fixture has one U14 and one U18 match• Between 4 and 6 team members • Saturday – ICTA “A” / Recreational Levels ; Sunday – ICTA “Majors” / OTA tournament

Level plus *** U10 *** (Little Aces). AM - Round Robin, PM – Power Pool• Pro set to 8 games, sudden death at 7-7, total games determines round robin placement


ICTA

TENNIS ROCKS • LOTS of volunteers Needed (Food – Pizza/Ice Cream, Music, Trophies / Medals,

Centre Court, Smash Cage, Photography, Registration, Security, First Aid, Court Monitors/Umpires, Signs)

• Steering Committee – Peter Malcomson, Sonja Zibin, Todd Orrett

• Sponsors (Babolat, Merchant of Tennis, Head, Wilson, Tennis Canada, etc)

• Create budget including Insurance Event Coverage

Junior Team Tennis Championships• Rules, Format, Player Waivers, Score Sheets

• Tennis Balls

• Welcome bags (T-shirts, Gatorade etc)

• If # of teams exceeds 40, could use Tait MacKenzie or Founders courts

• If it rains looking into Veneto, Richmond Hill CC, Mayfair West

Next Steps

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• Mixed League Director - John Mowat

• For the 2015 season the Mixed League will be made up of the following

divisions:o Majors – 2 divisionso A – 4 divisionso B and C – 8 divisions each

• Due to the elimination of the D5 rule in the Fall 2014 AGM, (teams having

option to be promoted), to a system of mandatory promotion of top teams to a

higher division, we anticipate that the 2015 season should see more

competitive play at all divisions.

10d. Mixed League

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• For the 1st time, the Mixed League will have division chairs for each division.

Captains will work closely with the division chairs to resolve disputes.

• Over the winter, a task force was formed to revise the Mixed League rules to

give the rules more clarity and provide a grievance process.

• Over the past several weeks, the revised Mixed League rules has been shared

with club reps and team captains with very positive feedback overall.

• This evening, we are making a Motion to have these revised Mixed League rules

approved and implemented for the 2015 season.

Mixed League (Continued)

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11. Set Date for Fall AGM − October 27, 2015

12. Other Business• Motion - A format change so that each team in the mixed league fields two

men's pairs, two women's pairs, and two mixed pairs each match. (This is a change from 8 Men and 4 Ladies, to 6 Men and 6 Ladies for each fixture).

13. Adjournment

Other Agenda Items

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ICTA Location: Miele Gallery Vaughan, Ontario Date: March 24, 2015 6:30pm Spring 2015 Annual General...

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Transcript of ICTA Location: Miele Gallery Vaughan, Ontario Date: March 24, 2015 6:30pm Spring 2015 Annual General...