ICT Strategy, Business Plan & Business Case for Community Information System Siobhan Hanna May 2009.
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Transcript of ICT Strategy, Business Plan & Business Case for Community Information System Siobhan Hanna May 2009.
ICT Strategy, Business Plan &ICT Strategy, Business Plan &Business Case for Community Business Case for Community
Information SystemInformation System
Siobhan Hanna
May 2009
Achievements Since 2007Achievements Since 2007
Replacement of CAH infrastructure to new, harmonised, hospital grade network;
Improved security and governance Infra ‘virtual’ helpdesk; Trust-wide ICT Strategy; Business Continuity plans for 88 Information
Systems; Range of harmonisation and standardisation
projects; Suite of Policies, procedures and user training.
ICT Strategy - BackgroundICT Strategy - Background
4 Legacy Infrastructures All mail & services “routed” through
DIS (BSO) Old & high maintenance equipment 4 sets of policies, procedures, suppliers etc
ICT Strategy DeliverablesICT Strategy Deliverables
3 Year Plan - technical requirements to create a single ICT infrastructure
Business Continuity requirements Virtual Server Single Global Email Address Single Email Improved Security Archiving Solution Information System Harmonisation
Costs (ICT 3 Year Strategy)Costs (ICT 3 Year Strategy)
£1,118,000 over 3 year period Funding secured £365,000 Funding required £753,000 Source to be determined –
working closely with Regional ICT Programme Board
Benefits of Strategy ImplementationBenefits of Strategy Implementation
Improved ICT Capacity & Capability “Future Proofing” Improved Security Higher Resilience – less ‘downtime’ Improved User accessibility Reduced Local ICT Support &
Maintenance
ICT Business Plan 2009/10ICT Business Plan 2009/10
Aspirations for achievement by March 2009 Includes Year 1 ‘technical & infrastructure’ plans
contained in ICT Strategy Not all funding available (at present) Governance Arrangements Staffing Levels Costs & Time Frames
ICT Business Plan – Trust-wide ProjectsICT Business Plan – Trust-wide Projects
PC Replacement Strategy (funded) Microsoft Enterprise Agreement
(funded) Video Conferencing (funded) Year 1 ICT Strategy - data centre,
virtualised servers, global access directory (partially funded)
ICT Business Plan – Acute Services ProjectsICT Business Plan – Acute Services Projects
NIPACs (partially funded) Electronic Referrals from primary care
(funded) Filemaker Electronic Discharges (funded
for 1 year) Theatre Management System (funded) NIMATs (funded) Patient Centre – document management,
partial booking (partially funded) CaPPs – cancer patient tracking (funded)
ICT Business Plan – Community Care ICT Business Plan – Community Care Related ProjectsRelated Projects
Clinical Manager – AHPs (funded) Remote Access – duty social workers
(funded) Commcare – domiciliary & independent
sector care (funded) UNOCINI – single referral & assessment
for children (funded) NISAT – pre-implementation (partially
funded)
Planning in 2009/10 for ‘Year 2’ Roll-outsPlanning in 2009/10 for ‘Year 2’ Roll-outs
Community Information System Nurse Rostering Transport System Digital Dictation/ Voice Recognition Remote Access Referral Triage Roll-out of Electronic Discharge to
CAH site
Costs (ICT Business Plan)Costs (ICT Business Plan)
£11,808,500 – Regional Funding £1,094,740 – CRL/ Slippage £252,500 – Recurrent £235,500 – non-recurrent
Summary – ICT 3 year Strategy & Summary – ICT 3 year Strategy & Business Plan (2009/10)Business Plan (2009/10)
Ambitious & Challenging Programme Significant funding requirements requiring
Local & Regional Support However - success in securing funding in
2008/09 Small (and stretched) Team
Background – Community Information SystemBackground – Community Information System
Failure to Procure a Regional PCIS – Project closed in 2008
Southern & Western Trusts – no robust interim systems procured
May 2008 – regional ICT Programme Board approved Southern & Western Trusts proposal to develop a joint business case
Procurement process must allow other Trusts to purchase the preferred information system at a later stage
Benefits from Community Information Benefits from Community Information SystemSystem
Single client record accessible at point of care
Reduction of manual systems – releasing time to care
Integrated care record – improved knowledge & communication
Improved management information Identification of unmet need Reduction of Risk
Non-Financial Option AppraisalNon-Financial Option Appraisal
8 options generated 3 options short listed:
– do nothing– do minimum– procure an integrated system
Evaluated against weighted criteria:– Quality of service provision– Sustaining service delivery– Strategic fit– Ease of Implementation & Accessibility– Risk Management
Financial Appraisal (Both Trusts)Financial Appraisal (Both Trusts) Financial Appraisal based over 10 year
period Do nothing – no capital costs, £28M revenue Do minimum – £0.6M capital cost, £29.5M
revenue Procure Integrated System - £5.2M capital,
£37.5M revenue (capital available) High revenue costs relate to software
licensing, hardware maintenance, consumables, project implementation (non-recurrent), staffing.
Preferred OptionPreferred Option
Procure an integrated information system with functionality to ensure:– Registration of all Trust clients and their care professionals– Relevant client information is available to other care
professionals– Record of care throughout pathway – Data can be recorded in ‘real time’ – Improved, consistent & accessible management information– Capacity for future development to meet changing service
needs
Estimated TimeframeEstimated Timeframe
Business Case to ICT Programme Board for Approval June 2009
Business Case Approval November 2009 Tendering Process concluded May 2010 Award of Contract by September 2010 First Phase Roll-out December 2010 Trust Project Board to be established to determine
Phasing, communication & engagement following business case approval