ICT and travel avoidance
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Transcript of ICT and travel avoidance
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Welcome
Fire and safety
Photographs
Refreshments
Who’s here – introductions
Programme
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Programme
Specialist input – Unitycomm with the Open University
Break
Workshop demonstration
Q & A
Support going forward
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Agile Communications Simplified.
How can technology help reduce travel?
Simon Ghent and Andrew Doyle
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Agile Communications Simplified.
Agenda
• Why meet and travel?
• What the environmental impact of travel?
• Organisational Challenges
• Who can benefit from travel reduction?
• Traditional barriers to adoption
• Three key elements to make travel avoidance compelling
• Five Steps to Adoption
• Organisational Benefits of reducing travel
• Cost Justification for reducing travel
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Agile Communications Simplified.
Open University – Why Meet?
Business meetings are held to in order to
inform, discuss, present, collaborate, sell,
strategise etc., but overall the purpose is to
communicate and be co-present with people
and objects.
(Arnfalk and Kogg, 2002, pp 17, Lyons et al
.2008)
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Agile Communications Simplified.
Open University – reason to travel (or not)
• Organisational Structure
• Greater use of project and innovation teams
• Geographical dispersion
• More multi-site organisations
• Flattening hierarchy
• Greater employee independence
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Agile Communications Simplified.
Open University – The environmental impact
• Carbon emissions from the buildings of a service sector organisation can be as much as 2/3rd of overall carbon emissions
• Transport from commuting and business travel can account for the remaining 1/3rd.
• Without consideration, transport will become a larger proportion of overall carbon emissions
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Agile Communications Simplified.
Work is changing – The old way
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Agile Communications Simplified.
Business Challenges - Work is changing
• 75% of all workers think that mobility solutions are vital to the way we work
• Legislation is demanding more employment flexibility
• People are increasingly focused on work/life balance
• Up to 35% of your work time is down to latency in communication
• The next generation workforce are more technically savvy than most organisation
• Demand for ICT flexibility
• Public Sector under scrutiny to deliver better services for less
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Agile Communications Simplified.
Open University – The office
• Workstation and offices go unused for as much as 2/3rds of the week. (Felstead et al, 2005)
• Cost per desk space £9,000 per annum (Watkinson, 2008)
• Energy usage per desk space 404kwh/m2 (Carbon Trust, 2003)
• Annual cost savings to UK economy from flexible working by reducing turnover, £287m and reduced absenteeism £3.2b (Lister and Harnish)
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Agile Communications Simplified.
Open University – The home
• Rebound effects
• Additional trips
• Heating
• Larger houses
• Location
• Benefits to local community and shops
• Need for longitudinal studies
• H&S impact/ Corporate responsibility
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Agile Communications Simplified.
Barriers to adoption
• Corporate ICT infrastructure and management
• Delivering a seamless experience
• Organisations culture
• Implementation Costs
• Complexity
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Agile Communications Simplified.
Three elements that convince people not to travel
Decision
Confidence in
technology
Personal Workload
Cost
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Agile Communications Simplified.
What tools are available?
• The cloud is making powerful technology more accessible
• Deployment costs are much lower
• Risk is greatly reduced
KEY: Flexibility
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Agile Communications Simplified.
Five Steps to Adoption
• Insight
• Leadership Alignment
• Profiling
• Change Programme
• Transition
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Agile Communications Simplified.
Open University – Benefits
Savings from office rationalisation and flexible working
• 1,800 years in travel time
• £700 million less per year on building infrastructure
Savings from home working per year
• 12 million litres of fuel at a cost of £10 million, equating to 54,000 tonnes of CO2
• Increased office efficiency
• Allocated desks only able to accommodate 1,000 people
• Using the office flexibly, average daily footfall of 10,000 people
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Agile Communications Simplified.
Open University – Personnel Benefits
• Feel good factor
• Interdepartmental competition
• Individual targets
• Work life balance
• Story telling
• Training
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Agile Communications Simplified.
Demonstration
Let’s now see it in action
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Any questions?
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Help!
Unitycomm ways2work
Smarter Travel Leicester Go Travel Solutions
…..each other
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Bye bye
Thank you to Highcross, Simon and Andrew
Help to spread the word
Next workshop: Tuesday 13th March – 10:30 Electric Dreams - new vehicle technology with
Cenex and PowaStation
Feedback – e-mail in the next day