ICS PTSA Parent MeetingOctober 9, 2018

Agenda

Call to Order: Introductions Samantha Robertson/Doron Avitan, Co-Presidents

ASB Update: Daniel Chen, ASB PresidentApproval of Minutes: Renu Bhandari/Eugene Zahkareyev, Co-SecretariesTreasurer Report: Venkat Addanki, Co-TreasurerBusiness:

PTSA Survey dataGoals for the yearVolunteering at ICSNominating Committee

Samantha Robertson, Co-PresidentVPsJulie KotlerSamantha Robertson, Co-President

Principal Report: Margaret Kinney, PrincipalAdjournment

• Daniel Chen, ASB President

ASB Update

ASB Current EventsOctober 2018

Past EventsThursday, September 27: Back to School Carnival

Upcoming Events

Friday, October 19: Ice Cream Social

October 29-November 2: Spirit Week

ASB Media Platforms

PowerSchool All ASB Clubs have their own page Upcoming events and club announcements posted to ASB page

ASB Instagram and Facebook @icsasb

Approval of September Minutes

September minutes are posted on the website:https://icsptsa.org/icsptsa/images/meeting_minutes/2018-09-11-parentmeetingMinutes.pdf

ICS PTSA – September 2018 Treasurer’s Report

1

2

3

4

5

6

7

8 9

Survey Feedback

0%

10%

20%

30%

40%

50%

60%

StronglyAgree

Agree Disagree

2015-2016

2016-2017

I believe ICS PTSA has a positive impact on our students and our school

Strongly Agree

Agree

60%

50%

40%

30%

20%

10%

0%

10%

20%

30%

40%

50%

60%

Strongly Agree Agree

2017-2018

Survey Feedback

0%10%20%30%40%50%60%70%

Yes No Other

2015-2016

2016-2017

I understand how the money raised from parents is spent

0%

20%

40%

60%

80%

Yes No Other

0%

10%

20%

30%

40%

50%

60%

70%

80%

Yes No Other

2017-2018

Survey Feedback

0

1

2

3

4

5

1

Curriculum Enrichment

Activity Support

Community Facility Support

2017-2018

Rank the areas you think should benefit from the money raised by ICS PTSA

Class room equipment, books, student trips, etc.

Curriculum Support

Yearbook, Student Summit, Camp Cispus, etc.

Special Projects

Supplies, teacher training, conferences, etc.

Staff support

Teacher stipends to develop curriculum, align grading practices, etc.

Curriculum Development

Clubs, Art Day, etc.

Activity Support

Site, Staff appreciation, Community building, etc.

Community Support

Survey Feedback

0

1

2

3

4

5

Curriculum Enrichment

Activity Support

Community Facility Support

2016-2017

Rank the areas you think should benefit from the money raised by ICS PTSA

Class room equipment, books, student trips, etc.

Curriculum Support

Yearbook, Student Summit, Camp Cispus, etc.

Special Projects

Supplies, teacher training, conferences, etc.

Staff support

Teacher stipends to develop curriculum, align grading practices, etc.

Curriculum Development

Clubs, Art Day, etc.

Activity Support

Site, Staff appreciation, Community building, etc.

Community Support

Survey Feedback

-

1.0

2.0

3.0

4.0

5.0

Class room equipment,books, student trips,

etc.

Year book, studentsummit, Camp Cispus,

etc.

Supplies, teachertraining, conferences,

etc

Teacher stipends todevelop curriculum,

align grading practices,etc.

Clubs, Art Day, etc. Site, staff Appreciation,community building,

etc.

Curriculum Support Special Projects Staff Support Curriculum Devlopment Activity Support Community Support

Rank the areas you think should benefit from the money raised by ICS PTSA

Curriculum Enrichment

Activity Support

Community Facility Support

2015-2016

2018-19 PTSA Board

Our GoalsThe Mission of the ICS PTSA is to provide financial and volunteer

support for programs and activities that complement the curriculum and enhance the overall ICS experience for students, teachers and parents.

There are 3 major focus areas embedded in this mission:1. We provide financial resources2. We provide volunteer resources3. We run a variety of programs on behalf of the school to enhance

the curriculum

Our TeamCo-Presidents: Doron Avitan, Samantha RobertsonCo-Treasurers: Venkat Addanki, TBDCo-Secretaries: Renu Bhandari, Eugene ZakhareyevVP Information Support: Aaron KnopfVP Community & Facilities Support: Mireille BaumoelVP Activities Support: Casey EngstromVP Curriculum Support: Diane Martin

Co-Presidents

VP Activity Support

Clubs

International Partnerships

Community Outreach

Art Day

Intramural Sports

Graduation Class

Clothing Sales

VP Community & Facilities

Emergency Preparedness

Community Building

Hospitality

Staff Appreciation

Lost & Found Coordination

Lunch Room Coordination

Parking

Site

VP Information Support

Council & Legislative Liaison

Library

Newsletter

Website

Phone Tree

Student Directory

Volunteer Coordination

VP Curriculum Support

Grants

Reflections

PSAT Coordination

SAT Coordination

Student Study Center

Co-Secretaries

Auction Basket

Founders' Luncheon

Public Relations

Co-Treasurers

Check Depositors

Budget Committee

Matching Funds

Membership

Passive Fundrasing

Scholarship

PTSA Goals: Activities SupportMireille Baumoel

Goal: Support and cultivate high-quality extracurricular activities for ICS students.

Objectives• Support existing PTSA clubs and help promote new clubs.• Sponsor the annual Cultural Arts Day program, along with a new separate fund for older students to increase attendance.

• Supplement funds for the graduating class's activities.• Build and maintain school partnerships, especially outside of the USA, to broaden the global perspective of students.

Activities Support CommitteesCommittee Chair Responsible for:

Cultural Art Day Cheryle Kawad Supporting annual Art Day budget, activities and volunteers

Graduation 2019 Helen Valmeo-Yang, Jian Liang, Deepa Abraham

Supporting the year-end activities of graduating class

Logo wear Salima Bangur, Sunnie Lim Coordinating logo wear purchases

International Partnerships

Angelika Koch-Leibmann Coordinating exchange student programs

Activities Support CommitteesClub/Committee Chair(s) Responsible for:

Code Club Jun Wu Managing Code Club activities and volunteers

Math Club (6-8TH) Dan Velush Managing Math Club activities and volunteers

Robotics Club Takeyoshi Nakamura, Doug Houts

Managing Robotics Club activities, equipment, tournaments and volunteers

Science Club (6-8th) Lakshmi Lakshmanan, NalinaVaranasi, Sree Lalitha

Managing Science Club activities and volunteers

Ski Bus Candice Boyd Coordinating the Ski Bus for ICS

Spanish Club Candice Boyd Managing Spanish Club activities and volunteers

PTSA Goals: Community & FacilitiesCasey Engstrom

Goal: Facilitate and support the development of programs and activities that promote a strong sense of community and pride.

Objectives• Improve the sense of community at ICS by hosting community building events and activities for families.

• Bring in speakers for parent meetings (3)• Parent Socials (2)

• Disseminate information for IEP and 504 parents.• Finish folder for VP of all chairs responsibilities and objectives for a smooth transition from year to year.

Community & Facilities CommitteesCommittee Chair Responsible for:

BBQ Michal Bar, Paisley Madison Coordinating the end of year BBQ event

Community Building Tana Jianu Reviving parent circles and other events outside of ICS activities. Finding speakers for parent meetings

Emergency Preparedness

Florence Canal, Judy Whang Making sure we have adequate emergency supplies in case of a disaster or lockdown

Hospitality TO BE DETERMINED Providing snacks for ICS gatherings

Information Night Michaela Spaeth Coordinating volunteers, Count attendees, Parking

Lost & Found Maggie Yao Cleaning out lost & found; making runs to Goodwill with unclaimed items

Parking Gwen Stidham-North Working with Tim Sullivan to coordinate 7-10 people at start of school year & big events

Procurement Jodi Gaertner Purchasing any PTSA supplies that are needed

Community & Facilities CommitteesCommittee Chair Responsible for:

Site MaintenanceExterior

Tracy Botsworth, Stephanie Chavet

Plantings, site cleanup days, and the flags. Coordinate work day parties

Site MaintenanceInteriors

Stacey Chapman Pontiff, Gayathri Balasundaram, Maya Suklan

Legion of Broom! Coordinate 70 volunteers 4x/year cleaning the building

Staff Appreciation Andrea Knauss, Yun Kao Coordinating teacher and staff monthly lunches*In need of a shadow volunteer

Please contact volunteer@icsptsa.org if you are interested in helping any of these chairs.

PTSA Goals: Information SupportAaron Knopf

Goal: Provide the communication channels and engagement opportunities that allow PTSA members to contribute their time, talent, ideas, and opinions for the betterment of the ICS community.

Objectives• Relevant, useful, timely, engaging, inspiring, and entertaining information exchange in the ICS community

• Knowledge of ample volunteer opportunities and the means to get involved

• Easy-to-use, well-integrated information technology • An informed, interconnected, collegial, collaborative PTSA.

Information Support CommitteesCommittee/Role Chair Responsible for:

Calendar Admin Aaron Knopf Keeping ICS events on the LWSD.org Calendar

Legislative Liaison Vitaly Khozyainov Advocating for our school and reporting on relevant council and legislative happenings.

Newsletter Managing Editor: Julia PiterkinaWeekly Editors: Chi-Yin Lee,Lisa Gormley, Myriam Pollock, Preethi Zacharias, Sara Buckley, Shivani Gaind, Subha Mahadevi

Producing the weekly newsletter.

Student Directory Kelly Pontiff Providing a directory of student and family information, so we can get in touch with each other.

Volunteer Coordinator Julie Kotler Making sure we have the volunteer staff we need, and that hours are submitted to the school.

Webmasters Prince Jose (content),Indira Dhingra (volunteer data)Ed Amdahl (account validation)

Maintaining our email system and website and generating the volunteering reports.

PTSA Goals: Curriculum SupportDiane Martin

Goal: Provide useful and meaningful support to students and staff at ICS. A significant portion of our budget goes directly to curriculum enhancements, classroom and lab equipment, staff training, and more to enrich education.

Objectives• Work closely with the principal and teachers for allocation of grants to enhance the educational environment for ICS students.

• Support PSAT.• Coordinate SAT/ACT prep sessions.• Support the Reflections Art Program.

Curriculum Support

Committee Chair Responsible for:

Grants Diane MartinBrandy AndersonShivani Gaind

Working with the teachers in filling out the grant forms and reviewing the grants before submitting to the board for approval

Reflections Tara RamanamSuchitra Moham

Running Reflections program at ICS

PSAT Jinhui Zhong Providing snacks during PSAT

SAT/ACT prep Jinhui Zhong Coordinating with North West prep in conducting SAT/ACT prep classes

Examples of Curriculum Support

Last year, funded school initiatives like:• Kiln• Spanish Programs• Battle of the Books• Theatre• National History Day• Humanities Books• Criminal Justice Books• FBLA Grant

PTSA Goals: TreasurersVenkat Addanki,

TBDGoal: Generate funding for curriculum enrichment, school-wide programs/activities, and site improvements via parent membership fees, matching funds, and passive fundraising.

Objectives• Achieve 100% parent membership fee participation by end of October.

• Publish financial plan for uncommitted funds by the yearly budget cycle.

• Develop, review and document funds management procedures (paper & paperless) during the fiscal year.

• Create a knowledge base for future ICS PTSA treasurers

Treasurer – Looking for you

• The Deposit co-treasurer responsible

• Registration Day• Deposits (approximately twice a month)• Membership list• Coordinate Tax prep• Review insurance coverage• Budget Planning

Additional Chairs

Committee/Role Chair Responsible for:

Public Relations TBD Getting announcements/activities/achievements from our school into the local news

Auction Basket Inta Berzins Providing an auction basket for the LWSD PTSA Council auction

Matching Funds Jingjng Wu Coordinating intake of matching funds for donations to ICS PTSA

Membership Sylvie Wong Updating ICS PTSA membership lists with Washington State PTA

Passive Fundraising Irina Ankoudinova, LusineKeshabyan

Coordinating passive fundraising channels

Volunteering at ICS

Expectations

30 hours per family Hours can’t be carried over to

next year (exception: grad night)

Plan ahead – don’t wait till the end of the year

Maximum 10 hours from student (site cleanup with parent, not school or club activities)

Grandparents/caregivers okay too

Logistics Fill out LWSD online

volunteer application –must be approved to volunteer

Read ICS Volunteer expectations (see Volunteering > Requirements on www.icsptsa.org)

Sign in/out in office, wear badge on campus

How do I find opportunities?

Read the weekly newsletter! Check out the LWSD ICS Kirkland Facebook page Contact committee chairs directly (contacts are on

www.icsptsa.org) Email Julie Kotler at volunteer@icsptsa.org to be added to the "on

call" volunteer list

Questions? Contact volunteer@icsptsa.org – Julie Kotler; ICS volunteer coordinator

**The Volunteer Sign-Up on the PTSA website closed on 9/28**

Report hours on www.icsptsa.org

1. Log in*2. Go to Volunteering >

Input Volunteer Hours (only appears if logged in)

3. Fill out the form and click Submit

Go to Volunteering > View Submitted Hours to check your hours

Some companies match volunteer hours with $$ –check your giving program and see the FAQ on www.icsptsa.org

$30/hr for missing volunteer hours payable at the end of the year

The school would much rather have your hours than your money!!

Thank You and Questions. . .

Announcements

• Attendance at parent meeting = 1 hour volunteering

Nominating CommitteeRequirements: (WSPTA Uniform Bylaws Article 5, Section 5A)

A local PTA or council nominating committee of three members shall be elected by ballot at least 30 days preceding the election of officers. If only three candidates are nominated, the three shall be declared elected. A plurality vote shall elect. If a vacancy on the nominating committee occurs, the board of directors of the local PTA or council may appoint a replacement. The local PTA or council nominating committee is discharged from service after the officers are declared elected.

• Email president@icsptsa.org if interested

Principal Report

• Ms. Kinney

AdjournmentUpcoming meetings

ICS PTSA Board: November 2, 7:30 AM, ICS

ICS PTSA Parent: November 6, 6:30 PM*, LWRC*Teens & Screens – Ann Steel

Principal Coffee: November 15, 9 AM ICS