PROJECT BRIEFFor the Construction of The Garden Car Park

Taylor's University Lakeside Campus, Subang Jaya, Selangor, Malaysia

Prepared by Taylor's Students24th June 2013

CONTENT

Bil Title Page

1 Project Introduction1.1Background1.2 Objective1.3 Output1.4 Benefits1.5 Success Criteria

2 Project Definition2.1 Deliverable2.2 Budget

3 Project Plan3.1 Site Analysis3.2 Authorization Procurement Procedure

4 Project Assumption

5 Project Risk

6 Project Management Team6.1 Project Organization6.2 Team Members6.3 Tasks

7 Stakeholders 7.1 Primary Users 7.2 Government and Statutory Authorities 7.3 Other Community and User Groups

8 Reference Documents / Sources

9 Minute Meeting

1. PROJECT INTRODUCTION

1.1BACKGROUNDMost of the students studying in Taylor’s University Lakeside drive to campus. This means that Taylor’s needs to provide plenty of parking spaces. However, after analyzing the situation, some students couldn’t get parking spaces and most of them complained about walking under the hot sun from their car to classes and vice versa. Not only that, students who parked their car at Zone J, which is near the highway, had to walked along the road and across it, where cars and trucks passing by often in a quite narrow road, which is quite unsafe for them. This goes the same for students wanting to go to McDonald’s near the highway. Students living in U-Residence need to travel to Sunway to get their grocery stores, which is a bit far and things in Sunway are quite expensive for some.

2.2OBJECTIVE•Increase parking spaces•Build a pedestrian bridge for students who parked their car in Zone J•Build an access from Taylor’s straight to McDonald’s•Build grocery stores•Build a rooftop garden

1.3OUTPUTA pedestrian bridge leading to the newly built multi story parking lot in Zone J, providing students with grocery needs with affordable prices and easier access to McDonald’s.

2.4BENEFITS•More parking spaces for students•Students can cross the roads towards Zone J parking lot safely•Students will have an easier access to McDonald’s•Students do not have to travel so far to get their grocery needs•Students will have a new place for their leisure time

1.5SUCCESS CRITERIA•Defined specific objectives•Excellent verdict from project manager•Project team complete assignment task•Proper and conducive planning of project•Skill level of human resource•Time allocation of project•Sufficient budget•Constant communication between client and project team•Repetitive review of project

Item Estimated Cost (MYR)

Hard Construction (Budget within 200,000 MYR) Foundation, Framing, Flooring 13,722.75 Fixtures, Furnishings and Equipment 35,162.00 Water piping 2,500.00 Landscaping services 61,732.00 Site Work 41,500.20 Material cost

(Wood for benches/canopies/flooring on rooftop, concrete, sand/soil, etc)

8,300.90

Sub Total Hard Cost

162,917.85

Permit and License Cost 15,380.00Soft Construction (Budget within 200,000 MYR) Architect, Engineers, and Quantity Surveyor 65,000.00 Playground Planning 40,000.00 Landscaping Designing 40,000.00 Legal Fees 30,000.00 Fees 15,000.00

Sub Total Soft Cost

190,000.00

Contingency 15,000.00Total Estimated Cost

368,312.85

2. PROJECT DEFINITION

2.1 DELIVERABLE - More parking spaces with a safer access to it - Better access to McDonald’s - Nearby grocery stores - New recreational rooftop park

2.2 BUDGETTotal Construction Budget : 368,312.85 MYR (Within 400,000.00 MSYR)

No. Procedure Time to Complete

Associated Cost

1 Submission : Local Authority through OSC (One Stop Center of the Municipality of Subang Jaya)Agency: Municipality of Subang Jaya (MPSJ)

1 day MYR 480

2 Obtain Development Order (DO) from Planning Dept

28 days No charge

3 Obtain RORO Bin ApprovalAgency: Municipality of Subang Jaya (MPSJ)

7 days No charge

4 Obtain Hoarding & Signboard ApprovalAgency: Municipality of Subang Jaya (MPSJ)

7 days MYR 1,514

5 Deposit G1-G21 Forms and F Form to OSCAgency: Municipality of Subang Jaya (MPSJ)

1 day No charge

6 Deposit G1-G21 Forms and F Form to Board of Architect/Engineer MalaysiaAgency: Board of Architect/Engineer Malaysia

1 day No charge

7 Obtain Building Plan ApprovalAgency: Municipality of Subang Jaya (MPSJ)

17 days MYR 1,301

8 Obtain Street Lighting ApprovalAgency: Municipality of Subang Jaya (MPSJ)

7 days No charge

9 Obtain Landscape ApprovalAgency: Municipality of Subang Jaya (MPSJ)

7 days No charge

10 Obtain Water ApprovalAgency: Water Authority SYABAS

14 days No charge

11 Water InspectionAgency: Water Authority SYABAS

1 day No charge

12 Water ReportAgency: Water Authority SYABAS

11 days No charge

13 Request Water ClearanceAgency: Water Authority SYABAS

1 day MYR 1,000

14 Obtain Water ConnectionAgency: Water Authority SYABAS

1 day MYR 30

3. PROJECT PLAN

3.1 SITE ANALYSIS•Rock pebbles on the ground.•Fences surrounding the area.•Some construction going on nearby the proposed area.•Wild plantations nearby McDonald’s.•Only one exit to the current opened space parking lot.•Huge signboard.•Traffic congestion starts around 17:00 and starts to clear out around 19:00.•The threat that the students (who parked their cars in Zone J) had to face while walking towards the parking lot. They had to walk along the narrow roads and at the same time, had to go across the road while cars and trucks are passing by which is quite unsafe.

3.2 AUTHORIZATION PROCUREMENT PROCEDURE

Assumption Confidence Impact Priority

Obtained approval from local authority High High High

Material and equipment will supply by Supplier High High High

PROJECT MILESTONES ARE REACHED IN TIME Medium Medium Low

Sufficient skilled human resource will be

provided

Medium Medium Low

Construction will fund by Project Sponsor High High High

4. PROJECT ASSUMPTION

Risk Probability Impact Mitigation Approaches

Insufficient budget

Low High Quantity surveyor will have to give us the latest budget planning each meeting to avoid this case to happen.

Failure to complete

Low High Project plan has key milestone dates, which are reviewed by the Project Team each week.

Hazy climate which causes the workers

become sick and the progress

stall

Medium Medium Each worker will be given a mask and they will be encouraged to wear the mask along the day to prevent falling sick.

Insufficient supply

High High Cooperate with other sub-con as a backup if the current sub-con did not provide sufficient supply

Insufficient skilled workers

Medium High Our worker are all skilled workers and they are all chosen through interview

5. PROJECT RISK

Project Requestor: Taylor’s University Lakeside Campus

Project Sponsor: Majlis Bandaraya Subang Jaya

Project Owner: Taylor’s University Lakeside Campus

Project Manager: Yuan Kai Shien

Team Members: Contractor – Lee Yaue ShenArchitect – Danar JovianQuantity Surveyor – Preston Liew Ru PingEngineer – Leong Jia XinLandscape Architect - Liew Qiao Li

Challenged Members: Students of Taylor’s University Lakeside Campus

6. PROJECT MANAGEMENT TEAM

6.1 PROJECT ORGANISATION

The Role Person-in-charge Company AddressArchitect Mr. Danar Jovian

Phone:+62 821 1483 6699 Fax: +62 21 2003 2009E-mail : jovianco@gmail.co.id

JovianCo Architecture Firm KAV E.2.4No.4, Mega Kuningan, Jakarta 12950

Project Manager Mr. Yuan khai ShienOffice No: +603-2233 8567/8568Fax No: 03-22335511E-mail :khaiShienpm@hotmail.com

Khai Shien Project Manager Sdn.Bhd

131, Jalan Nilam 6/5, Taman Teknologi Subang, 40000 Shah Alam, Selangor Darul Ehsan, Malaysia.

Landscape Architect Miss Liew Qiao LiPhone: (+60) 16-8497375E-mail:shirleylandscape@gmail.com Website: www.shirleylandscape.com

SL Landscape Architecture Firm Lot2-A,Block J,Petaling Street,47300 Petaling Jaya,Selangor.

Structural Engineer Miss Leong Jia XinOffice No: 07-3887006E-mail: in.engineering@gmail.com

IN Engineering Co. No 33,Jalan Perindustrian, Taman Sentosa,81500 Petaling Jaya,Selangor.

Contractor Mr. Lee Yaue ShenPhone: (+60) 12-3625551Office No: 03-90766857E-mail:yaueshen_lee@hotmail.com

Shen Min ConstructionSdn. Bhd.

No 64, Lorong Cp7/64, Taman Cheras Perdana, Batu 10, 43200, Cheras, Selangor D.E

Quantity Surveyor Mr. Preston Liew Ru PingOffice No: 03-9543333222Fax No: 03-954333333E-mail: plrpsdnbhd@gmail.com

PLRP Sdn.Bhd Lot 102, Lorong Pokok Seraya 1A, Taman Khidmat, Bukit Padang, 88300 Kota Kinabalu, Sabah.

6.2 TEAM MEMBERS

3.3 TASKS

Architect •Receive, appraise and report on the client’s requirements with regard to the client’s briefthe site and rights and constraintsbudgetary constraints the need for consultants project programme methods of contracting. • Prepare an initial design and advise on the intended space provisions and planning relationships proposed materials and intended building servicesthe technical and functional characteristics of the design. •Confirm the scope and complexity.Review the design and consult with local and statutory authorities. •Prepare documentation sufficient for local authority submission:co-ordinate technical documentation with the consultants and complete primary co-ordinationprepare specifications for the worksreview the costing and programme with the consultantsobtain the client’s authority and submit documents for approval. •Hand over the site to the contractor. •Fulfil and complete the project close-out including the preparation of the necessary documentation to facilitate the effective completion, handover and operation of the project.

Landscape Architect•Design of outdoor space for residential, commercial, recreational, industrial, institutional, and public sites.•Site planning which focuses on physical design and arrangement of built and natural elements of an area.•Design and planning of urban spaces and town by using zoning techniques, land-use studies, and master planning to develop the layout and organization of urban sites.•Environmental planning address the spectrum of planning and managing land, water, natural resources, environmental impacts, reclamation, function, sustainability, and aesthetics.•Plan the historic preservation and reclamation of parks, gardens and grounds, urban areas, and natural landscapes.•Prepares the general ground modeling plan and planting layout.•Prepares drawings and specifications of utilities•Prepares schedule of shrubs, tress and other plants.•Prepares details of landscaping elements.•Assists the client in conducting bids or negotiations with landscape contractors•Checks and approves samples of materials.•Conducts final inspection and approval of landscaping works.

Structural Engineer•Design the framework of the side and other structures to ensure strength and rigidity.•Consult with other engineers, architects, landscape architects and environmental scientists etc.•Operate and program computers to assist with calculations.•Research, develop and test solutions to specific structural problems.•Supervise construction of the side and makes recommendations for corrections if there are any problems or the side does not meet standards.•Take into account the effect that natural forces have on the car park and design the car park accordingly (to take into account forces from winds and storms etc).•Review existing structural designs to identify savings or to match the side closer to the builder’s expertise.•Pre-purchase inspection reports.•Identify the feasibility of removing or moving load-bearing walls or other structures.•Provide advice on how to safely change the layout of an existing home, if required.•Organise delivery of the materials and equipment needed to complete the project and supervise

.Project Manager•To organize, plan, coordinate, control and monitor projects from commencement to completion in order to achieve the highest quality and standards within the stipulated time frame, optimal resource usage and budget•Liaison with Government Authorities and Consultants for project implementation issue

Ensure subordinate and sub-contractor understand and carry out work diligently with cost, quality and safety in mind

Monitor the efficient utilization of plant, labour and material for the project and report to HQ top management.

Prepares and review construction programme, physical & Financial ‘S’ curve, and submit monthly to Client, Consultant and HQ top management.

Assists in contract administration and management. Communicate with the customer regards the quality of works, system and process approach. And attend

to customer feedback & satisfaction. Liaises with consultants on all project matters Managing multi-disciplinary works within a project including handling project planning, budget and cost

control Responsibility to safety & health, environmental and quality system (ISO) implementation To lead and coordinate works amongst the project team, & to conduct meeting with domestic/

nominated sub contractor. To analyse and certify the submitted monthly progress work performance report and monthly material

delivery and usage report to top management. To analyse, certify and propose sub contractor monthly '

Contractor•A general contractor is responsible for the day-to-day oversight of a construction site, management of vendors and trades, and communication of information to involved parties throughout the course of a building project.•The general contractor is employed by the client, on the advice of the architect or the architectural technologist.•The contractor calculates a price, also called an estimate.•The general contractor considers the cost of materials and equipment as well as the cost of labour to provide the owner with an approximate price for the project.•A general contractor is responsible for providing all of the material, labour, equipment (such as engineering vehicles and tools) and services necessary for the construction of the project.•The general contractor hires specialized subcontractors to perform all or portions of the construction work.•Responsibilities may include applying for building permits, securing the property, providing temporary utilities on site, managing personnel on site, providing site surveying and engineering, disposing or recycling of construction waste, monitoring schedules and cash flows, and maintaining accurate records.•Make sure suitable welfare facilities are provided from the start and maintained throughout the construction phase.•Ensure all workers have site inductions and any further information and training needed for the work.•Prepare, develop and implement a written plan and site rules (Initial plan completed before the construction phase begins).•Check that the client is aware of their duties, check that a CDM co-ordinator has been appointed and ensure that HSE has been notified before the work starts.

DATE: 13-06-2013TIME: 4:30pm-5:15pmLOCATION: ARCHITECTURE STUDIO 1ATTANDEES:1.Leong Jia Xin (LJX)2.Jason Lee (JL)3.Danar Jovian Aditya Vadya Putra (DJAVP)4.Yuan Khai Shien ( YKS)5. Preston Liew (PL)6.Liew Qiao Li (LQL)

AGENDANO. AGENDA ITEM. ACTION BY. DECISION1 ROLE CHOOSING DJAVP YKS as Engineer

LQL as Landscape architectPL as Quantity surveyorJL as Contractor DJAVP and LJX as Architect

2 PROJECT SUGGESTIONa) Three-stories car park.-The students spend a lot of times in finding car park spaces.-The car parks that provided are too far and not enough for the students and visitors.b)24 Hours Restaurants- Due to some of the students will rush fortheir projects in the midnight and they willalso feel hungry, so we decide to build some24H restaurants in a row of shops for them.c)Bridge- It’s too far from the way of Block E to theoutside car park. So, we think that it’snecessary to build a bridge to shorter thedistance and is also for their safety.

ALL MEMBERS

We prefer the first option, three-stories car park, but then we still ask for Miss Norma’s opinion.

3 SITE SUGGESTIONa) School car park zone- The car park zone where located outside and beside the highway.

ALL MEMBERS

Agreed by all.

CLOSING REMINDER -DJAVP suggests that we can think more further for the car park option and asks us do some researches.- Everyone should be understand their own role in this project.

NEXT MEETING -16.05.2013,8:00pm-9:00pm,ARCHITECTURE STUDIO 1

8. MINUTE MEETING

DATE: 16-06-2013TIME: 8:00PM-9:00PMLOCATION:ARCHITECTURE STUDIO 1

ATTANDEES:1.Leong Jia Xin (LJX)2.Jason Lee (JL)3.Danar Jovian Aditya Vadya Putra (DJAVP)4.Yuan Khai Shien ( YKS)5. Preston Liew (PL)6.Liew Qiao Li (LQL)REVIEW OF AGENDA FROM PREVIOUS MEETING

-The Car Park option had been approved by Miss Norma. We had been advised to combine with other project suggestions.

- We took photos of our site.

AGENDA

NO. AGENDA ITEM. ACTION BY. DECISION.

1 Three-stories car park.-As miss Norma’s suggestions, wedecide to built something more thanthat.

All Members -LJX suggests that the ground floor of the car park can be restaurants zone.- LQL suggests that we can built a garden on the roof.-JL suggests to build a underground car park which is automatically park the cars.

2 Cost Analysis-Since our project suggestion hasbeen approved, so we started to do the benefit analysis.

PL -PL will be the one who prepare for the document.

3 Site Analysis-The site that we choosen is approved by Miss Norma.

DJAVP -LJX will research for the authority which is in charge in the site that we had been choosen.-DJAVP will do the plan of the site.

CLOSING REMINDER -Every members is given own works,show Miss Norma next Wednesday when tutorial class.

NEXT MEETING -19.06.2013, 6:00pm-7:00pm, ARCHITECTURE STUDIO 1