PROMOTER'S

GUIDE

GENERAL INFORMATIONBill Gray's Regional Iceplex

2700 Brighton Henrietta Townline Road

Rochester, NY 14623

www.billgraysiceplex.com

585-424-4625

PERSONNELGeneral Manager

Assistant General Manager

Customer Service Manager

Operations Manager

Chris Woodworth

Rob Maher

Brendon Bleier

Richard Koch

chris@billgraysiceplex.com

rob@billgraysiceplex.com

brendon@billgraysiceplex.com

rich@billgraysiceplex.com

ABOUT THE ICEPLEXBill Gray’s Regional Iceplex built in 1998 is a 170,000 square foot, participatory

sports facility located on the campus of Monroe Community College. It is home to 4

NHL sized ice rinks (solid state arena with 3000 plus seating capacity) a Bill Grays

Restaurant, Tap Room and Concessions Stand, Abbott's Frozen Custard, Coffee Etc

Snack Shop and Cafe, Locker Room Sports Retail Hockey Store, Maksymum Hockey,

Athletic Republic and Travel Team USA.

LOGISTICAL INFORMATION

DRESSING ROOMS

Bill Gray’s Regional Iceplex has 16 locker rooms/dressing rooms in the lower lobby

of the building. Each room is approximately 25’ x 15’ in size and is equipped with a

shower and a restroom. The Iceplex also houses three additional larger referee

locker rooms which will be made available for use during certain months of the year.

All locker/referee rooms have access to fiber optic wireless internet and are

located on the arena floor of the facility

FEATURES WITH GUESTS WITH DISABILITIES

Bill Gray's Regional Iceplex is fully accessible for persons with disabilities.

Elevators are located in the facility and allow patrons access to all levels. Solid

State Arena's upper concourse has designated wheel chair seating sections and the

event floor is accessible by elevator.

FLOOR

Arena Floor Dimensions: 200’ x 85’ (~ 17,000 square feet)

Floor Type: Finished concrete; 1” insulated flooring

DASHERS

Plastic with Galvanized Steel. 42” high.

FORKLIFTS

Multiple forklifts can be available at the client’s request. Please call for

specifics and pricing.

LOAD IN

Entrance: North side of building

External Dock: Capabilities for three (3) large transport trailers at dock at once

with quick access into Arena and onto floor.

IN-HOUSE STAGING

Lighting, sound, audio visual equipment, rigging, drapery and other soft goods will

be provided by Audio Images.

LOCK AND KEYS

Locker/dressing rooms may be secured with locks and keys. Keys for each room may be

checked out through the Operations Manager. All persons who sign out keys will be

responsible for return of the keys at the conclusion of the event.

PARKING

465 on-site parking sports, plus an additional parking for up to 1,200 cars on the

Monroe Community College Campus.

RUNNERS

The Arena can provide runners upon request. Our runners come with a standard

passenger car. If you have any requirements other than this (vans, trucks, etc…),

please let us know in advance and we can rent at your cost. Runners will be paid by

the show a minimum of $150.00 per day plus any tolls, gas or other expenses incurred

by running.

SEATING/CHAIRS

General fixed seating is made up of aluminum bleachers seating 3,000 in rink 1 and

750 in the other 3 rinks. Disabled seating is located at various locations

throughout the Arena. Portable chairs are upholstered and interlocking for use on

the arena floor (depends on event set-up).

RENTAL RATES AND CONDITIONS

EQUIPMENT AND SERVICE RATES

Bill Gray’s Regional Iceplex provides a full-range of event equipment and

personnel including ushers, ticket-takers, stagehands, cleaning, operations, and

technical support. Rental rates are dependent upon contract terms.

RENTAL RATES AND AVAILABLE EQUIPMENT

Per day facility rental rates are available upon request. All rental rates are

negotiable and dependent upon contract terms.

- Stage/chair/barricade

- Staging

- Football Turf

- Barricade

- Bicycle Rack

- Risers

- Barriers

- Spotlights

- Forklifts

- Tables (8ft. only)

- Tables (skirted, each, per day)

- Pipe and Drape (limited quantity)

- Furniture

- Sound System and audio headsets

- Telephones

- Telephone long distance

- Wireless and hard line internet

- Shore power

DEPOSIT REQUIREMENTS AND PROCEDURES

A deposit is required as consideration in order to secure a date at the Bill Gray’s

Regional Iceplex. This amount is due upon execution of the contract or whenever

another potential user challenges a date. Management further reserves the right to

require a deposit to cover all estimated expenses, including but not limited to:

rent, ticketing fees, set-up, staffing, damages, advertising, electrical services,

and miscellaneous equipment.

BOX OFFICE/TICKETING

Box Office and Ticketing services are available upon request. Fees and terms are

negotiable and determined by scope of event and term of ticket sales.

FOOD

All food, beverage, and concessions are operated and

controlled by Bill Gray’s Restaurant. All arrangements for

catering, and food and beverages service should be made

through Bill Gray’s Restaurant and Tap Room. The restaurant

is located between rinks #1 and #2 on the upper level of the

Bill Gray’s Regional Iceplex, and offers a variety of different

foods, including hamburgers, hot dogs, chicken wings,

sandwiches, salads, etc. While enjoying their meal in the

restaurant guests will also have a great view overlooking

rinks #1 and #2. Also available is Coffee Etc., a coffee shop

and snack bar located in the upper lobby that offers plenty of

quick options for food and drink.

MEETING ROOM SPACE

The Bill Gray’s Iceplex offers multiple meeting room spaces to accommodate the

needs of our partners. Our Board Room is 12’ x 20’ and overlooks the feature arena, it

includes a phone jack for telephone communication. The Banquet Room is 40’ x 28’

accommodating up to 100 people, it also features a retractable wall allowing the

room to be split into two smaller rooms, one 24’ x 28’ and the other 16’ x 28’, seating

70 and 40 people respectively. Wireless internet and audiovisual equipment is

available to suit your needs and the full service restaurant on site can handle any

dining needs.

MARKETING SERVICES

The Bill Gray’s Regional Iceplex in-house marketing department can assist with the

numerous details involved to successfully market your event. For a negotiated fee

(based on time, labor, and expense) the Bill Gray’s Regional Iceplex can also assist

with promotions, public relations, and the publicity needed to ensure ticket sales.

PRINT

Print support comes from:

The Democrat & Chronicle

City Newspaper

Messenger – Post Newspaper

Rochester Business Journal

The Daily Record

Freetime Magazine

TELEVISION

WHEC / Ch. 10 – NBC Affiliate

WROC / Ch. 8 – CBS Affiliate

WUHF / Ch. 31 – FOX Affiliate

WHAM / Ch. 13 – ABC Affiliate

WXXI / Ch. 21 – Public Broadcasting

RADIO

WRUB / 88.5 FM – Variety

WEOS / 89.7 FM – Public Radio

WBER / 90.5 FM – Alternative

WXXI / 91.5 FM – Classical

WBEE / 92.5 FM – Country

WFKL / 93.3 FM – Classic Hits

WMRV / 93.9 FM – Adult Contemporary

WZNE / 94.1 FM – Alternative

WQBW / 95.1 FM – Classic Hits

WCMF / 96.5 FM – Classic Rock

WPXY / 97.9 FM – Top 40

WBZA / 98.9 FM – Classic Hits

WZXV / 99.7 FM – Religious

WDVI / 100.5 FM – Modern AC

WRMM / 101.3 FM – Soft AC

WFLK / 101.7 FM – Country

WVOR / 102.3 FM – Adult Contemporary

WLGZ / 102.7 FM – Classic Hits

WUUF / 102.7 FM – Country

WDKX / 103.9 FM – Urban

WIRQ / 104.7 FM – Variety

WJZR / 105.9 FM – Jazz

WKGS / 106.7 FM – Top 40

WROC / 950 AM – News/Talk

WHAM / 1180 AM – Talk

WHTK / 1280 AM – Sports/Talk

LOCAL MEDIA

SOLID STATE ARENA AT BILL GRAY'S REGIONAL ICEPLEX

SEATING CAPACITIES

- Solid State Arena Seating: 3,000

- Dry Floor Capacity: 5,000

EVENT POSSIBLITIES:

- Ice Hockey, Figure Skating, Ice Show

- Basketball

- Boxing, Wrestling

- Circus, Rodeo

- Trade Show – Arena Floor

- Trade Show, Banquet

- End Stage, Half-House Concerts, Comedy Shows, Family Shows

FACILITY LAYOUT

SOLIDSTATEARENA

DIRECTIONS AND TRAVEL INFORMATION

From the WEST (Buffalo area): Take New York State Thruway 90 east to exit 46.

Take 390 north to exit 16, the second East Henrietta Road exit (Rt. 15A). Turn

left off of the exit and continue south on 15A for about 1/2 mile to the

Brighton Campus, entrance B, on your left.

From the EAST (Syracuse area): Take New York State Thruway 90 west to exit 46.

Take 390 north to exit 16, the second East Henrietta Road exit (Rt. 15A). Turn

left off of the exit and continue south on 15A for about 1/2 mile to the

Brighton Campus, entrance B, on your left.

From the SOUTH (Geneseo area): Take 390 north to exit 16, the second East

Henrietta Road exit (Rt. 15A). Turn left off of the exit and continue south on

15A for about 1/2 mile to the Brighton Campus, entrance B, on your left.