ICE BREAKER

• INTRODUCTION-SEARCH YOUR PARTNER• LEARN ABOUT YOUR PATRNER• TELL ABOUT YOUR PATRNER

SYSTEMATIC APPROACH TO

TRAININGDR VK AGRAWAL

AIMTo familiarize participants with Systematic Approach to Training (SAT) courses, namely,

• Training Needs Analysis & Use of TNA Toolkit• Design of Training (DoT)• Direct Trainer Skills (DTS)• Evaluation of Training (EoT)

OTHER DIMENSIONS

• EDUCATION• TRAINING• DEVELOMENT

•TEACHING AND TRAINING

Systematic Approach to Training

Identify Training Needs

Plan and Design Training

AssessResults

ImplementTraining

Identify Training Needs

PERFORMANCE

ImplementTraining

Plan & Design

Training

Assess Results

TRAINING DEFINED• Training is a planned process to modify

attitude, knowledge or skill behaviour through learning experience to achieve effective performance in an activity or a range of activities. Its purpose, in the work situation, is to develop the abilities of the individual and to satisfy the current and future manpower needs of the organisation.- British Manpower Service Commission

DEFINITION OF `TRAINING'

• `A planned process

• to modify attitude, knowledge or skill

• through learning experience

• to achieve effective performance

• in an activity or range of activities ….

• to satisfy … needs of organization'

Glossary of Training Terms

WHEN TRAINING ?

ORGANISATION

POLICY

PEOPLE

TECHNOLOGY TRAINING

EXPERIENCING

GENERALISING

DISCUSSINGAPPLYING

EXPERIENTIAL LEARNING

•TRAINING FOR WHOM?

BARRIERS TO LEARNING IN TRAINING

• Nomination against will• Attitude- training is waste • Unhelpful experience• Training isolated from real life (nom-

workable ideas)• Internal barriers- language, short

memory

BARRIERS TO LEARNING IN TRAINING -contd

• Adjustment with skills and methods• Threatening environment• Trainees view of trainers-comparison• Use of training jargon at early stage• Anxiety –how will they be received• Fear of exposure/ ridicule

• Intelligence is quickness to learn.

• Ability is the skill to apply what is learnt.

• Competence is the ability and the desire to apply what is learnt.

• Desire is the attitude that makes a skillful person competent.

• Ability without the right attitude is wasted.

Quotable quotes

•RUMOUR CLINIC EXERCISE

ACCIDENT REPORT

• “I cannot wait to report this accident to the police. I must get to the hospital as soon as possible.

• The delivery truck, heading south, was turning right at the junction when the sports car, heading north, was attempting to turn left. When they saw that they were turning into the same lane, they both honked their horns but continued to turn without slowing down. In fact the sports car seemed to be accelerating just before the crash.”

OBSERVATION SHEET

VOLUNTEER

ADDITIONS

DELETIONS

DISTORTIONS

1

2

3

4

NATIONAL TRAINING POLICY

TRAINING POLICY OFTHE KVS

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VISION STATEMENT

Enabling KVS employees to function as true professionals in the field of school education through training

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MISSION STATEMENT

Providing quality training to equip the Teachers and the Staff with all knowledge, skills and attitudes required for their professional development in Kendriya Vidyalaya Sangathan so that they contribute to the growth and development of students entrusted to their care.

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TRAINING TARGET

It will be an endeavor of the KVS to provide for at least 5-day training to all its employees in every cycle of 3 years and to provide for a three weeks training to the teachers at least once in five years, besides induction/orientation and other need-based courses.

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Focus

a. Competencies to handle the needs of the students and that of the society

b. Commitment to serve his learners and his profession and to pursue excellence in education

c. Positive attitude towards life and faith in capacity of the child

d. Readiness to perform in the classroom in particular and in school in general effectively

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THE CONCEPTUAL FRAMEWORK

• Pre-service training• In-service training• On-site/Off-site• Education/ Training/Development

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TRAINING PHILOSOPHY

The essence of In-service education of teachers is thus to

(I) Develop in him the requisite competencies/Skill

(II) Improve the commitment

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THE RATIONALE

• Expansion of education/ Explosion of Knowledge• Integration of technology• Integration of research findings• Diversity – both children and teachers• First generation learners• Tensions in education• Gap between education and employment• Integrated curriculum in Science and So Sc• NCF 2005 recommendations• RTE Act 2009 and RTI Act 2005• Accountability 04/22/2023 28VKA

DYNAMICS OF IN-SERVICE EDUCATION

• DEFECT PARADIGM• GROWTH PARADIGM• CHANGE PARADIGM• PROBLEM SOLVING PARADIGM

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TRAINING NEEDS OF TEACHERS IN KENDRIYA VIDYALAYAS

• Common Needs• Stage Specific Needs

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Stage Specific Needs

Teacher with:• 0-1 year experience - Induction needs• 2-10 yrs experience - Updating and

retraining needs• 10-15 yrs experience - Extension needs• > 15 yrs experience - Conversion needs• Any number of years of experience -

Orientation needs when new concepts are introduced

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MODELS OF IN-SERVICE EDUCATION

• Face to face Institutional Model• Cascade Model• Self Instructional Modular Model• Media-Based Distance Education

Model• Eclectic Distance Education Model

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COLLBORATION WITH OTHER AGENCIES• The KVS will be open to collaborate with other agencies like

NUPEA, NCERT, NCTE, CBSE IITs, IIMs, IISCs DoP&T etc and also International Institutes to design, develop and conduct training programmes for its employees.

• The KVS may also offer customized training to other Govt funded organizations like NVS, CTSA Atomic Energy schools and the schools run by State Governments/Union Territories on payment of fee decided from time to time

• It will also be open for the KVS to design, develop and conduct training programmes for private institutions and the schools run by societies.

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TRAINING STRATEGIES

1. Lecture-cum-discussion 2. Demonstration2. Brain storming sessions2. Written Assignments3. Group Work4. Simulation exercises5. Role plays6. In-basket exercise

7. Project method 8. Case study9. Field trip10. Fish bowl11. Action Research12. Action Maze13. Tele-training14. Video conferencing

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POLICY FOR TRAINING OF TEACHERS

• KVS will establish 10 Zonal Institutes of Education & Training (ZIET)• Each ZIET will be headed by a Deputy Commissioner to be called

Director supported by other staff• Every teacher will have to undergo mandatory course of three weeks

duration within a period of 5 years.• All teachers teaching subjects like SUPW, Drawing, Music, PETs and

Librarian will also undergo training of three weeks once in every five years.

• The non-teaching staff viz Section Officers, Assistants, UDCs and LDCs will undergo short period of 5-day courses once in every three years.

• Newly appointed teachers, and VPs will undergo Induction training of 10 days duration in the first year of their joining, preferably prior to their joining.

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POLICY CONTD

• The teachers promoted from one post to another will undergo two weeks refresher course within six months of their promotion, preferably prior to their joining.

• 4-5 days workshop subject-wise will be organized for TGTs/PGTs producing result below 70% in the CBSE examination during August every year.

• Separate courses will be organized for teachers serving in winter closing Vidyalayas if adequate number of teachers is available in particular subject.

• Vidyalaya level Professional Development of Staff (PDS) programmes will be organized for the teachers serving KVs located in foreign countries.

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Policy Contd

• All categories of staff will be considered for need based training programmes conducted in international institutes as per the norms and guidelines to be devised by the Sangathan.

• KVS will participate in the courses/workshop/conferences/seminars etc organized by Institutes like NIEPA, CBSE, NCERT and other Govt. agencies

• Every teacher will be trained to use computer in classroom instructions.

• Teachers will be trained in guidance and counseling courses so as to ensure that at least one trained teacher is available in every KV within 05 years

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Policy Contd

• Teachers will be encouraged to undertake self –study or to undertake courses conducted by universities through distance mode. Suitable incentives will be given for successful completion of the courses certified to be in the Sangathan’s interest.

• ZIETs will devise some generic courses to be offered through correspondence cum contact mode.

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TRAINING FOR WHOM

»Who know the job and are willing to perform

»Who know the job but not willing to perform

»Who do not know the job but willing to perform

»Who neither know the job nor willing to learn

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EVALUATION OF IN-SERVICE PROGRAMME

1. Reaction-Personnel, Teaching, Implementation strategies ,Resource Utilization

2. Knowledge

3. On-site improvement

4. Overall Performance

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ZIETs

• FUNCTIONS OF ZIETs – TO BE EXPANDED

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IN-SERVICE TRAINING OF PRINCIPALS AND EDUCATION OFFICERS IN KENDRIYA VIDYALAYA SANGATHAN

FROM-• Management Education, TO• Management Training TO• Management Development

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THE APPROACHES

• Constructivist approach: individualistic in nature and change of Principal can make substantial change in school administration

• Critical theory: creation of just and equitable social orders within the school

• Feminist approaches: challenge the notion of schools as agent of cultural transmission,

•

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CONTENT

• The legal and professional framework of school management• Communication and decision-making• The curriculum, teaching methods, testing and examinations;• Student learning, organization and counselling;• Staff organization, appraisal and development• The management of financial and material resources• External relations, including working with parents, KVS

Officers, the State and Central Government education authority, and marketing the school;

• Monitoring and evaluation of effectiveness• The management of change and development and• Self-development as a leader.

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Stage specific needs

Principals with:

• -1 month to 3 month experience - Induction needs• 1 year to 2 year experience- Updating needs• 2 year to 4 year experience- Re-training needs • 6 year to 8 year experience- Extension

needs • 8 year to 12 year - Conversion needs

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EXPERIENCE

-1 month to 3 month

1 year to 2 year

2 year to 4 year

6 year to 8 year

8 year to 12 year

NEEDS INDUCTION UPDATING RETRAINING EXTENSION CONVERSIONDURATION 15-DAYS 10-DAYS 15-DAYS 10-DAYS 7-DAYSAGENCY IN-HOUSE FOREIGN

COLLBORATION

COLLBORATION WITH NATIOANL INSTITUTES

OUTSOURCED COLLBORATION WITH NATIONAL INSTITUTES

AREA-1 ACADEMIC MANAGEMENT

DETERMING EDUCATIONAL NEEDS

CURRICULUM DESIGN AND INSTRUCTIONAL IMPROVEMENT

STAFF DEVELOPMENT

KNOWLEDGE AND SKILLS FOR HIGHER POST

AREA-2 TECHNICAL KNOWLEDGE

SCHOOL MANAGEMENT

INDIVIDUAL AND GROUP LEADESHIP SKILLS

TRAINING OF TRAINERS

CRISIS MANAGEMENT

AREA-3 ORGANISATIONAL BEHAVIOUR

MIS LEGAL LITERACY CONSTITUTIONAL PROVISIONS IN SERVICE MATTERS

EXCELLENT COMMUNICATION SKILLS

AREA-4 FINANCIAL MANAGEMENT

ACTION RESEARCH

STAKEHOLDERS EXPECTATIONS

RESEARCH BASED ADMINSTRATION

INTRA AND INTER PERSONAL BEHAVIOUR

AREA-5 MISCELLENOUS EDUCATIONAL JOURNALISM

SCHOOL COMMUNITY INTERFACE

INCLUSIVE EDUCATION

WOEK LIFE BALANCE

AREA-6 SCHOOL SUPERVISION

PRINCIPAL-STUDENT-PARENTS INTERFACE

EVENT MANAGEMENT

LEADING CHANGE

HANDLING LEGAL ISSUES

AREA-7 STUDENTS SERVICES

EDUCATIONAL INNOVATIONS

STRATEGIC THINKING AND ACTION

HRM

AREA-8 PERFORANCE APPRAISAL AND PERSONNEL DEVELOPMENT

STAFF DISCIPLINE

USE OF TECHNOLOGY IN ADMINISTRATION

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POLICY FOR TRAINING OF PRINCIPALS

• KVS will establish 10 Zonal Institutes of Education & Training (ZIET) to cater to the training needs of the teachers, Principals and other staff. Number of ZIETs may be increased in case of further expansion of the KVS

• Each ZIET will be headed by an Assistant Commissioner to be called as

Director supported by other staff to be determined from time to time.

• Every Principal will have to undergo mandatory induction course of 45- day duration within 03 month of joining of the post or before posting

• Training programmes will be organized for all Principals at regular intervals

• Principals would be deputed for programmes conducted by Institutes of National and International importance in educational management

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•All Principals will be considered for need based training programmes conducted in International Institutes as per the norms and guidelines to be devised by the Sangathan.

•KVS will liberally depute Principals and Education Officers for Training of Trainers programmes sponsored by DoP&T, Govt of India and also conducted by private institutions like ISTD New Delhi.

•Need based courses will be organized for Principals in Academics, Administration and financial matters.

•Principals will be encouraged to participate in the courses/workshop/conferences/seminars etc organized by Institutes like IIMs, NIEPA, CBSE, NCERT and other Govt. agencies.

•Suitable number principals will be trained in disciplinary proceeding either in-house or in collaboration with ISTM New Delhi

•All the Principals will attend training programmes whenever deputed by the KVS. Failing which suitable actions may be taken against him/her by the competent authority.

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POLICY FOR TRAINING OF OTHER GROUP ‘A’ OFFICERS• Every group ‘A’ officer will have to undergo mandatory induction course of 15-

day duration either before joining the post or within 03 months of joining of the post.

• Training programmes will be organized for all officers at regular intervals.• In the training of group ‘A’ officers services of outside experts will be liberally

hired even in in-house courses• Group ‘A’ officers would be deputed for programmes conducted by Institutes of

National and International importance in educational management.• KVS will liberally depute group ‘A’ officers for Training programmes sponsored by

DoP&T, Govt of India and also conducted by private institutions. • Need based courses will be organized for group ‘A’ officers administration and

financial matters.• Group ‘A’ officers will be encouraged to participate in the

courses/workshop/conferences/seminars etc organized by Institutes like IIMs, NIEPA, ISTM, DoP&T, MHRD and other Govt. agencies.

• All the group ‘A’ officers handling administrative work will be trained in disciplinary proceeding either in-house or in collaboration with ISTM New Delhi

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EXPERIENCE

1 month to 3 month

1 year to 2 year 3 year to 5 year 6 year to 10 year

NEEDS INDUCTION UPDATING RETRAINING CONVERSIONDURATION 45-DAYS 10-DAYS 15-DAYS 10-DAYSAGENCY IN-HOUSE DoP&T

COLLBORATIONDoP&T COLLBORATION

OUTSOURCED

AREA-1 KVS AN INTRODUCTION

HANDLING CASES IN CAT/COURTS

ADMINISTRATIVE LAW

ECONOMIC REFORMS

AREA-2 EDUCATION/ ACCOUNTS CODE FOR KVs

DEPARTMENTAL PROCEEDINGS

TRAINING MANAGEMENT/EVENT MANAGEMENT

ETHICAL ISSUES IN ADMINISTRATION

AREA-3 ORGANISATIONAL BEHAVIOUR

MIS NHRC/NCPCR/ GENDER ISSUES IN ADMINISTRATION

LEGAL PROVISIONS IN SERVICE MATTERS

AREA-4 FINANCIAL MANAGEMENT

PARTICIPATORY MANAGEMENT

STAKEHOLDERS EXPECTATIONS

RESEARCH BASED ADMINSTRATION

AREA-5 RESERVATION AND ROSTER

PARLIAMENTARY PROCEDURES

QUALITY CERTIFICATION

COMBATING CORRUPTION/ PREVENTIVE VIGILANCE

AREA-6 RTI ACT 2005/RTE ACT 2009

WORK LIFE BALANCE

PERSONALITY DEVELOPMENT AMD STRESS MANAGEMENT

LEADING CHANGE

AREA-7 LEGAL LITERACY MANAGERIAL EFFECTIVENESS

SUCCESSION PLANNING

DELEGATION

AREA-8 OFFICE PROCEDURE/AUDIT

PERFORANCE APPRAISAL AND PERSONNEL DEVELOPMENT/ SUPERVISION

ADMINISTRATVE REFORMS

e-GOVERNANCE

AREA-9 IMPLEMENTATION OF RAJBHASHA

RR/PROMOTIONS/ DPCs

STRATEGIC PLANNING

POLICY FORMUMATION

AREA-10 STAFF DISCIPLINE HANDLING UNIONS

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TRAINING OF NON-TEACHING STAFF• To develop following generic knowledge and skills:• Sense of commitment, punctuality and responsibility• Organizing work and Managing time • Handling Correspondence• Communication skills• Noting & Drafting Skills• Interpersonal Behavior• Maintaining of Official secrecy to the required extent • Digital Literacy Skills• Handling Parliament questions• Knowledge of Office procedures• Awareness of RTI Act 2005• Promote competence in the areas like• Application of provision of Education Code & Account Code for KVs• Application of circulars issued by the Govt./KVS• Awareness of Disciplinary Proceedings and Court cases • Application of Principles of natural Justice in administrative decisions • Record Management• 04/22/2023 51VKA

Section Officer/Assistant/UDC/LDC

• Mission & Vision of KVS• Citizen Charter• Organization set-up of KVS• Staff Fixation/Postings/Transfers• VMC Meeting• Implementation of ICT in office• Confirmation and promotion of staff/• Grant of Sr. Scale/MACP• Disciplinary Proceedings/Court Cases• Grievance settlement• Implementation of Rajbhasha• Record updating & management• Land transfer etc. • Annual repair and

maintenance/construction work• Norms of expenditure of school fund/VVN• Maintenance of Cash Book and Ledger• Preparation of Budget and Annual

Account of School Fund/VVN

• Pay fixation of staff• TA/LTC/ other personal claims • Leave Rules• Advance settlements• Purchase procedure• Maintenance of stock Register and

condemnation of Articles• Maintenance of students’ records• Collection of fee and fines• Bank transactions • Settlement of Audit Paras• Supervision of official Correspondence• Pension and Provident Fund matters• Uploading of salary on NSDL portal • TDS/Income Tax etc• Depreciation concept & calculation• RTI Act 2005• Savottam

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Training Areas for Personal Assistants

• Personality traits of PA/PS• Duties and Responsibilities• Communication skills• Management of stress• Handling Correspondence• Tour/travel arrangements• Management of official

meetings• Interpersonal

communication• Noting & Drafting

• Organizing work and managing time

• Personal Claims of the Officer

• Official secrecy • RTI Act 2005• Digital Literacy • Foresight & Security• Office procedure• Record Management• General Awareness• Soft Skills

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Training Areas for Lab Attendants

• Nature of duties of Lab Attendant

• Lab upkeep and maintenance• Personality and behavior• Minor local purchases• Maintenance of stock

Registers/issue & breakage Register

• Handling of glass ware and apparatus

• Life span of equipment

• How to prevent mishandling of equipment

• Handling of harmful materials• Lab safety • Handling of fire extinguisher• Preparation of

solution/mixture in Chemistry/Biology Labs

• Interpersonal skills• Practical record Management•

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Training Areas for Sub- Staff-

• To attend to telephone calls/operating of Fax Machine/Franking Machine/Xerox machine/Handling firefighting equipment etc.

• Maintaining of Files/Records/Retrieval of documents pertaining of TA/LT C, Medical/Leave application/Monthly return forms/Playbill form etc.

• Handling of Banking operations e.g. Deposit/Withdrawal of cash from Bank.

• Minor local purchases.• Operating of water

pump/use of electrical equipment/Water cooler

• Diary/Dispatch of letters-Regd/speed post/Ordinary VPP/Insured/Purchase of Postal Stamps etc.

• Booking of Rail Ticket/Maintaining of telephone/mobile of the staff etc.

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POLICY FOR TRAINING OF GROUP NON-TEACHING STAFF

• Every non-teaching staff will have to undergo mandatory induction course of 15- day duration within 03 month of joining of the post.

• Training programmes will be organized for all non-teaching staff at regular intervals.

• In the training of non-teaching staff will by and large will be in-house. However, services of outside experts will be liberally hired even in in-house courses

• Separate training programmes shall be arranged for school staff and Regional office/HQrs staff

• KVS will liberally depute non-teaching staff for Training programmes sponsored by DoP&T, Govt of India.

• Need based courses will be organized for non-teaching staff administration and financial matters.

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FUNDING

• The KVS will earmark 1.2% of its salary budget for training. Additional funds both from plan and non-plan shall be provided as per the needs and requirements of training institutes and special training programmes.

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NODAL AUTHORITY• A Nodal Authority not below the rank of Joint

Commissioner shall be established in the KVS who may be designated as Joint Commissioner (Training). Joint Commissioner (Training) will be assisted by Deputy Commissioner (training), Assistant Commissioner (Training) and Education officers. A HRD cell with necessary staff shall be established at the KVS(HQrs) to provide secretarial services to the Nodal Authority. The Nodal Authority at the KVS (HQrs) shall be assisted by the Regional Offices and ZIETs.

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Training functions at KVS(HQrs) level

Preparation of annual training calendar in consultation with Director ZIETs

Collaboration with National and International Institutes Allocation of funds for training To arrange training of group ‘A’ officers and training of

trainers Issue administrative guidelines for conduct of training Monitoring of the functioning of the ZIETs and training

functions of the Regional Offices To liaison with MHRD, Govt of India on training issues

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Training functions at ZIET level

To plan, design, deliver and evaluate training progrmames for all level of teachers, officers and other staff

To conduct orientation programmes for Directors, Resource Persons of the training programmes and of other training staff

To develop training manuals and modules To undertake research and studies on the issues related to

training/KVS To initiate innovations in training To undertake publications of journal and other material as

decided by the KVS To oversee the training activities in the Regions To maintain statistical details of training programmes

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Training functions at Regional Office level

Identification of teachers and other staff who need training

To undertake follow up actions on trainingMonitoring of training programmes conducted at the

venues located in the RegionTo arrange need based short term (3-5 days) training

programmes for teaching and non-teaching staff of the Region

To draw a panel of Resource Persons as per the guidelines issued by the KVS

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Training functions at KV level

To identify teachers who need training in general and specific areas

To monitor and support the follow up of the training programmes

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TRAINING & DEVELOPMENT WEEK

• The first week of November each year, shall be observed as the ‘Training & Development Week’ in all the Regional Offices, KVS HQrs and ZIETs. Special emphasis should be given on all outstanding issues relating to Training during the week. In addition, The Joint Commissioner (Trg)/Assistant Commissioner/ Director ZIETs could decide the way in which this week could be celebrated to reinforce the Training initiatives in their respective offices

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TRAINING ALLOWENCES

The faculty posted at ZIETs including Directors and Deputy Directors shall be entitled to Training Allowance at par with the amount payable to the staff of the institutes controlled by the DoP&T. The trainers shall also be provided other financial incentives as decided from time to time

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TRAINING AND WORKING DAYS FOR ZIET STAFF

Since training in ZIETs is organized throughout the year, the ZIET staff has to forego many Sundays, Saturdays and other Government holidays. While the group ‘C’ officers are entitled for compensatory leaves, group ‘A’ and group ‘B’ officers are not entitled for the same, disturbing the work life balance of the officers. Suitable policy of compensatory off in lieu of work performed on Sundays, Saturdays and other Government holidays shall be evolved by the Administrative wing of the KVS.

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HONORARIUM

The payment of honorarium to the course directors, resource persons, support staff and guest speakers shall be regulated as per the decision of the Commissioner, KVS in this regard

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THANKS

-DR VK AGRAWAL

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