Massey Icarus-E Presentation Outline 5

                            07/16/09

              ICARUS-ENGLEWOOD                            5:30 AM

 

 

I. Icarus-E Functions a. Institute healthy norms and values for all phases of child, youth, teen, and adult

development. Mission i. Icarus-E mission is to provide support in Englewood that alleviates the

negative impact of homelessness, dropping out of school and persistent unemployment for targeted at-risk participants in the Chicago Public School system’s Homeless Education Program [HEP] during the 2009-2010 school year

b. Management Situation [see RFP] i. The trend-setting pilot program is targeted for intact families in the

Englewood community (parent(s) or custodial adults) with children enrolled in CPS, including charter schools from pre-Kindergarten through High School. Icarus-E is uniquely situated in the heart of the targeted community and has a long and rich ongoing relationship with all stakeholders there at a grassroots level.  The majority of staff has lived in the service area for decades and provides a special insight and familiarity for the clients needs and problems. Hence, Icarus staff operates with intuitive knowledge for the lay of the land on gang-related issues, crime, social and economic hardships and deficiencies in service access provisions for the community. We can go where others have not been allowed nor been very successful in winning the confidence of the neighborhood’s residents.

ii. Icarus-E employs 50 program workers, volunteers, intake counselors, outreach specialists, administrative program executives and case managers

1. It also operates it's office Monday-Friday 9am -5 P.M. and now serves 20 clients.

2. A primary staff of 2 hourly workers and 2 trained volunteers allow community outreach to identify give liaison

c. Vision i. In accordance to our continuation in providing holistic initiatives, Icarus-E

will use innovative methods and initiatives that will provide homeless youth and their families the positive reinforcements needed in order to become productive as a family unit.

Provide holistic treatment and services to youth that are affected by homelessness. Provide a stable environment for youth and families affected by societal roadblocks. Provide career initiatives for youth and families in order for the family structure to

function within societal norms.

Stabilize community and family gaps in services for the proper functioning of society at-large.

Define the issues and roadblocks of at-risk youth while providing healthy and empowering alternatives.

Collaborate with organizations (faith-based, business, community, and governmental) in efforts to provide stabilization for communities at large.

Respect the rights and needs of our program participants and their families. Build and maintain partnerships for the improvement of our youth and families Continuation of timely and effective services to our program participants and their

families.

 

Build upon the strengths of the existing community, while discovering the improvements for the community.

a. Goals i. maintain stability for eligible families; provide housing and employment

assistance as needed; and improve the students’ school attendance and quality of life

ii. Icarus-E will provide community based services within an area having an over representation of homeless students. It is envisioned that we will subcontract, or develop a formal partnership, to deliver the necessary package of services. This will include subcontracting with clinicians and/or workforce development agencies, or other relevant providers.

iii. It is the goal of our organization to address a family’s primary housing and employment needs.  We will positively impact the educational stability and achievement of the HEP student(s), while at the same time significantly benefiting the family overall. We will recognize other needs, such as mental health, childcare, and substance abuse treatment. We will acknowledge our need to minimize these issues as barriers to adequate housing and employment.

b. Outcomes i. Decrease the occurrence of homelessness in the targeted population by 5%

at years end ii. Process 75-150 new referral clients currently engaged in the CPS HEP

program iii. Through Outreach efforts, contact 15 previously non-targeted, at-risk for

homelessness students each month for potential service intervention assessments.

iv. Facilitate 15-30 program graduates to new hire employment per quarter v. Identify & engage 20 at-risk family units in area for assessment

c. Measuring Instruments i. HMIS System

ii. HEP Referral Processing Claims iii. Intake and Assessment Contact Files

iv. US Department of Health & Human Services Federal Poverty Level Indicators

v. Community Satisfaction Survey Instruments vi. Monthly Quality Control Follow-Up File Info

vii. Job Referral Contacts viii. Employer New Hire Notification

ix. Program Graduate Job Retention Contacts and Statistical Survey x. Social Service Agency Referrals

xi. Public Aid, TANF Food Stamp and Unemployment Referrals xii. Mental Health & Medical Clinic Referrals

d. Strategic Planning Initiative Overview i. Philanthropic orientation

ii. Evolved toward Learning Organization iii. Vision Commitment (5-Year Plan) iv. Infrastructure

1. Financial Annual Report 2. Funding Opportunity Development

a. Current [via RFP to Chicago’s DFSS agency] i. Funding is made available through the American

Recovery and Reinvestment Act Community Services Block Grant program. A total $3 million will be made available for the service outlined in the RFP and will not be renewed.

b. Potential i. Donor & Contacts Database Development System

[Access & Excel] II. Organizational Detail

a. Hierarchy [with a 3 member Board of Directors] 1. Executive Director

o The executive director is responsible for the programmatic and financial performance of the business. He answers to the board for providing leadership in ensuring that the organization's financial allocations, direction and activities are relevant to the mission. He must set the tone of transparency and financial accountability, strengthen the relationship between strong infrastructure and programs, cultivate financial leadership on staff and the board and move the organization past mission versus money mentality.

2. Program Managers: o Consult with the Executive Director, staff workers and

Chief Financial Officer to develop specific priorities, expense/resource projections, line item allocations, policy implementations relative to measurable program outcome and goals,  and program budget development.

o Acts as project directors and recruits, hires and screens staff

o Orientates-trains staff, design all procedures and forms, approves outreach and referrals.

o Prepare and submit final program evaluations and financial reports.

3. Program Workers o Execute outreach, administrative program record keeping,

assist in special events o Assist in fund raising activities as deemed by Executive

Director. 4. Administrative workers/Volunteers

o Provide support to all mission related activities inclusive of reception, security and maintenance.

5. Funding Development o Cultivate, maintain and implement past current and future

funding opportunities, records and infra-departmental needs assessments/allocations.

6. Financial Manager o Engages in the Non-profit's transactional and operational

interface o Payroll administration o Budgeting development process oversight

i. Physical Plant 1. Icarus-E is currently operating out of the 900 square foot basement

of a three-flat Brownstone that also houses a home health agency at 62nd and Justine, has a promise of support in the way of greater office space and small loan pledges in the amount of $500/month from it’s founder.

2. Occupancy costs are projected at $18,000 per year. 3. Both programs operate their activities out of the facility on a time

shared basis for mutually used areas and have small areas for their specific initiatives.

ii. Management Qualifications and Governance 1. Management

o Executive Director:  Minimum of BS/BA [ Masters study] with significant and relative Non Profits experience. Desired experience in fund raising, health care environments.

o Program Managers:  Minimum of AA/AS with significant and relative Non Profits experience. Desired experience in fund raising, health care environments.

1. Governance o Three board members {to be expanded to Eight} o Extensive financial management, public policy, service,

fund raising and health care advocacy. o Communications, Ethics and Legal expertise desired.

o Minimum board member donations range from $1500-25000

b. Organizational Chart [see handout] c. Stakeholders

i. Community 1. Englewood Area Designated for Pilot Program [see Map Handout]

ii. Targeted Chicago Public School [CPS] Students 1. Currently in CPS’s HEP program & designated ‘At-Risk” status

family groups 2. This pilot will focus on those families who are not yet in shelter,

but qualify as “doubled up” and therefore may be at-risk of further displacement.

3. Doubled Up Family Units qualifying for assistance and program intake

iii. Partnership Agreements, Vendors and Liaison Contacts 1. Local School Councils [LCS] 2. City Board of Education Administration Representatives 3. Targeted School Principals, Counselors and Teachers 4. Mental Health Consults 5. Federal HMIS Trainers 6. Crisis Intervention Specialists & Emergency Shelters 7. Conflict Management Professionals 8. Public Health Agencies & Institutions of Higher Learning with

commitments to support and serve the communities in which they serve.

9. Other Nonprofit organizations with similar mission goals & service needs

10. Faith-based ministries with active community commitment outreach.

11. Relevant legislative & political advocacy groups 12. Legal Aid Society & ‘Pro-Bono’ Attorney groups 13. Local Medical Centers & community heath care resources

IV. Programming Structure Synopsis a. Seraphim Program [Housing Issues]

i. Intake & Assessment-HMIS instrument ii. Housing Case Management

iii. Family Unit Support b. Quasar Educational Support Unit

i. Seniors & Retired Teachers Service Mentoring ii. Academic Tutoring & College Internship coalition

iii. Intake & Assessment iv. Education Case Management

c. Job Readiness & Employment Skills Training Group i. Seniors & Retired Professional’s  Service Mentoring

ii. Job Tutoring & C.E.U. Internship coalition iii. Intake & Assessment

iv. Employment Coach Case Management d. Public Health & Policy Advocacy Group

i. University Of Ill.-Chicago School of Urban Studies Facilitation & School of Public Health Policy Advisement

e. Quality Control & Problem Resolution Unit i. Follow Up, Employment Retention & tracking

ii. Housing Retention Assistance Tracking iii. College Outreach and Admissions Tracking/Retention iv. Legal Resolutions v. Aggression Management Facilitation/Follow-up [gang-related]

f. Community Outreach & Neighborhood Education g. Arts & Recreational Therapeutic Intervention & Support [ARTIS] a. Urban Farming & Homestead Initiative

i. Englewood’s Graffiti & Grub Organic Grocery market