ICALMS

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iCALMS for General Users

17-Oct-2012

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At the General User Level, iCALMS helps in competency development of the individual

through :

– Structured development of Roles and Competencies

– Building of competencies through appropriate Learning objects

– Assessment of Competencies

Note: It is recommended that readers go through „iCALMS Overview’ document

given in the path below, prior to reading this document, for a glance into various

features of iCALMS.

My iCALMS >> Help >> Job Aids >> iCALMS Overview

iCALMS for General Users

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iCALMS – Features for General Users

As a general user, you (all employees) can:

– View your Current Role

– Add your Aspirational Role

– View Role Competencies

– View Required Competencies

– View Held Competencies

– Add Aspirational Competencies

– Understand Competency Proficiency Levels

– Initiate Competency Assessment

– View Competency Expiry

– Enroll for a WBT/ ILT

– View Learning History

– Raise a Certification Request

– View My Curricula

– Access iCALMS Advisor

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Current Role

You can view your current and historical roles under the following path in iCALMS:

My iCALMS >> My Roles & Competencies >> View My Role Profile

This is your

Current Role

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Historical

Roles

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Aspirational Role

Aspirational Role refers to the role an associate aspires for.

iCALMS enables an associate to tag an aspirational role to self. Once tagged, the associated

competencies become a part of the required aspirational competencies.

You can view and add an aspirational role through the following path in iCALMS:

My iCALMS >> My Roles and Competencies >> View Aspirational Roles >> Add Aspirational

Role


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Role Competencies

You can check your required role competencies through the following path in iCALMS:

My iCALMS >> My Roles & Competencies >> View My Role Profile >> View Role

Competencies


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Required CompetenciesRequired competencies are competencies which are essential to perform your current and

aspirational role effectively, and come from the following sources:

• Project Role Competencies

• Aspirational and Pre-Employment Competencies

• Aspirational Role Competencies

You can check your required competencies through the following path in iCALMS:

My iCALMS >> My Roles & Competencies >> My Competencies >> My Required Competencies

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Held Competencies

Once a competency is acquired it resides in the individual‟s competency profile and is referred to

as a “held competency”.

You can check your held competencies through the following path in iCALMS:

My iCALMS >> My Roles & Competencies >> My Competencies >> My Held Competencies

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Aspirational Competencies

Aspirational Competency is a competency that is not required for the current role, but for a role that

the individual aspires for.

You can view and add an aspirational competency through the following path in iCALMS:

My iCALMS >> My Roles and Competencies >> My Competencies >> My Required

Competencies >> Add Aspirational Competency

Back

Click on Aspirational

and Pre-Employement

Competencies and

select „Add Aspirational

Competencies‟

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Competency AssessmentThe assessment workflow in iCALMS has four stages.

• Self Assessment

• Completion of Learning Object (LO)- recommended learning available for each competency

• Supervisor/ Manager Assessment

• SME Assessment

The employee undergoes three or more of the above assessment types, based on the predefined

workflows in iCALMS for each proficiency level (E-levels and L-levels) in each proficiency scale

(Domain, Process, Technology and Behavioral).

Of these, the first two i.e. Self Assessment and Completion of LO can be done in any sequence.

The rest where applicable, have to be done as in sequence.

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This proficiency level requires

Manager assessment, after

completing Self Assessment

and Learning Object. It does

not require SME assessment Menu

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The assessment workflow for a required competency can be viewed under the “Start Workflow/

Continue Workflow” link

Competency Assessment

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Various types of assessments include the following:

1. Self Assessment with Learning Object (LO)

You can view the recommended learning available for each competency through the following path in

iCALMS:

My iCALMS >> My Roles & Competencies >> My Competencies >> My Required Competencies

>> Select the Competency >> Continue Workflow >> Learning Objects >> Initiate >> Choose a

path e.g. „Path 1‟ or „Path 2‟ etc.


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2. Supervisor/ Manager Assessment

You can initiate the Supervisor/ Manager assessment through the following path in iCALMS:

My iCALMS >> My Roles & Competencies >> My Competencies >> My Required

Competencies >> Supervisor/ Manager >> Initiate

This assessment can be initiated only after Self Assessment and LO Completion is done. Lower

proficiency levels may not require Supervisor/ Manager assessment.

4. SME Assessments (needs SME assignment and approval from Supervisor/ Manager)

You can initiate the SME assessment through the following path in iCALMS:

My iCALMS >> My Roles & Competencies >> My Competencies >> My Required

Competencies >> SME >> Initiate

This assessment can be initiated only after Supervisor/ Manager assessment where applicable,

has been completed. Lower proficiency levels may not require SME assessment.

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Competency Expiry

Once a competency expires:

The competency can be redefined as a revised version, to ensure that the competency

definitions are current and up-to-date

The competency proficiency level held by the employee will not expire


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Learning on iCALMS

Associates can use iCALMS to attain/ enhance their competency by undergoing the required training

as a step using various Learning Objects (LO).

Learning Object (LO)

A Learning Object is a roadmap to address the learning requirements of a competency at a certain

level of proficiency.

Learning Objects could be a combination of one or more of the following:

Internal/ External Instructor Led Training (ILT) programs

Web Based Training (WBTs)

E-learning

Online and Offline Tests and Assessments

Internal/ External Certifications

Associates would be able to search and register for Offerings made against the learning objects.

An Offering is an instance of the course and would be created by the Learning and Development

(L&D) group. WBT offerings are one-time offering definitions of the course whereas Instructor-led

offerings are created at a specific location, date and time as per the requirement.

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Enrollment

You can enroll for a new Learning Offering available in iCALMS to facilitate skill updation/

competency gap closure.

You can do this through the following path in iCALMS:

My iCALMS >> Learning >> Catalog >> Search >> Offerings >> Enter the Course Name >>

Search Learning Catalog >> Register

Enter the Course

Name, or part of

it with “%” as

wildcard


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My Enrollments

You can view the Learning Offerings you are currently enrolled for, through the following path in

iCALMS:

My iCALMS >> Learning >> My Enrollments

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Learning History

When a Learning Offering or an Enrollment gets marked as “Completed” or “Delivered”, either by

the system in case of WBT (Web Based Training) or by L&D in case of an ILT (Instructor Led

Training), it automatically moves from the “My Enrollments” page to the “Learning History” page.

On the “Learning History” page you would be able to view the results of Learning Offerings that

you have completed either successfully or unsuccessfully.

External Learning programs completed by employees can also be updated in their Learning

History, if the associate shares that data with L&D.

You can view your Learning History through the following path in iCALMS:

My iCALMS >> Learning >> Learning History

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Learning Attempts History

Multiple attempts to an offering (after the first successful completion) can be viewed from the View

Content link against each transcript item in Learning History.

You can view your Learning Attempts History through the following path in iCALMS:

My iCALMS >> Learning >> Learning History >> View Content (against the transcript item of

interest) >> View Results by Lesson >> History

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Certifications in iCALMS

Certification is a formal process of making certain that an individual is qualified in terms of

particular knowledge or skills.

You can add and track your progress of certification acquisition. It is necessary to add all your

acquired certifications in iCALMS.

In iCALMS there are two types of certifications. External Certifications and Internal

Certifications.

External certifications:

– These are the certifications that are offered by external vendors like IBM, Microsoft, SAP

etc, which are supervised by external certifying agencies. External Certifications are

classified as Reimbursable and Non reimbursable.

Internal Certifications:

– These are certifications which are internal to TCS, like Domain Academy certifications,

Lean Six Sigma Green belt etc. All the required learning content and assessments are

available in iCALMS. Internal certifications are non reimbursable, as there is no expense

incurred.

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Process for Reimbursable Certifications

– Prior approval process

o Certification aspirants to Register with Reimbursement for the desired certification in

iCALMS

o The request flows to Supervisor, CDM, Certification Owner (for specific

certifications) for approval

o Post CDM approval, Learning Officer (LO) to recommend the mode of exam

(asCERT/ external)

– Associate to acquire the certificate in the mode as recommended

– Post approval process

o Associate to initiate closure (Enter the details of the certificate acquired)

o Learning Officer to verify the completion of all the elements of the certification and

other relevant documents and to mark the exams/ certification as complete/

acquired in iCALMS

o LO to approve the certificate cost in iCALMS after the certificate is acquired

o CDM, SWON owner approval needed for the cost approval

– GESS request is raised automatically

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– Associate to send the documents to Finance for reimbursement (Original receipts,

Certificate (copy) / Scorecard (where course-wise reimbursement has been approved),

iCALMS workflow, GESS request)

Process for Non Reimbursable and Internal Certifications

– Certification aspirants to raise the request in iCALMS

– LO to approve the certificate (Prior approval)

– Associate to Initiate Closure

– LO to mark the exams/ certification as complete/ acquired in iCALMS


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You can raise a certification request (which exists in the system) through the following path in

iCALMS:

My iCALMS >> Learning >> Certification >> My Certifications >> Add certification

Raising certification request in iCALMS

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Raising certification request in iCALMS

Once you search the certificate that you want to do, you need to select „Request with

Reimbursement‟ OR „Request without Reimbursement‟ as appropriate.

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Tracking the certification workflow

You can check the status of your request through the following path in iCALMS:

My iCALMS >> Learning >> Certification >> My Requests >> Workflow

After all approvals are done, you can send all the documents to finance.

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Note: For more details regarding registration, tracking workflow and initiating closure of a

certificate, kindly refer „Certification Management Manual for General Users’ under the

following path:

My iCALMS >> Help >> Job Aids >> Certification Management Manual for General

Users

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My Curricula

What is a curriculum?

Curriculum is a set of courses. Curricula can be assigned/ added by the employee or by the

Supervisor.

Completion criteria for Curricula: The Curricula can be completed by the employee after

completing each and every module tagged to the curriculum or as per the roadmap indicated

within the curricula definition.

You can view/ add curriculum through the following path in iCALMS:

My iCALMS >> Learning >> My Curricula >> Add Curriculum


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iCALMS Advisor

If you have any query on iCALMS you can also visit iCALMS Advisor on Sametime, which

is available on your desktop/ Lotus Notes.

Advisor has a list of all FAQs on various topics in iCALMS.

Sametime >> Converse Tools >> Advisor V3 >> iCALMS Advisor

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Thank you

ICALMS

Documents

Transcript of ICALMS