IC 3 BASICS, Internet and Computing Core Certification Key Applications Lesson 10 Creating and...
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Transcript of IC 3 BASICS, Internet and Computing Core Certification Key Applications Lesson 10 Creating and...
IC3 BASICS, Internet and Computing Core Certification
Key Applications
Lesson 10Creating and Formatting an Excel Worksheet
Creating and Formatting an Excel Worksheet – Lesson 10 2
Objectives Identify the parts of the Excel screen. Create and navigate through a worksheet. Use the AutoCorrect and AutoComplete
features in Excel. Change column width and row height. Format the contents of a cell. Merge cells. Use the Undo and Redo features. AutoFormat the worksheet.
Creating and Formatting an Excel Worksheet – Lesson 10 3
Identify the Parts of the Excel Screen When you launch Excel, a blank worksheet will
appear. It is given the default name Book1 until you save it
under another name. The Excel window is similar to other Office
applications. It has a title bar, menu bar, toolbars, and scroll bars.
The New Document task pane is displayed on the right side of the window.
The worksheet area is divided into rows and columns. Rows are horizontal and columns are vertical. The intersection of a row and column is a cell.
Creating and Formatting an Excel Worksheet – Lesson 10 4
The Excel Interface Window
Active Cell
Column identifiers
Worksheet area
Row identifiers
Formula bar
New Document task pane
Worksheet tabs
Creating and Formatting an Excel Worksheet – Lesson 10 5
Create and Navigate a Worksheet To create a worksheet, enter data into the
cells. You must first select a cell before you can
enter data.• Click in a cell to select it, and a dark border will
appear around the cell.• Once you have selected a cell, just type the data for
that cell. You can also enter data into the Formula bar.
Press the Tab key to go to the next cell to the right of the active cell.
Creating and Formatting an Excel Worksheet – Lesson 10 6
Active Cells and the Formula Bar
The figure on the lower left shows how the active cell will appear when it is selected. Once selected, you can enter data into the cell. If you move away from the cell and select it again, anything you type will replace the existing contents. You can change current cell content by selecting the cell, posi-tioning the insertion point in the Formula bar, and editing the existing text, as shown at lower right.
Creating and Formatting an Excel Worksheet – Lesson 10 7
Use Help to Navigate a Worksheet
There are many ways to navigate between cells in an Excel worksheet. To find more information, click the Help menu and select Show Office Assistant if it is not already displayed.
Enter “shortcut keys” in the search text box and click Search. A pane similar to the one at the right will appear with topics you can browse.
Creating and Formatting an Excel Worksheet – Lesson 10 8
Use the AutoCorrect and AutoComplete Features AutoCorrect is a feature that will automatically
correct commonly misspelled words as you type. For example, if you type “teh”, it will change to
“the” as you type. AutoComplete anticipates what you are typing
and displays a suggested word. It compares the first few characters you type with
words in adjacent cells to see whether you are entering a series of similar words or data.
Press Enter to accept the proposed word or keep typing to ignore it.
Creating and Formatting an Excel Worksheet – Lesson 10 9
Change Column Width and Row Height
If you enter data that is too wide for a cell, Excel might Display the data as a series of # signs. Cut off the data so only part of it is visible. Allow the data to run outside the column.
You can widen the column by Dragging the column border sideways. Using the Column Width command.
You can change row height in a similar fashion.
Creating and Formatting an Excel Worksheet – Lesson 10 10
Adjust Column WidthIn this figure, the data for cell B8 has extended into cell C8. You can drag the border for column B to the right to make the entire column wider than it currently is.
Position the pointer on the line between the columns until it becomes the two- headed arrow shown here.
Click the mouse button and drag. As you drag, a dotted line shows where the new column boundary will be if you release the mouse button.
Creating and Formatting an Excel Worksheet – Lesson 10 11
Format the Contents of a Cell Formatting the contents of a cell changes
the way the data appears. You may want to change data alignment. You may want to add commas to large
numbers. Some features that are easy to do include
Change font, font attributes, and alignment. Format numbers and dates. Use Format Painter to format multiple cells.
Creating and Formatting an Excel Worksheet – Lesson 10 12
Change Font, Font Size, and Alignment of Text To modify text, select the cell or a group
of cells. A selected group of cells is called a cell range.
Once selected, use the Formatting toolbar to Change the typeface of existing text by
selecting a new font. Apply bold, italic, or underline attributes to
selected cells. Change text alignment using the alignment
buttons.• By default, text is left aligned and numbers are right
aligned.
Creating and Formatting an Excel Worksheet – Lesson 10 13
Format Numbers and Dates You can use the Format Cells dialog box
to format numeric and data fields. There are several predefined categories
you can choose from. The options you can set vary for each
category. Once you’ve formatted selected cells, you
can copy the same format to other cells using the Format Painter. To do so: Select a cell that has the format to be used. Click the Format Painter button. Highlight all cells to be formatted the same as
the selected cell.
Creating and Formatting an Excel Worksheet – Lesson 10 14
Format Cells Dialog Box
Select the cell or cells to be formatted. Click the Format menu and choose the Cells option to open this dialog box. Note the categories available on the Number tab.
Note also that a sample of the current type displays on the right. Select a category and you will see various options for that format appear on the right side as well.
Creating and Formatting an Excel Worksheet – Lesson 10 15
Set Currency FormatIn this figure, the Currency type has been selected. Note the new options available on the right side of the box. You can specify how many decimal places you want, whether to display or not display a dollar sign, and several display options for nega-tive numbers.
Creating and Formatting an Excel Worksheet – Lesson 10 16
Merge Cells You can join two or more adjacent
cells together to create larger cells. This could be done for headers or for
long text fields. To do so:
Select the cells to be merged. Click the Merge and Center button on
the Standard toolbar.
Creating and Formatting an Excel Worksheet – Lesson 10 17
Use the Undo and Redo Features When editing a worksheet, you may change
something you did not mean to change. You can use the Undo command to reverse one
or more actions. Click the list arrow on the Undo command box on the
Standard Toolbar to see a list of actions. If you click on an action, that action and all actions
above it will be undone. The Redo command can be used to reverse the
result of an Undo command. This command also has an action list that allows you to
select the commands to redo.
Creating and Formatting an Excel Worksheet – Lesson 10 18
AutoFormat the Worksheet Excel provides several predefined
worksheet formats that can be used to give your worksheet a professional look.
AutoFormats include font styles, colors, borders, shading, and other features.
To apply an AutoFormat: Select the cells to be formatted Click the Format menu and choose
AutoFormat. Scroll through the thumbnails and select one
you like. Click the OK button to apply it to your
worksheet.
Creating and Formatting an Excel Worksheet – Lesson 10 19
The AutoFormat Dialog BoxThis box shows samples of formats you can apply to a worksheet just by selecting one and clicking OK.
Creating and Formatting an Excel Worksheet – Lesson 10 20
Summary The Excel screen has its own unique screen
parts,menus, and toolbars. To enter data in a cell, the cell must be selected
using the mouse or keyboard to move from cell to cell.
As you enter data, Excel will automati-cally correct some of your keyboarding errors. If the data matches characters of existing entries, Excel will propose the existing entry to save you time.
Creating and Formatting an Excel Worksheet – Lesson 10 21
Summary (continued) To change column width, drag a column border,
use the AutoFit feature, or specify an exact measurement.
When you format the contents of a cell, you change the appearance of the text or numbers in the cell.
If you want text to span across several rows or columns, you can merge the cells into a single cell.