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National Informatics Centre MHSC MAHIAS, User Manual Page i of 78
NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
No part of this document shall be reproduced without prior
permission of Director General, National Informatics Centre
Document ID : NIC-MHSC-SEC-MAHIAS-UM
Government of India
Ministry of Communications and Information Technology
Department of Information Technology
NATIONAL INFORMATICS CENTRE Maharashtra State Centre
11th Floor, New Administrative Building
Opposite Mantralaya, Madam Cama Road
Mumbai-400032, India
Tel: (91) 22-22046934, 22837339 Fax: (91) 22-22853562
E-mail: [email protected] URL:http://maharashtra.nic.in
IAS Officers Personnel Information System
(e-Servicebook)
User Manual
(NIC-MHSC-SEC-MAHIAS)
National Informatics Centre MHSC MAHIAS, User Manual Page ii of 78
NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
Restrictions
The software described in this document is furnished under a license agreement and
may be used or copied only in accordance with the terms of the license agreement. It is
against the law to copy the software on any other medium except as specifically allowed in
the license agreement.
The licensee may make one copy of the software for backup purpose. No part of this
software or document may be reproduced or transmitted in any form or by any means
electronic or mechanical including photocopying and recording for any purpose without the
written permission of NIC.
Warranty
This product is warranted for the period till the next changes are made in the
software.
Liability
In no event NIC be liable for any damages, including loss of data arising out of the
installation, maintenance, use, performance, failure or interruption of the software. Users are
responsible to take backup of database daily basis in suitable removable media.
Prepared By: Mr. Yogesh Khadayate, Scientist-C & Mrs. Vidya Kurtadikar
Sci./Tech Asst-B, NIC Mumbai
Reviewed By: Mrs. Lakshmi Prasanna, Scientist-D, NIC Mumbai
Approved By: Mr. Moiz Hussain Ali, Scientist-F & SIO, NIC Mumbai
National Informatics Centre MHSC MAHIAS, User Manual Page iii of 78
NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
Name of the product: IAS Officers Personnel Information System
(e-Servicebook)
User Name: General Administration Department,
Government of Maharashtra, Mumbai
Designed and Developed By: NIC, Maharashtra State Centre, Mumbai
Document ID: NIC-MHSC-SEC-MAHIAS-UM
National Informatics Centre MHSC MAHIAS, User Manual Page iv of 78
NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
Amendment Log
Version
Number
Date Change
Number
Brief Description Section
Changed
1.0 2-1-2006 First Release
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NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
INDEX
1. ILLUSTRATIONS......................................................................................................................1
2. INTRODUCTION.......................................................................................................................3
2.1 AUDIENCE .............................................................................................................................3 2.2 INTRODUCTION......................................................................................................................3 2.3 OBJECTIVES...........................................................................................................................3 2.4 SCOPE OF THE PRODUCT .......................................................................................................3 2.5 HARDWARE AND SOFTWARE REQUIREMENTS ......................................................................3 2.6 REFERENCES..........................................................................................................................3 2.7 PROBLEM REPORTING ...........................................................................................................4 2.8 FEATURES..............................................................................................................................4 2.9 HANDLING INSTRUCTIONS ....................................................................................................4 2.10 INSTALLATION.......................................................................................................................4 2.11 SPECIFIC OPERATING INSTRUCTIONS ...................................................................................5
2.11.1 SCR01: Home page with Rules IAS ..............................................................................5 2.11.2 SCR01: Home page with Forms....................................................................................6 2.11.3 SCR01: Home page with Rules AIS ..............................................................................7 2.11.4 SCR01: Home page with Rules GRs .............................................................................8 2.11.5 SCR01: Home page with login......................................................................................9 2.11.6 SCR01: Home page with Civil-list search ..................................................................10 2.11.7 SCR01: Home page with Notice board .......................................................................11 2.11.8 SCR01: Home page with Content Management..........................................................12 2.11.9 SCR02: Home page with Reports................................................................................13 2.11.10 SCR Basic....................................................................................................................14 2.11.11 SCR Basic plus ............................................................................................................15 2.11.12 SCR Family .................................................................................................................16 2.11.13 SCR Language.............................................................................................................17 2.11.14 SCR Qualification .......................................................................................................18 2.11.15 SCR Examinations.......................................................................................................19 2.11.16 SCR Compulsory Training ..........................................................................................20 2.11.17 SCR Other Training ....................................................................................................21 2.11.18 SCR Credit ..................................................................................................................22 2.11.19 SCR Debit....................................................................................................................23 2.11.20 SCR Posting ................................................................................................................24 2.11.21 SCR C.R.s....................................................................................................................25 2.11.22 SCR Retirement ...........................................................................................................26 2.11.23 SCR Increments...........................................................................................................27 2.11.24 SCR Previous Service Master (General).....................................................................28 2.11.25 SCR Previous Service Details (Posting) .....................................................................29 2.11.26 SCR Pension Details ...................................................................................................30 2.11.27 SCR Review Details ....................................................................................................31 2.11.28 SCR Immovable Property............................................................................................32 2.11.29 SCR Property Transaction ..........................................................................................33 2.11.30 SCR Property Return ..................................................................................................34 2.11.31 SCR Advances Claimed...............................................................................................35 2.11.32 SCR Advance Installment Details ...............................................................................36 2.11.33 SCR Advance Master ..................................................................................................37
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2.11.34 SCR Advance Installment/ Interest Recovery Details .................................................38 2.11.35 SCR GPF Advance Details..........................................................................................39 2.11.36 SCR GIS Details..........................................................................................................40 2.11.37 SCR GIS Nominee Details...........................................................................................41 2.11.38 SCR GIS Payment Details...........................................................................................42 2.11.39 SCR Minister's Profile.................................................................................................43 2.11.40 SCR Minister's Posting Details...................................................................................44 2.11.41 SCR Penalty/ Suspension Details................................................................................45 2.11.42 SCR Notices.................................................................................................................46 2.11.43 SCR Code (1 character)..............................................................................................47 2.11.44 SCR Code (2 character)..............................................................................................48 2.11.45 SCR Code (3 character)..............................................................................................49 2.11.46 SCR Code (4 character)..............................................................................................50 2.11.47 SCR Code Master........................................................................................................51 2.11.48 SCR Consolidate to one ..............................................................................................52 2.11.49 SCR Users and password............................................................................................53 2.11.50 SCR User Roles...........................................................................................................54 2.11.51 SCR Actual Post ..........................................................................................................55 2.11.52 SCR Posting Notification ............................................................................................56 2.11.53 SCR CR Pending Status ..............................................................................................57 2.11.54 SCR Deployment Breakup Report...............................................................................58 2.11.55 SCR Increments Due in a Month.................................................................................59 2.11.56 SCR CR Forwarded to GOI ........................................................................................60 2.11.57 SCR CR Acknowledgement to GOI .............................................................................61 2.11.58 SCR No Report Certificate (NRC)...............................................................................62 2.11.59 SCR Action on CR.......................................................................................................63 2.11.60 SCR CR status .............................................................................................................64 2.11.61 SCR Executive Sheet ...................................................................................................65 2.11.62 SCR Post History ........................................................................................................66 2.11.63 SCR Options................................................................................................................67 2.11.64 SCR Online Search - Present postings........................................................................68 2.11.65 SCR Online Search - Past postings.............................................................................69 2.11.66 SCR Year wise Advance Allocation.............................................................................71
3. GENERAL INSTRUCTIONS: ................................................................................................72
3.1 BACK UP OF DATA...............................................................................................................72 3.2 SECURITY ISSUES ................................................................................................................72
4. GLOSSARY ..............................................................................................................................72
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1. Illustrations
Sr.
No.
Screen ID Program Name
Home page
1 SCR01 Homepage with rules IAS index
2 SCR02 Homepage with Forms index
3 SCR03 Home page with rules AIS index
4 SCR04 Home page with GR index
5 SCR05 Home page with login
6 SCR06 Home page with Civil-List search
7 SCR07 Home page with Notice board
8 SCR Home page with content management
9 SCR Home page with reports
Content management
SCR Basic
SCR Basic plus
SCR Family
SCR Language
SCR Qualification
SCR Examinations
SCR Compulsory Training
SCR Other Training
SCR Credit
SCR Debit
SCR Posting
SCR C.R.s
SCR Retirement
SCR Increments
SCR Previous Service Master (General)
SCR Previous Service Details (Posting)
SCR Pension Details
SCR Review Details
SCR Immovable Property
SCR Property Transaction
SCR Property Return
SCR Advances Claimed
SCR Year wise Advance Allocation
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SCR Advance Installment Details
SCR Advance Master
SCR Advance Installment/ Interest Recovery
Details
SCR GPF Advance Details
SCR GIS Details
SCR GIS Nominee Details
SCR GIS Payment Details
SCR Minister's Profile
SCR Minister's Posting Details
SCR Penalty/ Suspension Details
SCR Notices
SCR Code (1 character)
SCR Code (2 character)
SCR Code (3 character)
SCR Code (4 character)
SCR Code Master
SCR Consolidate to one
SCR Users and password
SCR User Roles
SCR Actual Post
Reports
SCR Posting Notification
SCR CR Pending Status
SCR Deployment Breakup Report
SCR Increments Due in a Month
SCR CR Forwarded to GOI
SCR CR Acknowledgement to GOI
SCR No Report Certificate (NRC)
SCR Action on CR
SCR CR status
SCR Executive Sheet
SCR Post History
SCR Options
SCR Online Search - Present postings
SCR Online Search - Past postings
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2. Introduction
2.1 Audience
• IAS Establishment desks of General Administration Department
• Maharashtra Cadre IAS Officers
• Citizens
2.2 Introduction
MAHIAS is a web-based application for establishment matters of IAS officers of
Maharashtra cadre.
Users of credit sales facility can see their outstanding bills by guest entry.
2.3 Objectives
♦ Maintain service record of 650 IAS officers (retired and in service)
♦ Generation of various orders
♦ Preparation of Civil list
♦ Tracking of pending Confidential Reports
♦ Multi-user
♦ Search facility of Citizens
2.4 Scope of the Product
Scope of this project is confined to service matters of IAS officers in Maharashtra
cadre, can be used by other establishments of Government.
2.5 Hardware and Software requirements ♦ Linux or Windows Operating System
♦ MySql Database for above OS
♦ J2SDK for above OS
♦ Apache Tomcat for above OS
♦ iPlugin from C-DAC for Marathi fonts
2.6 References
S.No. Title Publisher/Author Version(if any) Release Date
1. Quality Manual(NIC-QM) NIC Delhi 1.0
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2.7 Problem Reporting In case of any queries problem related to IASPIS following may be contacted.
Name Address Phone Ext. e-mail Mrs. Seema Vyas Desk-X, Mantralaya, Mumbai 22023461 3205
Shri. Yogesh A. Khadayate NIC, 11th floor, NAB,
Mantralaya, Mumbai
22793776 3776 [email protected]
2.8 Features
♦ Web enabled system for on line submission/query of data
♦ Based on state of the art software technology
♦ User friendly and easy to use
2.9 Handling Instructions � Enable JavaScript in browser
� Internet Explorer 6.0 should be available
� Screen Resolution 800 * 600 minimum
� Accept ActiveX control install on demand of iPlugin of C-DAC
� While printing on printer:
(File -> Print) in IE confirm that in
Tools->
Internet Options ->
Advanced:
Under Printing “Print background colors and images“ is selected
2.10 Installation � Load J2SDK, Tomcat and MySql on the system
� Load MySql database/ Table generation script by following command mysql –u root < iaspis.sql
� Give database access permissions to the system from the MySql database by
following command GRANT all privileges ON mahaias.* TO mahaias@localhost
identified by ‘password’;
� Unzip file mahaias.zip in Tomcat /Web application folder
� Start MySql and Tomcat
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2.11 Specific operating instructions
Access the site by giving the URL http://mahaias.nic.in and then the home page is
displayed.
2.11.1 SCR01: Home page with Rules IAS
Home page screen has links to Rules, GRs and Forms, which did not require logging
in. Civil list and Notice board links require guest login for viewing the contents. For login
click on Login link. Others links are accessible depending upon who logs in.
Use the option RULES:IAS on Home page to navigate through various Indian
Administrative Services (IAS) rules. Click on particular rule and the rule gets displayed in
another browser window for viewing/printing.
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2.11.2 SCR01: Home page with Forms
Use option FORMS on Home page to navigate through various forms. Click on
particular form and the form gets displayed in another browser window for
viewing/printing.
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2.11.3 SCR01: Home page with Rules AIS
Click option RULES:AIS on Home page to navigate through various All India
Services (AIS) rules. Click on particular rule and the rule gets displayed in another browser
window for viewing/printing.
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2.11.4 SCR01: Home page with Rules GRs
Click option G.R. on Home page to navigate through various Government
Resolutions (G.R.). Click on particular G.R. and the GR gets displayed in another browser
window for viewing/printing.
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2.11.5 SCR01: Home page with login
Click on Login link on Home page makes a login page to appear.
Enters the ID (for IAS officers) or user name along with password and click OK
button. IASPIS informs user about its success/failure to login.
Citizens logs in by just clicking Guest button.
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2.11.6 SCR01: Home page with Civil-list search
Click Civil-List link in Home page to search the IAS officer’s data.
Provide any of the query values for minimizing the output for required information.
Click radio button to restricted officers in service/retired. Sorting order of output is set by
click on radio button Alphabetic/Seniority.
The output of search is formatted as per following by clicking appropriate button.
• Civil List - In Civil list format without photographs.
• Photo Civil List - In Civil list format with photographs
• Name & Post - Only name and post of officers displayed
• Name, Post, Resi - Name Post and Residence details are displayed
• Mail Label - Output in the form of mailing labels of officers displayed
• Name & Phone - Contact telephone nos. with officer name are displayed
• Name & E-mail - E-mail address and name of officers displayed
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2.11.7 SCR01: Home page with Notice board
Click on using NOTICE BOARD link in Home page to view notice board.
List of Notices entered by Government in reverse chronological order are displayed.
To view a particular Notice, just click on the title and notice is displayed in another browser
window.
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2.11.8 SCR01: Home page with Content Management
Click link CONTENT MANAGEMENT in Home page to access all content
managements links. IAS officers and authorised users, use these links to view and update
content of the site respectively.
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2.11.9 SCR02: Home page with Reports
Click link REPORTS in Home page to access all report generation links. IAS
officers and authorised users, use these links to view and print content of the site
respectively.
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2.11.10 SCR Basic
Click link Basic under CONTENT MANAGEMENT link in Home page to access this
screen.
Enter Id in the box provided and click Download button to update information
pertaining to the Id. The Id is exact 6 digit number without spaces. (Id no. is generally
assigned by Government of India). Enter General information of an Employee such as
Name, Name in Devanagari, Seniority No. in Seniority list, Merit No. (if any), Sex, Source
of recruitment, Category, Mother tongue, Date of Birth, Date of Induction (Appointment),
Date of Confirmation, Permanent address, Home town and its deceleration date, GPF/GIS
nominations with GPF A/c No.
Note: Double click Boxes in Grey shade to get a popup list of values for easy
selection. Use Caps Lock key for entering Officer name in Marathi. Alter this key (if desired
so) by using Option link in REPORTS link of Home page.
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2.11.11 SCR Basic plus
Click link Basic plus under CONTENT MANAGEMENT link in Home page to access this
screen.
Enter Id in the box provided and click Download button to update information
pertaining to the Id. The Id is exact 6-digit number without spaces. (Id no. is generally
assigned by Government of India). Enter additional information of an Employee such as
Residential address, phone no., Mobil no., E-mail, and photograph file name.
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2.11.12 SCR Family
This is a screen for entering information about officer’s family. For this enter Id in the box
provided and enter family member no and click Download button to update information
pertaining to the Id. The Id is exact 6-digit number without spaces. (Id no. is generally
assigned by Government of India). Now enter information about family member such as
name, birth date, relation occupation etc.
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NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
2.11.13 SCR Language
This is a screen for entering officer’s language information. For this enter Id in the box
provided and select language from select box and click Download button to update
information pertaining to the Id. The Id is exact 6-digit number without spaces. (Id no. is
generally assigned by Government of India). Now enter information about read, write, speak
and understand skills of that language.
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2.11.14 SCR Qualification
This is screen for entering information about qualification of IAS officer. Informastion such
as duration, subject qualification type, qualification level, institute, when qualification is
acquired i.e. before joining service or after joining service has to be entered. If qualification
is acquired after joining the service then information about permission has to be entered.
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2.11.15 SCR Examinations
This is screen for entering information about qualification of IAS officer. Information such
as duration, subject, qualification type, qualification level, institute, when qualification is
acquired i.e. before joining service or after joining service has to be entered. If qualification
is acquired after joining the service then information about permission has to be entered.
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2.11.16 SCR Compulsory Training
This is screen for entering information about compulsory training given to IAS officer.
Information such as level of training, charge hand over information is filled here Similarly
other training details such as training institute, training block, training place, training period,
course title and code is entered here.
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2.11.17 SCR Other Training
This is a screen that captures information about training other than compulsory training.
Similar information as in compulsory training has to be filled here.
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2.11.18 SCR Credit
Information about EL and HPL is collected through this screen. How much EL and HPL
are credited and how much are balance are entered here.
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2.11.19 SCR Debit
This is an application form for leave. You have to mention leave period and leave type.If
LTC is to be taken then information about that is entered. Similary in absence of IAS officer
who has taken the charge is mentioned here.
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2.11.20 SCR Posting
This is a screen that collects information about posting of IAS officer. Posting duration
nature of posting, post, subject, organization, address and place of posting, grade, promotion
date, basic etc are entered in this screen.
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2.11.21 SCR C.R.s
Information of C.R. of IAS officer is filled up here. Period of report, name of reporting
officer and reviewing officer and status of C.R.
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2.11.22 SCR Retirement
Here retirement information is filled. Reason for Termination, Application date, whether
Medical Examination is carried out or not findings of Medical Board, Notification issued,
Acceptance Date Notification No and date etc has to be mentioned.
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2.11.23 SCR Increments
The screen is self explanatory user has to select scale, date from which scale is applicable,
basic and next increment due date.
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2.11.24 SCR Previous Service Master (General)
In this screen enter or select Name of IAS officer, ID no will automatically appear then enter
serial no and click download button. Now enter details about previous service and click
SAVE button, your record will be saved.
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2.11.25 SCR Previous Service Details (Posting)
This is a screen that captures previous service posting details. Select IAS officer’s name and
enter serial no. Then enter designation, select place of posting. If you do not find required
place then enter place in separate text box. Now enter total period of posting and remark, if
any.
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2.11.26 SCR Pension Details
User has to enter pension details of an IAS officer. Here yes/no type information has to be
filled. Now if case is for provisional pension then enter details of provisional pension.
Otherwise enter final pension details.
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2.11.27 SCR Review Details
Information about IAS officer’s review at the age of 50 and 55 is entered here. Whether case
has been sent to GOI and if sent then its date status of decision on review GOI letter no and
its date has to be entered here.
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NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
2.11.28 SCR Immovable Property
Enter here information about property of IAS officer. Nature of property such as
immovable/movable, place and value of property, mode and date of acquisition, year in
which property is first reported and if property is disposed then its disposal date has to be
entered.
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NIC-MHSC-MHSC-MAHIAS-UM Version 1.0 Copy # 1 Release : 2/1/2006
2.11.29 SCR Property Transaction
Property transaction information is tracked here. So user has to enter type of property, date
of communication. If property is movable then enter its details. Otherwise nature & place of
property has to be entered. Further enter its transaction type, value. If it is approved /
acknowledged by Govt. enter letter date and rule under which it is approved. If the
transaction is completed then enter its date.
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2.11.30 SCR Property Return
This is a very small screen where you have to select Name and enter Year for which
property returns has to be submitted. Then if returns are submitted then select Yes and enter
submission date otherwise select No.
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2.11.31 SCR Advances Claimed
Here after selecting the Name enter type of advance officer is claiming. Then enter
application date advance amount action i.e. Yes / No. If action is Yes then enter order no
and date. Now enter installment amount, principal installments and interest installment
fields.
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2.11.32 SCR Advance Installment Details
Here is a screen to enter advance installments details. Select Name of the officer and type of
advance. Now enter installment no and installment amount. Sanction order no and its date
has to be entered here. Similarly enter treasury name, voucher no and its date.
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2.11.33 SCR Advance Master
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2.11.34 SCR Advance Installment/ Interest Recovery Details
This is a screen where user has to enter information about how much recovery of advance
installment / interest has been made by an particular IAS officer. For that select name and
type of advance. Enter month & year and then enter whether information about advance /
interest recovery has to be mentioned here. Now enter amount recovered, treasury name,
DD No and date, voucher No and date after that enter entry field.
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2.11.35 SCR GPF Advance Details
In this screen GPF Advance details has to be entered. For that select Name of IAS officer
and then enter application date now click download button. Here if information about GPF
Advance details has been already stored then you will get it, otherwise you have to enter it.
Enter now whether any action i.e. Yes / No, then mention if this is a case of Advance or
Withdrawal. Purpose of Advance, rule has to be mentioned. Rule35 is a Yes / No field.
No of installments, installment first and installment rest, GPF balance on application refund
amount are all decimal fields. Now specify order no and order date.
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2.11.36 SCR GIS Details
This is a screen for Group Insurance Scheme. Select Name of IAS officer you will
automatically get ID now enter from date field and click Download button. Now select GIS
type and rate of interest.
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2.11.37 SCR GIS Nominee Details
This is a nomination declaration form for GIS. After selecting Name of the Ofiicer, enter
nominee name, address, relation with the IAS officer and age. Now enter the information of
the person to whom the right of the nominee shall pass in the event of his predeceasing the
Government Servant. Same information as above has to be entered with an addition of filled
GIS share.
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2.11.38 SCR GIS Payment Details
This is a simple screen that captures about payment of GIS to IAS officer. As usual user has
to select Name of the officer. Now enter date upto which GIS subscription received. Further
information is regarding payment is of Yes / No type. After that letter no and letter date has
to be mentioned.
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2.11.39 SCR Minister's Profile
This is a screen that captures information about a minister. Enter here Name and Id for
minister then enter from - date and to - date fields. Post for that minister has be entered.
Now save your changes by clicking SAVE button.
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2.11.40 SCR Minister's Posting Details
Here is a screen where user has to enter ministers posting’s details. Here user has to mention
Name, from date and to date, post of the minister, subject of post place of the place, phone,
fax nos email id and address of the minister.
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2.11.41 SCR Penalty/ Suspension Details
This is a screen for entering Penalty / Suspension details against an IAS officer. Select name
of the officer and enter date from which departmental enquiry has been started and click
Download button.
Now enter post held during that time, departmental enquiry under which rule, charges in
brief, suspended or not, if suspended then period of suspension, action taken following
departmental enquiry and type of suspension period.
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2.11.42 SCR Notices
This is an informative screen that gives information about various transfers. Each notice has
a unique ID called as Notice Id which is a system generated no. For entry of new records
user has to enter notice line and text and click SAVE button. System will generate notice Id.
There is another facility called notice file uploading in which you get contents of one file
into Notice Textbox. This is useful when notice text is lengthy.
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2.11.43 SCR Code (1 character)
This is an entry screen that will be used by superuser to enter system related information.
Basically codes required by IASPIS system are maintained here. This is screen for 1-digit
code. For example this is a screen for source of recruitment. Here we are maintaining codes
for source of recruitment like
C - Short Service Commision
E – EC - Election Comission.
P- State Civil Service
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2.11.44 SCR Code (2 character)
Here we are maintaining two digit codes. This is a screen for status of CR (SC), for this no
of values are stored here such as
00 – To be sent to officer
01 – Sent to officer
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2.11.45 SCR Code (3 character)
Here we are maintaining three digit codes. This is a screen for organization, for this no of
values are stored here such as
2nd – 2
nd Maharashtra Finance Comm.
ADE – Amaravati Division
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2.11.46 SCR Code (4 character)
Here we are maintaining four digit codes for districts and talukas of Maharashtra.
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2.11.47 SCR Code Master
This is master table for different codes that we are using in this system. We are maintaining
1-digit ,2-digit, 3-digit and 4-digit codes. In this table we are keeping code types, description
of code type and width of code type.
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2.11.48 SCR Consolidate to one
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2.11.49 SCR Users and password
This is a simple screen for maintaining various user accounts. User has to enter user-id and press
Download button, if user–id is already present here then the same will be displayed. Otherwise you
have to enter password for the entered user-id and press SAVE button.
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2.11.50 SCR User Roles
This method is used to store information about which module can be accessed by which
user. Thus restricting the user from accessing module for which he has not any access.
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2.11.51 SCR Actual Post
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2.11.52 SCR Posting Notification
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2.11.53 SCR CR Pending Status
This is a report that shows status of pending CRs of an officer with the reason why CR is
pending.
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2.11.54 SCR Deployment Breakup Report
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2.11.55 SCR Increments Due in a Month
This screen shows list of officers for which increments are due on a particular date.
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2.11.56 SCR CR Forwarded to GOI
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2.11.57 SCR CR Acknowledgement to GOI
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2.11.58 SCR No Report Certificate (NRC)
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2.11.59 SCR Action on CR
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2.11.60 SCR CR status
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2.11.61 SCR Executive Sheet
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2.11.62 SCR Post History
As the name implies this is a screen that shows post history of selected officer as per today
date.
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2.11.63 SCR Options
This is a screen that gives administrator to set some of the options such as whether to show
retired officers in system or not, whether to carry ID of the officer in the system or not.
As this is a bilingual system user has choice for selection of keyboard (i.e. Inscript, Phonetic
and Typewriter.) Similarly there is choice of Keyboard activation key by which user can
toggle between Devnagri and English.
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2.11.64 SCR Online Search - Present postings
For the description of this screen pls refer point 2.11.6 SCR01
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2.11.65 SCR Online Search - Past postings
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This is a facility given to user by which he can search by post. He can give post,
organisation, place of posting and duration of posting. Similarly he can choose whether he
wants retired officers or not. Similarly he can select the order of the report i.e. alphabetic,
seniority or date. In the first screen user has to give all the inputs and in the second screen he
will get the results.
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2.11.66 SCR Year wise Advance Allocation
Enter Id or select name from popup (double click Name box)
Enter bill no. and click DOWNLOAD button.
On left hand side click on a row and its corresponding record will be displayed on right
hand side.
Update record by clicking on SAVE and DELETE record by clicking on Delete
Description of fields
Name & ID No. - Read only
Bill No.- Read only
Bill date- Date on the bill
Amount – Amount of the bill
Room No. – Room no. on the bill
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3 General Instructions:
3.3 Back Up of data
MySql administrator can take up database backup by command mysqldump –h [host name] mahaias > mahaiasMMYY.sql
3.4 Security Issues
1. Database access is limited to application server by granting permission to that
server only.
2. User should not disclose his password to strangers.
3. User must logout from application before leaving the seat.
4. Auto session timeout after 30 minute idle operation.
4 Glossary
IE : Internet Explorer- Browser program to see Web enabled
applications
URL : Uniform Resource Locator
IAS : Indian Administrative Service
ID : 6 digit no. given to every IAS officer by Government of India