I. NOTICE INVITING TENDER AWAS BANDHU, U.P.awas.up.nic.in/Notice Inviting Tender for Web Portal of...

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I. NOTICE INVITING TENDER

AWAS BANDHU, U.P. Tel : 0522-2627012, Fax : 0522-2612098

E-mail : [email protected]

AWAS BANDHU invites Bids from Experienced

Firms for Design, Development, Implementation

and Maintenance of interactive & integrated Web-

Portal for Development Authorities of Uttar

Pradesh with pilot Implementation at Meerut

Development Authority.

Offers are invited in Two Bid System containing

the Technical and Financial Bids in two separate

sealed envelopes by 12 January, 2012 by 3:00 PM.

For Bid document and further details visit our

website http://awas.up.nic.in

Executive Director

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II. IMPORTANT DATES

Date of Advertisement

21st

December, 2011

Queries of Bidders by e-mail for further

clarifications, if any

30th

December, 2011

Pre-bid Meeting at Awas Bandhu for

Clarifications

5th

January, 2012, at 3:00 PM

Uploading of Revised Bid Document on website

based on the clarifications sought, if any

9th

January, 2012

Last date for Submission of Technical & Financial

Bid

12th

January, 2012, upto 3:00 PM

Opening of Technical Bid

12th

January, 2012, at 4:00 PM

Presentation by Bidders

Date & Time to be Intimated Later

Opening of Financial Bids for Technically

Qualified Bidders

Date & Time to be Intimated Later

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III. INTRODUCTION

In today's era of globalization and continuous paradigm shifts across diverse sectors, it has

indeed become the need of the hour for each sector, including Government, to constantly

upgrade skill set and improve performance and service delivery. Keeping this in mind,

Government of Uttar Pradesh has taken many pro-active initiatives towards improving

service mechanisms to ensure customer satisfaction. Instruments of e-Governance seem

to be a big step in this direction. One such initiative is launching G2C services in all the

Development Authorities and U.P. Housing & Development Board in the State. Awas

Bandhu, a Govt. Agency for Monitoring the Progress of the various Authorities, is acting as

a nodal agency for implementation of this project.

With the advent of Information Technology, it has become imperative for one to ensure

frequent improvement, upgradation and use of advanced technology keeping pace with

the rapid changes taking place around us.

In this backdrop, Meerut Development Authority, intends to automate the delivery of

services, thereby reducing costs and at the same time making it more accessible and

transparent to citizens. The web enabled software package is aimed to provide a seamless

interface between Meerut Development Authority and citizens, thereby reducing human

interface in recording, processing, storage, retrieval and management of information for

the Housing Operations of Meerut Development Authoritiy.

AWAS BANDHU is in process of selecting IT Consultant for Meerut Development

Authority, who will in turn Study in details the various processes at Meerut Development

Authority, which are to be IT enabled to meet out the requirement for catering the G2C

intensive Web Site.

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IV. INSTRUCTIONS TO BIDDERS

1. Invitation For Bids

This “Invitation For Bids” is for Design, Development, implementation and Maintenance of

interactive & integrated Web-Portal for Meerut Development Authority to be used by the

internal users of Meerut Development Authority for capturing the data during processing

and to provide the relevant G2C interface for Public/ Allottees.

2. Due Diligence

The Bidder is expected to and shall be deemed to have examined all instructions, forms,

terms and specifications in this Bid Document. The Bid should be precise, complete and in

the prescribed format as per the requirement of the Bid Document. Failure to furnish all

information required by the Bid Document or submission of false information or

submission of a bid not responsive to the Bid Document in every respect shall result in

rejection of the bid.

AWAS BANDHU shall at its sole discretion be entitled to determine the adequacy /

sufficiency of the information provided by the Bidder.

3. Clarification of Bidding Document

AWAS BANDHU shall make best efforts to respond to any request for clarification of the Bid

Document. Interested bidders are welcome to contact AWAS BANDHU for clarifications/

doubts by email at [email protected] , [email protected].

A meeting for clarifications shall be held at AWAS BANDHU on 5th

January, 2012 at 11.00

A.M., if any bidder requires any clarifications. It is optional for the bidder(s) to attend this

meeting.

The designated contact person for clarifications, if any:

Mr. Anil Tiwari,

Assistant Director,

Awas Bandhu GoUP,

1st

Floor, Janpath Market

Hazaratganj, Lucknow

Phone: 0522-2627021

In response to a clarification requested by a prospective Bidder, AWAS BANDHU may

modify the Bid Document by amending, modifying and or supplementing the same. After

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incorporating the revisions, if any, the revised bid documents shall be uploaded on the

website by 9th

January, 2012.

4. Amendment of Bid Document

At any time before the deadline for submission of bids, AWAS BANDHU may, for any reason,

at its own initiative, modify the Bid Document by amending, modifying and or

supplementing the same. All changes shall be posted on website http://awas.up.nic.in and

prospective Bidders are required to go through the same before submission of bid. All such

amendments shall be binding on them without any further act or deed on AWAS BANDHU’s

part. In the event of any amendment, AWAS BANDHU reserves the right to extend the

deadline for the submission of the bids, in order to allow prospective Bidders reasonable

time in which to take the amendment into account while preparing their bids.

5. Earnest Money Deposit

A. An Earnest money of Rs. 25,000/- (Rupees Twenty Five Thousand only) in the form

of bank draft drawn in favour of AWAS BANDHU, payable at Lucknow shall be

enclosed with the Bid (Envelope-1). Applications without demand draft shall not be

entertained. The EMD shall be non-interest bearing.

B. Earnest Money of successful bidder shall remain with AWAS BANDHU till the

successful completion of the assignment, which shall be refunded on successful

completion of the assignment.

C. Earnest Money of the unsuccessful bidders will be refunded after the completion of

bidding process, except for the selected bidder.

D. Earnest Money shall be forfeited in case of non-performance.

6. Other Terms

A. In the event of any additional information required by AWAS BANDHU other than

that specified in the Bid Document, the Bidder shall duly submit such information in

the prescribed time to AWAS BANDHU.

B. AWAS BANDHU may verify the operation and performance of assignments

completed by the Bidder. AWAS BANDHU will evaluate the information submitted by

the Bidder with regard to Bidder’s capacity to successfully undertake and complete

the assignment.

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C. Modification or Withdrawal of offers is not permissible after its submission.

D. To assist in the scrutiny, evaluation and comparison of offers, AWAS BANDHU may,

at its discretion, ask some or all Bidders for clarification of their offer.

E. The Bidder should abide by the terms and conditions specified in the Bid document.

If Bidders submit conditional offers, they shall be liable for outright rejection.

F. Preliminary Scrutiny

AWAS BANDHU will scrutinize the Technical offers to determine whether they are

complete, whether any errors have been made in the offer, whether required

technical documentation has been furnished, whether the documents have been

properly signed, and whether items are quoted as per the schedule. AWAS BANDHU

may, at its discretion, waive any procedural incompleteness etc. in an offer. This

shall be binding on all Bidders and AWAS BANDHU reserves the right for such

waivers.

G. Award Criteria

Technical Bid will be evaluated to check whether all required information and

documents as specified in the Bid Document are submitted and to ascertain whether

the Bidder meets all Qualifying Criteria. The Bidders whose Technical Bids are found

to be in accordance with the specifications mentioned in the Bid document would be

short-listed, who shall be intimated by E-mail/Telephone, and will be called for a

Technical Presentation.

Evaluation of the bids shall be done by AWAS BANDHU based on the prescribed

Evaluation Criteria as mentioned in the Bid Document. Based on the results of the

evaluation, AWAS BANDHU shall short-list the bidders who score a minimum of 60%

marks.

AWAS BANDHU shall then, by e-mail/telephone, intimate the thus short-listed

bidders for Opening of Financial Bids.

The Bid variable for Financial Bid is minimum fee charged for conducting the above

assignment. The lowest bid for the assignment shall be the basis of selection of

Bidder.

H. The Bid document may be obtained from the office of the Awas Bandhu, 1st Floor,

Janpath Market, Hazratganj, Lucknow on payment of Rs. 5,000/- (Rupees Five

Thousand only) through account payee Demand Draft in favour of Awas Bandhu

payable at Lucknow. The Bid document may also be downloaded from the website

http://awas.up.nic.in and submitted along with the Demand Draft as mentioned

above.

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V. ELIGIBILITY CRITERIA OF BIDDERS

A. The Bidder should be a registered Company or Firm in the business of Information

Technology for last 5 Years.

(The certificate of registration ROC or Registrar of Firms should be attached )

B. The Bidder should be registered with Income Tax and Service Tax Department

(Copy of PAN and Service Tax registration should be attached )

C. The Bidder should have quality certification in Application Software Development and

Maintenance like ISO 9001/ CMM. The Certification should be continued for at least

last three consecutive years.

(Copy of Certificate with proof for continuity should be attached )

D. The Bidder should have a Net Positive cash Accrual in each of last Three Financial

Years.

(Copy of CA Certificate should be attached )

E. The Bidder should have a minimum Average Networth of INR 25.0 Lacs in last Three

Financial Years.

(Copy of CA Certificate should be attached )

F. The Bidder should have a minimum turnover of INR 50.0 Lacs in Software

Development in each of last Three Financial Years.

(Copy of Balance sheet clearly depicting the Software Business or CA certificate

should be attached )

G. The Bidder should have executed minimum 5 jobs of web application development,

valued more than 5.0 Lacs each in last Five years, preferably Government/Semi-

Government organizations.

(List of Customers with order copy, contact person and URL ( if on global IP ) and

Satisfactory Service Certificates of customers should be provided for contact &

verification)

H. The Bidder should have at least 10 Software Professionals on roll.

(List of Professionals with their qualification, experience should be attached)

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VI. EVALUATION METHODOLOGY

The Bidding process shall be a two-stage process. Prior to the detailed evaluation of the

Technical Bids, AWAS BANDHU shall determine whether each bid is:

(a) Complete

(b) Is accompanied by the required information, documents and EMD, and

(c) Is substantially responsive to the requirements set forth in the Bid document.

A substantially responsive Bid is one, which conforms to the requirements, terms,

conditions and specifications of the Bid without any deviation. AWAS BANDHU’s evaluation

in this regard shall be final and binding on all Bidders.

The qualified bidders would be required to make a Technical Presentation to AWAS

BANDHU. The technical presentation will broadly cover the following parameters: -

A. Software Development Works already executed.

(In this section, Bidder has to present a brief of various web based applications

developed, preferably for Government/Semi-Government Organisations, alongwith

the technology used and the current implementation status )

B. Capability to execute the Project in terms of Technology and resources available

(In this part of the presentation Bidder has to present the Manpower and other

resources available within the organization showing the capabilities to implement

solutions in various current prevailing technologies )

C. Domain Understanding and Proposed Solution design

(This part of presentation should clearly exhibit the understanding of requirement

and how with the proposed system bidder is planning to provide solution )

D. Understanding of Web Application Security

(The bidder has to present the precautions to be taken during design and

development of the web application system following the guidelines of CERT-in for

web application security )

E. Proposed integration of SMS solution with the web application

(Since the Solution requirement involves the SMS based information sharing, Bidder

has to present, how the SMS integration shall be taken care in proposed Solution )

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F. Methodology to be used for Development, Implementation, Training and Support

(Keeping in mind the current IT awareness of AWAS BANDHU, Bidder has to present

a complete enablement plan to handle the proposed Solution implementation and

operations )

Evaluation Criterion

The Technical Bids shall be evaluated based on the following criterion

Parameters Criterion Points Max Points

Certification

Minimum ISO 9001 or CMM 3

Additional 2 marks for CMM 4 and 5 marks for

CMM5

15 20

Project Experience

Five Running web applications valued minimum 5

Lacs each.

Additional 5 Points if minimum 2 Jobs are valued

more than 10 Lacs

Additional 10 Points if minimum 2 jobs are valued

more than 50 Lacs

20 30

Solution Feasibility

Understanding of the Domain, Feasibility of

proposed solution, methodology of training, etc

Qualitative in

nature

50

100

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VII. SCOPE OF WORK

Brief About the Functioning of Meerut Development Authority

With the prime objective of Planned Development of the City, the Authority is performing

the following functions :

Land Acquisition : To maintain a Land Bank for execution of various schemes within the

City Master Plan, Development Authority keeps on acquiring Land for development

purposes. The Land Acquisition process has a defined set of procedures to be performed

before taking the possession of the Land.

Planning : Over the acquired Land, Development Authority prepares various plans such as

Zonal Plan, Scheme Plan, Sectoral Plan and Property layout Plan. Through Planning itself,

various Schemes/ Sub-Schemes, Sectors, Property Types/Sub-Types and individual

Property is created. The Property can be Land, Houses, Flats in Apartment, Shops, Office

Space, etc. Planning Department also tags the Land Use of individual Dwelling Unit, which

may be Institutional, Commercial, Residential or utility services.

Construction : To execute the plan prepared by the Planning section and construct the

unit is the responsibility of this activity. The Development Authority has a team of

qualified and experienced engineers to handle this activity. The construction may be done

in-house ( DCU work ) or out sourced to contractors. The division first prepares an

estimate based on the prescribed Schedules ( PWD or others ) and gets the sanctions

before start the execution of the work. Effective Project monitoring is one of the key

areas to control the deviations both time and financial. The allocation of work is generally

done by tender processing amongst the contractors registered under various categories.

Property Disposal : Through Property Disposal activity, the Authority disposes the

property which has been developed or planned to be developed. The Property Disposal

can be done using First Come First Serve, Lottery, Bulk Sale, Auction or Tender. A

notification is published to start the Property Disposal Activity. This notification may be

for demand Survey, based on which various types of properties in a Scheme is planned or

for disposal of property already in hand or planned to be developed.

Once the Property is allotted to any applicant the monitoring of dues and deposits is one

of the prime responsibility in this activity. All the deposits are handled through Banks with

pre-defined Challan formats. For all individual allottee, a separate chart of account is

maintained with all type of dues, deposits, penal on late deposits, etc. Based on this chart

of account, the final costing of individual property is being done.

The process also provides facilities for transfer of property, mutation, registry and

possession for all individual properties.

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Building Map Approval : For monitored development of the City, Development Authority

also has a regulatory power for approving the Building Maps for properties within the

Scheme/City Limit areas. It may be a commercial Plot, Residential Plot or a Group housing.

There a set of defined Laws/ Rules governing the erection of structure over any type of

plots. The owner has to submit a Building Map plan and get the approval. Any deviation

from the rules or constructing a unit without the Approved map is considered as illegal,

which may be compounded or demolished. Development Authority, as a Prescribed

Authority, has power to issue notices or execute the demolition/ compounding orders.

Enforcement : Development Authority has all the powers to take action against any

illegal construction or encroachment within the Master Plan Limits.

Establishment : This section maintains all the records related to the employees of the

Development Authority. The employees may be of Meerut Development Authority/

Centralised Development Authority services/Financial Services/PCS/ IAS posted in Meerut

Development Authority or employees on deputation from any other Government

organization. The records are maintained right from the joining of the employee in

Meerut DevelopmenT Authority till the attrition of the employee. It may be transfers/

posting, promotions, leaves, awards & punishment, loan & advances, etc.

This section shall also maintain the policies and service rules applicable for various

categories of the Employees including the pay policies.

Finance : Finance section handles the budget, Audit and accounting for the organization.

This shall have interfaces to all the other functions as far as the budget and the financial

transactions are concerned.

Stores : The stores at Meerut Development Authority shall be of two types : one is

Engineering Stores and other is General store. The functions includes the procurement,

stocking, issue and return of materials. The responsibility also includes the maintenance

of the Asset details.

Legal : Legal cell of the Authority manages the proceedings for disposing of the legal

cases under execution in any of the courts. It may be the case where the Meerut

Development Authority is defendant or plaintiff.

Brief About the Required Application

1. Objective of proposed web application is to provide the G2C services to the Public.

Major G2C Services are listed below :

a. The Sazara/Khasra details under proposed Land Acquistion/Acquired should be

available on web.

b. All Schemes/ Sectors alongwith the raster images of layout should be on web.

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c. All Tenders issued with a provision of Purchasing and Downloading the Tenders

On-line. Tender results should be made available on web.

d. All notifications for Property Disposal, for whom the Applications are invited

should be available on web.

e. On-line facility to File the Application for Property Allotment using the DA’s

website.

f. Facility to Deposit the Challan online using Bank Transfer, NEFT/ RTGS ( The

Challan may be of any type : Property / Map Approval / Engineering or any other

type )

g. Information about Eligible Applicant and Result of All Lotteries should be

displayed on web

h. Up-to-date Dues and Deposit status of all allottee should be available on web

i. Status of the Map Approval Applications should be available on Web

j. On-line Public Grievance Redressal System.

k. To meet out RTI norms current Salary of all Employees should be on web.

l. SMS services should be integrated for sending SMS confirming all deposits,

allotment, payment, reminders etc.

m. All Layouts, including Group Housing & Private Developers, approved by the

Authority in the Current Financial Year, since April 2011 onwards, should be

available on web

2. To Meet out the requirement as depicted above, all the processes for the back end

operations should be made functional to capture data.

Work to be executed

The work to be executed shall “inter alia” include but not limited to the following :

• Study the System In Detail

• Develop a Web Based Application

• Study the existing infrastructure available with Meerut Development Authority and

suggest for additional requirement.

• Implement the Application and provide training to concerned officers/ staff.

• Provide Maintenance Support for a period of one year.

• Provide User Manual Online on web and a Hard Copy.

• Provide guidance and support for Data Entry using the software to be implemented.

Technology Objectives

While designing the web application, some of the objectives should be kept in mind as far

as the Technology is concerned.

• The Application should be designed using web based n-tier technology.

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• The G2C part of the Application has to be operational 24x7, while the internal

process flow shall be operational during office hours. A cost-effective

implementation scenario has to be designed for implementation of the complete

project.

• The Application shall have to be integrated with SMS delivery gateway.

• The Application should be integrated with a mail delivery system

• The Application should be using Unicode for English/ Hindi languages options.

• On-line context sensitive help should be available.

Target Stakeholders

The Stake holders of the said application system shall be internal within the Government

Setup as :

• Government

• Employees of Meerut Development Authority

• Contractors

• Banks

• Public

Deliverables

Bidder has to handover the Source Code, Patches & Releases (If any ), Application

Software, All content used in the Designing & Development of the Web Application, along

with Technical Documents, User Manual, Installation Guide, and any other document, if

required, for creation of development environment and hosting, launching of the

application to Meerut Development Authority for the purpose of copyright.

The Bidder would also require signing a licensing contract of not disclosing/distributing the

code to anyone as a copy to avoid future vulnerabilities.

Time-Lines

The proposed software development and implementation has to be carried out as per the

schedule mentioned below :

Sr.No. Activity Target Completion

(Incremental Days)

1. System study of existing procedures and SRS

report submission including IT Infrastructure

requirement

30 days

2. Implementation of basic portal with static

information and facility to submit On-line

application and deposits against properties. This

60 days

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shall also cover information about Land

Acquisition and Planning Details.

3. Implementation of other property and related

accounts functions including lottery results,

mutation, registry, Scheme-wise accounting,

refund, etc.

75 days

4. Implementation of Map Approval process

including On-line deposits against Map Approval

dues

90 days

5. Implementation of Payroll and Public Grievance

Redressal system including RTI as per Citizen

Charter

120 days

6 Implementation of Construction monitoring

functions from the work sanction till completion

& release of Property for disposal.

135 days

7. Integration of SMS and Mail services for all

public interfaces including confirmation of

deposits, reminder of dues, confirmation of

approved building plan, etc.

150 days

The number of days mentioned above are target days for achieving the milestone since the

date of Confirmed Order/Agreement.

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VIII. TERMS AND CONDITIONS

1. Time Frame

The entire assignment shall be in 2 parts:

A. The assignment of revamping, designing & development of Web Application to

be completed within 6 months from the date of Letter of Award.

2. Payment Terms

Towards Design, Development and Implementation of the Web Application

• 20% after SRS approval

• Balance on Module-wise implementation

3. Validity

Proposals for technical & financial should remain valid for 3 months from the date of

opening of bids. A bid valid for shorter period shall be rejected as non-responsive.

4. Undertaking

An undertaking from the Bidder stating the compliance with all the conditions of the

Bid and Technical Specifications of the Bidding Document will be required since no

deviation will be acceptable to AWAS BANDHU. Further, the bidder shall have to

provide an undertaking that Key personnel will remain on the assignment till its

completion.

5. Termination of Contract

Meerut Development Authority may terminate the Contract in whole without assigning

any reason if:-

• The qualified Bidder fails to perform any other obligation(s) under the Contract.

• If the Bidder is in material breach of the representations and warranties

contained in this Contract.

The termination of contract shall be made by prior written notice of default sent to the

Bidder. The bidder is not authorized to terminate the agreement before its maturity.

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6. Force Majeure

If the performance as specified in the Letter of Award is prevented, restricted, delayed

or interfered by any unforeseen reasons or eventualities beyond control of the party

affected, then the party affected shall be excused from its performance and provided

the party so affected uses its best efforts to remove such cause of non-performance and

when removed, the party shall continue performance.

7. Performance Guarantee

The selected Bidder will be required to provide a Performance Guarantee of 10% of the

order Value in the form of bank guarantee from a scheduled commercial bank as per the

format. The performance guarantee shall remain valid till at least three months period

beyond the expiry of the contract period along with an invocation period of further 3

months.

8. Penalty

If the bidder fails to carry out the assignment within stipulated time, Meerut

Development Authority will impose a penalty of 2% of the order value of the assignment

for each week delay on the part of the bidder. In case the delay exceeds five weeks,

Meerut Development Authority reserves the right to cancel the order, invoke the

performance guarantee and forfeit the earnest money.

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IX. BIDDING PROCESS

1. Submission of Technical & Financial Bid

The contents of documents to be enclosed with the Technical Bid are defined in

‘Checklist of Documents’ in Section-X. The Technical Bid shall be placed in lacquer sealed

envelope clearly marking "Technical Bid for Design, Development, Implementation and

Maintenance of Web Application”.

2. Submission of Financial Bid

A. The Financial Bid shall be placed in separate sealed envelope clearly marking it as

"Financial Bid for Design, Development, Implementation and Maintenance of

Web Application ".

B. The Financial Quote shall be made by the bidder in the bid format enclosed in

this bid document.

C. The bidder shall include payment of all dues such as taxes & other statutory

dues, not specifically mentioned in the specification but essential for successful

completion of work.

D. The bidder shall not be eligible for any extra charges in respect of such

payments, which although not mentioned in the bid document, are incurred any

time during the assignment. Extra charges, if any, shall be paid by the bidder

only.

3. Authentication of Bid

The original and all pages of the Bid Document shall be signed by a person or persons

duly authorized. The person or persons signing the Bid Document shall initial all pages

of the Bid Document.

4. Validation of Interlineation in Bid Document

Any interlineations, erasures, alterations, additions or overwriting shall be valid only if

the person or persons signing the bid have authenticated the same with

signature/initial.

5. Address for Submission of Bids

Last date for submission of Technical & Financial Bids is 12th

January, 2012 upto

3:00 PM.

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Bids complete in all respect shall be delivered to –

Executive Director,

Awas Bandhu, U.P.

1st

Floor, Janpath Market, Hazratganj

Lucknow-226001 (U.P.)

6. Rejection of Bids

The Bid Document shall be submitted in the form of printed document. Technical OR

Financial Bids submitted by Telex, Fax or Email would not be entertained. Any condition

put forth by the bidder not conforming to the bid requirements shall not be entertained

at all and such bid shall be liable for rejection.

7. Late Bids

Any bid received by AWAS BANDHU after the deadline will be summarily rejected.

AWAS BANDHU shall not be responsible for any postal delay or non-receipt / non-

delivery of the documents. No further correspondence on this subject will be

entertained.

8. Opening of Technical Bids

AWAS BANDHU will open all Technical Bids on 12th

January, 2012 at 4:00 P.M at its

office in the presence of authorized representatives of bidders.

9. Technical Presentation

The Bidders whose Technical Offers are found to be in accordance with the

specifications mentioned in the Bid document would be short-listed and intimated by

E-mail/Telephone, and will be called for a Technical Presentation on Date & Time to be

intimated later.

10. Opening of Financial Bids

Financial Bids would be opened only of the Technically qualified bidders, who shall be

intimated about Date & Time of Opening of Financial Bids, by E-mail/Telephone.. The

Financial Bids would be opened in the presence of authorized representatives of

Technically qualified bidders.

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11. Final Selection of Bidder

The bid variable for Financial Bid is minimum fee charged for the assignment. The bidder

shall give Financial Bid (including taxes as applicable and service tax) net of taxes. The

lowest bid for the above assignment shall be the basis of selection of bidder. Financial

costs including administrative expenses, overheads including travelling, lodging and

fooding, and service charges that the bidder expects for rendering the services should

be a part of the fee. In the event that the lowest bidder withdraws or is not selected for

any reason in the first instance (First round of bidding), AWAS BANDHU may invite all

the remaining bidders to match the financial quote of the aforesaid lowest bidder

(Second round of bidding). If in the second round of bidding, only one bidder matches

the lowest bid, it shall be selected as successful bidder.

If two or more bidder match the said lowest bidder (in the second round of bidding),

then the bidder whose bid was lower as compared to other bidders in the first bidding

shall be selected as successful bidder. AWAS BANDHU shall be under no obligation to

accept the lowest or any other offer received in response to this Bid notice and shall be

entitled to reject any or all offers including those received late or incomplete offers

without assigning any reason whatsoever.

AWAS BANDHU may choose to conduct negotiation or discussion with any or all the

Bidders. The decision of AWAS BANDHU in the evaluation of the Technical and Financial

Bids shall be final and binding on all the parties. AWAS BANDHU reserves the right to

make any changes in the terms and conditions of the Bid. AWAS BANDHU will not be

obliged to meet and have discussions with any of the Bidders and or to listen to any

representations.

12. Award of Contract

AWAS BANDHU has the right to accept any Bid or to reject any Bid or all Bids. AWAS

BANDHU reserves the right to cancel / annul the bidding process and reject all Bids at

any time before the award of the Contract. Only the selection of Bidders will be done by

Awas Bandhu, rest of the activities i.e. Agreement and execution of the work alongwith

the Payments shall be done by Meerut Development Authority.

13. Notification of Award

The Bidder whose Bid has been accepted shall be notified of the award by AWAS

BANDHU. The Bidder shall acknowledge in writing, the receipt of the Letter of Award

and shall send his acceptance to enter into the Contract within 7 days from the receipt

of the Letter of Award.

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14. Signing of Agreement

The Agreement shall be executed between the Selected Bidder and Meerut

Development Authority. The Bidder and Meerut Development Authority shall promptly

and in no event later than 15 days from the date of letter of acceptance of the bidder,

sign the Contract. Meerut Development Authority shall have the right and authority to

negotiate certain terms with the successful Bidder before signing of the Contract. The

signing of the Contract shall amount to award of the Contract and the Bidder shall

initiate the execution of the work as specified in the Contract.

15. Expenses for the Contract

All incidental expenses of the execution of the Contract/Agreement shall be borne solely

by the successful Bidder and such amount shall not be refunded to the successful Bidder

by Meerut Development Authority.

16. Failure to Abide by the Contract

The conditions stipulated in the Contract shall be strictly adhered to and violation of any

of these conditions shall entail immediate termination of the Contract without prejudice

to the rights of Meerut Development Authority with such penalties as specified in the

Bid Document and the Contract.

Page No. 21

X. X. CHECKLIST OF DOCUMENTS

Particulars As per format Enclosed

(Yes/No)

Technical Bid

1 Covering Letter on the Letter Head Annexure I

2 Checklist of Document

3 Earnest Money Draft

4 General Information of Bidder T/1

5 Details of Company T/2

6 Financial Details of Company T/3

7 Applications Developed by Bidder T/4

8 Details of Professionals T/5

9 Undertaking T/6

10 Certificate of Registration of Company/Firm To be enclosed

with T/2

11 PAN & Service Tax Registration Copies To be enclosed

with T/1

12 Copy of Quality Certifications To be enclosed

with T/1

13 Balance Sheet/ CA Certificate To be enclosed

with T/3

14 Copies of Work Orders To be enclosed

with T/4

15 CV of Professionals To be enclosed

with T/5

16 Any Other Document ( Specify )

Financial Bid

1 Format of Financial Bid F/1

Page No. 22

Annexure I

COVERING LETTER ( To be submitted on Letterhead of Bidder )

To,

Executive Director,

Awas Bandhu, U.P.

1st

Floor, Janpath Market, Hazratganj,

Lucknow-226001

Subject : Technical Bid for Design, Development, Implementation and Maintenance of

Web Application

Dear Sir,

We have examined the Bid Document including all annexures. We hereby offer to

undertake the captioned assignment, in conformity with the said Bid Document. We hereby

submit our Technical Bid along with a checklist of documents and the draft of Rs.25,000/-

(Rupees Twenty Five Thousand Only) (bearing no……dated……) towards Earnest Money.

If our Bid is accepted, we undertake to complete the project within the scheduled time

lines. We confirm that our offer for Bid shall remain valid for 3 months from the date of

opening of bids.

We agree that Awas Bandhu is not bound to accept the lowest or any Bid received in the

bidding process.

We hereby confirm that we have not been barred/black-listed by any regulatory / statutory

authority.

Date:

(Signature of the Authorized Signatory)

Place:

(Name & designation of the Authorized Signatory)

Enclosures as above

Name and seal of the company

Page No. 23

Annexure : T/1

GENERAL INFORMATION OF BIDDER ( To be submitted on Letterhead of Bidder )

1 Name of Bidder

2 Address of Registered Office

3 Phone Numbers with STD

4 Fax Number

E-mail address

Website URL

5 Address of Communication during

Project Execution

6 Name of Contact Person(s) with

Contact Number(s)

7 Service Tax Registration Number

8 Income Tax PAN

9 Quality Certification


Date:


Place:


Page No. 24

Annexure : T/2

DETAILS OF COMPANY ( To be submitted on Letterhead of Bidder )

Description Details (Please attach additional

documents where relevant)

1. General Company Profile

a) Name of Company/ Firm

b) Constitution Company/ PSU/ Partnership Firm

c) Year of Establishment

d) Number of Experience Years in Software

Development

e) Core Business

f) Other Businesses

g) Total Number of Offices in India

2. Staff Competency

h) Number of Core Technical Staff

i) Number of Software Professionals in

JAVA Technology

j) Number of Software Professionals in

DOT NET Technology

3. Company’s Authorisation

k) Company/ Firm Empanelment with U.P.

Govt. nodal agencies


Date:


Place:


Page No. 25

Annexure : T/3

FINANCIAL DETAILS OF COMPANY ( To be submitted on Letterhead of Bidder )

Financial Year Turn Over

( In Lacs )

Net Cash Accruals

(in Lacs)

Net Worth

(in Lacs)

2008-2009

2009-2010

2010-2011

Average Yearly Turnover : Lacs

Average Networth : Lacs

( Attach Audited Balance sheet/ CA Certificate )


Date:


Place:


Page No. 26

Annexure : T/4

DETAILS OF WEB APPLICATION DEVELOPED BY THE BIDDER ( To be submitted on Letterhead of Bidder )

• Details of only those assignments of the order value of at least Rs. 5 lakhs be provided

• Details of only those assignments executed within last 5 years and are still Live

Name of Client with Address

Contact Details of Key Person(s) of Client

Organisation

Description of Assignment

Order Number and Date

Value of Assignment

Technology Used

Operative URL ( if on Global IP )

Year of Completion

Is the Application still maintained by your

oganisation

Number of Geo-Location from which

Application is Used

(Attach Separate sheet for each Project Experience )


Date:


Place:


Page No. 27

Annexure : T/5

DETAILS OF COMPUTER PROFESSIONALS WITH THE COMPANY ( To be submitted on Letterhead of Bidder )

Details of at Least 5 Professionals to be attached, who are proposed to be deployed in this Project

Name

Designation

Qualification

Total Experience

Length of Service in Current Organisation

Field of Expertise

(Attach Separate sheet for each Manpower )


Date:


Place:


Page No. 28

Annexure : T/6

UNDERTAKING ( To be submitted on Letterhead of Bidder )

I/We declare that I/We have examined the terms and conditions mentioned in the Bid

document and accordingly agree and accept the same for bid filing and further that the

information/documents furnished herewith are true to the best of my/our knowledge and

belief.

I/We further undertake that Mr./Mrs. ................................., (designation) is the key person,

who shall remain with the assignment till its completion.

______________________________________________________________________________


Date:


Place:


Page No. 29

Annexure : F/1

FORMAT OF FINANCIAL BID ( To be submitted on Letterhead of Bidder )

To,

Executive Director,

Awas Bandhu, U.P.

1st

Floor, Janpath Market, Hazratganj,

Lucknow-226001 (U.P.)

Subject : Financial Bid for Design, Development, Implementation and Maintenance of Web

Application

Dear Sir,

With reference to the Bid Document of the captioned subject, we submit our Financial Bid

(including taxes as applicable and service tax) as under:-

# Particulars Amount ( INR )

1 Design, Development, Implementation and Training

of Web Application ( give Module-wise breakup )

2 Maintenance and Support for a period of One Year

Sub-Total ( 1 + 2)

Service Tax

Total

We hereby confirm that:

• Our offer for the assignment shall remain valid for 3 months from the date of opening of

bids.

• We shall not charge any type of financial costs including service charges, administrative

expenses, overhead charges viz.travelling, boarding & lodging, out of pocket expenses

etc.

• The above offer price is inclusive of all not specifically mentioned in the specifications,

but essential for successful running of the web application

Yours faithfully,

Date :

Place :



Name and seal of the company.

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