HyperOffice vs. Microsoft SharePoint

Presents

HyperOffice vs. Microsoft SharePoint

A Comparative Analysis

“(HyperOffice is) a SharePoint Antidote”

© HyperOffice, 2013

Bill Robinson


HyperOffice Gives You More Bang For

The Buck

- Hard Costs

- Soft Costs

HyperOffice Is A One-Stop Shop Solution

HyperOffice Is User-Friendly

HyperOffice is Social

HyperOffice Extends the Power of Outlook

HyperOffice Is Mobile Friendly

HyperOffice Is Flexible and Scalable

HyperOffice Upgrades Are Easy and Pain-

Free


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Overall, I was deeply impressed by HyperOffice's depth of features, tight integration of all its

elements, sleek appearance, and crack support team.

Edward Mendelson


There was a time when email was the only communication and

collaboration technology companies needed. Not anymore. Modern

teams, which are globally dispersed and always-on-the-move, need new

tools for their new needs. Email remains, but is no longer sufficient. Today,

collaboration tools – document management, project management,

intranet and extranet portals, enterprise social networks – are the new

email, and growing businesses want it all.

Unfortunately, on-premise collaboration solutions like Microsoft

SharePoint have been crafted with big business (and big budgets) in mind,

requiring pricey hardware, technical savvy, and with superfluous features

inappropriate for a small to medium sized business environment. SMBs

are increasingly moving away from on premise software to the cloud,

which allows them low cost access to robust software technology without

in house IT investment. Plus, SharePoint lacks email capability, expecting

customers to purchase their communications and collaborations tools

piecemeal, at precious lost time and expense.

Enter HyperOffice. HyperOffice is one of the most seasoned companies in

the cloud since 1998. We assimilate more than 15 years of experience in

our fully integrated online communication and collaboration solution

designed specially for SMBs – first-class technology on a coach class

budget.

For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.

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EXIT LEGACY SOFTWARE, ENTER THE CLOUD!

AMI Partners expect cloud

related spending by SMBs to

grow up to $95 billion by 2014,

mainly driven by “comparable

performance at low cost basis,

and the “ability to scale with

shifting business needs”.

Document management and

collaboration solutions are

amongst the top 3 areas of

growth.

“I’ve tested the service both as

my complete work environment

and as an occasional user…I’ve

seen high dollar corporate portal

projects that didn’t have all the

bells and whistles HyperOffice

provides for as little as $40 per

month for five users.”

James Gaskin,

“HyperOffice is a fully hosted

alternative to building your own

Microsoft Exchange and

SharePoint servers.”

Edward Mendelson

PC Mag


http://www.hyperoffice.com/

"I needed something that

would allow us to share

information reliably. With

HyperOffice we get document

management, contacts,

calendar - I get everything I

want, and quickly!"

Vijay Raghavan,

President and Chairman,

TowerStrides, Inc.

"Invariably, this (the costs and complexity of SharePoint) means

highly trained implementors, administrators, and technical support

staff are required to deploy and run it, which all add to the total

cost of ownership."

Dion Hinchcliffe

ZDNet

HyperOffice produced an additional unexpected benefit for TowerStrides in

that it facilitates employee training. The HyperOffice-hosted Intranet

provides a centralized place for TowerStrides to post its internal training

materials, so new employees have access to training materials instantly, saving TowerStrides time and money on internal training costs.

HyperOffice Gives More Bang For The

Buck

HyperOffice’s cutting-edge solution includes a robust feature set,

unsurpassed security, an intuitive interface, and outstanding support,

all for a fraction of the cost of Microsoft SharePoint.


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HyperOffice vs. Microsoft Sharepoint

Here’s What Microsoft SharePoint Doesn’t

Want You To Know…

Indicative SharePoint Prices

SharePoint Server 2013 License

$6650

Client Access License

$109/user

MS SQL Server Standard License

$898

IT Staff

$56,040/yr

Hardware

$4000 Windows Server

License

$726

Virus Protection and Backups

Visible

costs

Hidden

costs

SharePoint (Please look at appendix for sources)

HyperOffice

$7-15 /user/month


“SharePoint is a pure

Microsoft server stack that

closes off any opportunities to

substitute third-party

databases, Web servers, and

other products for Microsoft

components.”

Forrester

HyperOffice

Hardware –

Physical Servers

Backup

Redundancy, uptime, data integrity

Load-balancing, security, monitoring

and connectivity

Software –

Sharepoint Server License

Client Access License for every user

SQL Server License

Windows Server License

Virus protection

SharePoint

Hard Costs

No initial hardware or

software investment to get

your system up and

running.

Simple monthly

subscription cost

All you need is a

broadband connection.

Requires extensive initial investment.

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Microsoft's 2010 software

suites (SharePoint, Exchange,

Office) present "the most

complicated lock-in decision

in years”. “Microsoft wants

more of your money," "This is

going to be a pretty

complicated decision, one that

may lead to lock-in. ... If you

go forward with all of the

2010 products you will be a

Microsoft shop for the

foreseeable future because the

offering is so monolithic”

Guy Creese

Burton Group


$48/user/month

Total cost of ownership of

SharePoint is $48.47per user

per month. It seems that

organizations feel that

SharePoint apps are too costly

or too complicated to buy or

build.

Oct 2010 Survey


“We were using Microsoft

Exchange and SharePoint for

our communication and

collaboration needs within

our company of 150 and

found that we needed a full-

time IT person to manage it.

Along with the upfront

investment costs for

equipment, software, IT

personnel and ongoing

maintenance, it was

becoming too expensive for

us. As a professional system

integration firm focused on

the government market, we

have a workforce that is

mobile and often at client

sites—HyperOffice gave us

what we needed at a fraction

of the cost and the

aggravation.”

Romero Van Bochove

President, CEO,

Orizon

In Microsoft’s

own words…

Whether on-premises or

hosted, virtualized or

physically, deploying

SharePoint Server requires

the IT pro to be heavily

involved.

Microsoft Technet Library

Soft Costs

No software licensing costs. All software is delivered through your

broadband connection.

No unanticipated IT costs

Online training

Free phone and email support.

Automatic Upgrades

An experienced pro services team which acts as your IT staff for

advanced customizations

HyperOffice

SharePoint

Requires ANNUAL licensing purchase for EVERY:

End-user

Server

Requires ANNUAL maintenance contract purchase.

Requires IT staff to:

Install the software

Configure the network

Provide on-going maintenance (e.g. security patches)

Manage upgrades

Provide training

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HyperOffice Is A One-Stop Shop Solution

HyperOffice recognizes that today’s decision-makers are no longer

satisfied with piecemeal, cookie-cutter solutions that require multiple

hardware and software purchases. We provide our clients with a

comprehensive and customizable platform of communication and

collaboration solutions to grow and adapt to your specific business needs.


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Function

HyperOffice Sharepoint

EMAIL

- Business class email - Spam protection - Support for any browser, Outlook, Outlook

Express and Mac mail - Mobile Access

- No Email Functionality

DOCUMENT MANAGEMENT

- Collaboration: Versioning, Commenting, Change notifications, Auditing, File locking

- Virtual drives - Shared folders - Full text search

- Robust Document Management

PROJECT MANAGEMENT - Task scheduling - Task dependencies - Interactive Gantt charts

- Basic task lists - Static Gantt chart

INTRANET/EXTRANET - Create intranet sites - Create Customer, Partner extranets - Drag and drop portal publisher

- Create intranet sites - Create Customer, Partner extranets - WYSIWYG publisher

ENTERPRISE SOCIAL NETWORKING

- Activity stream, profiles, social messaging, “follow”

- Integrated with collaboration sections

- Activity stream, profiles, social messaging, “follow”

- Not Integrated

CONTENT MANAGEMENT - Publish and manage content on your

intranet/extranet - Publish and manage content on your

intranet/extranet

MOBILE SUPPORT

- Push email, contacts, calendars, tasks and wireless sync for iPhone, BlackBerry, WinMo, many Androids and Nokia

- Mobile browser access

- Mobile browser access

OTHERS - Shared contacts and calendars - Voting and Forums - Workflows and web forms

- Shared contacts - Shared calendaring - Workflows and web forms

SUPPORT - Free Upgrades for life - Free phone and email support

- Good luck!


The best thing about

HyperOffice is that it

combines all collaboration

tools into one solution,

helping to avoid the web app

patchwork quilt problem

Amber Singleton Riviere


In Microsoft’s

own words…

“The logical result of SharePoint

Server's flexibility and richness

can be a high degree of

complexity around installing and

configuring SharePoint Server

correctly.”

Microsoft Technet Library

HyperOffice Is User-Friendly

HyperOffice offers straightforward and trouble-free features that are

attractive to both employee and employer, demonstrating true mass

appeal.


HyperOffice SharePoint

Simple, web based system

administration Complicated system administration

Setup in just a few minutes Setup can be very complicated and

lengthy

Admin wizard walks you through step

by step configuration Complicated system administration

Scale up or down with just a few clicks Requires reconfiguration

Free Upgrades Never Free

Upgrades are automatic and transparent Requires IT staff intervention

EMPLOYEE APPEAL

EMPLOYER APPEAL

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User Friendly Interface Complex and confusing

Simple user setup – wizard walks you

through step by step configuration Complicated setup requiring IT support

and intervention

Content owners can manage and modify

their collaboration tools. Need IT intervention for customization

The choice of using Outlook, any

browser, PC, Mac or any handheld

device without extra configuration No support for Outlook

Single point of access for all

communication and collaboration tools

and information

Limited to collaboration. No

communication features.

Accessible anywhere and anytime Must have access to the SharePoint

Server

Deep support for popular mobile phones Limited mobile support

“HyperOffice has the look and

functionality of much more

expensive solutions. Enabling

small businesses to have access

to this kind of powerful tool

without having to sink major

dollars into IT will be a welcome

offer.”

Helen Chan Senior Analyst,

Yankee Group

“HyperOffice offers its own

value proposition: ease of use

without compromising

functionality.”

Daniel Rasmus

Collaboration Speaker and

Strategist


“Inherent sophistication (of

SharePoint) can also mean slow

adoption and low engagement by

users.”

Dion Hinchcliffe

ZDNet


“SharePoint 2010 provides basic

(social) building blocks,

including user profiles and

activity stream updates, but

transforming it into a satisfying

corporate social network requires

either a healthy dose of

configuration and customization,

or the addition of third-party

software such as NewsGator

Social Sites.”

David Carr

"The HyperOffice suite is

designed as a single interface

where users can bring the social

and professional collaborative

layers together.”

Heather L


Activity feed Activity feed

Group and personal profiles Personal profiles

Social conversations Social conversations

Follow and keep track of people, groups,

documents, projects, and calendars. Follow people, groups, documents

Attach collaborative information to

messages – documents, projects,

calendars, contacts etc. -

Have conversations around activities -

HyperOffice Is Social

HyperOffice incorporates the latest social technologies and design

principles. It places employees at their rightful position in collaboration –

front and center.


In HyperOffice, social features are not stand alone but deeply

integrated with collaborative processes to engage users

around collaboration.

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“The new social capabilities in

HyperOffice are deeply

integrated with its

communication and

collaboration tools with seamless

connections between the “social”

and “collaboration” layer.”


SharePoint’s Social Identity Crisis

Microsoft has acquired Yammer, a social collaboration vendor, but it also has

social collaboration features within SharePoint. So, what does the future hold?

“..do not expect it (SharePoint 2013’s newsfeed) to receive any new features

because Yammer is Microsoft’s preferred social network experience for SP-

cloud and SP-software.”

Harry Cannell


ATTENTION OUTLOOK USERS!!!

You don’t have to give up Outlook in order to use HyperOffice. HyperShare allows

clients to use multiple email clients, including Outlook, while maintaining complete

calendar and group list functionality!


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HyperShare Extends the Power of

Outlook

HyperShare for Outlook has been designed specifically for Outlook

users who want the functionality of Microsoft Exchange without

giving up Outlook and without the expense and pain of installing,

maintaining, and supporting Microsoft Exchange.

You will benefit from HyperOffice if you are:

Currently using Outlook and would like to begin sharing

calendars, contacts, documents, and tasks with other

Outlook and non-Outlook users without the expense and

pain of MS Exchange.

Currently using Outlook and MS Exchange but are tired of the

upgrade cycles, security threats, expense and pain of dealing

with MS Exchange. Would like to migrate off of MS Exchange

without giving up Outlook or losing the information already

stored on MS Exchange.

Currently using MS Exchange but would like to share

calendars, contacts, documents and more with partners,

customers and vendors without giving them access to your

Exchange servers. HyperOffice can coexist with MS Exchange

so that you can create collaborative environments to satisfy

your operational requirements while insulating your

Exchange servers.


“I found that HyperOffice

offered the most bang for the

buck with web based email,

shared collaborative calenders,

even MS Outlook

synchronization.”

Matt Hartley

Intranet Journal


"HyperOffice offers simple,

mobile collaboration suite”

Heather Clancy

ZDNet

HyperOffice is Mobile Friendly The modern workforce is increasingly mobile and distributed. Given the

wide adoption of powerful internet friendly mobile devices, workers

expect to access important business information right on their mobile

phones. HyperOffice allows mobile workers to access and sync

information with the native applications of their mobile devices. Support

for almost every major mobile phone allows users to “bring their own

mobile device”.


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“HyperOffice offers

distributed teams the benefit

of all essential business tools

in a single collaboration suite,

as well as mobile capabilities

for today’s remote

workforce.”

Amber Singleton Riviere

GigaOm

“This new (SharePoint 2010)

mobile experience promised

better connectivity through

devices like phones. However, is

it any better and can any

organization realistically use

what’s provided out of the box?

The answer, for most firms, is

no.”

Shawn Shell CMS Wire



Push email and wireless synch. No email functionality.

Push contacts, calendars and tasks and

wireless sync.

Mobile browser access to contacts,

calendars and tasks.

Supports all mobile devices based on

ActiveSync, SyncML, and popular

proprietary protocols – iPhone,

BlackBerry, Windows Mobile and

many Nokia and Android phones.

Deep integration mainly with

Windows Mobile.

Optimized interfaces for mobile

browser access to features – intranet,

forums, tasks etc.


HyperOffice is Customizable, Flexible and

Scalable HyperOffice is easy enough for the smallest company, yet robust, deep

and broad enough for the diverse needs of a 500-1000 employee

organization. It is designed to scale up with your growing needs.

Conversely, SharePoint was designed for enterprise-level business,

making its true value to smaller businesses a force-fit at best.

Create customized collaboration experiences


LaserShip, Inc. needed a portal

that clients and consultants could

use on a per-project basis. "This

way, we can let customers see

project schedules,

documentation, and tasks

without giving them access to

our company portal and its e-

mail and what not."

Fred Aryan,

President,

LaserShip, Inc.

“SharePoint works best with

homogeneous environments and

not nearly as well when the

environment isn’t controlled,

especially on the browser-side

and on mobile devices. This

makes opening up SharePoint

environments to work with

partners, customers, and even the

general public…than with other

platforms which were designed

to function in highly diverse

environments.”

Dion Hinchcliffe

ZDNet

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Scales up or down to meet your

business size and geographic needs.

Scalable, but hardware and IT staff

requirements go up as you scale

Easily accommodates resource

fluctuations (contractors) with simple

adaptations that can all be performed

online.

Accommodating resource fluctuations

requires costly hardware

reconfiguration, software and

licensing considerations.

Adding branches, divisions, or

resources to your environment is

quick and pain-free.

Adding branches, divisions or people

are cumbersome undertakings

requiring IT expertise.

Extends your collaborative network

to clients, partners and vendors with

diverse technological environments.

Works best in homogenous and

Microsoft centric tech environments

Content owners and managers can

easily customize their environment

per their collaboration needs.

IT always needs to be involved in

customization.


HyperOffice Upgrades Are Easy and

Pain-Free

HyperOffice boasts a rich product roadmap and is constantly rolling out

new applications and upgrades, providing customized, flexible

solutions, with the speed to maintain your competitive edge. As for

SharePoint, recurring upgrade cycles are a predictable headache,

requiring excessive time and expense from SharePoint customers.

HyperOffice

Implements upgrades and new

applications without any

interruption of service or need for

client IT involvement.

Upgrades are executed frequently

and seamlessly, keeping with

HyperOffice’s nimble and cutting-

edge approach.

No need for security patches

“HyperOffice makes it a lot

easier for small-business owners,

employees, clients, business

partners and suppliers to work

together as a team, plan projects,

share and edit documents,

schedule meetings, and stay

connected via email -- without

having to first shut down the

business to earn a degree in

computer science.”

Tom Bunzel,

Informit.com


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MORE HYPEROFFICE

WHITEPAPERS

- Social Collaboration with

HyperOffice

- HyperOffice vs. Microsoft

Exchange

- From Email Bankruptcy to

Business Productivity

- Collaboration or chaos? How

integrated software benefits

you

- Benefits of collaboration

software


SharePoint

Demands server down-time, on-site

IT personnel, and often requires

follow-up consulting to fine-tune

adjustments, resulting in lost time

and additional expense.

Upgrades often interfere with other

previously existing software or

hardware installed on-site.

Frequent need for security patches

Have Questions?

Sign up for a Free Trial or


http://www.hyperoffice.com/social-collaboration-whitepaper/

http://www.hyperoffice.com/social-collaboration-whitepaper/

http://www.hyperoffice.com/ho-vs-exchange/

http://www.hyperoffice.com/ho-vs-exchange/

http://www.hyperoffice.com/business-email-overload/

http://www.hyperoffice.com/business-email-overload/

http://www.hyperoffice.com/files/pdf/integrated-collaboration-suite.pdf



http://www.hyperoffice.com/collaboration-software-why/

http://www.hyperoffice.com/collaboration-software-why/

https://secure.hyperoffice.com/billing/free_trial.cfm?

Appendix – Sources of Sharepoint TCO Costing

Elements of SharePoint TCO - http://cio.co.nz/cio.nsf/tech/the-true-cost-of-microsoft-

sharepoint

Sharepoint 2013 Pricing - http://www.softcat.com/news/industry-news/important-changes-to-microsoft-products-announced

Sharepoint 2013 Pricing - http://rcpmag.com/articles/2012/11/26/user-cal-price-hike.aspx

SQL Server 2008 Pricing -

http://www.directionsonmicrosoft.com/briefings/SharePoint_Licensing_Basics_Q&A_Follow_Up.pdf

Suggested hardware -

http://wiki.answers.com/Q/What_is_the_Total_Cost_of_Ownership_of_sharepoint

SharePoint Staff Requirements -

http://download.microsoft.com/documents/uk/enterprise/75_The_Total_Economic_ImpactTM

_Of_Microsoft_SharePoint_Server.pdf

Calculation 4 Full Time Employees (FTE) to support SharePoint for 7000 employees at $65/hr = .3 FTEs for 500 workers.

http://cio.co.nz/cio.nsf/tech/the-true-cost-of-microsoft-sharepoint

http://cio.co.nz/cio.nsf/tech/the-true-cost-of-microsoft-sharepoint

http://www.softcat.com/news/industry-news/important-changes-to-microsoft-products-announced

http://www.softcat.com/news/industry-news/important-changes-to-microsoft-products-announced

http://rcpmag.com/articles/2012/11/26/user-cal-price-hike.aspx



http://wiki.answers.com/Q/What_is_the_Total_Cost_of_Ownership_of_sharepoint

http://download.microsoft.com/documents/uk/enterprise/75_The_Total_Economic_ImpactTM_Of_Microsoft_SharePoint_Server.pdf

http://download.microsoft.com/documents/uk/enterprise/75_The_Total_Economic_ImpactTM_Of_Microsoft_SharePoint_Server.pdf

HyperOffice vs. Microsoft SharePoint

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