Hyperion EPM Overview

&

Case Study

Agenda

• Introduction

• EPM Product Overview

• Case Study

Introduction

Use Hyperion?

Oracle Integrated

BI

ERP

FDQMAcct Close

Planning

Oracle Integrated

• ERP - Actual Amounts• FDQM – Load / Map Data• HFM – Consolidated Actual Amounts• HP – Budget / Planning• BI Tools

Financial Close• Hyperion Financial Management (HFM)

– Comprehensive, Web-based application that delivers global financial consolidation, reporting & analysis.

• Hyperion Financial Close Mgt– Centralizes mgt of all period-end close activities,

replacing checklists with dynamic dashboards that give users ability to immediately view & act on info.

• Hyperion Disclosure Mgt– Centralize & effectively manage the development of

XBRL tagged submissions

Planning• Hyperion Planning

– Centralized, Excel & Web-based planning, budgeting and forecasting solution that integrates financial & operational planning processes and improves business predictability.

• Hyperion Workforce Planning– Planning module that makes headcount, salary, &

compensation planning fast and efficient across the enterprise.

• Hyperion Capital Asset Planning– Planning module that automates the planning of capital

assets and capital asset related expenses,

Case Study

• Growing US medical company

• Headquarters in Northwest

• Multiple sites across country

• Annual Budget Process done manually in Excel

Challenges

• Extremely time consuming– Build and manage model – What if analysis– Report on data

• Comparative reporting Actual vs. Budget• Track versions of budget amounts• Minimal controls in place• Security of data – on laptop• Not easy to share with others• Consolidating amounts

Solution

• Jibe Jumpstart Implementation• Implement Hyperion EPM System – Planning

– Central repository database – Integrates actual and budget amounts– Standard calculations– Decentralize Planning – Uses multi-dimensional hierarchies

• Use BI Tools– Financial Reports – Well formatted reports– Excel Smart View – Ad hoc analysis

Project Phases

• Requirements / Design

• Build / Unit Test

• Test

• Deploy / Go Live

What is so unique about this project?

Implementation

• They built most of the application themselves

• For a tiny fraction of the time and cost

• In less than 3 months

How is that possible?

Jump Start

• Consultant for project involved in sales cycle• Hosted Application• Customized detailed training session• Design session for current and future needs• Prioritize requirements & assign to phases• Keep only ‘must have’ items in phase 1• Detailed design document• Weekly task review sessions• Jibe built initial calculations• Detailed calculation review

Timeline

3/25 - Initial Sales Meeting4/1 – Scoping discussion4/12 – Customized training4/14 – Design session4/19 – Jibe installs / hosts Hyperion4/30 – Approve detailed design document5/1 – Create Planning application shellMay – Company X builds systemJune – Company X tests systemJuly 1st – Go Live – Start annual budget process

Phase 1

• Finance owns and maintains system• Budget for:

– Revenues– Expenses– Individual employee expenses including existing

and new employees– Capital Expenditures

• Load current year budget and actual amounts • Comparative Income Statement reporting• Use Department Excel templates

Phase 1 (con’t)

• Calculations– Aggregations– Clear Data– Project Allocation– Employee Expenses

• Deferred Compensation• Shift Differential• Salary Adjustment• Bonus• 401K• Payroll Taxes• Benefits• Temporary Labor

Phase 2 - Expand• Phase 2 - < 2 Months• Calculation Training• Add additional calculations

– New hire salary– Depreciation– Allocations

• Start quarterly forecasting within system• Web Forms• Reports• Calculations

• Automate calculations to run nightly

Phase 3

• Phase 3 - < 2 Months– Decentralize data entry to ~45 departments

• Expand Budgeting and Reporting – Balance Sheet – Cash Flow

Benefits• Decentralization

– Departments took ownership of their data– Provided better understanding of data– Workflow identified bottlenecks

• BI Tools– Less mgt emails asking for data– Less time to develop budget & forecasts– More time & improved analysis tools

Key Characteristics

• Small Core Team• 1-2 people who makes decisions• Availability• Committed / Incentive to succeed• Standardized stable hierarchies, data entry,

calculations and reporting

DEMO

Workspace

Planning

Smart View

Reporting

Web Analysis

Ad Hoc Analysis